Product Filling & Decanting SOP’s

1) Filling SOP’s

PRE FILLING ACTIVITY

1: Ensure that order is confirmed by head office.

2: Depot Officer will arrange the Tank Lorry (In case the Tank Lorry is not provided by the retailer) against the
released order & issue loading slip. Tank Lorry will be inspected by HSE Officer and security staff as per standard
safety checklist of EGPL. In addition to this following documents will be checked outside the terminal.

 Valid Registration Book.

 Valid Dip Chart.
 Valid Route permit.
 Valid Explosive License.
 Valid Driver License & CNIC.
 PPE’s (Personal Protective Equipment).

If the above mentioned documents are valid and TL is physically fit as per company approved pre loading safety
checklist, then it is allowed to enter in the terminal.

Gate security staff will have to note down driver & TL data on the relevant register.

Operations Officer/Supervisor/Depot Security Staff will guide the driver to park the lorry at the dedicated filling
bay as per documents.

Tank Lorry will be physically checked on below mentioned parameters inside the terminal before filling at gantry
bay.

 All the valves are closed.

 Earthing clamps are connected.
 Wooden stoppers are placed in front of the wheels of TL.
 Safety railing is pulled.
 Hand brakes are pulled.
 Tank Lorry Engine is turned off and Ignition Key is removed.
 Physical Checking of tank Chambers from inside.
 Checking the reference dip.

Loading slip particulars will be noted on the gantry register & handed over to meter operator for further entry on
the meter register & continuation of filling process.

Before starting filling process operation supervisor will make sure that all the required tanks are lined up properly.
DURING FILLING ACIVITY:

 Loading arm will be put inside the chamber of TL.

 Operation Officer/Supervisor will command the meter/pump operator to start filling.
 Meter operator will feed the filling figures as per chamber capacity & start filling the product.
 During filling process, the presence of operator/worker & driver is mandatory.

POST FILLING ACTIVITY:

After filling each chamber, TL will be left for 10 to 15 minutes for the settling of product.

After the product will be settled, following activities will be carried out.

 Physical checking of product dips by Operation Officer/Supervisor.

 Physical checking of the temperature & specific gravity/density of the product & will be noted down on a
copy of loading slip along with the signatures of Operation Officer/supervisor & driver.
 The driver will then close the main holes of all the chamber at the bay & will take the TL at the parking
area inside the terminal.
 Accounts officer will then generate the invoice against the released order.
 Temperature & Density will be mentioned on the invoice duly signed and stamped by accounts officer &
driver as well.
 Seal man will issue seals & wires and will intact himself at the particular locations of the tank lorry.
 Invoice will then be handed over to the driver.
 Security staff will then check that seals are properly intacted & matched with invoice.

Tank Lorry is now allowed to leave the premises of the terminal for the delivery of product at final destination.
2) DECANTING SOP’s:

PRE DECANTATIION ACTIVITY:

Tank Lorry will be called by depot officer for decantation after the clearance of Physical reporting at concerned
host depot & physically checked by HSE officer & security staff. Following activities are carried outside the
entrance gate.

 Checking of ST Invoice.
 Valid Dip Chart.
 Valid Registration Book.
 Valid Route Permit.
 Valid Explosive License.
 Valid Driver License & CNIC.
 PPE’s.

If the above mentioned documents are valid and TL is physically fit as per company approved safety checklist then
it is allowed to enter the terminal.

Gate security staff will note down the driver & TL data on the relevant register.

Operations Officer/Supervisor will guide the driver to park the Lorry at dedicated decanting bay & making entry in
the gantry register in decanting portion.

Tank lorry is physically checked on below parameters inside the terminal before decantation starts.

 Pressure valves are checked in case of ADR vehicle.

 Earthing clamps are connected.
 Wooden stoppers are placed in front of the wheels of TL.
 Safety railing is pulled.
 Hand Brake is pulled.
 Tank Lorry Engine is turned off and Ignition Key is removed.
 Seals are checked & matched with ST invoice.
 TL document information is entered in gantry register.
 Tank Lorry is given 30 minutes for the settling of product.
 Physically checking of temperature, density/specific gravity and sampling of the product in the presence
of driver.
 Shortage calculations are done if the shortage is in accordance with temperature effects or because of
theft practices.

After checking all parameters hose pipes are connected with Tank lorry decanting valves.

Before starting decantation operations supervisor must make sure that all the tanks are lined up.
DURING DECANTATION ACTIVITY:

 Decanting operator opens the decanting valves.

 Operation supervisor gives command to pump operator to start the decanting pump.
 During decantation, TL driver & operator will remain with the Tank Lorry & Operations supervisor will
supervise the whole operation.

POST DECANTATION ACTIVITY:

 After decantation hose pipes are removed and tank lorry is allowed to move to the shunting bay for the
collection of residual product.
 After shunting, tank lorry comes to the parking area inside the terminal.
 Working on shortage is done on the invoice duly signed and stamped by accounts officer, shift I/C & driver
as well and then handed over a copy to driver.

EGPL representative and security staff will check physically to ensure that there is no product left inside the
chambers of TL and then they will allow the TL to leave the premises.