December 6, 2022

HON. WILLIAM DUHAYLUNGSOD MARIBOJOC

Mayor
Salug, Zamboanga del Norte

Dear Mayor Maribojoc,

We hope this letter finds you well.

We are LGUSUITE, Inc., a private data technology company. We are writing to

humbly propose for a more robust approach in the completion of
Community-Based Monitoring System (CBMS) institutionalized through R.A.
11315 or more commonly referred to as the CBMS Act.

The pandemic has changed the political landscape of the Philippines. Many
voters have seen how leaders acted on their mandate to lead and bring
about much needed support and governmental interventions on the difficulty
of their daily lives. Hence, it has magnified the need for leaders to know their
people to bring about institutional change and meaningful programs.

The easing down of the pandemic is seen as light at the end of the tunnel and
hope that the difficult times are finally over. But the face of the daily struggles
of our citizenry has not changed. Now, the prices have skyrocketed and the
peso-dollar exchange rates are to its historic lows. This has a far-reaching
trickle down effect on the society especially on the vulnerable sectors.

People are looking and observing how the leaders and executives cope up.
People are waiting for their leaders to tell them how they could come out of
the poverty cycle. People are anxious to know how the leaders will treat the
society’s illnesses, all the more of how to fully understand the root cause of the
society’s problem.

The Community-based Monitoring System (CBMS) is a comprehensive

database of our people. It acts as an executive check-up of an LGU that will
show all the society’s extreme information about poverty, the vulnerability of
economic sectors and different industries, it magnifies the labor force and the
challenges in job generation and employment, it will show patterns on how
the people act upon the many difficulties of life, and will show how we could
protect the people and environment through sustainable development. Due
to its importance, it has become a law mandated to all local government
units.

Furthermore, the CBMS aims to fully arm our leaders with powerful tools for
evidence-based decision making, a tool to pinpoint with great accuracy and
detail how it can proactively plan the needs of the people, a tool to reach
our marginalized communities, and a tool to be very responsive in times of
crisis.
The Phillippine Statistics Authority (PSA), as the lead agency of CBMS, has
come out with Memos that have set guidelines for LGUs in the conduct of
CBMS with the help of private institutions (third-party). The memo targets LGUs
that would engage with third parties like LGUSUITE to solve limited manpower,
technical expertise, and resources in conducting this highly-technical,
resource and management heavy project. LGUSUITE is the only established
and most experienced private institution that partners with LGUs in the
establishment of CBMS. It has partnered with more than 100 LGUs in Luzon,
Visayas, and Mindanao.

As an additional backgrounder, the project will host a comprehensive but

locally-applicable master database to generate reliable indicators along with
relative analytics which is also essential to the formulation of the following LGU
Plans:

● Comprehensive Development Plan (CDP);

● Comprehensive Land-Use Plan (CLUP);
● Local Climate Change Action Plan (LCCAP);
● Local Disaster Risk Reduction and Management Plan (LDRRMP);
● Peace and Order and Public Safety Plan (POPS Plan); and
● Ecological Solid Waste Management Plan (ESWMP) among others.

It also highlights information critical to mainstreaming:

● Gender and Development (GAD);

● Conflict Sensitive and Peace Promotion (CSPP);
● Tourism and Heritage Conservation;
● Child and Business-Friendliness; and
● Bio-diversity management among other sectoral and thematic
concerns.

As many of our people are still coping with the pandemic and the great
inflation, the project also aims to provide temporary local employment to our
people.

The following pages will walk you through the details of the project.

For presentations and any other inquiries, please feel free to contact us at our
numbers below. Thank you for your unwavering service to your constituents
and our highest respect for your leadership.

Very truly yours,

ELBERT C. ALABANG
Sales Director for Mindanao
0948.485.5555
elbert.alabang@lgusuite.com

Alternative Sales Contact Numbers:

Luzon- 0915.982.8065
Visayas- 0945.976.0046
Mindanao- 0948.485.5555
sales@lgusuite.com
 Work and Financial Plan
RE: Procurement of Community Based Monitoring System Integrating Household Level
Data Management System (CBMS - HLDMS) of the
LGU of Salug, Zamboanga del Norte

2020 (PSA) Population Count 32,134

2020 (PSA) No. of Households 7,558

2020 (PSA) Average Household Size 4.3

2020 (PSA) Annual Growth Rate -0.05%

2023 Projected No. of Households 7,547

Minimum Wage (Q1 2023) 351.00

TOTAL PROJECT COST 3,991,350.52

Field Workers Manpower

Enumerators 24
Team Leaders/ Geotaggers 6
Total 30
Systems and Database Manpower
Software Engineers 1
Data Processors 1
Data Processing Assurance 1
Specialist
Testers 1
Database Specialists 1
Total 5
Project Management Manpower
Project Manager 1
Supervisor 1
Operations Verifier 2
Field Verifiers 2
Graphic Artist 1
Total 7
 Work and Financial Plan
RE: Procurement of Community Based Monitoring System Integrating Household Level Data
Management System (CBMS - HLDMS) of the LGU of Salug, Zamboanga del Norte

Costs Timeline
No. of
Start (Day
Particulars Unit/
Unit Cost Subtotal Total Item Amount 1- NTP End
Pax
Date)
1. Systems and Data Gathering 3,512,388.46 Day 1 Day 77

1.1 5-day Fieldworker Training 199,000.00 Day 5 Day 9

5-day Meals (2 snacks and 1 lunch)

including venue and equipment 40 2,500.00 100,000.00
Trainors' food and Accommodation
for 5 days 3 15,000.00 45,000.00
Trainers Per Diem x 5 Days 3 15,000.00 45,000.00
Training Materials (Digital) 30 0.00 0.00
Fieldworkers Manual (Digital) 30 0.00 0.00
Pen/notepad and other training
materials 30 300.00 9,000.00

1.2 Information and Education

Campaign 69,810.00 Day 2 Day 10
Technical Training with Brgy.
Captains and End-users/ CBMS
Council 100 300.00 30,000.00
Printing of posters for Information
Dissemination 377 30.00 11,310.00
Installation of Posters and Rekorida
Salary (3 days @ 3 persons) 9 500.00 4,500.00
Gasoline Expense 2 6,000.00 12,000.00
Food and Accommodation 2 6,000.00 12,000.00

1.3 System Customization,

Usage, and Cloud Fees and
Map Integration 187,064.51 Day 1 Day 77
3-Month Mobile App Cloud Usage
and System Use 3 6,235.48 18,706.45
Mobile App Customization 1 18,706.45 18,706.45
3-month Project Management Tool
Cloud Usage and Use 3 15,588.71 46,766.13
Salary for Software Engineers for 3
months 1 102,885.48 102,885.48
 Work and Financial Plan
RE: Procurement of Community Based Monitoring System Integrating Household Level Data
Management System (CBMS - HLDMS) of the LGU of Salug, Zamboanga del Norte

Costs Timeline
No. of Start (Day
Particulars
Unit/ Pax Unit Cost Subtotal Total Item Amount 1- NTP End
Date)

1.4 Direct Cost of Enumeration 1,122,387.05 Day 10 Day 64

Cost of Interview 7,547 103.90 784,118.68

Cost of Transportation
(Enumeration and Geotagging)**
Clearing 7,547 19.48 147,022.25
Cost of Geotagging 7,547 6.49 49,007.42
Other Weekly Incentives for best
teams, enumerators, Geotaggers,
etc 30 1,000.00 30,000.00
Other Incidental Expenses like
insurances, etc. (10%) 112,238.71

1.5 Data Verification and

Validation 280,596.76 Day 10 Day 77

Data Processors for 3 months 1 42,089.51 42,089.51

Data Quality Assurance
Specialists for 3 months 1 42,089.51 42,089.51
Testers for 3 months 1 42,089.51 42,089.51
Database Specialists for 3 months 1 42,089.51 42,089.51
(2-6 Days) Data Processors
Transportation, Meals, and
Accommodation Allowance 1 28,059.68 28,059.68
(2-6 Days) Quality Assurance
Specialists Transportation, Meals,
and Accommodation Allowance 1 28,059.68 28,059.68
(2-6 Days) Testers Transportation,
Meals, and Accommodation
Allowance 1 28,059.68 28,059.68
(2-6 Days) Database Specialists
Transportation, Meals, and
Accommodation Allowance 1 28,059.68 28,059.68

1.6 Fieldworkers and Training

Paraphernalia 174,933.37 Day 10 Day 64

Uniforms, bags, umbrellas, etc. 30 800.00 24,000.00

Household Stickers 10 7,546.67 75,466.69
Printing and Other Logistical
Supports 10 7,546.67 75,466.69
 Work and Financial Plan
RE: Procurement of Community Based Monitoring System Integrating Household Level Data
Management System (CBMS - HLDMS) of the LGU of Salug, Zamboanga del Norte

Costs Timeline
No. of Start (Day
Particulars Total Item
Unit/ Pax Unit Cost Subtotal 1- NTP End
Amount
Date)

1.7 Project Management 280,596.76 Day 10 Day 77

Project Manager for 3 months 1 70,149.19 70,149.19

Supervisor for 3 months 1 56,119.35 56,119.35
Operations Verifier for 3 months 2 35,074.60 70,149.19
Field Verifiers for 3 months 2 42,089.51 84,179.03

1.8 Project Coordination 100,000.00 Day 1 Day 77

Gasoline, Travel Allowances, and
accommodation for Orientations,
Procurement, and Billing and
Collection 30 3,333.33 100,000.00

1.9 End- User Training 66,000.00 Day 77 Day 77

100 Pax Food 100 200.00 20,000.00

Trainers Per Diem 2 10,000.00 20,000.00
Trainers Accommodation 2 3,000.00 6,000.00
Trainer Travel Allowance 2 10,000.00 20,000.00

2 Months
1.10 User Manual and Coffee after
Table Books 32,000.00 Day 77 Turn-over

Graphics Artist 1 20,000.00 20,000.00

Printing 2 1,000.00 2,000.00
Coffee Table Books 10 1,000.00 10,000.00
 Work and Financial Plan
RE: Procurement of Community Based Monitoring System Integrating Household Level Data
Management System (CBMS - HLDMS) of the LGU of Salug, Zamboanga del Norte

Costs Timeline
No. of
Start (Day
Particulars Unit/
Unit Cost Subtotal Total Item Amount 1- NTP End
Pax
Date)

2. 3-year System Subscription

3 years
2.1 Cloud Service (36 after
Months) 600,000.00 Day 77 Turn-over

36 16,666.67 600,000.00
3 years
2.2 Technical Support (36 after
Months) 400,000.00 Day 77 Turn-over

36 11,111.11 400,000.00

SUBTOTAL 3,512,388.46
12% VAT 478,962.06
Total Project Cost (PhP) 3,991,350.52

Total Timeline 77 Days