Thematic Process Breakout Session Guidline

Kick- off, 1st Stakeholders’ Consultation Meeting

10th World Water Forum
16th Feb2022
Jakarta Convention Center, Jakarta

OBJECTIVE
• To understand the basic Forum thematic framework categorized in six Forum themes
• To facilitate an intimate discussion between Forum participants who have a common
interest in a particular theme.
• To develop the concept of each six Forum theme by narrowing down the scope
through interactive small group discussion.
• To specify six Forum themes into topic by discussing keywords and sub areas as the
first step of theme development of the Thematic Process.
• To make primary 5-6 tentative topics to be used as a source of further identification of
final topics under each theme.

EXPECTED OUTCOME
① Common understanding of the participants in a respective breakout session on the
basic concept of each of six Forum themes that Forum co-organizers of the Forum
propose.
② 5-6 groups of Keywords/primary issues of the theme per each table
③ 5-6 tentative topics per each room(breakout session) and a short description of each
topic
(Topics are highly recommended to be made with an action-based verb)
*How these session outcomes will be delivered and used?
- The results of the individual break-out session will be reported at the closing ceremony
to all participants of the Kick-off meeting.
- The result will be used as the essential materials and substance to finalize the topics
under each Forum theme.

ACTORS & ROLES

Moderators (Two per each session room) will
• Give a 5 to 10min presentation on the designated theme at the beginning of the session
to make everyone understand a basic concept of the theme in general (Presentation will
be given by the organizer)
• Give a guideline to table discussants:
- clear expected outcomes,
- way to fill in the template by each table,
- time keeping alarm.
• Give each Table Lead 2min to present the summary of the table discussion.
• Facilitate a discussion and let all each table bring their keywords by using Mentimeter on
the screen.
*Staff will assist to use a Mentimeter
• Moderate discussion to incorporate keywords be grouped in 5-6 and make a result of 5-6
topics interacting with discussants.
*Staff will follow the discussion and present discussed topics on the screen

Rapporteurs (Two per each session room) will

• will be given a template for session result which will be presented at the last part of the
discussion.
• fill out the template with the final result of the each thematic breakout session: 5-6 topics
and short description
• present a result (maximum 5min) at the closing ceremony.

Contributors will
Facilitate the table discussion let each table have interactive discussion and make a result in
time

Staffs will
Assist overall breakout session in moderation, discussion, operation discussion tool
(ex.mentimeter), etc.

RECOMMENDED PRGRAM (08:30-10:30)

TIME ITEM PRESENTER
08:30-08:40 Introduction of Moderators Moderators will give a short
introduction of him/herself to
the discussants and let people
recognize the rapporteur and
contributor.
08:40-08:50 Presentation on the theme that the session One of two moderators
room belongs to
*Presentation file will be prepared by the Forum
organizer and be ready on the screen in advance
08:50-08:55 Give a clear discussion guideline (table One of two moderators
discussion outcome, way to fill in the template,
time-keeping alarm)
• Table Discussion
08:55-09:25 - Introduction of table discussants Contributors facilitate an
- Appoint a table lead interactive discussion
- Brainstorming discussion
- Discussion for answers to the questions in
the template (primary keywords in 5-6
groups)
09:25-09:30 Wrap-up Table Discussion Moderators
09:30-09:50 2min presentation per each table Table lead
 09:50-10:10 Overall Discussion with Mentimeter Moderated by moderators
-Prioritize keywords submitted by each table Assisted by staffs
10:10-10:30 Make 5-6 topics with prioritized keywords. Summarized by Rapporteur

*The filled-out templates by each table and the session result written by a rapporteur will be collected by
the WWC staff at the end of the session.