INDEX

Sr. CONTENT PAGE NO.

No.

1 Abstract 2

2 Introduction 3

3 Scope and Objective 4

4 Advantages and Disadvantages 5

5 Diagram 6

6 Conclusion 15

7 Reference 16

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 ABSTRACT

Employee Attendance Management System aims to help keep track of employees’

working attendance. It’s the system used to track how much time the workers spend working
and how much time they spend off. It also lessens the use of paper, spreadsheets, or punching
time cards, but with attendance software online. This system prohibits employees from stealing
time. There is a real-time attendance management system that connects all of the different types
of attendance devices that people use, such as smart cards, biometrics, and facial recognition
devices.

The employee attendance management system’s goal is to assist administrators in

keeping track of employees. This software is automated can save time and money for
administrators. A solution like this also saves staff workload and boosts efficiency. An
employee attendance monitoring system allows HR to observe who is clocked in and when
they are timed out. You may rest assured that you are only paying your staff for the time they
spend on the job. The employee attendance system provides a precise view of the company’s
workers costs. It is a requirement of the HR department.

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 INTRODUCTION

In our life today, the computer is one of many inventions that greatly affect our way of
living. In fact, it is noted as an essential tool in many areas including business, government,
industry, sciences, education, school, home, and in almost any company and establishment that
existed. It can perform process data rapidly, accurately and reliable and by using these
machines, spending a lot of time and effort in doing a certain task is minimized.
Computer nowadays has become the most needs of data and information processing.
Computers have been very effective in many fields of work and study. It certainly helps man
to make his task much easier and with great precision. In schools and universities, computers
are used to maintain the basic flow of data and information and checking the credit status of
the students. The computer is very useful in performing a great task in data and information
processing, securing files, data, and information of the schools and people belong to it.
Computer programmers now a day try to build and develop high-quality systems that are very
useful. A computerized management system maintains the standard flow of data and
information with highly secured and make data processing faster and easier. These
computerized systems help one person, company, organization or any type of management
agency throughout the world to enhance and develop its general profile.

School attendance is a baseline factor in determining student success. (Great Schools

Staff, 2016) The attendance is important because students are more likely to succeed in
academics when they attend school consistently. It’s difficult for the teacher and the class to
build their expertise and growth if a large number of students are often absent. In addition to
falling behind in academics, students who are not in school on a regular basis are more likely
to get into difficulty with the law and cause problems in their communities.
The purpose of this study (Attendance Monitoring System Thesis) is to identify the
problems regarding the attendance monitoring of the RTTNHS Su-ay Ext and to implement
what is needed by the school. This study is to enhance students’ and teachers’ attendance
performance and school security. This study will develop a system to help the staff and make
their attendance monitoring easy and their work with less effort.
With the system, provides a user-friendly environment and effective performance
system, this will provide an easier and faster access to the data of every student and teacher in
their Attendance Report.

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 .SCOPE AND OBJECTIVE

SCOPE:
The scope of the project is the system on which the software is installed, i.e. the project
is developed as a desktop application, and it will work for a particular company. But later on
the project can be modified to operate it online.
Attendance management system keeps track of daily attendance, working hours,
breaks, login, and logout time. It prevents staff's time theft. An attendance management system
integrates all attendance devices such as smart cards, biometric, and facial recognition devices
in real-time.

OBJECTIVE:
The objective of this study (Attendance Monitoring System Thesis Chapter 1) is to
give a solution to the problem in the existing system and to create a system that will help the
school to make the attendance monitoring more accurate and to prove that the system
developed is effective and helpful. This study is generally to monitor the students and teachers;
attendance and to evaluate performance, according to their attendance. Specifically, this will
answer the following objectives;

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 ADVATAGES AND DISADVANTAGES

ADVANTAGES:
➢ No fuss in workflow management.
➢ Paperless work environment.
➢ Real-time tracking.
➢ Reliable data.
➢ enhancing productivity.
➢ Maintain company culture.
➢ Personalized and flexible.
➢ Cost effective.
➢ easy access to reports.
➢ easy integration.

DISADVANTAGES:
➢ Not effective in monitoring buddy punching.
➢ Increased equipment expense.
➢ Difficult to maintain and repair.
➢ System is ineffective if there is no power supply.

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 DIAGRAM

❖ ER-DIAGRAM:

The Employee Attendance Management System ER Diagram shows the

system’s database design based on employee attendance requirements. The
system can encode donors’ and recipients’ information. The admin can have
access to the donor status and recipient information. They can handle the data
needed in managing blood donation information as well as the request made by
the possible recipients .
The features included in the system ER diagram were the security and
monitoring of the donors’ information, and reci pients’ information status. These
features were also listed and recorded in reports that served as the history of
transactions done in the system

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 ❖ USE CASE DIAGRAM:

• Employee Attendance Management System Use Case Diagram :-

The Employee attendance management system use case diagram is a

visual representation of how users will interact with the employee system. It
depicts the system’s numerous use cases and different so rts of users. The circles
or ellipses are used to depict the use cases.

The general use case is the most general application of a use case
diagram. The use case diagrams depict the system’s main components as well
as the flow of information between them.

With the help of this general use case, the programmer will have the basis
on what could be put into consideration in creating the employee management
system. It also serves as the basis for more specific processes in the employee
attendance management syst em.

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Fig. Employee attendance Management System General Use Case Diagram

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 • Monitor and Manage Employees’ Information and Status :–

This is where the admin of the system could manage and monitor their
employee’s Attendance and status. In this process, they were able to assign the
field of work of their employee as well monitor their outputs and range of
service.

Fig. Manage Employees’ Information and Status Use Case Diagram

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 • Manage Leave Information: –

Its process includes the monitoring of the employee’s leave

information and securing the data. This will help the company admin to
check the total number of employees who leave and to have their basis
in calculating the salary for them.

Fig. Manage Leave Information Use Case D iagram

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 ❖ Manage Working Hours and Days : –
This is the process where the admin can automatically have a record of the
working days and hours because the system will generate and count the hours
and days of work depending on the calendar. The admin can also customize it
if they like to put any special day or set a holiday into a working holiday.

Fig. Manage Working Hours and Days Use Case Diagram

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 ❖ DATAFLOW DIAGRAM:

The Employee Attendance Management System DFD serves as a guide in

creating a fully functional system. It will also help the programmers on what
should be the flow of the data inside the Employee Attendance Management
System through the help of diagrams and symbols. This DFD for Employee
attendance Management must have Le vels 0, 1, and 2.

• LEVEL 0:-

Employee Attendance Management System DFD level 0 shows the

general process done in Employee Attendance Management System monitoring.
This will also serve as a guide as you go through the deeper processes of the
Employee Attendance Management System data flow diagrams.

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• LEVEL 1:-
Level 1 DFD for employee attendance management system shows the
wider view of DFD level 0. It contains a broader concept of the project by
showing the sub-processes on the main feature.

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 • LEVEL 2:-
DFD Level 2 for Employee Attendance Management System completes the
description of the system’s data flow diagram. This diagram serves as the
highest abstraction of DFD

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 CONCLUSION

An integrated attendance management system can improve data visibility

and streamline payroll, leave, and performance assessment processes.
Notifications/alerts are automatic, and the manager can approve requests for
early departures, overtime, and other requests without having to communicate
with anyone.

And that ends our discussion about Employee Attendance Management

System Project Abstract, Modules, Documentation PDF, and Report, you may
check the complete illustration of Diagrams, Source Codes, and Documentation
by clicking the titles of each explanation.

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 REFERANCE

➢ https://itsourcecode.com/fyp/employee-attendance-management-system-
project-report-pdf/
➢ https://www.zimyo.com/insights/advantages-of-using-attendance-
management-system/
➢ https://www.timedynamo.com/blog/time-attendance-system
➢ https://www.wifiattendance.com/blog/pros-and-cons-of-online-attendance-
software/

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