Project Meeting Schedule

PROJECT: DATE: PROJECT DIRECTOR:

NAME FREQUENCY DATE TIME LOCATION SENIOR REP. OTHER ATTENDEES MAIN BUSINESS
CLIENT

Review contractor’s monthly

CLIENT MANAGEMENT Monthly
report
General Site coordination, inspection,
CLIENT SITE VISIT Bi-Monthly SITE
Manager/Director etc.
Status & resolve RFI’s, VO’s
CLIENT – SITE ADMIN. Fortnightly Project Director Commercial Manager
EOT’s
CLIENT – QA/OH&S/E As per project management
Monthly Project Director
SYSTEMS plan
Site coordination, site
CLIENT – SITE COORD Weekly SITE Project Engineer
records and new starters
CLIENT – DESIGN Project Director / Review changes, sign off,
Fortnightly SITE
REVIEW Design Manager drawings, etc.
INTERNAL

General Manager Project Director &

FINANCIAL REVIEW Monthly Management review
Commercial Manager
Design Manager Design coordination,
DESIGN COORDINATION Weekly
Commissioning Planning
SITE MANAGEMENT Coordination and team
Weekly SITE Site Team
TEAM building
SUBCON – SITE
Fortnightly SITE Subcontractors Coordination
COORDINATION
SITE SAFETY MEETINGS Weekly SITE Project Director Mgt. Rep/Site Foreman Site safety
Superintendent
TOOL BOX MEETINGS Daily SITE Safety Officer Site safety
/Foreman

OTHER

Prepared by: Approved By:

Signature: Signature:
Name: Name:
Job Title: Job Title:

Form No: Rev No: 0 Page : 1 of 1