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HRD/NBI – FORM - 005

HUMANRESOURCESDEPARTMENT

JOB DESCRIPTION FORM

JOB INFORMATION

Position Title : ADMIN ASSISTANT

Department/Section : ADMINISTRATIVE DEPARTMENT
Location : HEAD OFFICE
Job Level : OFFICER

ORGANIZATIONAL RELATIONSHIP

Reports to : DEPARTMENT HEAD/S

POSITION PURPOSE:

Perform a wide range of administrative and office support activities for the administrative department to facilitate the efficient
operation of the organization.

DUTIES AND RESPONSIBILITIES

ADMIN & DOCUMENT CONTROLLER DUTIES:

 Performs administrative and office support activities specifically for administrative department.
 Oversee the general ordering and maintenance of office inventory (i.e. supplies, equipment and etc.) in coordination
with immediate superior.
 Office Supply of all companies
 Monitor
 Canvass
 Purchase
 Request for payment
 Distribution
 Local/Non-trade purchase
 Monitor
 Canvass
 Purchase
 Apply credit line
 Request for payment
 Distribution
 Admin Utilities: monitor and request for payment, maintain a file
 Maintenance (Aircon, Copier Machines, Lights etc.)
 Communications – Globe, PLDT, Sun, Smart
- Maintenance
- Monitor
 Vehicles – Monitor, Canvass
 LTO Renewal
 Insurance
 Repairs & Maintenance
 Traffic Violations
 Accidents
 And all other concerns that may arise
 Documentation and filing of records of administrative department.
 Perform other related task as maybe assigned from time to time.

Revision Status / Date: 0 / 2011 AUG 12

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QUALIFICATIONS & REQUIREMENTS

 Candidate must possess at least a Bachelor's/College Degree.
 Minimum of 1 - 3 years responsible administrative/clerical function experience.
 With good communication skills (written and verbal, both English and Filipino)
 Knowledge of clerical and administrative procedures and systems such as filing and record keeping
 Ability to work under pressure
 Team player with the ability to learn quickly and the capacity to multi-task
 Proficient in using computer applications such as Microsoft Windows, (Outlook, Word, Excel, and PowerPoint).

Revision Status / Date: 0 / 2011 AUG 12