Mr.

Anthony Smith, Superintendent

wee” CCITTY SCHOOL DISTRICT SUMMATIVE ASSESSMENT WORKSHEET (2015-2016)

District Goal #1: Student Achievement—At Winton Woods, we will ensure all student achieve at high levels, meeting or exceeding state and district measures. |
Goals & Objectives Superintendent’s Reflections & Comments Board Response/Recommendations
Keeps the School Board informed on In order for the board to be up to date on all issues | The Board desires an open communication
problems, solutions, and the general associated with Winton Woods City Schools there is a style and appreciates the Superintendent’s
operations of the school system while specific process connected with open communication. Each | willingness to update the Board via an
constructively handling disagreements with month the Superintendent updates the entire board on additional meeting update structure.
School Board on policy decisions. events that may have po: e and/or negative impacts to Operational transparency is necessary for
the district. Board members are offered the opportunity to continued understanding.
have open dialogue with the Superintendent offering
suggestions, i eas and comments that may lead to a clearer
understanding of the district’s operational procedures.
Uses student achievement data to make All courses are vetted through the teaching and learning | The Board appreciates the process of
instructional leadership decisions while department and consolidated with the agreement of the pulling the leadership team together to
understanding the present levels of student WWTA. All general courses of study are aligned with the make these instructional leadership
performance based on consistent assessments state standards and there is a catalog that is reviewed by decisions. The Board hopes this will lead
that reflect state and national academic the board when new courses are recommended. The to improved student achievement in the
standards. Meets at least 14 of 33 State master schedule is developed by each BLT — to enhance the | next 5 years.
Report Card indicators on 2014-2015. overall structure of the district with promoting improved The District met 6 of 33 State Report Card
student achievement for all students attending Winton indicators on the 2014-2015 school year.
Woods City Schools. Although this was not the goal, we
appreciate the framework and other
instructional leadership items that were
put into place to strategically improve the
outcomes for our student’s achievement.
The Board wants to see 20 of the 33
indicators met on the 2015-2016 State
Report Card. |
Decision in teacher assignments, course "The Superintendent works with the Teaching and Learning | The Board would like to understand the
content, schedules, and student curriculum Department and Human Resources in concert with the | specific needs for improved student
based on specific needs for improved student | principals to determine what will best ensure all students are | achievement. The Board would also like to
achievement. set up for success. better understand the criteria in staff|
placement/re-positioning for strategic
leadership decisions. . |
Routinely shares examples of specific The executive team along with the board receives regular Continual communication on this topic
| leadership, teaching, and curriculum strategies PD from the superintendent to enhance collaboration and | from the Superintendent to the Board is |

[1]
 EX WINTON Woops
nae <I ¥aS'CHOOL DISTRICT
| that are associated with improved student essential leadership skills. A few of the books have requested. It is necessary for the Board’s
achievement. discussed in various educational settings including but not knowledge to be kept up to date on these
limited to BLT/DLT/principal leadership teams as well as the strategies in order for the Board and the
weekly executive sessions facilitated by the Superintendent to stay on track towards
Superintendent. Textbooks and course outlines are also our goals’ to improve student
agreed upon by the leadership team and delivered to the achievement. The Board also desires a
board for yearly approval. schedule of BLT/DLT/principal
leadership/Executive Session meeting
dates for future attendance interest.
Demonstrates the ability to implement After the successful years of studying data trends The Board looks forward to our
educational innovations and successful associated with the New Tech Experience — the implementation of New Tech and PBL
curriculum changes which improve the superintendent helped to forge an educational opportunity across the entire District grades. We w
educational program. that would meet the needs of al students in the Winton revisit this once there is data in existence
Woods City School District. Beginning in 2016-17 three to study the outcomes of our investment
schools will have launched into the New Tech Network in this program.
Experience — high school, middle school and the
intermediate building. In 2017 the elementary school,
Primary North and Primary South will be added to
educational project-based learning experience. This w
make Winton Woods City Schools one of two fully
restructured districts under the umbrella of the New Tech
Network of Schools.
Organizes a planned program of curriculum Progress Book The Board wants to see the assessment of
evaluation, assessment, and improvements Winton Woods uses the Progress Book Grade Book Suite, the following 3 programs and how they
providing positive, responsible leadership for which is a suite of applications that support teachers and are evaluated for effectiveness and
coordination, development and support of the their work. Progress Book can house teachers’ lesson plans, coordination amongst our student body.
educational program. Successful student daily attendance, and is a vehicle for student grade The Board is aware that these programs
implementation and utilization of Naviance reporting and communication with parents. Students and are in place, and The Board desires to see
Program, Echo, and Progress Book. parents have access to Progress Book as well, allowing the utilization and outcomes to
schools, teachers, parents and students to partner to substantiate these programs to further
support student academic success. Parents and students determine effectiveness.
can set up alerts in Progress Book to get notice of any
change or drop in a student’s grade. Internally, teachers
can use Progress Book to access student Individualized
Education Plans (IEPs) and Written Education Plans (WEPs).
Winton Woods is one of thirty-five school districts that
ilize Progress Book through the Hamilton/ Clermont
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Zam
WINTON WOODS
CITY SCHOOL DISTRICT
Cooperative Association (HCCA).

Echo
Echo™ is the learning management system of the New Tech
Network. Use of Echo is required of all New Tech affiliated
schools. Echo has all of the functions of Progress Book. It
can house teacher lesson plans and student grades.
Students and parents have access to Echo, and there is
parent notification of grade changes. However, Echo is
specifically designed for project-based and collaborative
learning environments that require students have voice and
choice in their learning. Echo provides teachers a structure
to organize projects that support student exploration of
content so that they may exercise personal agency and
responsibility in their own learning. Project Briefcases,
housing all of a project-based learning unit’s requirements
and resources, live in Echo and can be accessed 24-7. For
grading, Echo provides a mechanism to report student
progress not only on academic content but on the school-
wide learning outcomes as well. In addition, Echo provides
a robust set of to-go, professional development resources
for staff to support their growth as project-based learning
facilitators. Within Echo, teachers can access an extensive
project library as they build out projects for specific
courses. All teachers in the district will have an Echo
account, and we will utilize Echo to provide professional
development for teachers beginning next year.

Naviance
Naviance is a comprehensive web-based college and career
readiness platform that supports student self-discovery,
career exploration, academic planning, and _ college
preparation. Currently, Naviance is used at Grades 7-12 in
Winton Woods. Guidance counselors use the Naviance
curriculum to teach students lessons in four key areas: See
What’s Possible for Them; Develop Critical Non-Cognitive
Skills; Acquire College Knowledge; and Take Ownership
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 & mm) WINTON Woops
ZY CITY STHOOL DISTRICT

Over Their Path. Students can take career surveys and

compare the results of those surveys against their current
academic performance (GPA; ACT score; and course
concentrations) to identify possible career matches.
Students can search for colleges that meet their financial
and career interest needs. All college recommendations are
completed by teachers through Naviance. Naviance is also
used for teachers to make course recommendations during
the scheduling process.

These three products give our teachers, students, and

parent's tools to support and manage academic progress in
real-time, while planning for a successful post-secondary
journey in either the career and/or college environment.

Promotes staff development activities Please see attached for samples of BLT & DLT minutes, The Board appreciates the continued |
| appropriate to meet the academic goals of the PD timeline for 2015-2016 transparency on this topic. The Board
district. would also like to see an enhanced PD
curriculum surrounding the topics of
classroom management and cultural
competence for our teaching staff.
Encourages high personal expectations in the Please see attached letters to staff. The Board recognizes the value of our
performance of all personnel and students. Superintendent leading by example and
has seen a cultural shift with the
introduction of the growth mindset
amongst District leadership. The Board
would like to see that this cultural shift be
permeated throughout the teaching staff
and all other District staff.
Creates a feeling of unity and enthusiasm The Superintendent is deliberate in recognizing teachers and Again, The Board recognizes and |
among those in contact with the administrators at public engagements regarding their appreciates the cultural change in the
superintendent. contributions to the district. Executive team surrounding the growth
mindset — the Board would now like to see
this cultural change be implemented
| across all district staff.

[4]
 WINTON WOODS
CITY.SCHOOL DISTRICT
District Goal #2: Resource Alignment—At Winton Woods, resources will be aligned to meet district goals and objectives and all financial decisions will consider |
the impact on student achievement.
Goals & Objectives Superintendent’s Reflections & Comments Board Response/Recommendations
Demonstrates the initiative and persistence - ] Schedules weekly meetings with the Treasurer to view The Board acknowledges that the
needed to accomplish financial goals and upcoming financial necessities regarding building repairs, five Superintendent has established courses of
objectives. year forecast, bond, operating levies, staffing as well as action to work with the Treasurer, and
contractual obligations that may impact the outcome of would like the Superintendent to continue
appropriations affecting the five year financial forecast. investigating and researching community
partnerships to retain resources for future
initiatives.
| Goals are (S.M.A.R.T.) Specific, Measureable, | all goals associated with the Winton Woods City Schools district The Superintendent has demonstrated the
| Attainable, Relevant, and Timely and lead to follow the same format. ALL members of the executive team leadership persistence, in completion of
successful and practical results. are required to submit annual SMART goals. The goals must be SMART goals for the administration and
specific — measurable — attainable — realistic — and timely. All staff. The Board would like to see these
goals are due to the Superintendent’s office for review no later SMART goals continue to be results
than July 26, 2016. oriented throughout the district.
Effectively manages the operating budget in | Schedules weekly meetings with the Treasurer to view The Board is pleased that the district has
collaborations with the treasurer. Develops a | upcoming financial necessities regarding building repairs, five received the grant to implement New
timely budget that supports student year forecast, bond, operating levies, staffing as well as Tech Network across the District. The
achievement. contractual obligations that may impact the outcome of Board congratulates the Superintendent
appropriations affecting the five year financial forecast. and his executive team on _ this
achievement. The Board wishes to see
continuous resource alignment for future
district initiatives.
Effectively advocates for the budget on behalf The Superintendent is well aware that 2019 may require the The Board is in agreement with salary
of the stakeholders (parents, community, local Board to seek an operational levy. All raises will be freezes in lieu of seeking an operational |
municipalities, and School Board) recommended to be frozen, depending on the voting outcome. levy as our community stakeholders
deserve transparency in all levy decision
making.
Demonstrates positive professional Meets regularly one-on-one with each member of the executive The Board recognizes and appreciates the
relationship with district personnel that team for coaching and guidance as well as accountability, and Superintendent’s coaching and
empowers people throughout the district to meets collectively with the team weekly. The Superintendent mentorship skills in training his executive
be leaders, problem solvers, and effective also avails himself to the principals for coaching and guidance team. The Board has seen evidence that
decision makers. | as situations arise. this is working however the Board wants
to see this type of coaching and mentoring
_across all district staff especially our|

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 teaching staff to continue our positive
| cultural shift/growth mindset happening
throughout the district.
| Developing strong District Leadership Teams BLT Notes: The Board appreciates this example from
who are capable of immediately assuming The subject area where the technical skills are more needed, the BLT attachment. The Board has
leadership responsibility within the schools Math and Science, are seeing great growth. In these areas there recognized this issue regarding the
and administrative offices. is little skill in the beginning as the content and skills are new group/individual grades where PBL is
| and the students are making great gains. In some of the other concerned. We expect the Superintendent
areas, World History, Government and English 9, we saw through further coaching of his
growth. There was some discussion of the TBT’s (Teacher based administrators to hold our teachers
| teams) being spread over break, AIR (American Institute for accountable for this particular grading
Research) retesting and MAP (Measures of Academic Progress) format. The Board realizes this is a
testing in some cases. The team talked of concerns with test contentious piece of the successful
fatigue but still shared that there is still no reason for the implementation of the New Tech Network
students to lose growth. We are seeing growth in some of the |
subject areas that are all PBL (project based learning) Biology |
and World History. Students are still growing into and struggling |
through the learning process of understanding PBL (Project
Based Learning) in NTA (New Tech Academy). Students are
trying to learn the process but it is not completely concerting
into their academic growth. Teachers should be using IAKTs
(individual assessment of knowledge and thinking) to ensure
that all students are leaning at the material. Teachers are also
improving in their use of workshops to ensure that the students
are receiving the work. The PBL (project based learning)
mentors will continue to work with the teachers to help them
understand that content should be individually scored and that
the culmination of the project tis the group’s process. There
needs to be some clarification to staff of the SWLO (school wide
learning outcomes) for the staff that are learning PBL (project
based learning). How are we implementing RTI (response to
intervention) as a part of the PBL (project based learning)
a beyond just the workshop model? Mastery is always the goal.
Encouraging the use of research and creativity DLT Notes: The Board appreciates this example from
among employees while effectively the DLT attachment. The Board expects |
implementing and monitoring the 1) Student performance Data the educators to continue to search for
performance of leadership team. i) Observations ways to grow our students in their creative
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WINTON WOO DS
CITY SCHOOL DISTR Casa
(1) PARRC and critical thinking. The Board expects
(a) HS: Geometry was a strength for 9 grade; the Superintendent to continue
20% points or higher below the indicator monitoring the performance of our
attainment goal; We did not make any leadership teams. The Board also expects
indicators for the report card; We know the these leadership teams to mentor and
tests are different because of the further carry these goals to all other
difference between OGT scores and PARRC teaching staff.
scores. No advanced in ALG 1 and GEOM on
the PARRC. 5 only hit accelerated on the
reading.
(b) MS: 20% points or higher below the
indicator attainment goal; ALG/GEOM 7
and 8" had great results (81% and 100%);
(c) INT: 6" grade math was lower than 5"
grade math when traditionally it has been
the opposite; 20% points or higher below
the indicator attainment goal;
(d) ELEM: highest was 4" grade social studies;
No indicators met; 5% between what we
earned and the what we needed for the
indicator; largest growth between the fall
and spring ever
(2) MAP
(a) The students are scoring at a 6" grade level
in high school in math. Kids come in half
year behind and it snowballs so by HS there
is a 3-4 year gap in both reading and math.
At primaries SWD scored higher than the
ALL (N for special ed is low); Language is
the weakest area- farthest behind for the
middle school; some of the highest
performing children were recently enrolled
students. Not all tenth graders took the
math MAP 9about 70 students)- only those
who were in geometry; change in using
MAP for TGRG- Number “on track” will be
smaller
for RIMPS and EMIS; ELEM: 3rd
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 ED» WINTON Woops
ClTY SClHO@MmL DISTRIGCTE
rc grade math and reading the weakest. Need T
| |
to make the largest gains; First assessment
for primaries. |
(b) ACT Alignment: Lose traction along the
way- instead of gaining it. From 19% in 6™
|
to 10% in tenth. By tenth grade we need to
have a higher rit score |

District Goal #3: Parent & Community Engagement—At Winton Woods, the district will partner and engage parents and community stakeholders to
encourage shared ownership of our success.
| Goals & Objectives Superintendent’s Reflections & Comments Board Response/Recommendations |
Demonstrates ability to work with members of | Whenever concerns are brought to the office of the | The Board recognizes the extenuating |
the School Board, local municipalities, Superintendent, we collaborate with the students, parents, | efforts the Superintendent has put in to
administrative team, teachers, students, and | administrators, and teachers to resolve the situation that is, | not only his collaboration but his process
parents and earn their respect while | first and foremost, best for the children. The process is based | in resolving parental and community
empowering them to be solution-driven. on the chain of command in which the superintendent first | concerns. The Board also appreciates that
| allows the building leadership the opportunity to resolve the | these concerns have been communicated
matter. and brought to the attention of the Board.
The Board appreciates this operational
; transparency.
Successfully manages superintendent | The Superintendent is an active participant in the following | The Board recognizes the
committees, striving to build effective | committees/organizations: Superintendent’s unique ability to work
relationships between the community, local | BASA (Buckeye Association of School Administrators) Regional | with a variety of team members to align
municipalities, surrounding school districts, | Meetings: the district’s values and beliefs. The Board
and local businesses. 1/25/16 would like to see the Superintendent
3/17/16 create more initiatives promoting
HCESC Superintendents Meetings: camaraderie among the community, local
10/16/15 municipalities, surrounding school
1/8/16 districts, and local businesses for more
3/18/16 enhanced community partnerships. |
VASA (Valley area Superintendents Association) Meetings: |
9/18/16
12/11/15
_| 2/5/16 | |
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 CD
waa’ «CITY
I NTON
SCHOOL
WOODS
DISTRICT
HCC (Hamilton County ooperative) Board of Directors
Meetings:
4/14/16
Greater Cincinnati School Advocacy Network Meetings:
9/28/15
10/27/15
12/3/15
Student Achievement Committee Meetings occurring monthly.
Communication Team Meetings occurring bimonthly.
Conversation with the Superintendent Meetings with HS
Seniors:
9/4/15
9/25/15
10/2/15
10/23/15
11/13/15
11/20/15
12/4/15
1/15/16
1/29/16
2/12/16
3/4/16
Maintains liaison with local, state, federal Receives regular legislative updates from Jeanette Oxender, The Superintendent shares legislative
legislators communicating the information to lobbyist for Hamilton county Educational Service Center. information on a regular basis amongst
the educational leaders in an effort to the Board Members and the Board
accomplish improvements for the district. appreciates this constant update in our
meetings and the overall transparency of
legislative affairs that may or may not
affect our school district.
"Solicits parent and community input and Examples of survey questions that have been sent out: The Board appreciates the
commitment to district goals, policies, and e Overall, were you pleased with the Winton Woods City implementation of these surveys that
program through the development of a survey Schools experience? Please explain why you were or were not in effect prior to the
process to: 1) gain feedback from parents who were not pleased. Superintendent’s leadership. And, the
exit the district; 2) gain feedback from parents e What did Winton Woods do your| Board
best for wishes to see these surveys
| on their perception of many aspects of the child/children? expanded to the greater community to
district. e Please check the box below to indicate the reason why reach further than parents with enrolled
students. The Board understands there
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 Cb WINTON
J <lIT 2S CH
Woops
OO©OL. DISTRICT
your child(ren) is/are leaving the district: must be a starting point for this initiative
o Relocating however we believe inclusion within all
| o Open Enrollment areas of our communities is both desired
©. Private/Parochial School and requested on a regular basis.
o Other
e What is the most helpful method to communicate
information about the implementation of New Tech
Network (including project based learning
)?
What would you like more information about?

Overall District Management Leadership:

Goals & Objectives Superintendent’s Reflections & Comments Board Response/Recommendations

"Shows a willingness to try new approaches or | Examples: Quality Report, State of the Schools, revised parent | The Board appreciates these instituted |
| methods. | visitation guidelines, established communications team, | examples, and the Superintendent has
| reinstituted DLT, AdvancedEd on diploma, increased athletic | already received recognition for these
GPA requirement, community engagement coordinator, | items. The Board would like to see a
| conversations with the Superintendent. broader dissemination of the Quality
Report to our community. The Board
would like to see increased attendance at
the State of the Schools from parents and
| community stakeholders. The Board
wishes to see the difference made by the
revised visitation guidelines in each
building. The Board expects the
| Superintendent to involve the Board
| Liaison to our Community Engagement
| process and perhaps all communications
team meetings. The Board appreciates the
reinstitution of the BLT/DLT meetings, and
as mentioned before requests a meeting
schedule. The Board recognizes the
implementation of AdvancedEd on our
student diplomas where this was
| ; neglected prior to the Superintendent's |

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 ES
———
WINTON Woops
CITY SCHOOL D R
leadership. The Board has been a partner
of the Superintendent's increased athletic
GPA requirement and we will continue to
support all efforts to increase student
achievement as well as expectations of
our student body. The Board has |
recognized the Superintendent’s
placement of our community engagement
coordinator. The Board has attended the |
conversations with the Superintendent |
and believes this is a very nutritional
process in gaining feedback from our
students — the Board looks forward to the
continuance of this event.
Strives to create and maintain a professional | Monthly update to the Board, Board Retreat, monthly BOE The Board expects the Superintendent to |
and trustworthy relationship between the Meetings. build and maintain wholesome and
School Board and superintendent. transparent communication so that the
Board is continually informed on issues &
opportunities concerning the district when
going into the communities to
communicate with our stakeholders.

Board Response/Recommendations
| The Board is encouraged by the strategic measures you have made this year. The Board both appreciates these
implementations and looks forward to reaping the fruits of your labor in results for our District. The Board is confident
you possess the necessary, even exemplary leadership skills to move our district forward on our continued path of
| progress. The Board does realize and take into consideration the since taking this position; we congratulate you on
| successes made thus far and the extreme efforts put forth by you to assess the situation, set forth a plan to remedy
and/or improve the system, and to continue leading by example for our strategic cultural shift of our staff, students,
and communities. There is still a great deal of work to be done to be able to come full circle of what needed to be done
"here in our school district when you arrive. The Board is confident in your capability to get the job done.
Lp
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 WINTON WOODS
Coli YS HOOkL DISTRICT
Ia =x

Thee"Board is concern about the mathematics foundation and ability for students to successfully achieve higher level
| | mathematics, the basic understanding of concepts and application necessary to be successful in everyday life. It would
be necessary to provide a much defined, methodical plan to vertically align math curriculum. PBL/New Tech does not |
| | provide a program for this achievement so we must provide our own uniquely, imaginative design with our specific
| | goals applied. The Administration should invite teacher collaboration year over year to deliver missing pieces in an
| effort to improve State Assessment scores. Since we are creating our own curriculum, what better time to engage our |
team to solve these issues. It is a great opportunity for a project based idea for teachers.

| The Board expects your leadership and presence for the upcoming bond campaign — your vision and strategic goals for
our school district must be communicated to the entire community and this platform holds great opportunity to
accomplish this engagement.

‘In conclusion, The Board is very pleased with your progress and we look forward to realizing the results of your |
| | continual efforts put forth while enhancing our public educational system.

[12]
 WINTON WO ODS Mr. Anthony Smith, Superintendent
CITYS CHOOE:, DISTRICT SUMMATIVE ASSESSMENT WORKSHEET (2015-2016)

Exceed Meets Work in Needs Needs

Expectations Expectations Progress Improvement Direction

VISION, CONTINUOUS IMPROVEMENT, & FOCUS OF DISTRICT WORK

Establish a vision, expect continuous improvement, and develop a focused plan for achieving y-G
O oO Oo oO
district goals

COMMUNICATION AND COLLABORATION

Establish processes to communicate and collaborate effectively QO at O O O

POLICIES AND GOVERNANCE

Work with the board of education to identify, prioritize and set policies and governance
procedures that maximize the success of all students

INSTRUCTION

Lead the creation of instructional systems designed for high student achievement O oO w O Oo

RESOURCES
Manage and organize the district’s resources (human, fiscal, operational and materials) to
accomplish district goals

OVERALL PERFORMANCE

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