External Warehouse Audit Report

Audited process/department Wahana-External warehouse

Date 21-Mar-2023

Auditees Wahana Warehouse Management (Andrew, Said, Khaidir & All Supervisor & leader )

Audit plan/agenda  Audit 5's, Safety & Quality

Audit team Adetya Ika Sakti, Dede Carmana; R. Ridwan S. Acep Yusup, Ananta Dwihasto, Emilia
S, Dadan Nurhidayat.
Distribution list Muhammad Suprapto, Ali Muhammad, Hans Gutleben, Yana Apriandi

Summary
 The purpose of this audit is to evaluate the performance of the warehouse using a complete and
comprehensive methodology so that immediate preventive and corrective action can be taken to
enhance the company's service and competitiveness.
 This quarterly audit is performed routinely to determine the state of the 5S warehouse area, fibre’s
bale, Pulp, and other facilities. This significantly impacts the quality of the goods to be shipped and
the safety of all operating activities.
 In the beginning, the auditors explained to the Wahana’s Management, represented by Mr Andrew
(Director/Head), Mr Said (Logistic Manager), and Mr Khaidir (Warehouse Manager), related the
goal of this inspection-audit.
- Auditors describe the objective of the warehouse performance audit in terms of safety,
quality, 5S, and Clean & Hygiene Standards.
- The auditor has also conducted an interview session with the supervisor and forklift operator
related to safety, quality, 5S, Clean, and Hygiene Standards. Ensure Pulp, Textile, and Non-woven
fiber storage are clean, undamaged, and compliant with SPV standards.
 In summary, the performance of the Wahana warehouse has significantly improved but still requires
more improvement (as per the attached finding list). The total score is 57 %, which is still below the
target (Target min 80 %).
 The management of Wahana should acknowledge and comprehend the standards and commit to
following and complying with SPV Standards required.

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Introduction
 The management of Wahana is represented by Mr Andrew (Director/Head), Mr Said (Logistic Manager),
and Mr Khaidir (Warehouse Manager).
 Adetya Ika Sakti, Dede Carmana, R. Ridwan S. Acep Yusup, Ananta Dwihasto, Emilia S, and Dadan
Nurhidayat represent SPV Auditor team.
 The Auditor addresses related safety perspectives in the field, which is still risky and needs special
attention from the management of the premises. Auditors also address the Customer's views and
requirements regarding the quality of products and some examples of customer complaints related to
contamination, such as insect contamination, Dirty & Damaged Bale Covers, and wet fibre bales.
 After the introduction, continues to inspect the warehouse facilities and activities.

Audit Finding/results
A. Positive finding
1. Some open and not loosely-closed spaces are already closed by a tarpaulin. It is the last finding audit
that already follows up by Wahana. It is a positive impact on avoiding pests and rodents in the
warehouse.

2. The Hydrant and APAR blocked by pulp have been opened and given a marking line and a rubber cone
at the end of the aisle to mark that the area should not be hidden in the pulp. It is a previous audit finding
which was followed up by the rides team.

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3. The Pest Control management has been implemented by third-party administration (PT Orkan).

B. The Finding that needs to be improved

 Safety Condition (The photo of the finding as per below):
1. SPV currently has a PP 50 SMK3 certificate in 2012 with an advanced level category (166 criteria), so it
becomes a special consideration for companies providing goods and services: specifications for
purchasing goods and services, systems for verifying goods and services that have been purchased,
control of goods and services supplied by customers, product traceability). It is recommended that
Wahana's Management also implement this SMK3 Certified to be aligned with SPV standards. It refers
to the standard of Government Regulation of The Republic of Indonesia Number 50 Of 2012 Concerning
the Implementation of an Occupational Health and Safety Management System.
2. Safety Officer has general K3 Expert competency. However, the officer has yet to be able to show proof
of Original Certificates and Licenses.
3. The First Aid Room (Emergency Clinic) does not meet the Criteria.

4. The generator room still needs an Electrical Hazard Sign. Genset operators have not been able to show
a license

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5. We found an LPG lighter near the B3 and flammable areas

6. The evacuation route is dark, and no sign is at the top

7. The emergency exits are unsafe and in a precarious state

8. The Forklift tires are worn out, not yet able to show Riksa Test results, and Leaking Hydraulic Oil.

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9. The forklift key is still hanging when Parking

10. We still found Abnormal Pulp Stacking. There is a pile of Pulp in a slanted condition with the potential
to fall.

11. Valve is not accessed by stairs for operation

12. The discharge valve in the Hydrant pump area does not use the standard CSO (Car Seal Open) and
CSC (Car Seal Close) systems. A car seal open [CSO] safeguards valves or other pipe components
to prevent unauthorized persons from opening or closing the valve; in this case (CSO), the valve is
locked when it is open. So it's like a safety barrier so that other valves/pipe components are not
tampered with by other people

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13. The Flammable Waste Area Divider is non-standard and not yet Fire proof.

14. The contents of the first aid kit are not up to the standard of Regulation of The Minister of Manpower
and Transmigration Republic of Indonesia Number: Per.15/Men/Viii/2008 About First Aid In
Workplace Aid.

15. The pulp binding wire is detached, APAR hooks that are no longer in use.

16. The tilted flagpole has the potential to fall, the drain control tub is not covered or not indicated when
opened, and the dock leveller, which is stored in the temporary area, is not given an indication that
it is dangerous for pedestrians.

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17. Forklift Spare Batteries & chargers are stored inside the warehouse

 5’S Implementation & Quality (The photo of the finding as per below)
1. There is steel that is not used near the Electrical Panel

2. The 2-wheeler parking lot still needs to be installed with a particular parking sign for 2-wheeled vehicles.

3. There is an emergency rally point area. However, the sign and emergency assembly point area need to
be clarified.

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4. The Indonesian flag is broken, and the K3 flag is dirty.

5. The parking cleaning machine is not in the right place and is dirty

6. We found that Area B3 is in an untidy condition

7. There are still open gaps on the edge of the warehouse wall so that dust, rats and insects can potentially
enter

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8. The Visitor Toilet area is dirty.

9. The line between the forklift road & the pulp/fibre storage area needs to be clarified

10. We still found the cobwebs & dust

11. Trash bins are still mixed between B3 and household waste; waste is not disposed of in the tras

12. The Indication is unavailable.

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13. There are several dark spots, floor broken, Roof leakage + seeping floor at Warehouse 2 & 3

Acknowledged by Auditors

Adetya Ika Sakti Dede Carmana Acep Yusup Reddy Ridwan S.

5’s Comitee RM Warehouse RM Warehouse Deputy FGW Manager

Representative Manager Manager

Ananta Dwihasto Emilia Sari Dadan Nurhidayat

TCS/TMD Manager QPD Deputy Manager FGW Deputy Manager

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