Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-1

Illustrated Microsoft Office 365 and Office

2016 Projects Loose leaf Version 1st Edition
Cram 130587868X 9781305878686
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Microsoft Office 2016 Projects

Module 1: Word Projects I
Module Overview
The projects in this module require students to create common documents, including a two-page
program, a form, and a term paper. The goal of this module is to encourage students to determine
how they can use the various Word features to produce specific document types. The principal
features that students focus on in this module include working with columns to create a four-panel
event program, using the table form feature to create a form, and using References features to create a
term paper that includes a Works Cited list.

Table of Contents
INSTRUCTOR’S NOTES ............................................................................................................................................ 2
PROJECT 1: EVENT PROGRAM FOR AUTHOR READINGS ..........................................................................................................2
PROJECT 2: FEEDBACK FORM FOR SUMMER CAMP ...............................................................................................................3
PROJECT 3: RESEARCH PAPER IN MLA STYLE .......................................................................................................................4
EOU SOLUTIONS .................................................................................................................................................... 6
INDEPENDENT CHALLENGE 1 ............................................................................................................................................6
INDEPENDENT CHALLENGE 2 ............................................................................................................................................8
INDEPENDENT CHALLENGE 3 ............................................................................................................................................9
TEAM PROJECT ............................................................................................................................................................10
VISUAL WORKSHOP ......................................................................................................................................................11
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-2

INSTRUCTOR’S NOTES
Project 1: Event Program for Author Readings
PR 1-Event Program for Author Readings.docx

In Project 1, students use columns and landscape orientation to create a four-panel event program.
This project can be adapted for numerous uses. Encourage students to think of how they could use
the skills covered in this project to create a program for a music event, a theatrical performance, a
lecture series, etc. Before students begin Project 1, review the following materials.

Using Show/Hide ¶
Sometimes students prefer not to activate the Show/Hide ¶ button. However, advise students that
they will be able to use advanced features of Microsoft Word and apply formatting much more easily
with the Show/Hide ¶ button activated.

Change Page Orientation

The event program that students create requires them to change page orientation from portrait to
landscape. Review situations in which students may need to use landscape orientation to display the
contents of a document.

Document Setup
Review how to create columns and how to set custom margins. Note that students modify the spacing
between the two columns in the event program.

Insert Text from a File

Review how students can save typing time by inserting text from one file into the current Word
document. The file is inserted from the Object menu in the Text group on the Insert tab.

Themes and Styles

Almost every Word project in the textbook requires students to work with themes and styles. If
students are not familiar with themes and styles, review how they are used to give documents a
unified look. Encourage students to explore the various themes available and to experiment with
using them to format their own documents. Review how to use styles from the Style Gallery to
format text. Emphasize that using styles saves time because changes applied to text formatted with a
style are automatically applied to all other text formatted with the same style.

Sort Command
Review the various ways in which the Sort command can be used to sort paragraphs of text according
to three types: text, dates, and number. Encourage students to experiment with the Sort command
and how they can use it to save typing time.
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-3

Picture Modification
Refer to the completed title page shown in Figure 1-6 on page 7 of the text. Discuss how a picture is
inserted and modified, and then placed behind text. Encourage students to apply the skills they
learned to create the title page for the event program to create interesting effects that place
photographs or other clip art behind text.

Further Practice
After students have completed Project 1, direct them to use the table form feature to create an event
program of their own for Independent Challenge 1, on page 20 of the text.

Project 2: Feedback Form for Summer Camp

PR 1-Summer Day Camp Feedback Form.docx

The goal of Project 2 is to teach students how they can adapt the table form to create a wide variety
of useful documents, including forms, questionnaires, inventory lists, and schedules. The feedback
form that students create in Project 2 makes use of many table functions, including borders and
shading, cell height, and cell merging. Encourage students to think about how they can apply the
skills they learn as they create the form to create forms or schedules for other purposes. For example,
students can apply the same techniques to create a weekly or a monthly calendar, a production
schedule, or an application form.

Before students begin Project 2, review the following materials.

Using Show/Hide ¶
Sometimes students prefer not to activate the Show/Hide ¶ button. However, advise students that
they will be able to use advanced features of Microsoft Word and apply formatting much more easily
with the Show/Hide ¶ button activated.

Using Style Sets

Students apply a theme and then select a new Style Set (the Centered style set) from the Style Set
gallery. Encourage students to explore the various style sets available and to think about how they
can use style sets to format their own documents.

Using Tables to Structure Data

Using tables to structure data enables students to sort data, and add, remove, and resize columns and
rows. The formatting features in Word provide ways to define headings and distinguish cells by
applying borders and fills. The feedback form that students create for Project 2 consists of a table with
two columns and 14 rows. As students build the form, they use merge and split commands to further
modify the form. Review both Figure 1-8 on page 9 and Figure 1-11 on page 11 to see the “before”
and “after” versions of the table. A simple two-column table can be modified with merging and
splitting to create the finished table form shown in Figure 1-11.

Modifying Table Properties

In Step 3 on page 12, students use the Height text box in the Cell Size group to specify the height of
selected table cells. Discuss with students the various ways in which they can modify the alignment
of text in table cells by using the many options available in the Alignment group on the Table Tools
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-4

Layout tab. Encourage students to experiment with these and other options on the Table Tools
Layout tab and the Table Tools Design tab to give their tables a professional look.

Drawing and Editing a Shape

In Steps 4 to 9 on page 12 of the text, students draw a sun shape and then use the Edit Points feature
to change the shapes of selected objects that make up the sun shape. Encourage students to
experiment with using the Edit Points feature to modify the appearance of drawn shapes.

Further Practice
After students have completed Project 2, direct them to use the table form feature to create a form of
their own for Independent Challenge 2, on page 21 of the text.

Project 3: Research Paper in MLA Style

PR 1-Literature Research Paper.docx

The goal of Project 3 is to teach students how to use the MLA style to format documents with page
numbers, spacing, font size, and other specifications, as well as to use Word tools to create a Works
Cited page. Before students begin Project 3, you may wish to review the following materials.

What is MLA Style?

Institutions such as universities require term papers to follow style guidelines, such as MLA (Modern
Language Association). The guidelines include font size, line spacing, indentation, placement of page
number, and formatting for endnotes, footnotes, and works cited pages. Students need to find out
what style is preferred at their institution before writing any term paper. They want to avoid losing
marks, or worse, having their paper rejected if it is not in the proper form.

Formatting the Text in MLA Style

Table 1-1 on page 15 of the text lists a summary of MLA guidelines. Students open a term paper that
needs to be formatted according to MLA guidelines, which include: double line spacing, and the
Times New Roman 12 pt. font. In step 5 on page 14, students add a header and footer with their name
and the page number. In step 6, they type their name into the header, then insert a page number.

Selecting and Replacing Formatting

In steps 1-3 on page 16, students replace underlining with italics in all book titles without changing
the content. This is an important skill when adapting a document such as a term paper to a style
guide.

Including References in a Term Paper

Students should be reminded that while writing a term paper it is their responsibility to keep track of
their sources in order to properly credit them in the paper. Sources can include: books, articles, and
websites. Sources need to be identified in the term paper, and included in a Works Cited list or
Bibliography. In step 6 on page 16, students open the Create Source dialog box in order to enter the
source information. By selecting the style as MLA, students can insert a properly formatted source
reference.
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-5

Creating a Works Cited List

Also known as a Bibliography, a Works Cited list usually appears after the last page of a term paper,
and includes all of the sources used, even the ones not quoted in the paper. On page 18, the students
create a Works Cited page without retyping their source information. The Works Cited page uses the
same data that students entered in the Create Source dialog box.

Further Practice
After students have completed Project 3, direct them to complete Independent Challenge 3, on page
22 of the text. In this project, students open a file containing the text of a Sociology term paper and
then follow instructions to format the term paper using the APA style.
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-6

EOU SOLUTIONS
Independent Challenge 1
PR 1-My Event Program.docx

Students create their own event program for an event of their choice. Encourage students to create a
program for a real-life situation. Students might want to adapt the event program they created in
Project 1. Encourage students to experiment with various ways of creating an attractive cover page
that includes a picture behind text. The completed event program should be formatted attractively
and include a picture.

The sample event program illustrated below displays a two-page program for a musical event. Ensure
students use tabs with dot leaders to display some of the information in the program.
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-7
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-8

Independent Challenge 2
PR 1-My Feedback Form.docx

Students create their own feedback form to evaluate a course, program, or other event of their choice.
Encourage students to create a feedback form for a real-life situation. Students might want to adapt
the feedback form they created in Project 2. Encourage students to experiment with a variety of
border and shading styles. The completed form should be formatted attractively and include a drawn
object that students have modified using the Edit Points feature.

The sample feedback form illustrated below is designed to gather feedback about a guest’s stay at a
bed and breakfast establishment. The drawn shapes of the moons have been modified, rotated, and
positioned.
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-9

Independent Challenge 3
PR 1-Sociology Term Paper.docx

Students are provided with a term paper, and asked to format it according to the APA style using
Table 1-2 as a reference. Illustrated below are the title page and abstract.
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-10

Team Project

In the Team Project for Module 1, a team of three students develops documents related to the
planning of a special event of the team’s choice. The team works together to develop a document
theme and color scheme and then each individual is responsible for the creation of one document.

The team completes a project summary and three documents related to the documents covered in
Module 1 as follows:

• PR 1-Team Project_Summary
• PR 1-Team Project_Event Description
• PR 1-Team Project_Event Program
• PR 1-Team Project_Event Feedback

Rubrics are provided to grade the documents that students submit. Each document should
demonstrate use of the features and skills specified in the project. The Project Summary document
contains input from each of the three team members with regard to their experience creating their
documents. Shown below is the rubric for grading the project summary.

Verify that the documents students submit include all the required features and are consistently
formatted with content appropriate to the project topic.

Component Description Done

Document Design A document theme and color scheme selected by the team.

Team Member 1 Description of the skills used to create the document and
comments on challenges experienced and how they were solved.

Team Member 2 Description of the skills used to create the document and
comments on challenges experienced and how they were solved.

Team Member 3 Description of the skills used to create the document and
comments on challenges experienced and how they were solved.
Instructor’s Notes and Solutions Microsoft Office 2016 Projects Module 1-11

Visual Workshop
PR 1-Star Adventures Letterhead.docx
The completed letterhead should appear similar to the letterhead illustrated on page 24 of the text.
After students have completed and printed the letterhead, encourage them to change the name and
address of the company to a company of their choice and then to modify the letterhead with a new
WordArt shape and picture. Illustrated below is a new letterhead adapted from the letterhead
displayed on page 24 of the text.