RECORD OF ASSESSMENT – Assessment Kit

Participant Name
Participant ID / Group
Assessor Name
RTO Name Australian City Design College
Qualification ID - Name CUA51020 Diploma of Screen and Media

Unit ID – Unit name CUAPOS412 – Manage media assets

Unit Element(s) Assessment(s) S NS

1. Establish procedures for managing content and outputs Assessment 01
 
2. Record documentation and media assets Written Response
3. Finalise projects
Assessment 02
 
Report / Project

Overall, the participant was assessed as:  Competent  Not Yet Competent
The participant has been provided with feedback and informed of Assessor Signature
the assessment result and the reasons for the decision.) (completed by assessor after assessing)

Date
Office Use Only:
Assessment result has been entered into student management  Yes, by date:
system
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ASSESSMENT KIT

Table of Contents

Assessment Information ....................................................................................................................... 2

Assessment Components .............................................................................................................................................................................2
Assessment Competency .............................................................................................................................................................................2

Written Response (WR) ......................................................................................................................... 3

Instructions for participant ...........................................................................................................................................................................3
[WR] Tasks ...................................................................................................................................................................................................3

Report / Project (RP).............................................................................................................................. 5

Introduction for participant ...........................................................................................................................................................................6
[RP] Tasks ....................................................................................................................................................................................................7

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ASSESSMENT INFORMATION

All assessments are required to be submitted in soft or hard copy. You have 2 assessments to complete.

Assessment Components

Assessment 01 - Written Response (WR)

• The assessment focuses on assessing the knowledge evidence of the unit of competency.
Knowledge in this context is demonstrated knowledge required to complete the tasks outlined in
elements and performance criteria of this unit

Assessment 02 - Report / Project (RP)

• This assessment requires you to demonstrate your knowledge and skills by undertaking a
multimedia project that has practical application

Assessment Competency

Each assessment is assessed against unit of competency benchmarks). You are deemed competent for the unit
of competency being assessed, when all 2 assessment components (Assessment 01, Assessment 02 have
achieved satisfactory results.

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Assessment 1
WRITTEN RESPONSE (WR)

Instructions for participant

This individual assessment 1 is part of the CUAPOS412 - Manage media assets assessment. This is an open
book assessment to be completed at your own time. You are required to complete all tasks correctly to
achieve satisfactory result.

[WR] Tasks
Assessor use
ONLY

No Task Satisfactory?
Short Answer Objective – to outline roles and responsibilities of personnel
involved in creating and managing media assets for screen and media projects
List at least 3 (three) different creative roles and their responsibilities for
personnel who work for screen and media projects. You need to briefly
describe how they will interact with various media assets (E.g. creating
media assets, modifying, testing etc)

Answer:

Attempt 01 
WR1
Attempt 02 

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Assessor use
ONLY

No Task Satisfactory?
Short Answer Objective – to explain the relationship between creative aspects of
screen and media projects and the process of managing media assets
Briefly explain how would person who work in the creative project
manage the media assets. You may view from photographer point of
view, video producer point of view, animator point of view or graphic
designer point of view. You need to explain the process for at least 2
(two) of the role mentioned above.

Answer:

Attempt 01 
WR2
Attempt 02 

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Assessor use ONLY

No Task Satisfactory?
Short Answer Objective – to identify typical problems with implementing
media asset management systems, and briefly describe solutions
Briefly explain at least 2 common problems found when
implementing media assets management system and provide
potential solutions to overcome them.

Answer:

Attempt 01 
WR3
Attempt 02 

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Assessor use ONLY

No Task Satisfactory?
Short Answer Objective – to explain the processes and conventions used when
managing media assets, including common naming conventions and protocols
Describe 3 file naming practices and what relevant elements to
include in the naming format.

Answer:

Attempt 01 
WR4
Attempt 02 

Short Answer Objective – to explain the requirements for maintaining

copyright and permissions requirements
Briefly explain what will potentially happen when copyright to use
media assets is not maintained

Answer:

WR5

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Assessor use ONLY

No Task Satisfactory?
Short Answer Objective – to explain organisational procedures for
documenting sources of media assists and filing scripts
Describe 3 methods of how you would document the sources of
media assets and stay organized whilst working on a complex media
project.

Answer:
WR6

Attempt 01 
Attempt 02 

Short Answer Objective – to describe features of file and resource repository

systems
Research on at least 3 (three) different file repository (sharing)
systems and briefly describe features available for each of them

Answer:
WR7

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Feedback to participant on the assessment

The participant’s 1st attempt was deemed:
 Satisfactory  Not Satisfactory

The participant’s 2nd attempt was deemed:

 Satisfactory  Not Satisfactory

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Assessment 2
REPORT / PROJECT (RP)

Introduction for participant

This individual assessment 2 is part of the CUAPOS412 - Manage media assets assessment.

This is an open book assessment to be completed at your own time. You are required to complete all tasks
correctly to achieve satisfactory result.

[RP] Tasks
Assessor use
ONLY

No Task Satisfactory?
You are required to establish a media management system for two (2) media
productions.
You are required to create a simple guide / induction manual on how to manage
and archive media assets for your imaginary graphic design company. The guide
will explain all aspects of media management to new employees. The guide must
use simple to understand sentences and include screen shots.
The guide must cover:
• Media assets management process (File name and folder structure)
• File Formats, Naming convention, Structure of folders.
• Media assets version control process (The process for tracking any
changes on the file)
• Media assets archive process (The process on how to backup and store
completed project including who will have access in the future)
Attempt 01 
RP1 • Rule & logic for version controlling to track the media assets change.
Attempt 02 
• Plan on how to induct relevant staffs
• Evaluation form completed by new employee’s on whether they
understand the manual
When designing the guide, ensure that you understand how different role has
different requirement / preference to access the media assets. Include the name
of the role, responsibilities and how potentially each role needs to access the
media assets. You need to include what information is usually looked for by each
role. The member must consist at least
• Creative art director
• Graphic Designer
• Animator
Make sure the guide also put into consideration on the sign-off process upon
completion of the project and how to deal with copyrighted media assets.

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You are also required to provide sample file and folder structure for 2 types of
projects such as:
• Film
• Website
• Motion graphics
• 3D Animation
• Graphic design (photos)
You will create your manual in Adobe InDesign. You are required to submit as
native format and PDF format

Your assessor will use marking guide below to assess your submission.
Your submission is in the format of Adobe InDesign & PDF saved as
studentName_studentID_assetsGuide.indd
No Task Satisfactory?
Marking Guide – Assets Management Guide Completed?
Guide design Yes No
1.1 Guide must use simple to understand sentence

1.2 Guides structure in logical manner

1.3 Guide design format must be consistent across the whole pages

1.4 Guide must cover:

• 1.4.1 Assets management process (File naming convention

and folder structure)
• 1.4.2 Assets version control (For tracking changes of the file)

• 1.4.3 Assets archive process & indexing system (For storing

the completed project and who can access the archive
system in the future) Attempt 01 
RP1
• 1.4.4 Sign-off process & on-going access to media assets Attempt 02 
when the project is completed
• 1.4.5 How to handle copyrighted media assets & provide
example of permission request has been approved to use
image from the creator
1.5 Guide must consider how various role access differently. You need
to provide logical reason on how the following role access media
assets. Simulate with 5 (five) class members to act as the following
roles, discuss, and record any feedback on media assets management
requirements.
• 1.5.1 Creative art director

• 1.5.2 Graphic Designer

• 1.5.3 Animator

1.6 Submitted file & folder structure sample followed the requested

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naming convention
1.7 Record of sign-off in studentName_studentID_assetssGuide.docx

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Assessor Use Only

No Task Satisfactory?
You are required to develop rule for managing media assets. You need to
consider:
• File format (Please refer to https://helpx.adobe.com/premiere-
pro/using/supported-file-formats.html ) and choose 3 format for each
category ( Native video and audio, native camera, still image, subtitle
and video project)
• Structure of folder (project based, date based, department based, etc)
• Naming convention
Include this in studentName_studentID_assetsGuide.indd

You are required to set up rule & logic for version controlling to track the media
assets change. The version control can be in the format of changing the naming
convention or using sophisticated file management system that support tracking
feature.
You need to provide sample on how the version control is used for the file above.
Your assessor will use marking guide below to assess your submission. Attempt 01 
RP2 Your submission is in the format of complete file sample within the folder Attempt 02 
structure. Evidence of implementation of version control can be found easily.

Marking Guide – Version control Completed?

Version control rule Yes No
1.1 The rules address how to execute version control (name
changing or the system can capture the change) in line with
industry practice

File sample Yes No

2.1 Three (3) samples for each category are available

2.2 Folder structure is created and relevant

2.3 Naming convention is used consistently across the sample file

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Assessor Use Only

No Task Satisfactory?
You are required to demonstrate archiving process for at least 2 samples of the
completed project. You will record your process of archiving 1 sample project
with explanations and screen shots. The archive could be for any media project
such as graphics, website, 3D, or video production. Please ensure that you put
into consideration on how you will record and index archived file as well as who
will be able to access to the archive system in the future.
Your assessor will use marking guide below to assess your submission.
Your submission will be explained and added to
studentName_studentID_assetsGuide.indd

Marking Guide – Archive process Completed? Attempt 01 

RP 3
Website archive covers: Yes No Attempt 02 

1.1 Demonstrate the process of archiving is logical and in line with

industry practice. Provide archive website file sample in
studentName_studentID_assetGuide.indd
1.2 The explanation for the archiving process is available and clear

Video production archive covers: Yes No

2.1 Demonstrate the process of archiving is logical and in line with
industry practice. Provide archive website file sample as
studentName_studentID_assetGuide.indd
2.2 The explanation for the archiving process is available and clear

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No Task Satisfactory?
You are required to create a plan on how to induct relevant staffs to understand
media assets management process. You also need to develop evaluation form to
review your current management process for future improvement. Use your
evaluation form to check and resolve problem encountered for the
implementation on both website and video archive.
Your assessor will use marking guide below to assess your submission.
Your submission is in the format of Adobe InDesign in
studentName_studentID_assetGuide.indd

Marking Guide – Induction process Completed?

Induction Plan Yes No
1.1 Induction plan is structured in logical way

1.2 Induction cover media management process, version control

process and archive process
1.3 The induction process into consideration for follow up action
to ensure all staffs full understand the process Attempt 01 
RP 4
Attempt 02 
1.4 The induction process put into consideration on retrieving
feedback
1.5 The induction process put into consideration on how to review
and action the completed feedback
1.6 Submitted file followed the requested naming convention

Evaluation form Yes No

2.1 Evaluation form captures all necessary information (E.g. Date,
name, department, etc)
2.2 Evaluation capture the feedback for assets management
process, version control process and archive process
2.3 Evaluation form is formatted in logical and structured manner

2.4 Submitted file followed the requested naming convention

2.5 Record of evaluation form has been used and record of

recommendation for future improvement are included as part of
studentName_studentID_assetGuide.indd

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Feedback to participant on the assessment

The participant’s 1st attempt was deemed:
 Satisfactory  Not Satisfactory

The participant’s 2nd attempt was deemed:

 Satisfactory  Not Satisfactory

---END OF ASSESSMENT---

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