Activity 1: Initiating a Project Process

Tasks:

1. What is the purpose of the Initiating a Project Process?

Understanding the work that must be done to achieve the desired products is the purpose of the
initiating a project process.

2. Why should a detailed Business Case be established in the Initiating a Project Process?

A detailed business case is established to check whether to proceed with the delivery.

3. List and briefly explain the purpose of the three registers that are created in the Initiating a

Project Process.

Risk Register: it has information about project risks

Issue Register: maintaining issues that will be managed in the future.

Quality Register: recording detail of all activities.

Activity 2: Managing a Stage Boundary Process

Tasks:

1. What is the purpose of the Managing a Stage Boundary Process?

It is the glue between initiation stage and first delivery stage.

2. Which two documents are updated during the Managing a Stage Boundary Process?

Business case and risk register.

3. Who is responsible for preparing the End Stage Report?

Project Manager

Activity 3: Directing a Project Process

Tasks:

1. What two approvals is the Project Board accountable for through the Directing a Project Process

in the Initiation Stage of a PRINCE2 project?

Authorizing the project

Authorizing a Stage or Exception Plan

Activity 4: Stakeholders

Tasks:

a. What “initial” information should you document about your stakeholders?

We should document the formal stakeholders in our project plan/charter.

b. What are some of the queues that can suggest that stakeholder expectations are out of

alignment?

• I thought...
• He/she said…
• This never works...
• It never delivers…
• We’re always late…

c. What steps should you take as a Project Manager to prevent some of the stakeholder

expectations being out of alignment?

• Documenting stakeholders
• Knowing stakeholders
• Make sure to inform your team about stakeholders
• Setting up an enforce process
• Providing status regularly
• Touching base and asking questions
• Dispel myths

d. How can you get to know the stakeholders and how can you “really get to know them”?

The best way to know them is to interview them either through an informal meeting or skype and to
really get to know them understand the issues, assumptions, concerns and what they value most in the
project.

Activity 5: Communication in Projects

1. Watch the video about the Key to Effective Communication in Projects (5:51), take notes and

answer the following questions. This link is also provided on the course website.

a. Communication is the most talked about issue that there is on projects.

i. What is a common communication complaint raised by executives?

One common communication complaint is that they receive too much information, and they can’t find
out the true status of the project.

ii. What are common project level communication complaints raised?

Not getting too much information which turns into a mess

2. Why is it important to create a Communication Management Strategy in a project?

It is important to create a communication management strategy in a project so that the project manager
is aware of the information they need to give out to the executives, project teams and the control board
and also to receive the right information as well.