Access Chapter 1:

1) Which sequence represents the hierarchy of terms, from smallest to largest: Field, record, table,
database.
2) Which of the following is not true regarding movement within a record (assuming you are not in
the first or last field of that record): Press spacebar to move to the next field to the right.
3) You’re performing routine maintenance on a table with an Access database. When should you
execute the save command: None of the above since Access automatically saves the changes as
they are made.
4) Which of the following objects are not contained within an Access database: Web sites and
worksheets.
5) You have opened an Access file. The left pane displays a table without forms, queries, and
reports listed under the table. Then another table and its objects display. You notice some of the
object names are repeated under different tables, Why: The database has been set to Tables
and Related View. The object names repeat because a query or report is frequently based on
multiple tables
6) Which of the follow is not true of an Access database: Every table contains the same number of
records as every other table.
7) Which of the following is true regarding the record selector symbol: An empty square indicates
that the current record has not changed.
8) You have finished an Access assignment and wish to turn it on to your instructor for evaluation.
As you prepare to transfer the file, you discover it has grown in size. It is now more than double
the original size. You should compact and repair the database file prior to transmitting it to the
instructor.
9) Which of the following will be accepted as valid during data entry: Entering numbers into a text
field
10) In a Replace command, the values for the Find and Replace commands must be any part of a
word.
11) Which of the following capabilities is available through Filter by Selection: the imposition of an
Equal condition
12) You open an Access form and use it to update an address for Customer Lee Fong. You exited the
record and closed the form. Later you open a report that generates mailing labels. What will the
address label for Lee Fong show: The new address
13) You have created a Filter by Form in an Order Total field. You set the criterion to >25. Which of
the following accurately reflects the instruction given to Access: All orders with an Order Total
over 25
14) You have used the Fine and Replace to find all occurrences of the word “his” with “his/her.” You
typed only his in the find box and only his/her in the replace box. What will the result be: All of
the above
15) You are looking at an Employees table in Datasheet view. You want the names sorted
alphabetically by last name and then by first name. To accomplish this, you must: First sort
ascending on first name then on last name.
Access Chapter 2

1) When entering ,deleting, or editing table data the table must be in datasheet view
2) Which of the following is implemented automatically by Access: Rejecting a record of a foreign
key without a matching value in a related table.
3) Social Security Number, phone number, and postal code should be designated as Test fields
4) Which of the following is true of the primary key: it’s values must be unique
5) Social security number should not be used as a primary key because: Using the Social Security
number may expose employees or customers to identity theft.
6) An illustration of a one-to-many relationship would be: A customer IS may be related to multiple
account numbers
7) Which of the following was not a suggested guideline for designing a table: Designate at least
two primary keys.
8) A query’s specifications providing instructions about which fields to include must be entered: On
the Criteria row of the Query design grid
9) Which view is used to modify field properties in a table: Design view
10) Which of the following is true: Additional tables or fields may be added to a query by clicking
and dragging in the query design grid
11) In which view will you see the record selector symbols of a pencil and a triangle: Both the
datasheet view of a table nor query
12) You attempt to make the data edit in the Datasheet view of a query by changing an account
balance and then press enter: The change is saved, and the underlying table immediately
reflects the change
13) Data in the Nam e field is stores at Janice Zook, Zachariah Allen, Tom Jones, and Nancy Allen. If
the field was sorted in ascending order, which name would be last: Zachariah Allen
14) Which data type appears as a check box in the table: Yes/No field
15) Which properties would you use to provide the database user with “user-friendly” column
headings in the datasheet view of the table: Caption
16) Which of the following is true with respect to an individual’s hire date and years of service, both
of which appear on a query that is base on an employee table: Hire date should be a stored
field; years of service should be a calculated field
17) What is the best way to store an individual’s name in a table: As Three Separate Fields for First
Name, Last Name, and Middle initial
18) Which of the following would not be a good primary key: Social Security number
19) A difference between student database files and “real world” files is not: Students work in live
databases but “real world” files have multiple copies of the database on all users’ desktops
20) Your query has a date field. If you wanted the records for the month of March 20078 returned,
how would you set the criteria: Between 3/1/2007 and 3/31/2007
Access Chapter 3:

1) Which statement most accurately describes the differences between a table field and a
calculated field: All data entries to a table field are permanently stored, but calculated field data
does not exist in the database. They appear in the datasheet, form, or report but are not part of
the dataset
2) Which of the following correctly identifies the ruled of order of arithmetic operations:
3) Which set of parenthesis is unnecessary in the following expression: =(3*5)+(7/12)-
(6^2)*(36*2): All of the above
4) Which statement about saving a query is true: No data are saved in the query
5) The Expression Builder icon may be found in the: Query Setup group on the design tab.
6) Your database contains a Price field stored in the Products table and a Quantity field stores in
the Orders table. You have created a query but forgot to add the price field in the design. How
you need to use the price field to calculate the total for the order. The correct syntax is:
OrderTotal:[Quantity]*[Products]![Price]
7) Which of the following is true about a select query: It may reference fields from more than one
table or query.
8) You correctly calculated a value for the OrderAmount using an expression. Now you need to use
the newly calculated value in another expression calculating sales tax. The most efficient
method is to: Run and save the query to make the OrderAmount available as an input to
subsequent expressions.
9) If state laws requires that wait staff be over the age 21 to serve alcohol and you have a database
that stores each employee’s birth date in the Employee table, which of the following is proper
syntax to identify the employees’ year of birth: Age:DatePart(“yyyy”,[Employee]![BirthDate])
10) You want to add a Totals row in a query Datasheet view. Where will you find the Totals
command: In the Records group on the Home tab
11) Which statement about a Totals query is true: A Totals query may contain only one descriptive
field but several aggregating fields
12) You built a query expression and clicked Run. A parameter dialog box pops up on your screen.
Which of the following actions is the most appropriate if you expected result to display and do
not want to enter an individual value: read the field name specified in the parameter box and
look for that spelling in the calculated expression
13) A query contains fields for StudentName and Address. You have created and run a query and are
in Datasheet view examining the output. You notice a spelling error on one of the student’s
names. You correct the error in the query Datasheet view: The name is correctly spelled in the
table and in all queries based on the table
14) Which of the following is not available as an aggregate function within a query: Division
15) Which of the following is not true about the rows in a query deign grid: The Total row can be
applied only to numeric fields
PowerPoint Chapter 1:

1) Which of the following methods does not save changes in a PowerPoint presentation: Press F1
2) The Quick Access Toolbar, containing commands you may need at any time regardless of what
tab is active, includes which of the following commands: Undo and Replace
3) You have created a very complex table with great detail on a slide. You want to give the
audience a printout of the slide showing all the detail so they can review it with you during your
presentation. Which of the following print methods would show the necessary detail: Full Slide
4) While displaying a slide show, which of the following will display a list of shortcuts for
navigating: F1
5) The predefined slide formats in PowerPoint are: Slide Layouts
6) If you need to add an object such as clip art or a picture to a slide, which tab would you select;
Insert
7) The Open command: Brings a presentation from a storage device into RAM memory
8) The Save command: Stores the presentation in RAM memory to a storage device
9) Which of the following provides a ghost image of a toolbar for use in formatting selected text:
Mini toolbar
10) Which of the following is a true statement: The design theme can be changed after all of the
slides have been created
11) Microsoft Clip Organizer searches: All of the above
12) Which of the following views is best for reordering the slides in the presentation: Slide Sorter
View
13) Normal view contains which of the following components: The tabs pane, the slide pane, and
the notes pane
14) Which of the following cannot be sued to focus audience attention on a specific object on a slide
during a slide show: Apply a transition to the object
15) What is the animation effect that controls how one slide changes to another slide: transistion

PowerPoint Chapter 2

1) A file that incorporates a theme, a layout, and content that can be modified is known as a
Template
2) To create a presentation based on an installed template click on the Office Button and then new
3) What advantage , if any, is there to collapsing the outline so only the Slide Titles are Visible: All
of the above
4) Which of the following is true: The slide layout can be changes after the template has been
chosen
5) How do you insert identifying information on every slide in a presentation: Click on the Insert
tab and click Headers and Footers
6) Which of the following is true: PowerPoint supplies many different templates, and each
template in turn has multiple color schemes
 7) Which of the following is the fastest and most efficient method for reusing a slide layout you
have customized in another presentation: Save the custom slide layout and reuse it in the new
presentation
8) You won a small business and decide to institute and Employee of the Month award program.
Which of the following would be the fastest way to create the award certificate with a
professional look: Access Microsoft Office Online and download an Award certificate template.
9) Which of the following moves a bullet point from the first level to the second level of an outline:
Tab
10) The Increase List Level and Decrease List Level commands are available under which tab: Home
11) Which of the following formats cannot be imported to use as an outline for a presentation: .tiff
12) You create a presentation for a local volunteer organization. When you arrive to present at its
office, you find the room where you are presenting has many windows. Which of the following
procedures should you follow: Any of the above
13) Which of the following statements is a true text design guideline: Tide text should always be 36
pts or larger
14) Which of the following is not a field in the Header and Footer dialog box: File Name
15) To add existing content to a presentation, use which of the following features: All of the above.

PowerPoint Chapter 3:

1) Shapes are: A collection of graphical shapes, such as lines, arrows, and squares, that you add by
using the Shapes gallery
2) You insert a lightning bolt shape on your slide and want to rotate it. You drag the green handle
at the top of the image
3) The relationship between the height and width of a shape is referred to as: Aspect ratio
4) Which of the following is a reason for grouping shapes: To move or modify the objects as one
5) Which of the following is a reason for ungrouping a clip art object: To be able to individually
change shapes used to create the composite image
6) Which of the following features would you use on an ungrouped clip art image after completing
your modifications: Regroup
7) You have inserted a clipart image of the ocean with a palm tree on the right side of the beach. If
you flip the image vertically, what would the resulting image look like: The image would be
upside down with the palm tree pointing down
8) Which of the following might be a reason for changing the stacking order of shapes: All of the
above
9) You stack three shapes on top of each other on a slide by inserting a large square on the page,
then a small circle, and then a large triangle. Which shape will be on top of the stacking order:
The Triangle because it was added last
10) In the above example, how would you move the triangle to the bottom of the stacking order: In
the Arrange group, click Send to Back and then Send to Back
11) A Microsoft Windows Metafile (.wmf) is a vector object created by: Mathematical formulas
12) Which of the following features does not help with arranging objects on a slide: Cascade
 13) Which of the following is not available from the SmartArt gallery: Periodic Table
14) Which of the following SmartArt graphics displays objects in a continual process: Cycle
15) You are trying to align a shape directly on top of another, but it always jumps above or below
where you need to place it. What feature should you deactivate in order to accomplish this task:
Snapto

PowerPoint Chapter 4:

1) Which of the following file formats is best for photographs: Bitmap

2) Which of the following is not a Windows Graphics file format: PICT
3) Which of these is a feature that can be used to identify a photograph on a slide: Captions
4) All of the following are forms of multimedia except: placeholders
5) Which of the following file formats supports 16 million colors, is optimized for photographs and
complex graphic, and is the format of choice for most photographs on the web: .jpg
6) Which procedure would you follow to change the resolution of a movie clip: Click the Size and
Position Dialog Box Launcher in the Size Group on the Options tab beneath the Movie Tools
contextual tab
7) Which of the following Picture Tools would help you adjust a scanned photograph that appears
muddy and does not show much difference between the light and dark areas of the image:
Contrast
8) Which of the following is permitted for a Student project in a class: All of the above uses are
permitted
9) The Photo Album dialog box enables you to make all but this edit to pictures: Crop
10) Which of the following are included in the Clip Organizer: Windows Video Files (.avi)
11) Which of the following statements is not true: Objects linked to a PowerPoint slide show
automatically move with the slide show when its location is changed
12) Which of the following sound formats may be embedded in a slide show: Windows Audio File
(.wav)
13) All of the following can be used to play a sound clip for preview except: Click on the clip on the
slide
14) Which of the following options for inserting sound is available under the Slide Show tab rather
than the insert tab: record narration
15) Which of the following is a true statement regarding recording a narration: The slide timings are
recorded with the voice narration for use in a self-running presentation