HEAD OF INSTITUION TPAD/PC MONITORING QUESTIONNAIRE

Preamble
Dear Sir / Madam

The Teachers Service Commission endeavors to monitor the implementation of the Teachers
Performance Appraisal and Development (TPAD) in the learning institutions in Kenya so as to assist
and motivate the implementers. In line with this task the commission has developed a monitoring
tool to assess the extent of implementation level of option and uptake of TPAD.
Instruction
You are kindly requested to respond to the items in this monitoring tool as truthfully as possible. All
your responses shall be treated confidentially and will be used for the purpose of decision making on
the appraisal system at Teachers Service Commission.

Section 1: INSTITUITONAL DETAILS

1. What is today’s date?

2. Who is administering this questionnaire to you? [ TSC officer from HQ, RD, CD, DCD & SCD]
3. What is the name of your Institution?
4. What is the category of your Institution? [Primary Regular, Primary SNE, Primary Integrated,
Secondary Regular & Secondary SNE]
5. In which TSC Administrative Region is you school located?
6. In which county is your School Located?
7. Indicate the Sub County your School is Located within?
8. Indicate the TSC Administrative Zone your school in located within?

Section 2: HEAD OF INSTITUTION’S DETAILS

9. What is the Name of Head of Institution Visited?

10. What is the TSC Number of the Head of Institution?
11. What is the TSC Number of the Head of Institution?
12. What are the Teaching Subjects of the Head of Institution? [for secondary school primary can
indicated all]
13. What is the sex of the Head of Institution? [ Female/Male]
14. What is the length of service in the teaching service? [below 5yrs, 5-9 yrs, 10-14yrs, 15-19yrs,
20-24yrs, 25-29 yrs & 30 yrs and more]
15. How Long have you been in the Current Station? [below 1 yrs, 1-5yrs, 6-10 yrs, 11-15 yrs & more
than 15yrs]
16. What is the status of your current position? [ Confirmed, Acting & Not Sure]

Section 3: SCHOOL ENROLMENT

17. What is the total number of female learners in your school?

18. What is the total number of male learners in your school?

Table 1 Show a Summarized Table

 School Enrolment Female Male Total
Total Number of Learners in School

Section 4: STAFF ESTABLISHMENT

19. How many female teachers in school are employed by TSC?

20. How many male teachers in school are employed by TSC?
21. How many female teachers in school are employed by Board of Management?
22. How many male teachers in school are employed by Board of Management?
23. Currently how many female teachers employed by TSC are on leave?
24. Currently how many male teachers employed by TSC are on leave?
25. Currently how many female teachers employed by TSC are away on disciplinary case?
26. Currently how many male teachers employed by TSC are away on disciplinary case?
27.

Table 2 Show a summarized table:

Staff establishment Male Female Total

How many female teachers in school are employed by TSC?
How many male teachers in school are employed by TSC?
How many female teachers in school are employed by Board of
Management?
How many male teachers in school are employed by Board of
Management?
Currently how many female teachers employed by TSC are on leave?
Currently how many male teachers employed by TSC are on leave?
Currently how many female teachers employed by TSC are away on
disciplinary case?
Currently how many male teachers employed by TSC are away on
disciplinary case?

Section 5: TPAD Complete Appraisal

28. How many female teachers employed by TSC had completed their appraisal in Term 1, 2020?
29. How many female teachers employed by BOM had completed their appraisal in Term 1,
2020?
30. How many male teachers employed by TSC had completed their appraisal in Term 1, 2020?
31. How many male teachers employed by BOM had completed their appraisal in Term 1, 2020?
32. How many female teachers employed by TSC had completed their appraisal in Term 2, 2020?
33. How many female teachers employed by BOM had completed their appraisal in Term 2,
2020?
34. How many male teachers employed by TSC had completed their appraisal in Term 2, 2020?
35. How many male teachers employed by BOM had completed their appraisal in Term 2, 2020?
36. How many female teachers employed by TSC had completed their appraisal in Term 3, 2020?
37. How many female teachers employed by BOM had completed their appraisal in Term 3,
2020?
38. How many male teachers employed by TSC had completed their appraisal in Term 3, 2020?
39. How many male teachers employed by BOM had completed their appraisal in Term 3, 2020?
40. How many female teachers employed by TSC had completed their appraisal in Term 1, 2021?
41. How many female teachers employed by BOM had completed their appraisal in Term 1,
2021?
42. How many male teachers employed by TSC had completed their appraisal in Term 1, 2021?
43. How many male teachers employed by BOM had completed their appraisal in Term 1, 2021?
44. How many female teachers employed by TSC had completed their appraisal in Term 2, 2021?
45. How many female teachers employed by BOM had completed their appraisal in Term 2,
2021?
46. How many male teachers employed by TSC had completed their appraisal in Term 2, 2021?
47. How many male teachers employed by BOM had completed their appraisal in Term 2, 2021?
48. How many female teachers employed by TSC had completed their appraisal in Term 3, 2021?
49. How many female teachers employed by BOM had completed their appraisal in Term 3,
2021?
50. How many male teachers employed by TSC had completed their appraisal in Term 3, 2021?
51. How many male teachers employed by BOM had completed their appraisal in Term 3, 2021?
52. How many female teachers employed by TSC had completed their appraisal in Term 1, 2022?
53. How many female teachers employed by BOM had completed their appraisal in Term 1,
2022?
54. How many male teachers employed by TSC had completed their appraisal in Term 1, 2022?
55. How many male teachers employed by BOM had completed their appraisal in Term 1, 2022?
56. How many female teachers employed by TSC had completed their appraisal in Term 2, 2022?
57. How many female teachers employed by BOM had completed their appraisal in Term 2,
2022?
58. How many male teachers employed by TSC had completed their appraisal in Term 2, 2022?
59. How many male teachers employed by BOM had completed their appraisal in Term 2, 2022?
60. How many female teachers employed by TSC had completed their appraisal in Term 3, 2022?
61. How many female teachers employed by BOM had completed their appraisal in Term 3,
2022?
62. How many male teachers employed by TSC had completed their appraisal in Term 3, 2022?
63. How many male teachers employed by BOM had completed their appraisal in Term 3, 2022?
64. How many female teachers employed by TSC had completed their appraisal in Term 1, 2023?
65. How many female teachers employed by BOM had completed their appraisal in Term 1,
2023?
66. How many male teachers employed by TSC had completed their appraisal in Term 1, 2023?
67. How many male teachers employed by BOM had completed their appraisal in Term 1, 2023?

Table 3 is a summarized number of teachers who had completed their Appraisal from 2020, 2021,
2022 and Term 1 2023
 Aspects Term Term Term Term Term Term Term Term Term Term Term
1 2020 2 2020 3 2020 1 2021 2 2021 2 2021 3 2021 1 2022 2 2022 3 2022 1 2023
Female
Teachers
employed by
TSC who
completed
their TPAD
Appraisal
Female
Teachers
employed by
BOM who
completed
their TPAD
Appraisal
Male Teachers
employed by
TSC who
completed
their TPAD
Appraisal
Male Teachers
employed by
BOM who
completed
their TPAD
Appraisal

Section 6: TPAD Awaiting Appraisal

68. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 1,
2020?
69. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
1, 2020?
70. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 1,
2020?
71. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 1,
2020?
72. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 2,
2020?
73. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
2, 2020?
74. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 2,
2020?
75. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 2,
2020?
76. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 3,
2020?
77. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
3, 2020?
78. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 3,
2020?
79. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 3,
2020?
80. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 1,
2021?
81. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
1, 2021?
82. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 1,
2021?
83. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 1,
2021?
84. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 2,
2021?
85. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
2, 2021?
86. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 2,
2021?
87. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 2,
2021?
88. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 3,
2021?
89. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
3, 2021?
90. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 3,
2021?
91. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 3,
2021?
92. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 1,
2022?
93. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
1, 2022?
94. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 1,
2022?
95. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 1,
2022?
 96. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 2,
2022?
97. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal in Term
2, 2022?
98. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in Term 2,
2022?
99. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in Term 2,
2022?
100. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in
Term 3, 2022?
101. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal
in Term 3, 2022?
102. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in
Term 3, 2022?
103. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in
Term 3, 2022?
104. How many female teachers employed by TSC had their TPAD at Awaiting Appraisal in
Term 1, 2023?
105. How many female teachers employed by BOM had their TPAD at Awaiting Appraisal
in Term 1, 2023?
106. How many male teachers employed by TSC had their TPAD at Awaiting Appraisal in
Term 1, 2023?
107. How many male teachers employed by BOM had their TPAD at Awaiting Appraisal in
Term 1, 2023?

Table 4 is a summarized number of teachers who had their TPAD at Awaiting Appraisal from 2020,
2021, 2022 and Term 1 2023

Aspects Term Term Term Term Term Term Term Term Term Term Term
1 2020 2 2020 3 2020 1 2021 2 2021 2 2021 3 2021 1 2022 2 2022 3 2022 1 2023
Female
Teachers
employed by
TSC their
TPAD at
Awaiting
Appraisal
Female
Teachers
employed by
BOM their
TPAD at
Awaiting
Appraisal
 Male Teachers
employed by
TSC their
TPAD at
Awaiting
Appraisal
Male Teachers
employed by
BOM their
TPAD at
Awaiting
Appraisal

Section 7: TPAD Awaiting Countersigning

108. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2020?
109. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2020?
110. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2020?
111. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2020?
112. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 2, 2020?
113. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 2, 2020?
114. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 2, 2020?
115. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 2, 2020?
116. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 3, 2020?
117. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 3, 2020?
118. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 3, 2020?
119. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 3, 2020?
120. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2021?
121. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2021?
122. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2021?
123. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2021?
124. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 2, 2021?
125. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 2, 2021?
126. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 2, 2021?
127. How many male teachers employed by BOM had their TPAD at Countersigning
Appraisal in Term 2, 2021?
128. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 3, 2021?
129. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 3, 2021?
130. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 3, 2021?
131. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 3, 2021?
132. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2022?
133. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2022?
134. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2022?
135. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2022?
136. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 2, 2022?
137. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 2, 2022?
138. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 2, 2022?
139. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 2, 2022?
140. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 3, 2022?
141. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 3, 2022?
142. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 3, 2022?
 143. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 3, 2022?
144. How many female teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2023?
145. How many female teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2023?
146. How many male teachers employed by TSC had their TPAD at Awaiting
Countersigning in Term 1, 2023?
147. How many male teachers employed by BOM had their TPAD at Awaiting
Countersigning in Term 1, 2023?

Table 4 is a summarized number of teachers who had their TPAD at Awaiting Countersigning from
2020, 2021, 2022 and Term 1 2023
Aspects Term Term Term Term Term Term Term Term Term Term Term
1 2020 2 2020 3 2020 1 2021 2 2021 2 2021 3 2021 1 2022 2 2022 3 2022 1 2023
Female
Teachers
employed by
TSC their
TPAD at
Awaiting
Countersigning
Female
Teachers
employed by
BOM their
TPAD at
Awaiting
Countersigning
Male Teachers
employed by
TSC their
TPAD at
Awaiting
Countersigning
Male Teachers
employed by
BOM their
TPAD at
Awaiting
Countersigning

Section 8: Performing Contracting

148. Did you create your Operational Work Plan for year 2023? [Yes/No]
149. Was your performance contracting for 2023 signed by TSC Officer? [Yes/No]
150. Who signed your Performance Contracting for 2023 signed? [ RD/CD/DCD/SCD/CSO]
151. Was your Performance Contracting for 2022 evaluated? [Yes/No]
152. Who evaluated your Performance Contract for 2022? [RD/CD/DCD/SCD/CSO]
153. What was the Performance Contracting (PC) percentage score for the year 2020?
154. What was the Performance Contracting (PC) percentage score for the year 2021?
155. What was the Performance Contracting (PC) percentage score for the year 2022?