STUDENT PROJECT REPORT FORM

GENERAL STUDIES DEPARTMENT

SECTION A: PROJECT BACKGROUND

GROUP INFORMATION

Name Preshsennaa Genesan

Student ID MC200912169

Programme Bachelors in Education

Semester/ Part September Semester 2022

Email Address mc200912169@student.unitar.my

Contact No. 0167031931

Study Centre Main Campus,Kelana Jaya

TEAM MEMBERS INFORMATION

Project Type Range of group size.

11 Members

Details of group Name Student ID

members

1. Preshsennaa 1. MC200912169
2. Mahendran Gunesekaran 2. MC210413491
3. Sharvina Nair Ramankutty 3. MC200912214
4. Harnisha Sivabubathi 4. MC210915066
5. Aishwaryaalakshmy 5. MC200911853
6. Priya Rajendran 6. UNU2200656
7. Maslina binti Maaruf 7. MC200611088
8. Hahritahmalar Kannan 8. UNU2200224
9. Durga a/p Ganesen 9. MC200912183

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10. Gayathiri Logarajan 10. UNU2200640

11. Sivaneswaran A/l Kaviarason 11. MC210413490

ORGANIZATION INFORMATION

Name of Main RECREATIONAL EVENT PLANNING:

Community/
Organization CHARITY FUN FAIR

Contact Person Preshsennaa Genesan

Name

Phone No. 0167031931

Email Address mc200912169@student.unitar.my
Address -

SECTION B: PAGES

SEC TITLE PAGES

SECTION A PROJECT BACKGROUND 1–2

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SECTION B PAGES 2

SECTION C SUMMARY OF PROJECT 3–7

INFORMATION

SECTION D DETAILS OF PROJECT 8

INFORMATION

SECTION E PICTURE AND EVIDENCE 9 – 12

SECTION F REFLECTIVE QUESTIONS 13 – 15

APPENDIX 16 – 17

SECTION C: SUMMARY OF PROJECT INFORMATION

PROJECT INFORMATION

Project Title Charity Fun Fair

Project Description Plan Actual

1. Target group. A plan to get 50 participants 53 participants joined the Charity

(students) to partake in the event, Fun Fair event. A total of RM530

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with each participant purchasing
one set of coupons worth RM10.
Targeting an amount of
RM 500.
2. Reason for choosing
group.
A plan to sell off the majority of
coupons to classmates and close
friends on campus.
3. Expected outcome. A minimum of 50 participants were
expected to join with participants
being both staff and students from
UNITAR.
4. How does it benefit the The event’s objective was to get the
group? group to help raise an amount of
money to donate to a charity home
“Lovely Disabled Home”.
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was made, hence showing that 53
sets of coupons were sold.
Additional crowds too kept visiting
the event.
Participants were a mixed crowd of
familiar and unfamiliar faces that
were very interactive and jovial.
The target participants exceeded 3
and the group was happy with the
outcome. The participants were all
students. However, a larger crowd
was unable to be gathered due to
the tests and quizzes being
conducted for the majority of
students on the day of the Charity
Fun Fair event.
The group benefited a lot from the
event as not only an amount of
RM250.00 had been raised to be
donated to Lovely Disabled Home,
but the event itself was interactive
and comments from students during
the event were positive with many
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GENERAL STUDIES DEPARTMENT
5. Budget (If any). RM220 total collected by 11 of the
group members with each member
allocating RM20.00
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asking if the event will be
prolonged for days.
Gifts (allocated 90)
Pencil case - RM0.27/pcs
20pcs - RM10.30 (including
delivery)
Pins - RM1.80/pcs
20pcs - RM34.69 (including
shipping)
Pens - RM0.29/pcs
20pcs - RM10.40 (including
shipping)
Squishies - RM0.68/pcs
20pcs - RM18.09 (including
shipping)
Stickers - RM1.87 (per packet 45
pcs)
45pcs - RM6.77 (including
shipping)
Gift total - RM80.25
220 - 80.25 (gift)
= 139.75
Food (allocated 90)
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GENERAL STUDIES DEPARTMENT

Cream puffs - RM28 (25pcs)

Muffins - RM2/pcs
10pcs - RM20
Mini bomboloni - RM32 (16pcs)
Brownies

Food total - RM80

139.75 - 80
= 59.75

Props (allocated 40) (we have 60

now)

Toss the ring game

Cones - RM27 (gave RM13.50
first)

Cup balloon game

Balloons (25 piece) - RM 6.90
Cups (20) - RM 6.10

Dart game
Mounting board - RM3.90
Darts - RM7.80

Ping pong game

Manila card - RM2.30
Ping pong balls - RM7.38

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Ball game
Ball - RM5

Coupons
Stamp and stamp pad - RM2.40
Total - RM55.28

Balance - RM4.72

Additional expenses:

4 packets of balloons: RM 30.00

Mounting Board (5)
Colour paper
Glitter
Ribbon : RM 35.60

Total expenses: RM280.88

Income: RM530.00
Donation: RM250.00

6. Evaluation by target
group. •To receive a proper satisfaction •Received only 34 respondents for

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(Sample of minimally 10
peoples) survey from the participants. the satisfaction survey.

•Targeted feedback result from 50 • 25 respondents gave very satisfied

people.
•Mentioned of how the event was
received towards the participants
(satisfied/dissatisfied)
feedback regarding the event.
•One respondent is very dissatisfied
towards the fun fair event.

•Some choose satisfied and neutral

towards the event, as how the event
is not really interactive to them.

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Total Hours of Service

SURVEY EVIDENCE

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SECTION D: DETAILS OF PROJECT INFORMATION

The Charity Fun Fair event took place on the 03 of November 2022 as proposed. The event took place at
the Unitar HUB, Level G at UNITAR main campus. The event started at 10:00 am. The team had set up
the game booths and signs indicating that an event was taking place earlier that day. By 10:00 am, as the
event started, small crowds started coming in. Music was played throughout the event to attract
participants and additional coupon sales were taking place at the main counter. The team had a member to
host during the event. Aishwaryaalaksmy, the host, started announcing and introducing the event and was
ushering people to take a look and join in. Many people, however, had already come in on their own
because of the coupon pre-sales that took place earlier that week.

Throughout the event, all the booths that were set up were constantly being visited by small groups of
students. The team anticipated a larger crowd to enter during the afternoon, but the anticipation was
turned down when we came to learn that many course mates were having their mid-semester tests that
day.

The dessert booth that was set up had sold out all the goods by 12pm. The brownies and bomboloni were
a big hit amongst the crowd. Among the game booths, the Balloon Pyramid and Balloon Darts booths
were always packed with people who kept returning to try and win the game. Some participants were seen
spending their whole coupon on the Balloon Darts game as the game was challenging. All participants of
the games received sweets as a token of appreciation for participating and winners received prizes. The
participants were seen happy with the prizes and even complimented the team for the prize choices.
During the event, participants adhered to the rules of the game booths and all games were played without
disruption. The PA system manager, Siva played songs throughout the event and even received song
requests and song dedication requests by students.

Towards the end of the event, most of the game booths had finished their prize quota as participants had
played and won through them all. The team closed up all the booths at 4:00pm. A quick clean up session
was done by all group mates before leaving the venue. The team managed to reach the target of raising
RM250.00 to be donated to the charity home of choice: Lovely Disabled Home.

SECTION E: PICTURES AND EVIDENCE

The pictures were taken throughout the 03.11.2022, the day of the CHARITY FUN FAIR EVENT.

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SECTION F: REFLECTIVE QUESTIONS AND RECOMMENDATIONS

REFLECTIVE QUESTIONS:

▪ How did you accomplish your goals for this experience?

: We as a team accomplished our goals for this event by having consistent meetings
and providing updates to each other on even the smallest progress made and in
addition to that, our course leader helped point out the minor important details that
we were missing out. In whole, the team had hectic weeks prior to the event as other
course subjects were to be put into consideration as well. The late-night meetings
and constant communication among group members were what made us accomplish
the goal for the Charity Fun Fair Event.

▪ What did you learn about yourself through this experience?

: In whole, we learned that teamwork is the most important element in conducting

an event. Our group consisted of only 11 people, therefore lacking in manpower.
Everyone had to juggle multiple positions and tasks simultaneously. We learned
that without teamwork or proper communication small tasks became difficult to
complete.

▪ Were your expectations for this experience realistic?  Why or why not?

: Our expectations were realistic. The realistic expectations that we set were to be
able to collect RM250.00 for the charity home. Our expectations were met during
our pre-coupon sales. The other realistic expectations that we set was to see a larger
crowd on the day of our event. This was however not met due to tests and quizzes
that took place for many students on that day. We expected a large crowd during
the afternoon, but only small groups visited us with gaped intervals.

▪ What was your biggest success in this project?

: Two of our biggest successes in the project was, firstly being able to reach our
target cash amount; RM250.00, to be donated to the Lovely Disabled Home. We
were glad to be able to donate a reasonable sum to be of help to the charity home.
The other success was being able to pull off such an event with limited team
members. This is because other sections of our course had a larger number of
teammates in their groups. Despite the trouble we went through as a small team

▪ How did you change as a result of this experience?

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: As a result of this experience, we have learned to multitask efficiently. We realized

that relying on one person to do a specific job does not work well and everyone
knowing and being involved in each other's tasks helped us run the event with ease.
Neglecting a task just because it is not ours to do so is a habit that won’t set well in
the working world. This is what we learnt while working with each other that
changed our perspectives on teamwork and multitasking.

▪ What have you done that you didn’t ever think you would be able to do?

: We expected to have the crowd be students that all of us were familiar with.
However, we managed to attract a great many groups of students who we were all
unfamiliar with. Students from different courses joined and participated happily in
our event which resulted in us being in awe as we imagined a great many groups of
friends only attending the event. In addition to that, many of the unfamiliar students
that participated brought their peers along with them and spread the word about
the event to many of their friends. This is what helped us reach our target.

▪ What impact does your organization have on the community?

: Among the impacts our organization caused were:

1. Raising awareness that there are still a great many charity homes that are in
need of donations post pandemic. We managed to get many students
interested in which charity we’re donating the money to. In addition to that,
we managed to display that collecting funds can be done in a fun manner.
2. Creating a fun university environment that does not always revolve around
academic pressure. Recently due to the opening of physical classes, many
students have been packed with assignments and on hand projects. Our
event got students to relax and enjoy the events.

RECOMMENDATIONS:

Below listed are recommendations that can be looked into for betterments of any upcoming Charity
Fun Fair event.

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1. Open more booths. Due to the lack of number of groupmates, we managed to open only 5 game
booths and 1 food booth. We suggest opening an additional number of exciting game booths and
include as many food/dessert booths as possible. The crowd is attracted to the food booth and
games that are seemingly challenging. In addition to that, encouraging students and providing
them space to open up their own booths in the area would be a great source of profit to both
parties as the students would be able to showcase their skills and the organization gets to collect
money for the charity.
2. Create a lively ambience. The decorations and prizes that we could put up and provide were
limited due to the budgeting. We suggest that having attractive decorations and largely visible
prizes would attract many eyes. Despite our prizes being aesthetically pleasing and attractive,
opting for bigger prizes is bound to gain a crowd's interest. Besides that, due to many students
having tests on the day of our event, we could not play music that was loud. If given a chance,
playing loud and lively music would create a lively event.
3. Setting up QR scanners as a form of payment. We overlooked the online paying method as we
did coupon pre-sales. However, on the day of the event, many people kept insisting on making
online payments. It is best to set up printed QR payment at each booth or at the registration booth.
This could have increased profits, hence why this should be an aspect to look into.
4. Have many platforms to promote the event. Joining the university’s active clubs and societies
and getting them to help promote and spread the word about an event is a move that should be
done as it helps gain participants. In addition to that, having a strategic promoting team is
essential. Due to the lack of manpower and time we did not manage to do the best in promoting.
Promoting weeks ahead of time is highly suggested and using social media to its fullest would be
the best recommendation.

APPENDIX

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OVERALL COMMENT FROM TRAINER

Name:

Date:

Signature:

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GROUP-ASSESSMENT RUBRIC (30%)

Rubric Description VERY GOOD GOOD NEEDS

IMPROVEMENT

(5 Marks) (3 Marks) (1 Mark)

Group Participation

You participated equally in the Very Good Good Needs Improvement

creating of your project.

Attitude

You easily listened to your team Very Good Good Needs Improvement
mate. You were friendly, enthusiastic
and positive during group work.

Team Work

You helped and encouraged your Very Good Good Needs Improvement
team mate to share more ideas.

Team Player

You work well together, listened to Very Good Good Needs Improvement
each other’s suggestions, open to
each other’s idea.

Creativity

You contributed with creative ideas Very Good Good Needs Improvement
that enhances project.

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Problem Solver

You were quick to suggest solutions Very Good Good Needs Improvement
to problems with project as they
occurred.

TOTAL

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