Requirements needed by the Clearing Officer

Teachers/
OFFICE Non-Teaching Personnel School Heads
SCHOOL
1 Supply and Property
2 Transaction, Processing & Billing
Refer to the concerned Refer to the concerned
3 Payroll & Remittance
4 School Head
DISTRICT
Form 48, Form 6, Monthly payroll signed and
1 Administrative Officer II Form 48, Form 6, Monthly payroll signed
Liquidation Report
DIVISION
1 Cash Disallowances/overpayment clearance Disallowances/overpayment clearance

SDS approval of the Letter of Intent,

SDS approval of the Letter of Intent, Service
Service Record, Latest Payslip and
Record, Latest Payslip and "Certificate of no
"Certificate of no Obligation" for those with
Obligation" for those with existing loans from LBP &
existing loans from LBP & PLIs (not
PLIs (not applicable to transfer within Division
applicable to transfer within Division
Office)
Office)
2 Personnel
3 Accounting Liquidation Reports Liquidation Reports

Provident loan clearance; Monitoring Disbursement

4 Budget Provident loan clearance Program
5 Legal Services
No pending case
NBI Clearance None
With pending Administrative Case
With ongoing investigation (no formal charge

6 HRTD Exit Interview Exit Interview

Planning Reports (for SF4&7, LIS & EBEIS SF4&7, LIS & EBEIS Reports
7 Planning Coordinator only)

8 Supply (School Heads only N/A School Inventory Report

9 Physical Facilities (School Heads only) N/A National School Building Inventory

10 SGOD (School Heads only) N/A Certificate of Turn-Over

11 Administrative Officer V GSIS concerns GSIS concerns
12 Schools Division Superintendent Signatures of all Clearing Officers Signatures of all Clearing Officers

Note:
1 Employee shall prepare this form in three (3) original copies
2 This form shall be presented to the Clearing Officer together with the following:
a. Letter of Intent (Transfer, Retirement, Resignation, Leave of more than 30 days and Travel Abroad) which must
be duly signed by requesting party, noted by the School Head and District Head and approved by the Schools
Division Superintendent
b. CSC Clearance Form No. 7, s. 2018 for signature
3 Once approved, this form shall be distributed as follows: one copy for employee and two copies for Personnel Unit
(for TLB claims and 201 file)