Management of Traditional Projects

Dr. Victor Vargas

Dr.-Ing. M.Sc. MBA PMP-PMI
 Module Structure
iLearn
iLearn iLearn
Week Content Discussion, Homework and
Lessons Activities
Notes
1 Introduction to managing projects
L 01 and L 02 x x
Project, programme & portfolio governance
2 Project, programme & portfolio co-ordination and the business
case * L 03 and L 04 x x
Delivering projects
3 Operations and supply L 05 and L 06
The Project Management Office (PMO) Assignment x x
>>> Submission Part 1 (Red and Blue portal) Submission
4 Management Products *
L 07 and L 08 x x
Project teams in traditional environments
5 Project management themes & principles
L 09 and L 10 x x
Project management processes
6 Q&A/ Assessment finalisation Assignment
x
>>> Submission Part 2 Submission
* Mid-module Survey

What these tutorials will include:

• Extracts from the 10 lessons on iLearn (We may not cover everything, so important to follow lessons yourself online)
• Additional relevant material sourced independently
• Exercises to help supplement the assignment Office hours : https://calendly.com/drvargas/30min
• More general topics (e.g. academic writing, referencing) E-Mail: vvargas@arden.ac.uk
Management Products

Management of Traditional Projects

Prince 2 ® Project Management Methodology

PRINCE2 (PRojects IN Controlled Environments) https://www.axelos.com/

Prince 2 ® Project Management Methodology
SB – Stage Boundary (~Stage gate) CP – Closing a project
Management of products
Baseline Management Products
Records
Reports
Management Products in Practice
The Project Brief

Attention to: approach given; project vs operational; organisational structure

 Project Initiation Documentation (PID)

PRINCE2 PID is more detailed than a PMI Project Charter and PRINCE2 Project Brief.
PID can be considered as “the first version of your project plan”.
PRINCE2 Methodology vs PMBoK
PRINCE2 Methodology vs PMBoK
Your turn
 Define in groups a PID after PRINCE2 for a project
in context given by the tutor

Our director obtained a budget of 500 EUR in order to

invest in your project. Time constraint: 3 weeks
PRINCE2 Documents

https://www.knowledgehut.com/blog/project-management/prince2-documents
Project teams in traditional environments

Management of Traditional Projects

Project Teams
Typical Project Team Structure
Project Teams
How to Structure a Team?

Jennifer Bridges, PMP

https://youtu.be/s8Wc8DoChWE
Project Team Organization
Matrix Organization
Project Team Organization
Dedicated Project Organization
Assignment
Assignment : Let’s play this game
- Highlight keywords and use them in your
development, e.g., stakeholders
- Identify what are they asking ? Highlight
keyworks, e.g., discuss
- Breakdown the question/ task
- Check LOs and NOs, as well as further instructions
in the assignment brief.
- Define a check list about what you have to do :
create your backlog
- Define the structure of your assignment :
summary
- Remember this is a academic text: support your
points with “references in text” (Harvard Style)
- Look for references about the topics. Read, take
notes, paraphrase, and reference them.

6 Weeks go fast! Plan! Use

the Formative Feedback
stages as Milestones.
 Assignment
 Attention: Notes (NBs) and Learning Outcomes (LO)
 Deadline: iLearn uses UK Time (+ 1 to Germany )!!
 Collusion / Plagiat : Turnitin – Check, mainly you your text.
Cover page and reference list can have similarities and are
not addressed in the evaluation.
 DO NOT create pictures as text parts e.g. cover page and
references to change Turnitin score.
 References in text (Harvard Standards)
 Wikipedia IS NOT A REFERENCE for academic texts
 “Critically evaluate”, “Discuss”!! Attention to the keywords
and question requirements.
 Check the language used, use corrector and check spelling!!  Week 3 ( Send till end of this week - Friday):
 Suggestion: use tables/diagrams/graphs and/or flowchart  Feedbacks return Week 3 / 4
and reference them in your text  Week 5 ( Send till end of this week - Friday)
 Attention to general requirements for assignments, e.g.  Feedbacks return Week 5 / 6*
cover page. *Just for the one that delivered in Week 5
 Suggestion: Create a summary and use page numbering
 vvargas@arden.ac.uk
 FOCUS : Assignment case – No general theory, unless it is
explicit required in the task. No extensions!!
Assessment
Note on assessment
• Pass grade 50
• We will go over it together in the class with Q&A sessions
• I won’t give you a marking scheme for the assessment
• Attention with writing style and use of references (academic text and
Harvard System)
• Attention to notes (NBs) and Learning Outcomes (LO)
• iLearn uses UK Time (+ 1 to Germany )!!

Note on formative feedback

• Formative feedback is really important for you to pass this module
• Deadline means a deadline
• I don’t give feedbacks in the final week
My top tip: start the assignment early and work on it regularly
The module will be assessed by two-part assignment, including:

30/09/2022
2:00PM (UK Time)
PowerPoint
With Transcript
Part 1 – Project Brief - Submission Week 3
An individual narrated powerpoint presentation with
transcript (2000 words) that describes the Project
Brief for an organisation and project of the student‘s
choice.

PID
Part 2 – PID
An individual Project Initiation Documentation (PID)
of 3000 words for the same organisation and project
as the first assignment and the feedback provided
by the tutor.

berlinstudentsupport@arden.ac.uk
 Task 1

Cover References
Page

10 Slides (max. 2200 words)

• Project definition – to explain what the project needs to achieve

(suggestion: SMART; Strategy)
• Outline business case (L3)
• Product/service description
• Project approach – Choice of project solution (suggestion: Which, Why &
How)
• Project team structure & roles (suggestion: roles description; include
Communication management)
The Project Brief

Attention to: approach given; project vs operational; organisational structure

Project Initiation Documentation (PID)
 Learning Outcomes – Part 2
LO 1 LO 2 LO 3 LO 4 LO 5

• Background
• Project Objectives
• Deliverables
• Scope
• Exclusions
• Constraints
• Assumptions
• Project Governance
• Project Team
Structure (inc. RACI)
• Stakeholders (inc.
RACI and “analysis”)
• Interfaces
Explanation and
justifications (use
references)
Project management Business case: Project plan: tasks, Referencing and
methodology and life • Options milestones, durations, professional writing
cycle. • Time, Cost, Quality resources and
• Benefits interdependencies.
Justification and • Disbenefits
application to the case • Risks Project control: decision
• Investment appraisal gates, progress
reporting, issue
Communication plan: reporting, lessons
including learned
responsabilities, timings,
methods, link with team
organisation,
stakeholders and RACI
matrix. Justifications (Theoretical
references)
Explanation and
justifications (use
references)

1. Apply and evaluate the concepts and principles of Project Management in different traditional environments.
2. Critically evaluate a range of project management methodologies, competency frameworks and maturity models.
3. Apply advanced principles of leading project management processes, for successful project management.
4. Demonstrate a critical understanding of traditional best practice concepts and links between project processes and themes.
5. (GA) Professional Skills: Perform effectively within the professional environment. Work within a team, demonstrating interpersonal skills such as
effective listening, negotiating, persuading and presentation. Be flexible and adaptable to changes within the professional environment. This module
also links to the attribute for Responsible Global Citizenship
Task 2

Appendix
Cover References (if necessary with
Page references given at
main part)

max. 3300 words

THANK YOU!