PROJECT IDENTIFICATION

Project Name: XXXXX

Project Manager: XXXXX Project Sponsor: XXXXX
Document Date: 25/06/2017 Document Version: Rev 0

DOCUMENT INFORMATION
The purpose of this template is to help the project team share knowledge gained from
experience so that the entire organization may benefit. A successful Lessons-Learned
program will help project teams to:
 Repeat desirable outcomes
 Avoid undesirable outcomes.
PART A. PROJECT TEAM MEETING LESSONS LEARNED TOPIC CHECKLIST
Project Technical Human Factors Overall Comment
Management Management
Project Early planning  Communication with Satisfactory
Planning stakeholders
 Expert Judgement
Resource  Monitoring  Periodic meetings and Moderate Success
Management follow ups
 Resource availability  Approval from
management on
resources required
Schedule Schedule baseline Early approval for project On Time
Management Implementation

Budget Cost baseline  Early funding approval Within budget

Management  Pro-Active Approach

Scope Clear definition Good Communication Within scope

Management

Quality Quality control Selecting the appropriate Moderate Success

Management resource for the work

Risk Test plan Interaction with end user Satisfactory

Management

Change N/A N/A Nil to date

Control

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Procurement N/A N/A N/A
Management

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Project Journal
During each project team meeting discuss what strategies contributed to success as well as
areas of potential improvement. Enter your conclusions in the table below (insert rows as
needed):
Strategies and Processes that led to Success
Date Description
November 16 Early interaction with project sponsor
March 17 Early Funding approval
March 17 Timely identification of required resource for execution of the work

Areas of Potential Improvement

Date Description
May 17 Improve Commitment from project team to prepare documentation
April 17 Awareness of documentation requirement to be submitted

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PART B. END OF PROJECT LESSONS LEARNED
Project Close-Out Discussion
At the end of your project, gather all stakeholders for a Lessons-Learned meeting:
Step 1: As a group exercise, fill out the Lessons Learned Checklist
Step 2: Use the questions below to summarize your Lessons-Learned discussion. Enter
comments in the areas provided. Focus on Lessons Learned that will help in future projects.
(Insert rows as needed)
A. List this project’s three biggest successes
Description Factors that promoted this success
Team work Common interest and availability
Milestone achievement Sharing small wins throughout the project
duration
Motivating Each Other to Project Desire to complete the Project on time
Completion

B. List other successes that the project team would like highlighted
Description Factors that promotes this success
Communication Ensure team members are available during
meetings.

C. List areas of potential improvement along with high-impact improvement strategies

Description Factors that promotes this success
Maintain commitment from every team Constant communication
member

D. Enter other comments

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Project Lessons Learned Document / Signatures

Project Manager XXXXX

I have reviewed the information contained in this Project Lessons Learned Document and
agree with its content.
Name Title Signature Date
XXXXX Project Team 25 June
Member 2017
XXXXX Project Team 25 June
Member 2017

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