Compliance letter in response to the query raised by AAO/Works on 12.08.

22 and DCA on
16.08.22

Ref : 1.W/O NO IGC/RDTG/SFG/RIOD/SGTF/BFP-GB/WO/2022,Dtd 21.03.2022

2.The above work order Amended on date 25.07.22

The W/O for Overhauling of Boiler feed pump Gear Box, HSG-220 was issued on M/S
Triveni Engineering , OEM, for an amount of 7,23,240 wide ref.1. The schedule of rate for Work
order issued on 21.03.22 is given below.

Sl.No Description Rate

1 Dis assembly, inspection and submission of report ₹ 2,55,000.00

2 Repair , rectification and testing of Gear Box ₹ 3,75,000.00

Total ₹ 6,30,000.00

Packing and forwarding charges, 2.5 % ₹ 15,750.00

GST ₹ 77,490.00

GRAND TOTAL INCLUDING GST ₹ 7,23,240.00

Subsequently the Gear box was transported to the site of OEM and during detailed
inspection they found that one more gear wheel is to be replaced due to un washable pitting
marks on gear teeth. This work is an exigency, an additional work which was not anticipated
during the initial stages since it required complete dismantling of gears and thorough inspection.
Running the gear box without replacing this gear would defeat the very purpose of repairing the
gear box. Hence an amended work order was issued after deliberations to replace the faulty gear
also.

In this context it is to be noted that the amount for execution of work envisaged while
issuing the work order remains same. It is due to an engineering constraint we were forced to
include the additional item in the work order and an amended work order was issued with
schedule of rates as shown below.
 Sl.No Description Rate

1 Dis assembly, inspection and submission of report ₹ 2,55,000.00

2 Repair , rectification and testing of Gear Box ₹ 3,75,000.00

Total ₹ 6,30,000.00

Packing and forwarding charges, 2.5 % ₹ 15,750.00

GST ₹ 77,490.00

New Gear wheel (inclusive of all applicable taxes) ₹ 276,500.00

GRAND TOTAL INCLUDING GST ₹9,99,740.00

Please note that the W/O value got increased due to addition of a new item in the scope
of work. The clause “3” of the work order stating “No additional amount will be granted for any
reason” was inserted to prevent any further increase in cost of work detailed in initial work
order. The present increase in cost is merely due to an engineering exigency, and not due to
increase in the rate/terms and conditions of work order. All conditions of the initial work order
remain same, and It is in the interest of IGCAR to get a fully functional gear box and it is made
clear that this work order doesn’t involve any increase in the rate, but an additional essential
item was included in the scope of the work as shown in bold letters and the cost increase is due
to the inclusion of this item only. By no way we could have anticipated such an exigency
without complete dismantling and detailed inspection of the Gear box and hence it is requested
to give financial concurrence to this work order extension by accepting this compliance letter.

Radhakrishnan Unni.K.G

Head, SGTF (O)

Head, SGTF(M)

Head (RIOD)