Edited by.

Trilaksana Budi Susanto ( Dj 26 )

SEAMAN INFORMATION AND MARITIME EDUCATION

 Petronas AAE Q & A

Q1 What is the purpose introduction of Zeto Rules / rules aim?

Zero Tolerance (ZeTo) Rules are introduced to avoid any major accidents
which may lead to fatalities and aim to improve the safety performance of the
Group and to ensure all high risk activities carried out safely.
Q2 List down Zeto Rules.
Q3 PETRONAS & PCSB Policy

⚫ PETRONAS Carigali health, safety and environment policy

(Bacho Pilong, 1 July 2019)

⚫ PETRONAS Carigali stop work policy (Bacho Pilong, 1 July 2019)

⚫ PETRONAS Carigali environmental objective statement policy

(Bacho Pilong, 1 July 2019)

⚫ PETRONAS policy on substance misuses (Datuk Wan Zulkiflee, 1 April 2015)

⚫ PETTRONAS health, safety and environment policy

(Datuk Wan Zulkiflee, 1 April 2015)

Q4 Company policy

⚫ Health, safety and environment policy

⚫ Stop work policy

⚫ Safe navigation policy

⚫ Waste management policy

⚫ Drug & alcohol policy

⚫ Smoking policy

⚫ HSE charter policy

Q5 Bridging documents onboard:-

1. ISM Manual:- Marine Safety Management Manual Part1(Process/QMS), Marine
Safety Managment Manual Part2 Vol.1 & 2 (Work instructions
/procedures/guidelines), MSMM Part 3 (Form & record checklists)
2. SOLAS Training Manual
3. SOPEP Manual
4. Marpol 73/78
5. SOLAS
6. Standard of Training, Certification and Watchkeeping (STCW)
7. IMDG Code
8. IAMSAR Manual
9. ISPS Code
10. Code of Safe Working Practice for Merchant Seaman
11. COLREG 1972 (Edition 2004)
12. Nautical Publication including tide tables
 13. Bridge procedure guide
14. Merchant Shipping Ordinance 1952

Q6
Q7 What is the purpose or scope the following guideline below:-
1) PCSB CIMMV
The purpose of this document is to provide an instruction to the masters of Offshore
Support Vessel (OSV) chartered by PETRONAS Carigali or its contractors,with the
basic guidelines and requirement for safe and efficient handling of the vessel as
originally intended by PETRONAS Carigali

PCSB OSV inspection guidelines

This guideline is developed to guide the Inspector and Master of the vessel, to
carry out inspection and maintain the minimum standard required by
PETRONAS Carigali. By identifying the substandard condition of vessel,
competency of the personnel and its equipments and work system, certain
safeguard can be taken to eliminate or mitigate potential risk.

This guideline shall be used for the purpose of conducting the Three Monthly
Inspection by vessel’s Master
There are other inspections to be carried out for the following purposes:
1) Pre-Hire Inspection (to satisfy direction by Tender Committee prior awarding
the contract)
2) Pre-Mob (On-hire) Inspection (to verify contractual requirement. This
inspection is normally conducted by PETRONAS
Maritime Inspector).
3) Six Monthly Inspection (by PETRONAS Maritime Inspector)

Objective of this guideline is written to:

• Identify any shortcomings of operational requirements of the vessel.
• Assist or guide the Master in identifying flaw areas.
• Improve the operation of the vessel by providing accurate assessment for the
safety and operational suitability.

2) PCSB Offshore marine safety guidelines (PTS: Petronas Technical

Standards)
To provides the minimum safety requirements for all Offshore Marine activities
conducted at PETRONAS and JV‟s (with operational control) facilities and
installations. It shall be used in conjunction with local procedures,
guidelines,regulations and statutory requirements.

It covers anchor handling, towing, mooring, securing and lifting for Offshore Marine
Vessels, including but not limited to, Pipe Laying Barge, Derrick Barge,
Transportation Barge, Accommodation Barge, Anchor Handlers, Dynamic Positioning
Vessels, Diving Support Vessels, Supply Vessels, Landing Craft (LCT),Workboats,
Tugboats, Survey Vessel , Harbour Craft, MODU, MOPU and Crew Boats for
domestic and international operations.
 3) Petronas Technical Guideline- PTG
- Offshore Marine Operation Safety

4) Petronas Technical Standard- PTS

- Marine Safety
- Offshore Support Vessel and Marine Support Craft Vetting
- Overwater Personnel Transfer Safety

Additional

PCSB Fuel bunkering guidelines

This guideline describes the normal operation for bunkering of Marine Gas Oil (MGO)
/ Diesel Oil from supply base to vessel, vessel to vessel, vessel to / from Offshore
Installation including drilling rig and barge. This guideline is to provide a proper
procedure for the safe and efficient bunkering of Marine Gas Oil (MGO) or Diesel Oil
at all locations

PCSB Towing, mooring and anchor handling guidelines

This guideline is applicable to moving, towing, mooring and anchor handling
activities carried out for PETRONAS Carigali wide operation including international
operation.

The objectives of this document are:

(1) To ensure safety of personnel involved in moving, towing, mooring and anchor
handling activities;
(2) To prevent damage to environment, pipelines, sub-sea facilities and other
marine structures during all activities;
(3) To identify the responsibilities of all relevant parties involved in the execution of
the activities; and
(4) To stipulate guideline on the requirement of towing, mooring and anchor
handling equipment.

Q8 Understanding with regards to SOLAS, MARPOL, STCW and etc..

a. SOLAS (International Convention for the Safety of Life at Sea 1974)
i. Is an international maritime safety treaty
ii. To ensure that ships flagged states comply with minimum safety
standards in construction, equipment and operation.
Divided into 12 chapters. (Chap.1: General provisions, Chap.2 pt1: Construction pt2:Fire
safety, Chap.3:LSA,Chap4: Radio communications, Chap.5:Safety of navigation, Chap.6:
Carriage of cargoes, Chap.7: Carrige og D.G, Chap.8: Nuclear ships, Chap.9: Safety
Management of ship (ISM), Chap.10: High speed craft, Chap.11pt.1: Maritime safety pt.2:
ISPS, Chap.12: Bulk carrier safety measures. (Only chapters 5 – applies to all vessels on
the sea), Chap.13: Verification of Compliance, Chap.14: Safety Measure for ship
operating in polar water
 b. MARPOL 73/78 (Marine pollution 1973/protocol 1978)
i. To minimize pollution of the seas
ii. To preserve the marine environment through the complete elimination of
pollution by oil and other harmful substances and the minimize of
accidental discharge of such substances.
iii. List of the MARPOL 73/78 Annexes:-
a. Annex I : Oil
b. Annex II : Noxious liquid substances
c. Annex III : Harmful substances carried by sea in packaged
form
d. Annex IV : Sewage from ships
e. Annex V : Garbage from ships
f. Annex VI : Air pollution from ships
g. Annex VII: Ballast water management

c. STCW (International Convention on Standards of Training, certification and

Watchkeeping for Seafarers1978)
i. To establish qualification standards on basic requirement on training,
certification and watchkeepin for seafarers on an international level.
ii. Manila amendment – to keep training standards in line with new
technological and operational requirements that require new shipboard
competencies ( effective Jan.2012, transition period until 2017).
Amendments on:-
a. New rest hours for seafarers
b. New grades of C.O.C for AB in deck & engine
c. New and updated training, refreshing requirements
d. Mandatory security training
e. Additional medical standards
f. Specific Alcohol limits in blood or breath

Q9 Understanding with regards to Merchant Shipping Ordinance 1952 and etc..

Is the Malaysian shipping law as it has 531 sections to exact, which is dealing with ship
registry, ship licensing, master & seaman, passenger ships, maritime transport safety &
security, pollution from ships, loadline and loading, special shipping inquiries and courts,
delivery of goods, liability of shipowners, wreck and salvage, lighthouses, pilotages,port
and port officers,control of shipping, legal proceedings, supplemental.

Q1 What is ISM and the objective ?

0 Definition:
ISM means the International Safety Management Code for the safe operation of Ships and
Pollution Prevention.

Objective:
• To ensure safety at sea, prevention of human injury or loss of life and avoidance
of damage to the environment.
• Provide for safe practices in ship operation and safe working environment.
• Establish safeguards against all identified risks.
• Contains part A ( Clause 1 – 12 ) and part B ( Clause 13-16 )
• Part of SOLAS Chapter 9
Q1 Elements of ISM
1 1) Policy : company have to develop a policy for safety and environment protection
policy.
2) Procedure: Company to establish procedure to ensure safe operation of ships
and protection.
3) Designated person ashore (DPA): Person ashore having direct access to the
highest level of management.
4) Master Responsibility and Authority:
• Implementing the safety and environmental protection policy of the
company.
• Motivating the crew in the observation of that policy.
• Issuing appropriate order and instruction in a clear and simple manner.
• Verifying specific requirements are observed and
• Receiving the SMS and reporting its deficiencies to the shore based
management.
5) Resource and Personnel:
• Company should ensure master properly qualified and fully conversant
with company’s SMS.
• Company should ensure each ship is manned with qualified, Certificated
and medically fit seafarers and given proper familiarisation with their
duties.
6) Shipboard operations: Company should established procedures for the
preparation of plans and instructions for key shipboard operations concerning the
safety of the ship and prevention of pollution.
7) Emergency preparedness: Company should established procedures to identify,
describe and respond to potential emergency shipboard situations, and programmes
for drills and exercises.
8) Non-Conformities & Reportings: When any work goes out of plan. Company
should establish procedures for the implementation of corrective action.
9) Maintenance of the ship and equipment: Company should ensure inspection held,
any Non-Conformity is reported, appropriate corrective action taken and all activities
recorded.
10) Documentation’s: Company should establish and maintain procedures to control
all documents and data which are relevant to SMS.
11) Internal audit: Company should carryout internal audit to verify all policy
implemented.
12) External audit: To verify company and ship are working as per SMS.
13) Certification: Safety Management Certificate (validity :5years) to be given to a
ship and Document of compliance (validity 5 year) to company after audit.

Q1 What are the ship master duty & responsibility (ISM Code SMS Manual
2
section 5) and master overriding authorities (SOLAS XI-2/8, ISPS A/6) ?

Master Duty and Responsibility onboard with SOLAS

As per ISM Code SMS manual section 5
-Implementing the safety and environmental-protection policy of the company and
motivate the crew the policy.
-Periodically reviewing the safety management system and reporting its deficiencies to the
shore-based management.
-The company should ensure that the SMS operating on board the ship contains a clear
statement emphasizing the Master’s authority.
 -Other wise By International law, the Master is the supreme authority/high level in
command the ship and assistance from the Company will be given as advice only, leaving
the final decision for proper ship healthy / safety / security , exploitation and maintenance.

*Ship master overriding authorities (SOLAS XI-2/8, ISPS A/6)

-Master has overidding authorities and responsibilities to make and execute decisions with
regards to safety of the persons onboard, safety of the ships.

For example,
• If the ship is not fit for further voyages and owner, charter presses on captain to
continue voyage. Captain will face difficult problem but he must first of all care
about the safety of the people. The law gives him that power.
• Discharging of ballast water within special areas even through it may contaminate
the bodies of water just to lighten the ship so that she could travel faster against
the pirates vessel.

Q1 Emergency Response Procedure

3 V/L AGROUND:
A: Take the con / Call the Master
1) Stop Engines
2) Sound general emergency alarm - head count, look for casualty, establish
communication inform all department.
3) Close watertight doors, if fitted
4) Order chief officer for damage assessment.
• Water tight integrity of hull and subsequent breaches of same.
• Obtain sounding form all tanks, bilge’s, hold
• Condition of machinery space.
• Details casualties.
• Any fire risk
• Any other information regarding associate problems.
5) Maintained VHF watch.
6) Exhibit light / shapes and any appropriate sound signals
7) switch on deck lighting at night
8) Check hull for damage
9) Sounding bilge’s and tanks.
10) Visually inspect compartments where possible
11) Sounding around the ship.
12) Determine which way deep water lies
13) Obtain information on local currents and tides, particularly details of the rise
and fall of the tide.
14) Reduce draught of ship.
15) Make Ship’s position available to Radio / GMDSS room
16) Broadcast Urgency / Distress massage as required.
• Inform local authorities / owner with position, extent of aground, weather,
wind, sea, and swell, Condition of hull and machinery, any visible damage,
and of the possibilities of re-floating.As well as available assistance, P & I,
flag state control, Agent of last and next port of call, coastguard,
classification society.
• As soon as possible report MAIB as stranded.
COLLISION
1. Take the con / Call the Master
2. Stop/manoeuvre the ship so as to minimise effects of collision. (leave one v/l
embedded to other unless there is a fire risk, explosion or toxic escape from
other v/l, which could endanger the safety of your v/l and crew.
3. Sound general alarm.
4. Establish communication.
5. Mustering all crew/head count and check for missing or injured personnel.
6. Close water tight door.
7. Inform engine room/ other department.
8. Order radio officer to standby radio room for obtaining v/l’s position and
announcement to others ship in vicinity.
9. Deck light on / not under command signal hoisted.
10. Order engine room to start pump out from damage compartment.
11. Stand by life boat ready to embarkation dk.
12. Order chief officer for damage assessment.
• Water tight integrity of hull and subsequent breaches of same.
• Obtain sounding form all tanks, bilge’s, hold
• Condition of machinery space.
• Details casualties.
• Any fire risk
• Any other information regarding associate problems.
13. If any compartment damaged and ingress of water exist :
• List the v/l over to raise damage area above water line
• Build and position collision patch.
• Co-ordinate pumping out on to effected area
14. Broadcast URGENCY OR DISTRESS signal if appropriate
15. Investigate safe port operation, and/or beaching situation in order to save the
v/l from being totally lost.
16. If delaying tactics are not holding the situation transmit the distress signal and
order an abandonment to save life.
17. Calculate damage stability
18. Inform owner, P & I, classification society, flag state control, Charterer, Agent of
last & next port of call & coast guard.

FIRE ONBOARD
1. Sound fire alarm and locate the fire
2. Call the Master / take the con
3. Establish communications
4. Muster all crew – check for missing and injured crew members
5. Prepare all fire fighting equipment including life raft incase need to abandon the
ship
6. Shut off all ventilators, dampers, skylights, fire doors, other openings, stairways
and etc.
7. If an engine room fire, prepare for engine failure and manoeuvre ship away
from danger
8. Fighting fire – determine class of fire, extinguishing agent, method of attack,
how to prevent the spread of the fire
9. If night time, switch on deck lighting
10. Make ship’s position available to radio room/GMDSS station, satellite terminal or
other automatic distress transmitters and update as necessary.
11. Report and inform company DPA, port authorities or coast radio station if
appropriate
12. Preserve VDR or S-VDR records if not automatically protected
13. As required, broadcast DISTERSS ALERT and MESSAGE if the ship is in grave
and imminent danger and immediate assistance is required.
14. If an engine room fire, if fire getting worst make preparation for CO2 release

FLOODING
1. Sound the general emergency alarm
2. Call the Master / take the con
3. Establish communications
4. Muster all crew – check for missing and injured crew members
5. Close watertight door, if fitted
6. Sound bilges and tanks
7. Identify location of incoming water
8. Cut off all power supply running through the area
9. Start and check bilge pump for operation including back-up auxiliary pumps
10. Report and inform company DPA, port authorities or coast radio station if
appropriate
11. As required, broadcast DISTERSS ALERT and MESSAGE if the ship is in grave
and imminent danger and immediate assistance is required. Broadcast to ship in
vicinity

MAN OVERBOARD
1. Release lifebuoy with light and smoke on the side the crew member has fallen
overboard
2. Take immediate action to clear man overboard from ship side and propeller
3. Sound the man overboard alarm
4. Call the Master / take the con and inform engine room
5. Engage hand steering and place engine on standby
6. Commence a recovery manoeuvre , such as a Williamson turn
7. Establish communications and muster all crew
8. Make preparation for launching rescue boat
9. Note ship’s position, wind speed and direction, and time
10. Activate GPS man overboard
11. Post an extra look out for man overboard and hoist signal flag “O”
12. Report and inform company DPA, port authorities or coast radio station if
appropriate
13. As required, broadcast URGENCY message to ships in vicinity

ABANDONING SHIP
1. Verbal from the master “ABANDON SHIP”
2. Broadcast DISTRESS ALERT and MESSAGE on the authority of the master
3. Instruct crew members to put on lifejacket and wear adequate and warm
clothing
4. Order crew members to lifeboat / liferaft stations
5. Prepare to launch lifeboats / liferafts
6. Ensure that lifeboat / liferaft painter line attached to the ship
7. Embark all crew in the lifeboats/ liferafts and launch
8. Ensure lifeboats / liferafts remain in safe proximity to the ship and in contact
with each other
 MAIN ENGINE OR STEERING FAILURE
1. Inform master
2. Take action to manoeuvre ship away from danger
3. Prepare for anchoring if in shallow water
4. Exhibit “not under command” shapes/light
5. Broadcast URGENCY message to ships in vicinity, if appropriate
6. Modify AIS status message to communicate relevant information
7. In case of a Steering Failure:-
a. Inform engine room
b. Engage emergency steering
c. Prepare engines for manoeuvring
d. Take way off the ship

SEARCH AND RESCUE

1. Take position and bearing of distress message received
2. Re-transmit distress message
3. Maintain continuous listening watch on all distress frequencies
4. Consult IAMSAR manual
5. Establish communication with all other surface units and SAR aircraft involved in
the SAR operation
6. Plot position, courses and speeds of other assisting units
7. Monitor X-band radar for locating survival craft (SART) signal using range scale
6 or 12miles
8. Post extra look out for sighting flares and other pyrotechnic signals.

Q1 Reporting procedure during emergency

4 Ship involved in an accident or an emergency situation, the Master must report to the
DPA,Company Charterer and the Harbour Authority as soon as possible, should be made
as follows:-

Initial Report
• Name of ship
• Date and time
• Ship position
• Port to and from
• Nature of casualty
• Nature and extent of damage
• Any casualties or fatalities

Follow-up Report
• As per company’s accident / incident report form
• As per Jabatan Laut reporting form (LAUT/KEM.1) – Borang kemalangan laut

Q1 Explain with regards to rest hour period as per STCW 95 or fatique

5
management.
• Each rest period shall be at least 10hrs in every 24hour period and all together
77hrs per week
• The rest periods shall not be split into more than two during every 24hour period,
of which one of the two must be not less than 6hrs rest
• Each work hour period between every rest period shall not exceed 14hours
Q1 Explain with regards to change of command procedures / process.
6 Ship handling over procedure / process by incoming master:-
• Find out the condition of the ship, both on the interior and exterior side
• Ask for handover notes form the signing off master about jobs that are to be
carried out on the ship
• Form a list of things that he would do on joining the ship
• Take delivery of all the official documents of the ship from the off going master
• Have a look at the condition of the load lines, draft lines etc. to ensure that they are
properly visible
• Make an official log book entry and sign it along with the off going master
• Check all door keys, which is cabin door, stores, CO2 room and etc. including
general master keys
• Check condition lifting and tackle, gangway and other related accessories.
• Check condition of the LSA & FFA onboard and ensure all in places and ready to use
• Check all the important documents of owners; managers, classification society and
P & I club
• Check the past records of the ship and recent activities that have been carried out
from the official log book
• Inspect the muster list and ensure that it is updated
• Receive familiarization training according to STCW
• Ensure that his personnel life jackets is in proper condition
• Examine the passage plan and check details of teh next voyage / location by
consulting with appropriate deck officer
• Inquire about the condition of machinery and quantity of bunker fuel, fresh water
and lubricating fuel from the ch. Engineer
• Check all ISM documentation for any pending or recently recitified non
conformaties.

Q1 What are the Ship Statutory certificate or docment carried onboard and List
7
Of Plan ?
a. Ship registry cert.
b. Tonnage measurement cert.
c. Loadline cert.
d. Safety construction cert.
e. Safety equipment cert.
f. Cargo ship safety radio cert.
g. IOPPC (5 year)
h. Ship Sanitation cert. (6 month)
i. Safe manning cert. (5 year)
j. Document of compliance (ISM)
k. Safety management cert. (ISM)
l. Merchant Shipping pollution Act.1994
m. ISPS code cert.
n. Domestic shipping license and etc....
List of Plans
1.General Arrangement Plan
2.LSA Plan
3.FFA Plan
4.Shipboard Oil Pollution Emergency Plan
5.Garbage Management Plan
6.Antenna Rigging Plan
7.Shore Based Maintenance Plan
 8.Capacity Plan
9.Expansion Plan
10.Ship Security Plan
11.Ballast Water Management Plan

Q1 Drills & training requirement

8 Must be carried out in accordance with requirement of section 259 MSO 1952 and section
157 MSO 1960 as stipulated in the Official Log Book (OLB)

Purposes of these drills:-

• Improve awareness of the potential hazards facing personnel and the ships
• Increase the standard and speed of response to identified potential emergency
situations
• To familiarize with all safety equipment

Company periodically drills carried out:-

• Fire, boat (abandon ship), MOB and personnel injury
- Monthly
• Oil pollution and steering gear failure
- every 3 month
• Collision, grounding , main engine / genset failure & power failure
- Twice a year
• Explosion
- yearly

Q1 What is note of Protest?

9 • Noting protest may help resist cargo loss or damage claims on the owner.
• A protest is a solemn declaration made on oath by shipmaster that circumstances
beyond his control, or may have, given rise to loss and / or damage to his ship or
its cargo, or have caused him to take action ( such as leaving an unsafe port) which
may render his owners liable to legal action by another party.
• A protest (without an extension) is a simple statement of fact, without added
details.
Q2 What is MOPO stands for? and gives the examples scenario
0 MOPO stands for Manual of Permitted Operation.
• To assist user with understanding the threats associated with the activity, and what
additional controls may need to be implemented to proceed with caution.
• MOPO is also used as a communication and training tools.
• It can be applied when faced with conditions or conflicts in activities or operations
that could threaten safe operations.

The examples scenario:-

• Boat to boat transfer – activites is not permitted when waves/swell height more
than 2.5mtr & wind more than 25knots and diving operation in progress.
• Anchor handling operation (40 ~ 100MT Bollard pull) – activites is not
permitted when waves/swell height more than 2.5mtr & wind more than 25knots,
loss communication and malfunction of navigational aids.
• Lifting (routine) – activites is not permitted when waves/swell height more than
2.5mtr & wind more than 25knots, no banksman, no competent crane operator and
SWL inadequate.
Q2 Explain with regards to personnel transfer procedure.
1
• The master of the ship providing the boat should be responsible for the
operation.Due consideration should be given to the effect of prevailing conditions
on the safety of the transfer (refer to MOPO for safe personnel boat to boat
transfer)
• The boat should be reliably powered
• The boat must be crewed by no less than two experienced persons, at least one of
whom must be experienced in handling the boat. Lifejacket with full PPE must be
worn by all personnel
 • A swing rope should be provided for all personnel for transfering. Ensure the rope
in good condition (manila rope suitable for 3 month only)
• All personnel to be transferred should be briefed by a responsible officer (BLO: boat
landing officer). BLO will assist for smooth personnel transfer.
• Boat master should ensure an even and safe distribution of passenger.
• The parent vessel should establish communication with receving vessel prior to the
commencement of the operation and should maintain continuous visual contact
with the boat concerned throughout the transfer.

Q2 Bunkering procedure
2 Preparations for transfer (Master is to be informed prior to this activity). Prepare the
following:-
• Plan which tank(s) to accept bunkers.
• Take sounding of tanks to determine available capacity.
• Calculate ullage required to prevent over filling.
• Assign and brief all personnel who are involved in the bunkering
• Check and agree on communication arrangement for this activity
• Plug all scupper
• Check all drip trays are dry and plugged
• Ensure that SOPEP equipment is on hand
• Check valves and manifolds are correctly set
• Check / function test all emergency trips and stops
• Vessel are well secured during the operation
• Weather and sea conditions are suitable for the operation.
• Execute bunker checklist

Liason between supplier and receiver. Discuss and agree with each other on the
following:-
• Quantity and type of bunker load
• Check and agree the loading or pumping rate
• Re-confirm communications arrangements
• Emergency stop procedures
• Procedure for connecting and disconnecting the hose to avoid spillage
• Re-check bunker checklist

Prior to transfer
• All parties are re check that their valves and manifold are correctly set
• Check that the correct hose is being used
• Connect the hose correctly and crossed checked
• Ensure that personnel are in attendance at the manifold and sounding pipe
• Test communication arrangements
• Arrange method for sampling (if required)

During transfer
• Take soundings at appropriate intervals.
• Ensure bunker do not leak into closed tanks
• The manifold is monitored continuously
• The supplier is given adequate notice to stop loading

Upon completion of transfer

• Close all valves
 • Disconnect the hose such that pollution is not caused
• Checked sounding and calculate that the quantity of bunkers received agree with
amount supplied
• Any shortage shall informed to all relevant parties and noted in the bunker receipt.

Q2 Oil Record Book (ORB)

3 Every non tanker of 400 GRT and above , and every tanker of 150 GRT and above must
have ORB part I( Machinery space Operation ). All tankers of 150 GRT and above must
have ORB part II ( Cargo/Ballast operation ). The ORB must be preserved for 3 years after
last entry has been made. Each completed page must be sign by the Master.

Entries in ORB- Part I - Machinery space Operation- All Ship:

• Ballasting or cleaning of fuel oil tanks
• Discharging of dirty Ballast or clean water from fuel oil tanks
• Collection and disposal of oil residue (sludge)
• Non-automatic discharge over board or disposal otherwise of bilge water
which has accumulate in machinery space.
• Automatic discharge over board or disposal otherwise of bilge water which
has accumulate in machinery space.
• Condition of oil discharge monitoring and control system.
• Accidental or other exceptional discharge.
• Bunkering fuel or bulk in lubricating oil.
• Additional operational procedure or general remarks.

Entries in ORB- Part II- Cargo/Ballast Operation-Tankers:

• Loading of oil cargo
• unloading of oil cargo
• Internal transfer of oil during the voyage
• Crude oil washing ( COW tankers only)
• Cleaning of cargo tanks
• Ballasting of cargo tanks.
• Discharging Dirty ballast.
• Discharging of Clean ballast contained in the Cargo tanks
• Ballasting of dedicated clean ballast tank. ( CBT tankers only)
• Discharging of ballast from clean ballast tank. (CBT tankers only)
• Discharge of water from slop tanks in to sea.
• Disposal of residual and oily mixtures no otherwise required
• Condition of oil discharge monitoring and control system.
• Accidental or other exceptional discharge.
• Additional operational procedure or general remarks.

Q2 Explain with regards to 500mtr zone procedure.

4 Safety Instruction for Approaching Offshore Installation
1. Pre-arrival Offshore Installation Reporting
Master shall contact the Offshore Installation once the vessel is within the VHF radio range. Master
shall inform the platform of the following information for the purpose of vessel’s identification until
the approval has been obtained.
i. Vessel Name
ii. Vessel instruction (Purpose of mobilization)
iii. Vessel intention (i.e. site approaching, cargo loading/unloading)
iv. ETA at 500m radius from the platform.

2. 500m Restricted Zone

 Master shall ensure that vessel shall not approach within 500m radius from the offshore
installation. An offshore installation shall include but not limited to platform, an oil rig or working
barge at an oil field. Prior permission and approval from the offshore installation is required for any
vessel to enter within this zone.While on voyage the minimum distant to pass an offshore platform
is 500 meter.In any event if the vessel requires passing or approaching the 500 meter zone, the
master shall observe the following requirement.

a) To make contact with the offshore installation (rig, barge or platform) and request
permission to enter or passing through.
b) To observe any navigational warning broadcasted by any of the floating vessel.
c) To navigate away from any anchor marker buoys for the work barge at anchor on 4 or 8
point moorings. Cautiously observe the anchor’s buoys that may be extending out for more
than 500 meter away from the barge.
d) The Master is to seek advise including obtaining anchor pattern from the person in
charge.
e) To avoid crossing of any anchor wire closer than 50 meter.
f) Get advice on any activities such as diving and ROV activities within the area that could
pose threat to navigation.

3. Considerations before Entering the 500 Meter Zone

The vessel shall confirm, by functional tests, the satisfactory operation of the followings:
a) All propulsion and maneuvering control equipment,
b) Internal and external communications equipment,
c) Cargo handling equipment.

Q2 When STOP WORK policy is inforce?

5 All employees, including contractor staff shall STOP WORK when there is an imminent and
real threat which can physically endanger them and the others or cause adverse
impact to the environment.

It shall be applied if any situation arises due to an unsafe action or behaviour or omission
or non action of any party involved in the operation.

Stop work example:-

• Work done without PTW where PTW is required.
• Work being done not correspond to requirement of PTW.
• Working in unproper condition (e.g. insufficient lighting, poor condition of ropes and
machinery or equipment, adverse weather and etc.
• Work which requires supervision but supervisor is not present.
• Critical equipment for the work is behaving unusually or has malfunctioned or
failed.

Q2 Understanding of JHA/RA/Tool box/PTW

6

1) What is Job Hazard Analysis (JHA)?

Job Hazard Analysis (JHA) is one of the tools for identifying and assessing the hazards of
each element of a task and defining appropriate controls and recovery measures. It is
used to help operate a safe system of work and formulate safe working procedures and is
known variously as Job Safety Analysis (JSA), Work Safety and Health Analysis, Activity
Risk Assessment (ARA).

2) Where and When is JHA Applied?

JHA is appropriate for any task where the hazards and control measures need to be
formally assessed. The most common areas of application are:
• routine tasks that have the potential for serious incidents
• routine tasks having a history of incidents, including near misses
• new tasks or tasks introducing new work methods
• routine tasks being carried out in unusual circumstances
• non-routine or one-off tasks
• as a verification of the hazard management elements of an established work
procedure.

3) Who Performs JHA and steps in performing JHA ?

JHA is normally a team exercise involving three to five people.

Performing the JHA:-

1. Identity the hazards
2. Assess the risk
3. Control the risk indentified to as low as reasonably practical
4. What to do if anything goes wrong?

4) Entries to be made in JHA

1. Installation / facility
2. Location or Specific Worksite
3. Job activity
4. Description of activity
5. PTW No. & JHA No.
6. Description of job step
7. Potential hazard
8. Potential impact
9. Inherent risk
10. Control barriers
11. Recovery barriers
12. Residual risk
13. Result
14. Pre-prepared JHA by
15. JHA Approval during PTW application (Work leader)
16. Approved by
17. Work team

5) What is Risk assessment (RA)?

Is the determination of quantity value of risk related to a concrete situation and a
recognized threat (also called hazard).

6) What is Tool box talks / meetings and why do we run tool box meetings?
A way for infomation to be provided to workers and for workers to have their say about
hazards / controls, incidents / acidents and company procedures

We run tool box meetings to:-

• Inform workers of changes to company procedures
• Identify new hazards and review existing hazards
• Develops / review hazards controls
 • Discuss / review accident and incident data
• Employee participant
• Communication
• Discuss programmes
• Develop / review work processes
• Short training sessions

7) What is permit to work (PTW) system and it purposes?

- The permit-to-work is a documented procedure that authorises certain people to carry
out specific work within a specified time frame.
- It sets out the precautions required to complete the work safely, based on a risk
assessment.

Is a formal written system used to control work that are identified as potentially
dangerous. It also means of communication between site management, supervisors and
operators and those carry out the work.
Purposes:-
• To ensure that proper planning and precautions ara given to the hazards and risks
of a particular job.

Applicable for the following activities:-

• Hot work
• Entry into confined space
• Work at height and overside
• Work in machinery / electrical equipment
• Heavy lift / lifting
• Personnel transfer using basket

Q2 Understanding of PCSB Contractual requirement which includes Technical

7
specifications and charterers instructions
Answer: PCSB contractual requirement
(Please refer - Orang Office Petra (MPO) Tahu)

Q2 Open question
8
QA Regulations governing discharge of oil (MARPOL Annex 1: Oil pollution)
Machinery space:
• The ship not within a special area.
• The ship is proceeding enroute
• The oil content of the effluent without dilution does no exceed 15 ppm.
• The ship has in operational:
400 to 10,000GRT -an oil filtering equipment.
Above 10,000 GRT - an oil filtering equipment and with arrangement for
alarm and automatic stopping any discharge of oily mixture when the oil
content of effluent exceed 15ppm.

QB International Oil pollution prevention Certificate (IOPP).

 • Required by non-tankers of 400 GRT or more and tankers of 150 GRT or
more
• Validity 5 years. Can be extended 5 months.
• Issued by (flag state admin.) or Classification society. Surveys may be carried
out by classification society on behalf of Mardep. Initial survey must be done
by Mardep.
• Surveys required:
o Initial
o Annual
o Intermediate
o Periodic/Renewal.

QC What is Accident control technique (ACT)

Is a behaviour based on safety system. Its purpose is to eliminate substandard acts and
conditions from the workplace, thereby reducing or eliminating accidents and may also be
used as a means to reinforce good safety behaviour by acknowledging the safe behaviour
or practices of persons.

Different Accident and Near Miss

- An Accidentis defined as an unplanned event that results in personal injury or property
damage.
- A near-miss is usually caused by a series of dangerous conditions that when unnoticed
will eventually result in an accident.
QD What are Master’s Standing and Night Orders?
Master’s Standing Orders:- a set of guidelines to ensure safe ship navigation and
operation whether at sea or at port. These set of guidelines by the Master encompass a
very wide array of aspects of navigation and rules of conduct for the officers. Standing
orders to be followed at all times by the officers on duty and duly signed by every officer
onboard, making them liable to adhere to the orders.

Master’s night orders:- a supplement to the night orders that come into forces as the
master proceeds to take rest during the night. The standing orders force at all times
wheras the night orders add specific points to be withstanding orders. The masters writes
the night orders every night, with specific regard pertaining to the existing state of the
weather, sea and trafic. These are generally handwritten and again duly signed by every
OOW.