Polytechnic University of the Philippines

Institute of Technology

PROJECT PROPOSAL

PawKonsulta: Animal Patient Care Management System

by

Alcaraz, Kimberly V.

Bautista, Zedrich Danielle G.

Benitez, Alliyah Francin G.

Berbaño, Francisco C.

Bernardo, Bianca Renee T.

Cañares, Rona Mae P.

Caw, MJ Angeles

Group # 5_DICT 2-1 1

 Polytechnic University of the Philippines
Institute of Technology

SUMMARY

An animal patient care management system assists veterinary

clinics and hospitals in managing patient information,

appointments, and treatment plans, resulting in more efficient and

effective patient care. The Animal Patient Care Management System

(APCMS) was proposed by the researchers to facilitate and simplify

interactions between staff and customers. It centralizes a database

containing pet records, allowing the veterinarian to access the

database and view the pet's details in order to diagnose their

medical condition and write the necessary treatment. It is an

effective system for lowering healthcare costs and providing time.

Group # 5_DICT 2-1 2

 Polytechnic University of the Philippines
Institute of Technology

TABLE OF CONTENTS

TITLE PAGE

SUMMARY

TABLE OF CONTENTS

I. INTRODUCTION

II. BACKGROUND OF THE STUDY

III. STATEMENT OF THE PROBLEM

IV. PURPOSE OF THE PROJECT

V. BENEFITS OF THE PROJECT

VI. SCOPE AND LIMITATIONS

VII. LIST OF STAKEHOLDERS

VIII. PROJECT SCHEDULES

IX. PROJECT TEAM

X. PROPOSED BUDGET

XI. SCREEN DESIGNS

REFERENCES

APPENDIX

Group # 5_DICT 2-1 3

 Polytechnic University of the Philippines
Institute of Technology

INTRODUCTION

An animal patient care management system is a software

application that helps veterinary clinics and hospitals manage patient

information, appointments, and treatment plans.

This system can serve to optimize workflow and improve

communication among staff members and towards patients, resulting

in more efficient and effective patient care. This type of system, which

includes features such as electronic medical records, appointment

scheduling, and test results tracking, can assist guarantee that animal

patients receive the best possible treatment. Furthermore, the ability

to conveniently access patient information from any device helps

improve communication with pet owners by keeping them up to date

on their pet's treatment and development.

Group # 5_DICT 2-1 4

 Polytechnic University of the Philippines
Institute of Technology

BACKGROUND OF THE STUDY

Prior to the beginning of this research, the researchers are also

animal lovers and care a lot for animals. The veterinary clinic where

their animals are being treated still uses a manual, antiquated way of

documentation. The staff is still using an outdated method of keeping

records that requires additional room, time, paper, and redundancy to

retrieve or save patient information. A computerized system to track

and maintain the client and pet’s data is one of the hospital's most

important needs. Because of this information, the researchers

proposed the Animal Patient Care Management System (APCMS) for

easier and hassle-free transactions between the staff and the

customers.

There are two sections where users and administrators can log in

independently. The administrator is in charge of adding, removing,

and changing patient and user information. In contrast to the

administrator, the user is merely in charge of maintaining or recording

the patient's information. The system displays a master list of all the

patient's information and can print a copy. It also offers details on the

Group # 5_DICT 2-1 5

 Polytechnic University of the Philippines
Institute of Technology

hired employees. This is a win-win situation for both sides because the

client doesn't need to worry when they lost or misplaced their pet’s

papers because it’s saved already in the system, on the other side, the

employees can track and organize their data inside the system.

According to Elham Mohammad Thabit A. Alsaadi from University

of Kerbala this kind of system will be helpful to the specialists in the

field of Veterinary Health Care. It centralizes a database which

contains the pet records. The system will enable the Vet to access the

database and show the pet details to diagnose their medical condition

and write the required treatment. PHCS is considered an efficient

system to reduce healthcare costs and provide the time. It offers

veterinarians an exciting way to make the service of pets owners better.

Group # 5_DICT 2-1 6

 Polytechnic University of the Philippines
Institute of Technology

STATEMENT OF THE PROBLEM

The main objective of this study is to determine various

improvements and developments needed in a pet clinic to generate

management system and provide an accurate and secure record

management for both doctors and patients. Also, to successfully

address the issues it encounters. Specifically, this study aims to

solve the following problems:

• Experiencing severe staff shortage. Staff shortages and

existing employees overworked; you may need to lower the

number of appointments. However, this strategy may

influence the clinic’s earnings.

• Too much time spent on mundane tasks. The

administrative staff spends far too much time answering

phones to accept appointments, obtain new client

information, send reminders, and confirm appointments

instead of having much time taking care of the customers.

• Customers cannot schedule appointments in their

free time. Customers must visit the location to book an

Group # 5_DICT 2-1 7

 Polytechnic University of the Philippines
Institute of Technology

appointment, check about the available schedule, and confirm

if it is open.

• Experiencing no-shows. Pet owners are having difficulty

finding urgent appointments for their pets. As a result, they

have several bookings and fail to cancel the ones they do not

attend.

• Don’t know what the feedback is. Customers may not be

sure if the service of the clinic is good. Also, the staff may not

know the things they need to improve.

• Too much paper. The staff may have difficulty locating

needed papers and may spend time doing so.

Group # 5_DICT 2-1 8

 Polytechnic University of the Philippines
Institute of Technology

PURPOSE OF THE PROJECT

The primary purpose of an animal patient care management

system is to help the veterinarian clinic which includes the

veterinarian and the staff in providing efficient care for their

patients.

Group # 5_DICT 2-1 9

 Polytechnic University of the Philippines
Institute of Technology

BENEFITS OF THE PROJECT

An Animal Patient Care Management System (APCMS) has a

lot of benefits:

A system enables quick information exchange among staff

members, enhancing care coordination and lowering the chances

of misunderstanding. Electronic records make patient information

more accessible, lowering the chance of mistakes and making it

simpler to follow treatments and outcomes by having the records

easily accessible. A system can assist veterinary practitioners to

make more informed judgments and deliver better care by giving a

full view of the patient's history and treatment plan. Lastly,

Automated processes in a system, such as appointment scheduling

and prescription renewals, can save time and reduce

administrative burdens.

Group # 5_DICT 2-1 10

 Polytechnic University of the Philippines
Institute of Technology

SCOPE AND LIMITATIONS

The Animal Patient Care Management System is a dependable

system to support pet owners and veterinarians are required with

the growing technologies and in the fields of telecommunications,

which are widely employed in the healthcare industry. The main

focus of this project is to lessen the difficulty of the admins,

veterinarians, and pet owners/pets regarding the record of their

pets.

The Animal Patient Care Management System has the

following features: Electronic medical records, appointment

scheduling, test results tracking, schedules of grooming and check-

up, and lastly available doctors. Pet owners are required to sign-up

with a required age of above 18 in this application whether it is a

walk-in or reservation.

The proposed project is only limited to admin\staff,

veterinarians, and pet owners/pets. The system is being studied

solely to develop pet management for veterinary clinics and improve

their daily operations.

Group # 5_DICT 2-1 11

 Polytechnic University of the Philippines
Institute of Technology

LIST OF STAKEHOLDERS

VETERINARY CLINICS- These individuals represent our external

stakeholders or groups that are not part of our company. The project

itself benefits our intended partner companies: Pendragon

Veterinary Clinic, Doc Jay's Veterinary Clinic, Vets in Practice, and

other clinics are reportedly among those being targeted.

PROJECT MANAGERS - These are the individuals actively

involved in the conception and development of the project or whose

interests may be favorably or unfavorably impacted by project

implementation.

INVESTORS - People who want to make a profit on their

investment and are motivated by a company's success. Zesty Paws,

NaturVet, Ceva Animal Health LLC, and others are examples of

potential investors.

Group # 5_DICT 2-1 12

 Polytechnic University of the Philippines
Institute of Technology

PROJECT SCHEDULE

Project Schedule
PawKonsulta: Animal Patient Care System

TASK NAME DURATION PLANNED PLANNED

START FINISH
DATE DATE
ANALYSIS 18 days 05-01-2023 05-19-2023

Proposal 9

Approval 9

PROGRAMMING 90 days 05-20-2023 08-18-2023

Design 20

Develop 70

TEST 28 days 08-19-2023 09-16-2023

PLANNING
Test Plan 9
Feature A
Test Plan 9
Feature B
Review 10

TEST 21 days 09-17-2023 10-08-2023

EXECUTION
Plan A Execution 1 7

Group # 5_DICT 2-1 13

 Polytechnic University of the Philippines
Institute of Technology

Plan B Execution 2 7

Fix Problem 7

CLOSE 30 days 10-09-2023 11-08-2023

Final Review 7

Release 7

Maintenance 11

Documentation 5

Group # 5_DICT 2-1 14

 Polytechnic University of the Philippines
Institute of Technology

PROJECT TEAM

The development of the application system will significantly rely on

the following professions:

PROJECT MANAGER

Salary: 35,000/month

• starting work procedures

• recognizing and resolving potential problems in a team and

work environment

• giving and receiving feedback

• guiding staff members and assisting each other reach their full

potential

APPLICATION DEVELOPER

Salary: 45,000/month

• Working to develop software applications to meet the

requirements of customers

• Developing and implementing latest source code for

applications

Group # 5_DICT 2-1 15

 Polytechnic University of the Philippines
Institute of Technology

• For code testing and code debugging

• Examination of the current applications, together with

changes and revisions

• Maintenance of system after launch

BUSINESS ANALYST

Salary: 43,000/month

• Preparation and evaluating

• Planning and financing

• Variation analysis

• Billing

• Documenting

PROJECT TEAM MEMBER

Salary: 20,000/month

• Gathering project deadlines and complying to project plans

• Recognizing and contributing to the attainment of project

goals

• Expressing concerns about their duties and communicating

them to the team leader

Group # 5_DICT 2-1 16
 Polytechnic University of the Philippines
Institute of Technology

PROJECT COORDINATOR

Salary: 24,000/month

• Maintaining track of project plans, timelines, working time,

finances, and prices

• Coordinating and regularly attending stakeholder meetings

• Documenting and implementing significant decisions and

actions from meetings

Tester

Salary: 26,000/month

• Working closely with other teams and team members

• The individuals who test every system functionality

• Assessing usage cases, requirements, and user stories for

relevance and sustainability

Group # 5_DICT 2-1 17

 Polytechnic University of the Philippines
Institute of Technology

PROPOSED BUDGET

ESTIMATED PROJECT COST

Animal Patient Care System

Development Quantity Unit No. of Cost Total % of

Cost Months Amount Totals

Application 3 6 50,000/month 300,000 13.708%

Developer

System 2 6 40,000/month 240,000 10.966%

Analyst

Project 1 6 45,000/month 270,000 12.337%

Manager

Business 1 6 60,000/month 360,000 16.45%

Analyst

SUBTOTAL

Operational 1,170,000
Cost

HARDWARE

Computer 7 6 100,000/month 600,000 27.416%

System:
Equipment

Group # 5_DICT 2-1 18

 Polytechnic University of the Philippines
Institute of Technology

Servers: 1 6 16,500/month 99,000 4.524%

(Cloud
Servers)

SOFTWARE

Database 1 6 50,000 300,000 13.708%

Management
System
Software
(Microsoft
SQL)

Benefit -

Data Security 1 6 1,500 1,500 0.069%

(McAfee)

Training 1 6 3,000 18,000 0.822%

TOTAL COST 2,188,500

Group # 5_DICT 2-1 19

 Polytechnic University of the Philippines
Institute of Technology

SCREEN DESIGNS

A. LOGO

For pet owners who wish to be able to locate a nearby and highly

regarded veterinary clinic with the most affordable options,

PawKonsulta is the ideal app. You can quickly locate the closest

veterinary clinic with PawKonsulta, and you can also get driving

instructions, contact information, and pricing details.

Group # 5_DICT 2-1 20

 Polytechnic University of the Philippines
Institute of Technology

B. APP DESIGN

Group # 5_DICT 2-1 21

Polytechnic University of the Philippines
Institute of Technology

Group # 5_DICT 2-1 22

Polytechnic University of the Philippines
Institute of Technology

Group # 5_DICT 2-1 23

 Polytechnic University of the Philippines
Institute of Technology

REFERENCES

How Long Does It Take to Make an App? (n.d.). How Long Does It
Take to Make an App? Retrieved from
https://www.uptech.team/blog/how-long-does-it-take-to-make-
an-app

7 Phases of the System Development Life Cycle Guide. (2001). 7

Phases of the System Development Life Cycle Guide. Retrieved
from https://www.clouddefense.ai/blog/system-development-life-
cycle

Should Your Business Use a Physical Server or Virtual Machine?

(2019). https://www.insightsforprofessionals.com. Retrieved
from https://www.insightsforprofessionals.com/it/data-
center/physical-or-virtual-server

C. (2020). Pet Care Management System Capstone Project

Document - Capstone Guide. Capstone Guide. Retrieved from
https://capstoneguide.com/pet-care-management-system-
capstone-project-document/

Group # 5_DICT 2-1 24

 Polytechnic University of the Philippines
Institute of Technology

APPENDIX
CURRICULUM VITAE
ALCARAZ, KIMBERLY V.
0030 San Bartolome St. San Pascual, Obando,
Bulacan
kimberlyalacaraz.20@gmail.com
0935-233-8430

OBJECTIVES:
To engage in challenging tasks that will enhance
my abilities to get deeper knowledge and
experience. Additionally, to further use and
develop my working ability to share it with your
company.
Education
Polytechnic University of the Philippines Present
Diploma in Information Communication Technology

Colegio de San Pascual Baylon 2018-2020

Accountancy Business and Management Senior High School

Obando National High School 2014-2018

Junior High School

Obando Central School 2007-2014

Elementary School
Technical Skills
• Excellent Time Management
• Basic Computer Programming
• Encoding
• Communication
• Proficient in using Microsoft Word, Excel, and Power Point
Work Experience
SCHALEN SALES CORPORATION
Encoder | Part Time Job

TESDA | CERTIFICATE OF COMPLETION

• Participating Workplace Communication
• Receiving and Responding to Workplace Communication

Group # 5_DICT 2-1 25

 Polytechnic University of the Philippines
Institute of Technology

BAUTISTA, ZEDRICH
DANIELLE G.
Blk 6 Lot 21 Santa Maria Subdivision Antipolo,
Rizal
bautistazedrich21@gmail.com
0961-158-4017

OBJECTIVES:
Obtain a solid employment opportunity that will
allow me to make the best use of my experience
and training while significantly contributing to
the organization's growth.
Education
Polytechnic University of the Philippines 2021-Present
Diploma in Information Communication Technology

Rich Golden Shower Montessori School 2019-2021

Technical Vocational Livelihood-Information Communication Technology (TVL-
ICT)
Holy Spirit Integrated School 2015-2019
Junior High School

Holy Spirit Integrated School 2009-2015

Elementary School
Technical Skills
• Proficient in Microsoft Office
(Word, Power point, Excel,)
• Basic Knowledge in Video Editing and Photoshop
• Basic information about Programming Languages (C, C++, C#, JAVA,
HTML5-CSS, Phyton)
Work Experience
TESDA | CERTIFICATE OF COMPLETION
On The Job Training
- Participating Workplace Communication
- Receiving and Responding to Workplace Communication

Group # 5_DICT 2-1 26

 Polytechnic University of the Philippines
Institute of Technology

BENITEZ, ALLIYAH FRANCIN

G.
3418 West Vigan St. Sampaloc Manila
alliyahbenitez@gmail.com
0918-522-0843

OBJECTIVES:
To utilize my technical skills for achieving
the target and developing the best
performance in the organization. I would
like to implement my innovative ideas, skills
and creativity for accomplishing the
projects.

Education
Polytechnic University of the Philippines 2021-Present
Diploma in Information Communication Technology

Polytechnic University of the Philippines 2019-2021

General Academic Strand

Holy Trinity Academy 2015-2019

Junior High School

P. Burgos Elementary School 2009-2015

Elementary School
Technical Skills
• Critical Thinking
• Time Management
• Communication Content
• Planning
Work Experience
Invited to Grand Openings
• Chimmy PH branch at Manila Ocean
• Park Giga Takoyaki branch at Manila Ocean Park
• Mireya Jewelry get together at BGC, Taguig
• LS Beauty PH at Black Pearl, Glorietta
Worked with Big Brands

Group # 5_DICT 2-1 27

 Polytechnic University of the Philippines
Institute of Technology

• Silka PH
• Olay
• Romand Korea
• Ever Organics
• Lemon Square
• Ellana Minerals
Big Engagement Groups
• Brandbuzz PH
• Bloogapalooza
• BuzzOne PH

Group # 5_DICT 2-1 28

 Polytechnic University of the Philippines
Institute of Technology

BERBAÑO, FRANCISCO C.
D-7 GSIS Metrohomes Phase 3, Pureza, Sta.
Mesa, Manila
franciscocochua@gmail.com
0991-468-5582

OBJECTIVES:
To obtain a challenging and flexible role in the
field of Information Technology that leverages
my technical skills and passion for problem-
solving to contribute to the growth and success
of a company.

Education
Polytechnic University of the Philippines 2021-Present
Diploma in Information Communication Technology

Holy Trinity Academy 2019-2021

Science, Technology, Engineering, and Mathematics

Nazarene Catholic School 2016-2019

Junior High School

Nazarene Catholic School 2009-2019

Elementary
Technical Skills
• Proficient with Microsoft Office
(Word, Power point, Excel, Access)
• Basic Information in Video Editing and Photoshop
• Basic information about C, C++, HTML5-CSS, Java
Work Experience
PUBLIC EMPLOYMENT SERVICE OFFICE
Paid Intern
- Assisted prospective employees
- Put prospective employee’s data into a centralized data center
PUP ITECH REGISTRAR
On The Job Training
- Responsible for receiving freshmen documents and digitalizing data into the
data center
- Helped in the workflow of the Registrar’s Office

Group # 5_DICT 2-1 29

 Polytechnic University of the Philippines
Institute of Technology

BERNARDO, BIANCA RENEE

T.
285 Kabatuhan Road, Deparo, Caloocan City
abiancarenee@gmail.com
0927-299-7114

OBJECTIVES:
To seek a job in a prestigious company and
enhance my knowledge in technical and
computer applications ensuring self-
development and productivity, utilize my
skills, and effectively have an experience and
opportunity to work with a team.

Education
Polytechnic University of the Philippines 2021-Present
Diploma in Information Communication Technology

Escuela De Sophia of Caloocan Inc. 2020-2021

Technical Vocational – Information Communication Technology

Deparo High School 2015-2019

Junior High School

Guardian Angel School Inc 2009-2015

Elementary School
Technical Skills
• Computer Programming and Encoding Skills: Create a program about hotel
registry using Java for our school project and create a website for our business
plan.
• Competitive Skills: I have a willingness to learn new things, thinking
critically when it comes to problem solving and positive competitive skills.
Striving hard to achieve the goal needed.
• Communication Skills: Knows how to communicate properly by listening of
other’s opinions, giving information clearly and accurately, and
understanding nonverbal communication.
• Leadership Skills: Good listener in others in order to have cooperation and
have a great influence. Has a great leadership in my co-club officers that
made the program successful.
• IT Skills: Installing and configuring software and its functions. Basic
troubleshooting to diagnose and resolve computer problems. Knows how to
use application software such as Microsoft Word and PowerPoint.
Group # 5_DICT 2-1 30
 Polytechnic University of the Philippines
Institute of Technology

• Ability to work under pressure

• Excellent time-management skills
• Confident in everything
• Persistent and committed to the job
• Basic knowledge in first aiding
• Able to work effectively in a team environment
Work Experience
TESDA | CERTIFICATE OF COMPLETION
On The Job Training
- Participating Workplace Communication
- Receiving and Responding to Workplace Communication

Group # 5_DICT 2-1 31

 Polytechnic University of the Philippines
Institute of Technology

CAÑARES, RONA P.
59 Permaline Homes Fortune Marikina
ronacanares26@yahoo.com
0995-918-6353

OBJECTIVES:
To obtain a position that will enable me to use
my strong organizational skills, educational
background, and ability to work well with
people.

Education
Polytechnic University of the Philippines 2021-Present
Diploma in Information Communication Technology

National Christian Life Collage 2019-2020

Science, Technology, Engineering, and Mathematics

APEC Schools 2015-2018

Junior High School

Marikina Montessori Center 2001-2017

Elementary
Technical Skills
• Visual Arts
• Infographic Design | Animation
• Adobe Photoshop CS | Illustrator | XD | Premiere Pro
• Logo & Brand Design
• Programming Language: C | C++ | C# | HTML | Java
Work Experience
TEMPLATABLES
Graphic Designer

Group # 5_DICT 2-1 32

 Polytechnic University of the Philippines
Institute of Technology

CAW, MILES JOSEPH A.

0178 2 Ibaba, St. Liciada, Bustos, Bulacan
milesjosephc@yahoo.com
0998-330-3422

OBJECTIVES:
To obtain a position that will enable me to
use my strong organizational skills,
educational background, and ability to work
well with people.

Education
Polytechnic University of the Philippines 2021-Present
Diploma in Information Communication Technology

National Christian Life Collage 2019-2020

Science, Technology, Engineering, and Mathematics

APEC Schools 2015-2018

Junior High School

Bagong Pag-asa Elementary School 2001-2007

Elementary
Technical Skills
• Proficient with Microsoft Office (Word, Power point, Excel, Access)
• Basic Information in Video Editing and Photoshop
• Basic information about C, C++, C#, Vistual Studio, HTML5-CSS, Phyton

Work Experience
CHOWKING
Service Crew

ARWEB DREAM BUILDERS

- BPO Chat Support
- Secretary
- Supervisor
- HR (Orientation Speaker)

Group # 5_DICT 2-1 33

Polytechnic University of the Philippines
Institute of Technology

Group # 5_DICT 2-1 34