Job Description

Job Title: Data Officer

Career (R&R) Level: Team member

Department: Registry

Reporting to: Regulatory Returns Manager

Location: UK campus/homeworker

Direct Reports: n/a

Main Function of Job:

• To support the delivery of accurate and timely regulatory data returns to HESA and other
regulators
• Ad hoc statistics reporting for internal and external stakeholders

Reporting Line:
• The Data Officer will report directly to the Regulatory Returns Manager.
•
Specific Responsibilities:
Regulatory reporting

• To work with other members of Regulatory Data Analysis and Reporting team to ensure
that the University submits accurate data to regulators to meet published deadlines. In
particular, to support submission of HESA returns, HESES, Transparency data, PSRB
returns, etc
• To support the development of Ulaw’s processes and systems for recording and reporting
on data in order to ensure effectiveness and compliance with regulatory requirements. To
work with the IT department to ensure that data returns comply with regulatory data
requirements, and to ensure that the data is clean and accurate.
• To work as part of the project team to deliver a solution to allow ULaw to meet the data
requirements of Data Futures.
Data manipulation and analysis

• To extract data from the student records database (or other data source), manipulating as
needed for the required task
• To undertake ad hoc statistical investigations as requested by line manager
 • To derive module and course data and statistics, analysing and evaluating statistical trends
and/or anomalies, advising stakeholders on appropriate intervention and/or relevant
adjustments as necessary.
• To manipulate data as required for regulatory reporting, including for returns to HESA and
other regulators
Client Service

• Report, as required, to colleagues, including programme directors

• Identify problems and collaborate with others to propose solutions in an effort to solve them
• Develop and maintain effective relationships with colleagues
Business Delivery

• Be aware of the Higher Education regulatory framework, in particular the reliance on data,
analysis and evaluation of that data, to assist the University in its good standing with
external regulators.
• Understand the University’s portfolio of programmes, and their statistical and reporting
requirements
• Through provision of high-quality management information, help to ensure success in any
Office for Students or other regulatory quality assessment
Team Membership

• Be approachable and actively seek to work with others, promoting positive teamwork by
maintaining high levels of energy and enthusiasm.
• Provide cover, when appropriate, for team members in cases of absence or unavailability.
• Support fellow team leaders/managers to achieve deadlines within and beyond own area of
responsibility.
Professional Skills

• Functional and technical knowledge and skills to conduct the role to a high level of
accomplishment, in particular experience with manipulating data in Excel
• Attention to detail; prepared to ask questions; inquisitive

Participate in University projects as requested

In addition to the responsibilities listed above, the job holder may be required to perform other duties
as assigned by members of the Academic Board from time to time.

The job holder has a duty to take reasonable care for the health and safety of themselves and of
other persons with whom they come into contact at work. The job holder also has a duty to co-
operate with the University in complying with any statutory duty or requirement concerning health
and safety at work. In particular, they must familiarise themselves with the Health and Safety Policy
and its safety and fire procedures.
This job description is to be read in conjunction with the relevant Roles and Responsibilities Career
Level document.
This job description is correct at 7th July 2023 It may vary in consultation with the post holder to
reflect changes within the market place, in Registry and the University.

Job Description Data Officer

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Person Specification

Job Title: Data Officer

Role: Team Leader
Department: Academic Registry

1. TRAINING & EDUCATION

Essential Desirable

Degree (or, exceptionally, substantial direct Qualification relating to statistical analysis

relevant experience)

2. EXPERIENCE

Essential Desirable

Higher/Further Education sector experience Experience of HESA and/or other regulatory

reporting
Experience of manipulating data
Experience of producing and checking data using
Student Record Systems and databases

3. SKILLS & KNOWLEDGE

Essential Desirable

Strong numeracy skills Knowledge of the issues facing a higher

education provider
Data presentation techniques
Familiarity with Unit-e
Excellent IT skills using MS Office software,
especially Excel Imagination to identify opportunities for
improvements to practices
Accessible communication of data to non-
specialist colleagues

Experience of extracting data from a complex

relational database

Balance competing demands and working to

deadlines

Excellent communication, orally and in writing

Job Description Data Officer

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 Understand complex regulations

Develop positive working relations with a wide

range of staff

Able to adhere to annual schedules of activities

4. BEHAVIOURAL SKILLS

Essential Desirable

Attention to detail

Positive, flexible, customer-service orientation

Robust in maintaining standards and upholding

regulations

Conscientious and committed

Commitment to team-working

5. SPECIAL CIRCUMSTANCES

Essential Desirable

Travel between the University’s campuses and to

external organisations, will be required from time
to time.

Job Description Data Officer

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