Communication Plan:

Type of Project Meetings Frequency

Simple Daily/Weekly
Complex Formal communication plan

Elements of a Formal Communication Plan:

Communication Protocol Escalation Protocol

What
Who
Where
When
How
How Frequently

Challenges in Communication:

Geographical dispersion
Different time zones
Diverse cultures
Varying infrastructure

Importance of High-Frequency Real-Time Updates:

Avoid project delays and cost overruns

Ensure timely communication
Structure communication for the right amount at the right time

Project Planning:

Tools Description
Activities, timeline, duration,
Gantt Chart milestones, resources,
interdependence
Activities identified from start to
Work Breakdown Structure (WBS)
finish, hierarchical breakdown

Steps in Developing a Work Breakdown Structure (WBS):

1. Identify high-level activities.

 2. Drill down to subactivities for each high-level activity.
3. Track progress, delays, and resource allocation.

Skills for Effective Project Planning:

Information processing
Communication
Resource negotiations
Securing commitments
Incremental and modular planning
Ensuring measurable milestones
Facilitating top management involvement

Brainstorming Ideas
1. Define the purpose and objectives
2. Identify project stakeholders
3. Determine communication needs and preferences
4. Establish roles and responsibilities
5. Define frequency and timing of communication
6. Select appropriate communication channels
7. Create a communication protocol
8. Develop risk and issue escalation protocol
9. Set communication effectiveness verification
10. Address cultural and language differences
11. Consider challenges of geographically dispersed teams
12. Incorporate feedback loops and mechanisms
13. Establish communication tracking system
14. Review and evaluate effectiveness
 Meeting Format Purpose
Face-to-face or virtual Update project status, discuss risks

Communication Effectiveness
Escalation Threshold Verification