Vendor Evaluation - Instructions

About the RFP/RFQ process

This template is intended to provide a framework for evaluating responses to an RFP/RFQ from different vendors.
The more specific you can be, the more detailed the responses from the vendors. In the RFP/RFQ narrative, give the vendor di
their response.
As part of the RFP preparation process, you should define evaluation criteria and weights for those criteria, such as experience
For example:
Company qualifications and experience: 10%
References and prior experience completing similar projects: 10%
Methodology, approach, understanding of the work to be performed: 40%
Price: 40%

Broad categories should be broken down to your team with the evaluation.
For example:
Company qualifications and experience:
Number of years in business
Experience of the individuals identified for the project (look at vendor staff profiles or resumes)
Listing and description of similar projects done in the past

Customizing and filling in the template

To use the evaluation sheet, you will need to update three variables:
1. Set up the major evaluation sections and criteria within the section
2. Apply the weightings for each section
3. Verify/update the rating scale.
Make any adjustments necessary to make the spreadsheet calculate the overall rating correctly.
RFP/RFQ Evaluation Worksheet

Category Weighting Vendor 1

Has vendor complied with all RFP/RFQ mandatory requirements? N/A
1.0 Company qualifications and experience 10% 10
1.1 Experience of company on similar projects 5
1.2 Experience of staff on similar projects 5
2.0 References and prior experience completing similar projects 10% 5
2.1 Quality and relevance of references 5
3.0 Methodology, approach, understanding of the work to be performed 40% 20
2.1 Completeness of proposal against requirements 5
2.2 Quality of proposal 5
2.3 Alignment of timeline with proposed schedule 5
2.4 Understanding of requirements and proposed approach 5
4.0 Cost 40% 10
4.1 Overall project costs 5
4.2 Payment structure 5
Total vendor rating 100% 13.5

1) Customize each section to fit your RFP evaluation criteria. Each row is an aspect of the evaluation criteria.
2) Assign weights to each section. The sum of the weightings must equal 100%.
3) Adjust the rating scale with more levels and different numbers as needed.
4) Adjust the Excel spreadsheet calculations. Use this example as a guide.
 Vendor 2 Vendor 3 Vendor 4 Vendor 5

30 0 0 0
15
15
15 0 0 0
15
60 0 0 0
15
15
15
15
30 0 0 0
15
15
40.5 0 0 0

riteria.