460d-Proposal Implementasi SAP B1 HANA-KAG-06 19

PRO/460d/KAG/06/2019
SAP B1 HANA Implementation

at Kiat Ananda Group
Intelectual Property
This proposal is strictly confidential. It is made available for Kiat Ananda Group(KAG) on the strict understanding
that it will not be shown, read or passed to any person who is not a current employee of KAG.
This proposal has been developed in response to a request for SAP Business One Solutions proposal. This proposed
solutions were property of PT Anugrah Visi Inti Teknologi (VIT), KAG should not disclose any contents of proposal to
any third party, not commercially use proposed solutions provided by VIT.
If KAG decides not to process this proposal, select another consulting firm, or decide to conduct the project
themselves, KAG will assure that no copies of this proposal have been made and will not using this proposed
solutions as mentioned above.
This proposal is valid until July 8th, 2019
PRO/460d/KAG/06/2019
Contents
Assessment Result
Introduction
& Solutions
Investment
Agenda 2
Agenda 1
Other Info
PRO/460d/KAG/06/2019
Assessment Results & Solutions
General Information regarding legal entity
Kiat Ananda Group (KAG)
• Three Line of Business and Four registered Legal entity :
- PT Manggala Kiat Ananda (MKA)
- PT Trans Kontainer Solusindo (TKS)
- PT Kiat Ananda Cold Storage (KACS)
- PT Ananda Solusindo (AS)
• A registered legal entity which domiciled in Bekasi
Requirement highlight:
1. System which match to business requirement
2. Develop Supporting Front and Back End System suitable for Cold Chain End to End Business
3. Sufficient managerial reports, user friendly and affordable investment
PRO/460d/KAG/06/2019 4
Contents
Assessment
Result &
Solutions
PRO/460d/KAG/06/2019
Assessment Results & Solutions for PT MKA
❖Purchasing
Purchasing Process • Purchase Order

o Purchase Order copy from PR or PQ
Custom App o Maintain Vendor master data
Purchase Purchase
Web PR o Vendor Group : to be discussed in implementation
Quotation Order
By Visi Intech o Currency : to be discussed in implementation
o Pricing : according to quotation or special price
o Purchase order types
Auto ▪ PO Regular (PO – GR – Invoice)
GRPO
Approval Yes Purchase ▪ PO for service and non stock item
Request
▪ PO with A/P Reserve Invoice (full payment before goods receipt)
No ▪ PO with Down Payment
▪ PO with or without tax
End
Payment o Purchase order approvals (term and conditions apply)
AP Invoice
Process o Purchasing blanket agreement
• Goods Receipt PO
o GRPO with Full Receipt & Partial
o GRPO copy from PO
• A/P Invoice
o A/P Down Payment Invoice
o A/P Invoice
o A/P Credit Memo
PRO/460d/KAG/06/2019 6
❖ Purchasing
Purchasing Report
• Standard Report
o Purchase Analysis
o Vendor Liabilities Aging (AP Aging)
o Purchase Quotation Comparison Report
o Last Purchase Price Report
o Open Item Lists
• Custom Report
o To be decided in the implementation
PRO/460d/KAG/06/2019 7
❖Sales
Auto Create
Journal Entry
Sales Process (Accrual Piutang &
Pendapatan) +
Pengeluaran Kas
TMS
Process
Journal Process
Sales Check Credit Process TMS
Entry Penyelesaian
Order Status Customer Uang Jalan (Cash &
(KPD Calculation) Pengiriman
Transfer)
Proses
Insufficient
No Yes Insufficient
Payment?
Payment
Journal
Notes : Process Entry
AR Invoice Sales Order
TMS Billing (Insufficient
Payment)
SAP
PRO/460d/KAG/06/2019 8
❖Sales
Solar Inap Process

Auto Create
TMS
Solar Inap
Customer
Yes
Sales Order
Based on
Cancel Sales Process
Agree?
Process confirmation No End No
Customer
No
Update SO status Auto

Already Cashier
End into Already AUJ? Yes Cancel Cost
Process?
Auto Create Cancel (JE)
Journal Entry
(Biaya Solar Inap) Yes
Process Auto Create Cancel

Process
Vehicle Journal Entry
Notes : Settlement
Batal
Already
No
(Pengembalian
Depart uang jalan)
TMS Notes: Yes
SAP TMS Auto Create Cancel Auto Create

SA Journal Entry Journal Entry
P (Accrual Piutang (Vehicle already
& Pendapatan) OTWl)
PRO/460d/KAG/06/2019 9
❖Sales
Cancel Truck Process Revise Route Process

No End No
Create New Sales

No Order with new No
route
Update SO status Auto

Already Cashier
into Already AUJ? Yes Cancel Cost
Process?
Cancel (JE) Update SO status Auto
into Already AUJ? Yes Cancel Cost Already Transfer?
Cancel (JE)
Yes
Yes
Process Process
Settlement Assign new Process Process
Batal truck Settlement Inform
Batal driver
Notes: Yes
Notes:
TMS Auto Create Cancel
TMS Auto Create Cancel
Journal Entry Auto Create
SA Journal Entry Journal Entry
P (Accrual Piutang SAP (Accrual Piutang
(Biaya Truck)
& Pendapatan) & Pendapatan)
PRO/460d/KAG/06/2019 10
❖Sales
Kasbon Driver Process

Custom Apps
Petty Cash by Visi Auto Create Auto Create
Process Settlement
Intech Approval Yes (Outgoing Journal Entry
(back end)
(Disbursment Payment) (Biaya)
Request)
Auto
Create Incoming Sisa Sisa Atau Kurang
Payment
Kurang
Notes
Auto
: Custom Create Outgoing
Apps Payment
SAP
PRO/460d/KAG/06/2019 11
❖Sales
Customer Claim Process • Sales Order

o Sales Order
o Maintain Customer Master
o Customer Grouping
o Customer Group : to be discussed in implementation
Auto Create o Sales Quotation
Update Agree Claim
AR Credit Note o Sales Order
Value
(Claim Customer) o Sales with blanket agreement
o Sales with and without down payment or with full payment before delivery
o Credit limit control
o Multiple UOM (Unit of Measurement)
Notes:
TMS • Delivery
o Delivery full and partial
SAP o Credit limit control
o Return
• A/R Invoice
o A/R Down Payment Invoice
o A/R Invoice
o A/R Credit Memo
PRO/460d/KAG/06/2019 12
❖Sales
Sales Report
• Standard Report
o Customer Receivable Aging (AR Aging)
o Sales Analysis Report
o Document Draft Report
o Back Order Report (Open Sales Order)
o Open item list
• Custom Report
o To be decided in implementation
PRO/460d/KAG/06/2019 13
❖Finance
• Chart of Account (5 levels)
o B/S Account : 1-Asset,2-Liabilities,3-Capital
o P/L Account : 4-Sales,5-COGS, 6-Expense,7-Other Expense, 8-Other Income
• Exchange rate table
• Profit/Cost center (up to max. 5 type of dimension (profit/cost center)
• Journal template
• Journal recurring Finance Report
• Reconciliation • Standard Report
• Budget management by account & cost center o Balance Sheet
• Fixed Asset o Profit and Loss report
o Trial Balance
o Comparison Balance Sheet & Profit and loss
• Gap and Confirmation Points o Budget report
o Cash Flow report
o General Ledger
• Custom Report
PRO/460d/KAG/06/2019 14
❖Inventory
Inventory Process
Goods Inventory Goods Stock Taking

Receipt Transfer Issue (Stok Opname)
• Item Master Data (Max 20 alphanumeric character)

o Item Criteria : Inventory item, Purchase item, Sales item
• Warehouse Management
o Item Group : to be discussed in blueprint phase
o Warehouse : Main Warehouse & Virtual Warehouse
o Item Multi UoM : Sales UoM, Purchasing UoM, Inventory UoM
o Goods Receipt & Goods Issue for adjustment stock
o Inventory Valuation Method : to be discussed in blueprint phase
o Inventory Transfer Request
o Inventory Transfer
• Item Management
o Inventory Counting & Inventory Posting (Stock taking)
o Maintain stock at warehouse
o Inventory with serial / batch number
o Serial Number / Batch management in warehouse
o Inventory Revaluation (Adjustment item cost)
o Non-stock item (Consumables)
o Price list
PRO/460d/KAG/06/2019 15
❖Inventory
Inventory Report
• Standard Reports
o Inventory Audit Report
o Inventory Posting List
o Inventory Status
o Inventory in Warehouse Report
o Batch Inventory Audit Report
o Batch Number Transaction Report
o Inventory Counting Transaction Report (Stock Opname
report)
• Custom Report
PRO/460d/KAG/06/2019 16
Project scope
• Basic Assumptions SAP Module which will be implemented:
▪ SALES : Sales Order, Delivery, AR Invoice
▪ PURCHASE : PR, Purchase Quotation, Purchase Order, GRPO, AP Invoice
▪ INVENTORY : Inventory Management & Transaction (Inventory Transfer, Good Issue, Good Receipt)
▪ FINANCIAL & ACC : General Ledger & Accounting Process, Budget Management, Statement of Cash Flow (Direct Method)
▪ FIXED ASSET : Depreciation, Capitalization, Amortization
▪ BANKING : Payment (Incoming & Outgoing) Process
▪ HANA ANALYTICS : 57 Pre-Defined Analytics, Cash Flow Forecast, Customer 360, Delivery Schedule Management, Available to Promise
▪ MOBILITY : Mobile access from mobile device (free for each license)
▪ TAX : E-faktur Indonesia
Custom Object
1. Custom Report : Max. 3 custom report (Max 4 table)
2. Custom Form : Max. 5 custom Form
3. SAP B1 Objects : Max 20 SAP objects (alert, approval,blocking)
4. Other Objects : Max 20 other objects (UDF, UDO,UDT)
*Remaining custom objects valid 1 month after Go Live
PRO/460d/KAG/06/2019 17
Database structure
• One company is equal to one database, PT MKA will use HANA DB technology for SAP and SQL DB for staging
database.
• Database plan:
1. HANA DB PT MKA SAP (Master) deployed at SAP HANA server
2. HANA DB PT MKA SAP (Production) deployed at SAP HANA server
PRO/460d/KAG/06/2019 18
Out of scope
• Excluded modules
▪ Project Management
▪ Production
▪ MRP
▪ HR Only for master data of employee
▪ Services
• Data entry (input), data validation, infrastructure (Network,H/W & S/W) which is not purchased to Visi Intech
• Network configuration & support
Project Location
• HO KAG : Jl. Raya Narogong KM 12,5 Pangkalan 5 No.7, Cikiwul, Bantargebang, Bekasi
PRO/460d/KAG/06/2019 19
Custom Add On
1.) Integration with TMS (auto create Sales Order di SAP setelah Proforma Invoice di TMS)
2.) Integration KPD Calculation ke modul Admin Uang Jalan di TMS (balance piutang driver)
3.) Integration TMS (Automatic Journal Entry):
• Accrual Piutang (Proses Cash & Transfer di TMS)
• Cancel Accrual Piutang
• Biaya Solar (pada solar inap proses di TMS)
• Vehicle Already Otw (proses vehicle already depart)
• Biaya Uang Jalan
4.) Automatic Journal Entry Biaya dari GRPO (Ex: Pemakaian Ban)
5.) Re-Class biaya ban dengan cost center setelah Good Issue
6.) Automatic Journal Pendapatan lain-lain driver setelah menerima pembayaran dari driver
PRO/460d/KAG/06/2019 20
Custom Application
1.) Petty Cash Web Application by Visi-Intech
• Web Application untuk melakukan transaksi yang berhubungan dengan Kas Kecil dari mulai permintaan kas kecil
hingga pencatatan pengeluaran atas kas kecil tersebut, modul didalamnya antara lain:
o Transaksi Request Petty Cash → Permintaan Petty Cash, Approval
o Withdrawal → Penarikan dana baik dari Bank Cabang ke Kas maupun ke rekening karyawan + Approval
o Internal → Permintaan Petty Cash atau Advance Karyawan + Approval
o Settlement → Pencatatan Pengeluaran atas kas kecil , Settlement Posting by Accounting + Approval
• Dokumen yang akan terbentuk ke SAP Business One antara lain:
a. Outgoing Payment
b. Incoming Payment
c. Journal Entry
• The user is unlimited and authorization are provided within this application
• Alert & Approval also provided within the application
• Possible for Minor Modification with max. 5 Mandays for Modification
PRO/460d/KAG/06/2019 21
Custom Application
1. Petty Cash by Web Application Visi-Intech (Screen Shoot)
Transaksi Request Petty Cash
PRO/460d/KAG/06/2019 22
Custom Application
Withdrawal
PRO/460d/KAG/06/2019 23
Custom Application
Internal Request/Advance Karyawan/Driver
PRO/460d/KAG/06/2019 24
Custom Application
Settlement
PRO/460d/KAG/06/2019 25
Custom Application
2.) Web PR Application by Visi-Intech
• Web Application untuk melakukan permintaan pembelian, termasuk proses penerimaan barang, adapun Feature
yang ada di Web Application:
o Purchase Request (bila over Budget dibutuhkan Approval)
• Alert & approval also provided within the application
PRO/460d/KAG/06/2019 26
Custom Application
2. Web PR Application by Visi-Intech (Screen Shoot)
PRO/460d/KAG/06/2019 27
Custom Application
Purchase Request List
PRO/460d/KAG/06/2019 28
Custom Add On (Optional)
1.) List Penagihan by Visi-Intech

Add On berfungsi untuk membantu bagian finance ketika ingin mengirimkan tagihan ke customer dan
system membuatkan list daftar tagihan, daftar tanda terima, dan daftar tanda terima pengembalian.
PRO/460d/KAG/06/2019 29
1. List Penagihan by Visi-Intech (Screen Shoot)
PRO/460d/KAG/06/2019 30
• Implementation (Suggestion)
A. Implement overall Solutions
1. Implement SAP B1 Standard with minimum modification
2. Implement Add On
• Integration with TMS (auto create Sales Order di SAP setelah Proforma Invoice di TMS)
• Integration KPD Calculation ke modul Admin Uang Jalan di TMS (balance piutang driver)
• Integration TMS (Automatic Journal Entry):
▪ Accrual Piutang (Proses Cash & Transfer di TMS)
▪ Cancel Accrual Piutang
▪ Biaya Solar (pada solar inap proses di TMS)
▪ Vehicle Already Otw (proses vehicle already depart)
▪ Biaya Uang Jalan
• Automatic Journal Entry Biaya dari GRPO (Ex: Pemakaian Ban)
• Re-Class biaya ban dengan cost center setelah Good Issue
• Automatic Journal Pendapatan lain-lain driver setelah menerima pembayaran dari driver
3. Implement Application
• Petty Cash Web Application by Visi-Intech
• Web PR Application by Visi-Intech
PRO/460d/KAG/06/2019 31
• Implementation Schedule
• 12 Weeks for Implementation & Go Live

• Detail Mandays as attachment in RAB Detail Kiat Group.xls
• On site after Pre Go live max. 6 mandays valid max. 1 months after Pre Go Live
• On site Support after Go live max. 6 mandays valid max. 1 months after Go Live
• 1 days closing month & hand over support
• Go Live strategy using cut off methodology
• Detailed Schedule will be discussed & finalized on kick off meeting
PRO/460d/KAG/06/2019 32
Contents
Assessment
Result &
Solutions
PRO/460d/KAG/06/2019
Assessment Results & Solutions for PT TKS
❖Purchasing
• Purchase Order
Purchasing Process o Purchase Order copy from PR or PQ

o Maintain Vendor master data
o Vendor Group : to be discussed in implementation
Web App Auto o Currency : to be discussed in implementation
Purchase Request Create Purchase Quotation Purchase Order GRPO
By Visi Intech Purchase Request
o Purchase order types
▪ PO Regular (PO – GR – Invoice)
Yes ▪ PO for service and non stock item
Approval
Purchase Request
Payment
Process
AP Invoice ▪ PO with Down Payment
Notes : o Purchase order approvals (term and conditions apply)
Other System o Purchasing blanket agreement
SAP • Goods Receipt PO
o GRPO with Full Receipt & Partial
o GRPO copy from PO
• A/P Invoice
o A/P Invoice
o A/P Credit Memo
PRO/460d/KAG/06/2019 34
❖ Purchasing
Purchasing Report
• Standard Report
o Purchase Analysis
o Open Item Lists
• Custom Report
PRO/460d/KAG/06/2019 35
❖Sales
Sales Process & Batal Order Process

Auto Create
PO (Trucking)
Add On
Sales Order Internal Work
Order Auto Create
PO (Pelayaran)
Auto Create
PO (Agent RKK)
Need
Need Need Need
Need Genset Confirmation
Partition Container Quarantine
Customer
Yes Yes Yes Yes Yes
Create PO Create PO Create PO Create PO Create PO

Partition Genset Container Quarantine PPFTZ
PRO/460d/KAG/06/2019 36
❖Sales
Sales Process & Batal Order Process (Cont)

Shipping Line Create PO
Delivery No
Ready? Depo & Plugging
Yes
Auto Create Able charge to Create SO

Process Yes
Journal Entry Customer? Depo & Plugging
Other System
(Pendapatan)
Any Additional SO Update Qty SO

Depo & Plugging Depo & Plugging
Create PO Depo & Able charge to Create SO

Receiver Ready? No Yes
Plugging Customer? Depo & Plugging
Delivery Order
Yes Depo & Plugging
Process
AR Invoice
Manual
AR Invoice
Depo & Plugging
PRO/460d/KAG/06/2019 37
❖Sales
Sales Process (Return Full)
Auto
Auto Create
Create Create Internal Create Purchase
Journal Entry
Sales Order Work Order Order
(Biaya)
(Trucking)
Auto
Auto Create Create Create
Create Purchase
Need Genset Journal Entry Purchase Order Able Charge to Sales Order
Order Yes
(Biaya) (DEPO and Customer? (DEPO and
(Pelayaran)
Plugging) Plugging)
No
Update
Check Genset Auto Container,
Auto Create Process
Stock Create Purchase Genset and
Journal Entry Receiver Ready? Yes Deliver
Order Partition Status
(Biaya) Goods
(Agent RKK) and Condiition
Kosong Delivery Order
Update Status Process

Auto Create Ensure Truck, Process Arrive Additional SO
Create PO Create & Print Container Payment
Journal Entry Proses Manual Genset and DO at port Depo &
Genset Delivery Order Received
(Biaya) Letter Ready destination Plugging?
Delivery Order
Able Charge to Create AR

No
Customer? Invoice
Notes:
Yes
Other System
Create Auto Create
SAP Sales Order Delivery Order
DEPO & Plugging (Additional
(Type : DEPO &
Additional) Plugging)
PRO/460d/KAG/06/2019 38
❖Sales
Sales Process
• Sales Order • Delivery

o Sales Order o Delivery full and partial
o Maintain Customer Master o Credit limit control
o Customer Grouping o Return
o Sales Quotation • A/R Invoice
o Sales Order o A/R Down Payment Invoice
o Sales with blanket agreement o A/R Invoice
o Sales with and without down payment or with full payment before o A/R Credit Memo
delivery
PRO/460d/KAG/06/2019 39
❖Sales
Sales Report
• Standard Report
o Open item list
• Custom Report
PRO/460d/KAG/06/2019 40
❖Finance
o Trial Balance
o Cash Flow report
o General Ledger
• Custom Report
PRO/460d/KAG/06/2019 41
❖Inventory
Inventory Process


• Item Management
o Price list
PRO/460d/KAG/06/2019 42
❖Inventory
Inventory Report
o Inventory Status
report)
• Custom Report
PRO/460d/KAG/06/2019 43
Project scope
Custom Object
PRO/460d/KAG/06/2019 44
Out of scope
▪ Production
▪ MRP
▪ Services
Project Location
PRO/460d/KAG/06/2019 45
Database structure
• One company is equal to one database, PT TKS will use HANA DB technology for SAP and SQL DB for staging
database.
• Database plan:
1. HANA DB PT TKS SAP (Master) deployed at SAP HANA server
2. HANA DB PT TKS SAP (Production) deployed at SAP HANA server
PRO/460d/KAG/06/2019 46
Custom Add On
1.) Internal Work Order
• Add on ini berfungsi sebagai perintah kerja pada saat proses penjualan berdasarkan jenis-jenis yang dipilih
seperti trucking, pelayaran, agent (rkk), partition, genset, container, quarantine, PPFTZ) serta add on ini
berfungsi membuat automatic purchase order. Akan disediakan master list work order berdasarkan jenis
pekerjaan, sehingga user cukup menentukan vendor dan harga dari setiap jenis pekerjaan.
2.) Automatic Journal Entry piutang terhadap pendapatan pada saat delivery
3.) Automatic Create Kode Project = No. SO, setelah Create Sales Order
PRO/460d/KAG/06/2019 47
Custom Application
1.) Web PR Application by Visi-Intech
• Web Application untuk melakukan permintaan pembelian, termasuk proses penerimaan barang, adapun Feature
yang ada di Web Application:
o Purchase Request (bila over Budget dibutuhkan Approval)
• Alert & approval also provided within the application
PRO/460d/KAG/06/2019 48
Custom Application
PRO/460d/KAG/06/2019 49
Custom Application
Purchase Request List
PRO/460d/KAG/06/2019 50

2. Implement Add On
• Add On Internal Work Order
• Automatic Journal Entry piutang terhadap pendapatan pada saat delivery
• Automatic create Kode Project = No. SO, setelah create Sales Order
3. Implement Application
• Web PR Application by Visi-Intech
PRO/460d/KAG/06/2019 51

PRO/460d/KAG/06/2019 52
Contents
Assessment
Result &
Solutions
PRO/460d/KAG/06/2019
Assessment Results & Solutions for PT KACS & AS
❖Purchasing
• Purchase Order
o Purchase Order copy from PR or PQ
o Maintain Vendor master data
Purchasing Process o Vendor Group : to be discussed in implementation
o Currency : to be discussed in implementation
Approval
Process Auto Create Goods Receipt o Purchase order types
Purchase Request Yes Purchase Order
KACS WEB Purchase Request PO
(KACS Web) ▪ PO Regular (PO – GR – Invoice)
▪ PO for service and non stock item
▪ PO with Down Payment
AP Invoice
o Purchase order approvals (term and conditions apply)
o Purchasing blanket agreement
• Goods Receipt PO
Notes : o GRPO with Full Receipt & Partial
Process o GRPO copy from PO
KACS WEB
Payment
SAP • A/P Invoice
o A/P Invoice
o A/P Credit Memo
PRO/460d/KAG/06/2019 54
❖ Purchasing
Purchasing Report
• Standard Report
o Purchase Analysis
o Open Item Lists
• Custom Report
PRO/460d/KAG/06/2019 55
❖Sales
Sales Process
Process Process
Sales Order
IBS Posting
Auto Update /
Revisi?/
Yes Revisi
Update
Sales Order
No AR Invoice
Notes:
Process
IBS Payment
SAP
PRO/460d/KAG/06/2019 56
❖Sales
Sales Process
• Sales Order • Delivery

o Sales Order o Delivery full and partial
o Maintain Customer Master o Credit limit control
o Customer Grouping o Return
o Sales Quotation • A/R Invoice
o Sales Order o A/R Down Payment Invoice
o Sales with blanket agreement o A/R Invoice
o Sales with and without down payment or with full payment before o A/R Credit Memo
delivery
PRO/460d/KAG/06/2019 57
❖Sales
Sales Report
• Standard Report
o Open item list
• Custom Report
PRO/460d/KAG/06/2019 58
❖Finance
o Trial Balance
o Cash Flow report
o General Ledger
• Custom Report
PRO/460d/KAG/06/2019 59
❖Inventory
Inventory Process


• Item Management
o Price list
PRO/460d/KAG/06/2019 60
❖Inventory
Inventory Report
o Inventory Status
report)
• Custom Report
PRO/460d/KAG/06/2019 61
Project scope
Custom Object
PRO/460d/KAG/06/2019 62
Out of scope
▪ Production
▪ MRP
▪ Services
Project Location
PRO/460d/KAG/06/2019 63
Assessment Results & Solutions PT KACS & AS
Database structure
• One company is equal to one database, PT KACS & AS will use HANA DB technology for SAP and SQL DB for
staging database.
• Database plan:
1. HANA DB PT KACS & AS SAP (Master) deployed at SAP HANA server
2. HANA DB PT KACS & AS SAP (Production) deployed at SAP HANA server
PRO/460d/KAG/06/2019 64
Custom Add On
1.) Integration with IBS (Sales)

• Automatic Sales Order + Automatic Journal Entry
• Automatic Journal Entry reclass dari sales order yang dicancel
• Automatic Cancel Journal Entry ketika A/R Invoice dicancel
PRO/460d/KAG/06/2019 65

2. Implement Add On
• Add On Integration with IBS (Sales)
▪ Automatic Sales Order + Automatic Journal Entry
▪ Automatic Journal Entry reclass dari sales order yang dicancel
▪ Automatic Cancel Journal Entry ketika A/R Invoice dicancel
PRO/460d/KAG/06/2019 66

PRO/460d/KAG/06/2019 67
Assessment Results & Solutions for KAG Group
1.) Add On Financial Consolidation
Financial Hierarchy KAG
• Set up ownership percentage for each subsidiary company • Automatic retrieve trial balance from subsidiary (console)
• Automatic posting parent journal based on share • Automatic journal to eliminate intercompany receivable &
percentage payable
PRO/460d/KAG/06/2019 68
2.) Intercompany Transaction
Untuk Transaksi AR dari PT A ke PT B yang masih dalam 1 garis Hubungan (misal KAG dan 1 anak perusahaan)
akan dibuat otomatis ketika AR Invoice dibuat di PT A, akan menjadi AP Invoice otomatis di PT B, termasuk
apabila dibatalkan di PT A juga akan membatalkan di PT B.
Untuk Payment tidak dibuatkan konsolidasi karena belum tentu perpindahan dana terjadi di hari yang sama,
contohnya apabila memiliki rekening yang berbeda.
AR Invoice → AP Invoice
AR Invoice Cancellation → AP Invoice Cancellation
AR Credit Note → AP Credit Note (Debit Note)
Intercompany Transaction add on ini juga akan digunakan untuk transakisi AR & AP antara TLI & Subsidiary
dengan KAG & Subsidiary.
PRO/460d/KAG/06/2019 69
Custom Application (Optional)
3.) Planned Maintenance
➢ Module yang akan dibuat:
a. Vehicle/Asset Register
o Modul ini digunakan untuk mendaftarkan Vessel berikut informasi kapalnya & komponen kapal beserta
upload file komponennya
b. Preventive Maintenance
o Modul ini digunakan untuk menentukan standard preventive maintenance & membuat reminder untuk PMS
o History Preventive Maintenance
c. Work Order for Planned Maintenance
o Modul ini digunakan untuk proses pekerjaan atas planned maintenance
d. Sparepart Usage
o Modul ini digunakan untuk permintaan sparepart request, receive, dan pemakaian sparepart
PRO/460d/KAG/06/2019 70
3.) Planned Maintenance (Continue)

➢ Dokumen yang akan terbentuk ke SAP Business One antara lain:
a. Inventory Transfer Request
b. Inventory Transfer
c. Good Issue
d. Good Receipt
PRO/460d/KAG/06/2019 71
3.) Planned Maintenance (Continue)

➢ Master Data yang ada di SAP Business One dan akan disinkronisasikan ke Planned Maintenance antara lain:
a. Item Master
b. Kode Fixed Asset
➢ Aplikasi ini akan dibuat dengan Web Based Application (bergantung pada internet connection)
➢ Possible for Minor Modification with max. 5 Mandays for Modification
PRO/460d/KAG/06/2019 72
On duty Consultant
• Consultant detail
• 1 Project Manager
• 1 Application Consultant
• 1-2 Technical Consultant
• 1 Support Consultant
TOTAL = 4-5 consultant
• On field consultant has minimum 3 project cycle of SAP B1 implementation

• Fixed schedule will be discussed on kick off meeting
PRO/460d/KAG/06/2019 73
➢SAP B1 License Mapping
• Professional :3
• Limited : 36
• Indirect :5
• For PT MKA:
▪ Add On Integration with TMS (1)
▪ Petty Cash Web Application by Visi-Intech (1)
▪ Web PR Application by Visi-Intech (1)
• For PT TKS:
▪ Web PR Application by Visi-Intech (1)
• For PT KACS & AS:
▪ Add On Integration with IB(Sales) (1)
• HANA : 2 block (per 64 Gb of RAM)
PRO/460d/KAG/06/2019 74
• Key success factor
1. Management Level has to commit to support & follow all process according to their role
2. Business Process Owner shall explain details of Existing Business Process for Better Understanding
3. The right person on Analysis & Design phase to get the right result
4. Having dedicated IT to manage systems (SAP and the solutions) will make the project easier and easy to
be developed, support and troubleshooting will be much easier
5. Make sure Project Manager is the person who has the most knowledge & respected by all the team
member. PM has to follow all the meeting schedule (without exception) , resignation of PM in the
middle of project is a disaster
6. Internal Testing done properly by VIT team to make sure less bugs during System Testing and after Go
Live.
7. Business Process Owner for all Custom Development Application and Integration shall be tested properly
based on every business scenario to make sure those custom application develop correctly by VIT Team.
8. Each Key User has to provide master data according to agreed schedule (on time or earlier)
9. Key User shall be able to deliver training to End User and make sure End User have good understanding
on daily process in the system
10. Experienced consultant will be a major key
PRO/460d/KAG/06/2019 75
Contents
Assessment Result
Introduction
& Solutions
Agenda 2
Investment
Agenda 1
Other Info
PRO/460d/KAG/06/2019
Investment and T&C
SAP B1 HANA License
• The 2nd year maintenance will be invoiced with Amount : IDR 130,560,000 (exclude VAT) in early January 2020
• Minimum SAP B1 Annual Maintenance Contract (AMC) Commitment until 31 Dec 2020
• Next year AMC (01.01.2021-31.12.2021) with Amount : IDR 130,560,000.- (exclude VAT)
• PPH 23 valid for Maintenance and Implementation (services)
PRO/460d/KAG/06/2019 77
Investment and T&C
SAP B1 HANA Implementation for PT MKA
• Terms & Condition refer to point C.General Terms & Condition
PRO/460d/KAG/06/2019 78
Investment and T&C
VIT Petty Cash Application Implementation for PT MKA
Terms & Condition for Custom Application by VIT

• Minimum Maintenance 2 years (2019 and 2020)
• Unlimited User
• Included standard Support, Bug Fixing and Update Feature
• Recurring Maintenance (2020 and Onward)
✓ Disbursement Request Maintenance : IDR 8,750,000.-
PRO/460d/KAG/06/2019 79
Investment and T&C
VIT Web PR Application Implementation for PT MKA

• Unlimited User
✓ Web PR Maintenance : IDR 5,250,000.-
PRO/460d/KAG/06/2019 80
Investment and T&C
Add On VIT List Penagihan Implementation for PT MKA (Optional)
PRO/460d/KAG/06/2019 81
Investment and T&C
SAP B1 HANA Implementation for PT TKS
PRO/460d/KAG/06/2019 82
Investment and T&C
VIT Web PR Application Implementation for PT TKS

• Unlimited User
✓ Web PR Maintenance : IDR 5,250,000.-
PRO/460d/KAG/06/2019 83
Investment and T&C
SAP B1 HANA Implementation for PT KACS
PRO/460d/KAG/06/2019 84
Investment and T&C
SAP B1 HANA Implementation for PT AS based on KACS
PRO/460d/KAG/06/2019 85
Investment and T&C
Investment Summary
• Special Price is valid by purchase SAP HANA server from Visi Intech
Payment Terms
PRO/460d/KAG/06/2019 86
Investment and T&C
Add On Intercompany Financial Consolidation & Transaction Implementation
for KAG Group (Optional)
PRO/460d/KAG/06/2019 87
Investment and T&C
VIT Planned Maintenance Implementation for KAG Group (Optional)

• Unlimited User
✓ VIT Planned Maintenance : IDR 10,500,000.-
PRO/460d/KAG/06/2019 88
Investment and T&C
Hardware Server On Premise SAP B1 HANA - DELL POWER EDGE R740
No.
Description QTY TOTAL PRICE Remarks
SAP HANA Server
1. Dell R740 1 Unit
2. Intel Skylake Silver 4114 2 • 1 Server will be utilized

for max. ± 75 Users
• 2x CPU (@ 10 Core)
3. RAM 8 GB RDIMM 24 IDR 238.000.000,- • Upgrade might needed
4+1 x 480GB Solid State Drive along with Business
4. 4+1 growth
SATA
5. Linux – SLES 12 1
• Warranty 3 Years ProSupport Plus and Mission Critical: (7x24) 4-hour Onsite Service, with OnSite Diagnostic
• Server will be utilized up to 75 users, Additional PC required for RDP SAP & RSP Apps
• Include OS installation and config for SAP B1 HANA
• included Software :
• OS Linux Suse SLES 12 - 1 year support
• TOP
• 70% DP latest
• 30% upon server arrival at Warehouse Jakarta
• All price above exclude 10% VAT
• FOB on Jakarta, Price might change anytime, please call for updated price
PRO/460d/KAG/06/2019 89
Contents
Assessment Result
Introduction
& Solutions
Agenda 2
Investment
Agenda 1
Other Info
PRO/460d/KAG/06/2019
Other Info
Server Infrastructure SAP B1 HANA
SAP Server (HANA Certified)
Intel skylake silver 20 Core, RAM 192 GB HDD SSD 300 GB x 6 RAID 5
SUSE Linux Enterprise Ver. 12
Ram 192 GB for up to 75 users, 384 GB for up to 150 users
SAP client (HANA) – RDP Load Balancer, RDP Client (3-4 users) & RSP
Intel Xeon E3 , 4 Core, RAM 12 GB, HDD SAS 300 GB x 1 RAID 5
Windows Server 2016, RDP Apps (Ts.Plus / Citrix / SAP Gateway (Native)*
Web Apps & Add On Server & Database Staging

*assumption use VPN (risk your own)
Intel Xeon E3 , 4 Core, RAM 12 GB, HDD SAS 300 GB x 1 RAID 5
Windows Server 2016, Ms. Excel 2016**
RDP Apps (Ts.Plus / Citrix / SAP Gateway (Native)*
Web access native 512 kbps/user, using RDP apps 256 kbps
92
• Infrastructure architecture
4 -5 Required server, RSP server could be combined at Load balancer server (if required)
Bandwidth per user 128 to 256 kbps (using RDP technology)
Office
HO VPN
LAN
SAP B1 HANA Server (Linux)
Load Balance, Client(3-4users) &
RSP Server (Win)
Internet Outlet / branch office
VPN
F.O
VSAT/Local ISP
GSM
Distribution Firewall Wireless
VPN
Router
Web Apps & Add On server & VPN
Database Staging (Win)
Smartphone Warehouse
Except SAP B1 HANA server, other server could user VM technology
PRO/460d/KAG/06/2019 93
Supporting Information
Hardware Requirement
SAP B1
• Client environment
• 1x Intel Dual Core/core i3 – 2.4 Ghz
• 1x Memory RAM 4GB DDR 3 1333 MHZ
• 1x Hard Disk 180 GB SATA
• 1x Ethernet LAN
• Operating System
• Windows 7 Professional 64 Bit
• Windows 10 Home Edition 64 Bit
• Any browser with HTML 5 browser
compatibility (i.e & firefox) for web browser
access
94
~ End of Document
Jefri.j@visi-Intech.com
0812 18 976 333
www.visi-Intech.com

460d-Proposal Implementasi SAP B1 HANA-KAG-06 19

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

460d-Proposal Implementasi SAP B1 HANA-KAG-06 19

Uploaded by

Copyright:

Available Formats

PRO/460d/KAG/06/2019

SAP B1 HANA Implementation

This proposal is valid until July 8th, 2019

Purchasing Process • Purchase Order

Solar Inap Process

Update SO status Auto

Process Auto Create Cancel

SAP TMS Auto Create Cancel Auto Create

Cancel Truck Process Revise Route Process

Create New Sales

Update SO status Auto

Kasbon Driver Process

Customer Claim Process • Sales Order

Goods Inventory Goods Stock Taking

• Item Master Data (Max 20 alphanumeric character)

1.) List Penagihan by Visi-Intech

• 12 Weeks for Implementation & Go Live

Purchasing Process o Purchase Order copy from PR or PQ

Sales Process & Batal Order Process

Yes Yes Yes Yes Yes

Create PO Create PO Create PO Create PO Create PO

Sales Process & Batal Order Process (Cont)

Auto Create Able charge to Create SO

Any Additional SO Update Qty SO

Create PO Depo & Able charge to Create SO

Update Status Process

Able Charge to Create AR

• Sales Order • Delivery

Goods Inventory Goods Stock Taking

• Item Master Data (Max 20 alphanumeric character)

A. Implement overall Solutions

• 12 Weeks for Implementation & Go Live

• Sales Order • Delivery

Goods Inventory Goods Stock Taking

• Item Master Data (Max 20 alphanumeric character)

1.) Integration with IBS (Sales)

A. Implement overall Solutions

• 12 Weeks for Implementation & Go Live

3.) Planned Maintenance (Continue)

3.) Planned Maintenance (Continue)

• On field consultant has minimum 3 project cycle of SAP B1 implementation

• Terms & Condition refer to point C.General Terms & Condition

Terms & Condition for Custom Application by VIT

Terms & Condition for Custom Application by VIT

• Terms & Condition refer to point C.General Terms & Condition

Terms & Condition for Custom Application by VIT

• Terms & Condition refer to point C.General Terms & Condition

• Terms & Condition refer to point C.General Terms & Condition

Terms & Condition for Custom Application by VIT

2. Intel Skylake Silver 4114 2 • 1 Server will be utilized

Web Apps & Add On Server & Database Staging

You might also like