JOB PROFILE

BASIC ROLE DETAILS

TITLE: Document/Drawing Controller REGION: Alkmaar, The Netherlands

DEPARTMENT: Records & Information MANAGER: Records & Information

Lead

ROLES REPORTING INTO THE ROLE: n.a.

GENERAL

TAQA is an international energy and water company listed in Abu Dhabi operating in 11 countries
across four continents. In the Netherlands, we focus on the development of strategic energy
infrastructure projects and on the exploration and production of oil and gas. TAQA has operated oil
and gas production platforms in the North Sea and natural gas storage and production facilities in the
province of Noord-Holland for over 40 years.

TAQA is always in motion. We are a dynamic and ambitious company incessantly looking for new
opportunities and ways to improve our business.

We have a powerful sense of purpose, a clear vision for the future and a shared set of values that we
call The TAQA Way. When it comes to how we work together, no individual is greater than the team.
We think that creativity and courage really set us apart. You’ll be given a lot of responsibility when
you join the company, which you are expected to take. And you’ll get the space you need to do your
job. Individual and team contributions really make a difference at TAQA.

Talented, flexible, team players – if you like what you hear, you’ll fit in well at TAQA.

Our success as a company depends on the engagement and passion of our people. Although our
organization is large and global, locally we work with short reporting lines in an open and informal
culture. We strive for diversity when attracting talent to our organization and give your personal
development our full attention. There are plenty of career options both in the Netherlands and
internationally.

In all we do, safety is our first priority. The safety and care of our people, as well as our
surroundings and the environment.

TAQA means energy in Arabic. It is what we do and who we are.

ROLES AND RESPONSIBILITIES

BASIC PURPOSE OF THE ROLE

This role exists to provide a central point of control for all documentation and records produced
within TAQA and act as an administrator for the TAQA Management System. The role holder verifies
that updates have been implemented in asset, business and management system documentation,
maintains and administers the document management systems of the whole organisation. The role
holder makes sure that records are up-to-date, retrievable and are available to employees, third
parties and authorities who need them. The role holder ensures compliance with all governmental
and company regulations, legislation, procedures, standards and instructions.

KEY RESPONSIBILITIES
 Maintain the electronic and paper-based databases of different departments within TAQA
 Perform quality and compliance checks on documents and Drawings
 Control over documentation and drawing modification, distribution, issuance (as per
procedure) during its whole lifecycle
 Maintenance of a list (register) of applicable documents
 Distribution of documents and drawings to relevant people / organisations
 Progress reporting on the document’s status / maintaining KPIs (Key Performance Indicators)
 Communicate and disseminate fully approved TAQA Management System documentation
Monitor and maintain TMS
 Focal point for access to Industry Standards through third party suppliers
 Expediting documentation for review and approvals
 Manage a swift and efficient document management process from quality check to
publication
 Monitor and maintain the TAQA management system. System is configured on Sharepoint

JOB DIMENSIONS

 Wide exposure to the business while supporting the all the departments within the
organisation
 Depending on candidate knowledge, interest and capabilities: Involvement in continuous
improvement in records and information management and Management system in the
wider TAQA organization

Update 24-11-2017
QUALIFICATIONS, EXPERIENCES AND SKILLS

QUALIFICATIONS / TRAINING
Essential

 MBO/HBO education

EXPERIENCE/KNOWLEDGE/SKILLS

Essential
 3+ year of document control experience within the Oil & Gas Industry
 Working and processing of technical drawings
 Fluent English and Dutch speaking and writing
 Excellent organization, administration and computer skills (specifically Office 365 and
SharePoint)
 Demonstrates experience with Electronic Document & Drawing Management Systems and
Company Management Systems and processes
 Proven relationship builder with good people skills
 Ability to encourage and enroll the organization to achieve excellence in Records and
Information management
 Ability to work with new systems and or improve legacy systems in a flexible and pragmatic
way
 Great attention to detail
 Compliance mindset
 Work consistent
 Progress reporting on the document and drawing status / maintain KPI’s

Preferred
 Oil & Gas Industry experience
 Working and processing of technical documents and drawings

INTERACTIONS

INTERNAL INTERACTIONS
 Close cooperation with all departments within the TAQA organisation
 Close cooperation with the TAQA UK Document Control team

EXTERNAL INTERACTIONS
 Close cooperation with external parties. For instance, vendors, partners and engineering
contractors

Update 24-11-2017
DETAILS

 ESTIMATED START DATE: as soon as possible

 WORKING HOURS: 0.8 fte (32 hours per week)
 DURATION: 1 year TAQA Contract - option to extend

Update 24-11-2017