Risk Assessment Section: Section A

Section B Period Covered:

Live Period June 25, 2022
Activity Hazards Who/What is at risk Measures to Control Risk Risk Level
Equipment or power  Staff Avoid experiments, which could be affected by Low Level
failure  Speakers 60-minute repeated power outages. Turn off
 Audience equipment sensitive to power failure or a shut
Activity on site off / restart cycle. Do not overload emergency
circuits by adding additional equipment. Inform
the staff of the possible loss of power so they
are prepared and remain calm. Take note of the
location of stairwells and avoid use of elevators
in buildings subject to rolling blackouts. Keep a
flashlight and batteries in key locations
throughout the work areas. Most cell phones
will offer temporary illumination by activating
the keypad.
Weather  Staff Dealing with and preparing for bad weather is an Medium Level
 Speakers inescapable issue when planning events
 Audience outdoors. Even when conditions, locations, and
time of the year are working in the favor, there’s
still a chance of inclement weather taking a toll
on the event. Taking time before the event
starts or even before setup to have a meeting
with your team to go over the logistics will
ensure that everyone is on the same page. An
evacuation plan needs to be in place that
everyone working the event, from stage
managers to security, needs to know about. This
way there will be the safest and most efficient
evacuation in case of dangerous weather. Make
sure that everyone working the event has a
contact sheet with everyone’s contact
information in case it is needed during an
 evacuation.
Last minute Cancellations  Speakers Making the decision to cancel the event is not an Low Level
 Organizers easy one. Events play a large role in defining the
brand, driving revenue, and giving the attendees
the opportunity to connect face-to-face.
Unfortunately, there are times when cancelling
or postponing the event is the only option. In
these circumstances, it is important to know
how to properly communicate these changes to
attendees, and how to shift a strategy to adjust
for the change in programming.