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Journal of Public Affairs Education

ISSN: 1523-6803 (Print) 2328-9643 (Online) Journal homepage: http://www.tandfonline.com/loi/upae20

A Conceptual Model of Information Technology


Competence for Public Managers: Designing
Relevant MPA Curricula for Effective Public Service

Anna Ya Ni & Yu-Che Chen

To cite this article: Anna Ya Ni & Yu-Che Chen (2016) A Conceptual Model of Information
Technology Competence for Public Managers: Designing Relevant MPA Curricula for Effective
Public Service, Journal of Public Affairs Education, 22:2, 193-212

To link to this article: https://doi.org/10.1080/15236803.2016.12002241

Published online: 18 Apr 2018.

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http://www.tandfonline.com/action/journalInformation?journalCode=upae20
A Conceptual Model of Information
Technology Competence for Public
Managers: Designing Relevant MPA
Curricula for Effective Public Service
Anna Ya Ni
California State University, San Bernardino

Yu-Che Chen
University of Nebraska, Omaha

ABSTRACT
This study aims to conceptualize and propose information technology (IT) competence for training
Master of Public Administration (MPA) students to succeed in the production and delivery of
public service. Defining and assessing student competence is a central challenge to the relevance
and accountability of public administration education. This study draws from the literature of
psychology, IT management, technology education, and public administration, as well as from
practitioners in the public sector, to develop a construct of IT competence for public managers,
including general public managers and public IT managers. This conceptualization regards IT
competence as multidimensional, encompassing knowledge, skills, and personal attributes that
enable public managers be effective. Moreover, this conceptualization articulates the knowledge,
skills, and personal attributes relevant to achieving effectiveness at individual, organizational, and
professional levels. Emphasizing the perspective of employers of MPA graduates, we also discuss the
conceptualization’s implications for MPA curricula and recommend curricular changes.

KEYWORDS
Information technology, public manager competence, MPA curriculum, competence model

The definition and assessment of student com­ administration curriculum. These standards
petence is a central challenge to the relevance now require programs to “engage in ongoing
and accountability of public administration assessment of student learning for all univer­-
education. In response, the Master of Public sal required competencies, all mission-specific
Administration (MPA) accrediting institution, required competencies, and all elective (option,
the Network of Schools of Public Policy, Affairs, track, specialization, or concentration) com­ -
and Administration (NASPAA), has urged pe­tencies” (NASPAA, Commission on Peer
MPA programs to define and assess student Review and Accreditation, 2014, p. 29). The
competence. In 2009, NASPAA adopted new goal is to engage faculty and educational
accreditation standards, demanding perform­ programs in a conscious, calculated, continuous
ance measurement throughout the public process to improve learning outcomes.

JPAE 22 (2), 193–212 Journal of Public Affairs Education 193


A. Y. Ni & Y-C. Chen

With widespread technology innovations in the broad universal competencies. Uniquely, our
public sector, public managers are increasingly conceptualization addresses (1) IT-related
required to be competent in utilizing and values and attitudes; (2) the ability to operate
managing information technologies effectively. at organizational and professional levels; and
The context of public service has also been (3) multilevel and multicomponent specifics
modified by technology advancement. For for training public managers and public IT
example, Bowman, West, and Beck (2014) managers. Our primary focus is on IT com­
contend that IT, new media, and cybersecurity petence for public managers, as they constitute
concerns have changed the way public servants the vast majority of MPA students. The
work and have raised new and confounding distinction of IT competence for public man­
technical and ethical dilemmas for public agers versus public IT managers aims to
management. Emergent technologies have delineate what IT topics should be covered in
constantly redefined ways of organizing work the MPA curriculum.
and means of delivering services and, therefore,
have redefined the nature of public service. We start by presenting the analytical approach
Meeting all these challenges requires a unique we used to develop the conceptual model of
combination of values, knowledge, skills, abil­ IT competence. Then we discuss the general
ities, traits, and behaviors, as well as effective notion of competence and IT competence
training and educational programs to nurture relevant to MPA education. The subsequent
those competencies. section develops the conceptual framework of
IT competence, drawing on the literature of
Although NASPAA has emphasized teaching psychology, IT management, technology edu­­­ca­
IT and many MPA programs have incorporat­ tion, and public administration, as well as on
the experiences of practitioners in the public
ed IT training into their curricula, the public
sector. This conceptualization em­pha­sizes the
sector lacks a conceptual understanding of what
perspective of employers of MPA graduates.
constitutes IT competence for general mana­
Lastly, based on this conceptual­i­zation, we dis­
gers and IT managers. Previous studies have
cuss implications for MPA curri­ cula and
arti­cu­lated the core technical and management
present recommendations both for up­dating IT
knowledge required (Rocheleau, 1998), the need
competence in MPA programs and for im­prov­
for strategic information resource plan­ ning ing IT curriculum design and implementation.
(Brown & Brudney, 1998), the importance of
skills in operating in a networked environment ANALYTICAL APPROACH TO DEVELOPING
(Kim & Layne, 2001), and the need for a A MODEL OF IT COMPETENCE
more comprehensive “information strategy This research is intended to build a conceptual
and management” curriculum (Dawes, 2004). model of IT competence for public managers
However, the confluence of advancements in that is grounded both in theory and practice.
technologies, pervasive use of IT in public To that end, we divided our research into two
service, and the focus on public values demands phases: (1) developing a broad conceptual
a renewed effort to conceptualize IT compe­ framework based on reviewing the theoretical
tence to deliver on performance in the digital literature and (2) enriching and refining the
age (Mergel, 2012). conceptual model by drawing on empirical
(practical) literature as well as insights
To fill this gap, this research attempts to from practitioners.
conceptualize the IT competence for public
managers, including general public managers To inform our construction of a valid theoretical
and public IT managers. Defining IT com­­- framework, we started with an analysis of
pe­tence demands specificity, especially with literature in the disciplines—including psych­
NASPAA having removed IT competence from ology, business management, education, and
its accreditation standards to focus on five public administration—that had studied

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IT Competence in Public Managers

managerial competence. We then specifically (Bassellier, Reich, & Benbasat, 2001; Klemp,
focused on the literature of IT competence and 1979; Schambach, 1994).
its relationship to public management. This
phase led to our definition of IT competence Drawing from psychological studies, recent
for public managers and major dimensions of management studies emphasize that compe­
that competence. tence is inherent in character, which underpins
the concept of virtue. As virtue often suggests a
In our second phase, we integrated the trait or quality that promotes moral good,
theoretical and empirical literature of IT competence encompasses a number of domains
competence and public management, as well as —intellectual knowledge, practical skills,
practitioner insights, to finalize the IT com­ personality traits, attitudes, behaviors, values,
petence conceptual model. Empirical studies beliefs, motivations, and social capability—
not only validate the structure of the conceptual that enable work-related effectiveness. In the
framework but also provide additional com­ field of public administration, virtue has tradi­
ponents to competence model. tionally been a central principle in public service.

Though we identified these two phases, the The emphasis on competence in recent decades
process of literature review and intellectual marks a theoretical convergence between the
con­struction was more iterative than sequential. academic fields of moral philosophy and man­
Especially in our second phase, based on the agement development (Macaulay & Lawton
feedback from practitioners, we constantly 2006). The idea of occupational competence
revisited competence literature to sharpen our has been applied since the U.S. State De­
theoretical thinking and expand and refine partment started to require Certificates of
the discussion. Competence under the Foreign Service Act of
1980. Today, almost every public agency has
It is critical to note that our purpose is to define developed various job-specific competencies
a competence model and its subcomponents to guide training, hiring, and evaluation of
with content validity. We intend to ensure that employee performance. Such occupational
our model demonstrates an appropriate cov­ competence has an ethical component that
erage of the content. Although the resulting speaks to the importance of virtue and morality
model may provide guidance for assessing IT (Bowman, West, & Beck, 2014; Virtanen, 2000).
competence, our model is not intended to be
a comprehensive measurement instrument for IT Competence for Public Managers
evaluating IT competence in MPA programs. Scholarship in business literature on IT com­
petence has a long history. Research efforts
studied both the competence of IT professionals
COMPETENCE AND IT COMPETENCE (e.g., Bassellier & Benbasat, 2004; Schambach,
FOR PUBLIC MANAGERS 1994) and the IT competence of operational
The Study of “Competence” managers. For example, Sambamurthy and
The concept of “competence” was first Zmud (1994, 1997) emphasize the importance
introduced in the 1970s to refer to a person’s of, and offer guidelines for, assessing managerial
particular set of skills and/or qualities that IT competence in an organization. Moreover,
could be used by the discipline of psychology such competence should contain two domains
as better job-performance indicators than —explicit and tacit IT knowledge, which lead
standard intelligence tests (McClelland, 1973). to increased willingness to work with IT people
It is worth noting that competence enables and to lead and participate in IT projects
performance but does not necessarily imply (Bassellier et al., 2001, p. 159).
performance, since factors beyond competence
(such as effort and supporting resources As early as the 1970s, IT became indispensable
and conditions) may also affect performance to public managers. For example, using a

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A. Y. Ni & Y-C. Chen

longitudinal study of computer use from 1976 faculty rejected information systems coursework
to 1988, Kraemer, Danziger, Dunkle, and King as necessary for MPA programs (Kiel, 1986),
(1993) identified that public managers are while another group of concerned faculty made
extremely dependent on IT, and a manager’s a conscious effort to elevate the teaching of
style of use is particularly important in public management information systems to
accounting for differences in usefulness of a required component for accreditation. In
computer-based information. Kraemer and 2001, NASPAA’s own technology committee
Northrop (1989) urged public management recommended inclusion of IT education as a
programs to include computing curriculum. core component accreditation (Dawes, 2004,
Recognizing IT as a catalyst for organizational p.7). In 2004, NASPAA expanded its IT
change, Seneviratne (1999) called for “a fund­ standard to cover the managerial and policy
amental restructuring of the public sector to implications of IT (Park & Park, 2006, p. 1).
reflect the value systems of the information More specifically, this IT standard (Standard
age” (p. 41) and suggested that public mana- 4.21) designated “information management,
gers needed to become agents of change and technology applications, and policy” as a core
to manage the change process by managing curriculum standard for managing public
technology. The U.S. Government Accounta­ service organizations (NASPAA, Commission
bility Office (GAO) (2004a) reported that the on Peer Review and Accreditation, 2008, p.9).
federal government faces human capital chal­
lenges “in the information technology area, However, the implementation of an IT
where widespread shortfalls in human capital curriculum has faced many challenges. Studies
have contributed to demonstrable shortfalls in have found that the pace of IT curriculum
development has been very slow, indicating a
agency and program performance” (p. 1). The
limited impact of NASPAA standards and
importance of IT and the need for IT com­pe­
guidelines in the United States through the
tence have been also stressed in nonprofit organ­
1990s (Kiel, 1986; Park & Park, 2006).
izations (e.g., Hackler & Saxto, 2007).
Schools have devoted insufficient educational
resources to meeting the challenges of teaching
Despite the enthusiasm about IT, studies also
IT use and management (Lan & Cayer, 1994).
reveal that the majority of information systems
More­ over, schools have not articulated the
developments in the public sector have been specific knowledge and skills needed for
unsuccessful (Bussen & Myers, 1997; Collins, meeting NASPAA’s former curriculum standard
1997; Goldfinch, 2007; Heeks, 2002, 2004; on information management, technology ap­
Heeks & Bhatnagar, 1999; Norris & Moon plications, and policy (Dawes, 2004).
2005), pointing to special implications for IT
competence. For example, Goldfinch (2007) NASPAA’s complete removal of an IT stand­ard
urged public managers to be “a recalcitrant, in favor of universal required competencies in
suspicious, and skeptical adopter of IT” (p. 2009 leaves a major void in providing guide-
917). Dawes (2004) argued that today’s public lines for MPA programs as they attempt to
managers need an area of core knowledge, such develop their IT competence. The new
as information strategy and management, in NASPAA standards require each program to
addition to traditional public administration define the five universal competencies based on
core competencies. the program’s mission and context, with no
mention of the role of IT in such standards as
Responding to the growing importance of IT “to lead and manage in public governance” or
in government operation, NASPAA (1986) “to communicate and interact productively
recognized IT as a critical skill/knowledge with a diverse and changing workforce and
component in the MPA curriculum. Such citizenry” (NASPAA, Commission on Peer
recognition occurred against a backdrop of Review and Accreditation, 2009, pp. 7–8).
conflicting opinion: many public administration In addition, NASPAA also removed accredi­

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IT Competence in Public Managers

tation-based incentives for MPA programs to knowledge component is of particular in­ter­est


devote time and resources to sustain IT com- to public administration educators and research-
petence education. ­ers. Bassellier, Reich, and Benbasat (2001) differ­
entiate IT-related knowledge into both “explicit
The gap seems to have widened between the knowledge of technologies, applica­tions, systems
demand for an articulation of IT competence development, and manage­ment of IT” and tacit
in response to the growing use of IT in the knowledge, “a combination of exper­ience and
public sector and NASPAA’s removal of any cog­nition” (p. 159).
such specific standard. Over the last decade, the
use of IT in government has continued to grow. Skills often imply practiced facility in doing
Such use includes, but is not limited to, social something and are largely job-specific. Skills
media (e.g., Twitter for emergency notification), include both abilities, which are IT-specific
311 systems (which provide one-stop city infor­
skills acquired over time, as well as aptitudes, a
mation), mobile device apps (e.g., for traffic
person’s capacity to obtain additional abilities
updates), data analytic tools to analyze public
(Dunnette, 1976). IT skills of managers can be
service issues, and big data for predictive
modeling of public service issues (e.g., crime further differentiated into technical skills and
and public health). Moreover, IT functions in managerial skills. While the technical skills
government and strategic use of IT have grown refer to the manager’s ability and aptitude
and diversified. Individual MPA faculty mem­ acquired through learning and practicing IT in
bers have tried to narrow the gap by including performing a specific job or task, the managerial
up-to-date components in their curricula, such skills indicate his/her ability and aptitude to
as courses that focus on social media (e.g., Mer­ make IT-related business decisions and lead
gel, 2012). Additionally, interest has recently subordinates in an organization or in a parti­
grown in developing a data science track in cular sector to accomplish predetermined goals.
MPA curricula and offering relevant IT courses
in public administration and public policy. Personal attributes cover a wide range of factors;
Nonetheless, the United States still lacks an however, with a specific emphasis on virtue in
articulation of IT competence that could drive public administration, here the term refers to
and inform MPA program curricula. an individual’s internalized values, norms, and
beliefs about, as well as the person’s manifested
CONCEPTUAL FRAMEWORK attitudes toward, IT and public service. A pub­
FOR IT COMPETENCE lic manager’s internalized values related to IT
Numerous studies across various disciplines com­petence consist of at least three sub­com­
re­veal that competence is a complex multi­ ponents: (1) general public service values perti­
dimen­sional concept that encompasses “almost nent to information and technology use, such as
anything that might directly or indirectly affect transparency, accountability, demo­cratic govern-
job per­formance” (Woodruffe, 1993, p. 29). ance, privacy, equity, and so on; (2) ethics about
For the purpose of this research, we define IT
IT, the moral principles that guide the use of
com­­petence for public managers as the know­
information technologies in the public sector,
ledge, skills, and personal attributes of a public
which include an individual’s own personal code,
man­ager that enables him/her to achieve IT
ef­fec­tiveness in fulfilling his/her public service any informal code of ethical conduct that exists
du­ties. This definition of IT competence im­ in the workplace, and exposure to formal pro­
plies three dimensions: (1) com­ponents, (2) per­ fessional codes of conduct (Aldridge & Stoker,
­form­ance levels, and (3) public service duties. 2002; Pierce & Henry, 1996); and (3) a world­
view concerned with technology and society,
Components of IT Competence esp­e­cially an individual’s perspective on the role
There are three components of IT compe­te­ nce: of IT in the welfare of individuals, organizations,
knowledge, skills, and personal attributes. The and society (Garson, 2006).

Journal of Public Affairs Education 197


A. Y. Ni & Y-C. Chen

The recent emphasis on aligning IT projects The organizational level of IT competence


with public values has further underscored the involves effectiveness in achieving organi­ za­
importance of the intrinsic values of public tional performance goals in any public sector
managers. The fundamental difference between organizational context. The term organization
public sector and private sector IT is the value here refers to a large array of organizational
system (Bretschneider, 1990). As a result, one forms; these go beyond the traditional
of the first questions about IT projects should hier­archical or silo-structure bureaucracy to
be about the values that such projects are going in­clude process- or service-oriented enterprise
to create, such as efficiency, effectiveness, trans­ or network-structure entities, such as 311
parency, and so on. In addition, such value pro­ enterprise systems, public management net­
positions should guide the design and imple­ works, and virtual organizations. This broad
mentation of public sector IT projects and their definition reflects the need for information
evaluation (Cresswell, Burke, & Pardo, 2006). sharing and service integration across juris­
Internalizing these values as part of IT com­ dictional boundaries to provide citizen- and
petence fosters alignment of in­div­idual public customer-centric personalized service. Such
service motivations and the pro­ duction and competence elements include, but are not
delivery of public service to create public values. limited to, knowledge of the values and impacts
of IT on an organization, ability to strategically
Attitudes are feelings, beliefs, and behavior deploy IT to achieve organizational purposes,
tendencies, which often manifest a person’s and willingness to champion IT innovations to
internalized values. Attitudes always embody lead organizational change.
both positive and negative elements, and when
a person holds a certain attitude, he/she will The professional level of IT competence focuses
on elements that affect the field of public ad­
demonstrate a tendency to behave in a certain
ministration in terms of exhibiting leadership
way. A public manager’s attitudes toward IT
in IT-related public policy and management
can include his/her willingness or resistance to
practices. An IT-competent public manager
learn, acquire IT skills, embrace technical
may demonstrate leadership in the profession
innovation, and debate and advocate for IT-
by providing service to IT-related national
related policies.
associations, advocating IT public policy, and
leading IT-related public sector innovation and
Performance Levels of IT Competence
practices. An example of this could be the
Acknowledging IT competence as an enabler of leadership provided by a state’s chief infor­
performance, the performance levels (or foci) mation officer (CIO) to establish a consortium
of IT competence examine the potential in­flu­ for interstate cybersecurity information exchange.
ence of such competence at the individual,
organizational, and professional levels. Such dis­ Public Service Duties
tinctions are useful for linking IT com­pe­tence Public service duties encompass a wide range of
to performance at various levels and for con­ job titles, roles, and responsibilities in public ad­
sidering the interactions between factors at ministration. Here, we focus on public man­a­gers
these levels. generally and public IT managers specifically.

The individual level of IT competence refers to Public managers are middle- or upper-level
the personal competence elements that enable a executives in public organizations. These people
public manager to accomplish his/her assigned can be division heads, department chairs, or
duty, including his/her IT-related education administrators (elected or appointed) at all
and personal experience, technical knowledge levels of government. Although the acquisition,
and skills for day-to-day tasks, and ability and implementation, and maintenance of infor­ma­
willingness to overcome personal incompetency tion systems are usually the responsibility of IT
(such as resistance to IT and knowledge gaps). departments, the management of IT in public

198 Journal of Public Affairs Education


IT Competence in Public Managers

FIGURE 1.
A Multidimensional Conceptual Model of IT Competence for Public Managers

Dimension 3 Public IT Manager


Public service Public Manager
duties

Professional

Dimension 2
Performance
foci of IT Organizational
competence

Individual

Knowledge Skills Abilities


explicit abilities values
tacit aptitudes attitudes

Dimension 1
Components of IT competence

sector organizations is often shared between IT small technology office. The relevant titles have
professionals and public managers; some func­ continued to expand and include CIO, IT
tional department managers may even oversee director, IT manager, geographical information
IT professionals. Public managers are expected system (GIS) director, information system (IS)
to communicate their needs to and develop a department head, chief knowledge officer, chief
partnership with IT professionals, to deploy IT data officer, social media director, and so on.
strategies, and to assume leadership in IT projects.
IT COMPETENCE MODEL
Public IT managers are specifically responsible
for the IT systems within a public agency. Their IT Competence for Public Managers
responsibilities often involve purchasing hard­ Given the complexity of the public admini­stra­
ware and software, overseeing installation, tion environment, our multidirectional concep­
operating backup systems, providing IT infra­ tual model goes beyond a typical focus on
structure, and contributing to organiza­tional technical skills or specific job responsibilities to
policy regarding quality standards and strategic address the increasing importance of IT in
planning. Their duties ultimately depend on organ­izations, including a broad and holistic
the organization and how complex its infor­ma­ view of competence. Table 1 summarizes the
tion systems are. A large governmental agency components of a public manager’s IT com­
could designate a CIO who has an enterprise petence based on the conceptual model.
and information-resource manage­ment per­spec­
tive, supported by a lower-level operational IT As public sector organizations continuously
manager and staff members. In a smaller strive for performance outcomes, public mana­
organization, public IT managers can be the gers are generally expected to be competent as
director of an IT department or a manager of a effective workers, managers, and professionals.

Journal of Public Affairs Education 199


A. Y. Ni & Y-C. Chen

TABLE 1.
Components of IT Competence for Public Managers

Performance Foci

Components Knowledge Skills Personal Attributes

Individual Explicit knowledge: Basic computer skills; Personal computer ethics;


Technical fundamentals; ability to use specific valuing IT-competence
current and emerging computer applications for work
technologies and appli- required by the job
Sensitivity to personal work-
cations in the job area
Aptitude for additional IT related technical needs;
Tacit knowledge: knowledge and skills for the recognition of personal limits
Personal use of computers job; adaptiveness to work- in competence and exper-
related technical changes tise; willingness to acquire IT
knowledge and skills; com-
fort with technical changes

Organizational Explicit knowledge: Ability to manage IT pro- IT-related business ethi-


System development grams; ability to lead IT-re- cal codes of conduct;
methods and practices; lated organizational chang- valuing IT competence
management of IT; es; ability to formulate for the organization
knowledge management IT-related organizational
Sensitivity to organizational
standards and policies; abil-
Tacit knowledge: technical needs; recogni-
ity to develop IT strategies
IT project experience; tion of IT implication to
and relocate IT resources;
management of IT; organization; willingness to
ability to articulate IT vision
process view of champion/lead technical
organizational activities; Aptitude for additional innovations; submissiveness
vision of IT in IT management knowl- to elected officials’ or con-
the organization edge and skills in the stituents’ worldviews of IT
organizational context

Professional Explicit knowledge: Ability to formulate IT-related public-service


Peer organizations’ IT-related professional values; IT-related profes-
use of IT; best IT standards and policies; sional ethical codes of
practices in the field ability to advocate or conduct; valuing IT com-
lead IT-related innova- petence for public service
Tacit knowledge:
tions in the profession
Experience of Striving for leadership
inter-organizational IT Aptitude for additional of IT innovation in the
projects/management; IT leadership knowledge profession; advocacy
experience of IT leader- and skills in the profession of IT-related policies
ship in the public sector

As individual workers, IT-competent public software, personal com­puters, client/server com­


managers are expected to go beyond their man­ puting, the Internet, multimedia, etc.; (Bassellier
dated job responsibilities to possess both explicit et al., 2001)) as well as technical concepts (such
and tacit knowledge of information tech­no­ as information systems, networking, databases,
logies for their daily work assignments. Explicit etc.; Dawes, 2004). They are also expected to
knowledge refers to formal knowledge that can keep up with current and emerging technologies
be readily articulated, codified, access­ed, and and applications related to their jobs. Simply
verbalized; such knowledge enables public knowing of these technologies (know-what) is
managers to communicate with IT professionals. not sufficient; a public manager also needs to
Competent public managers also need to under­ practice or experience them, which constitutes
stand technical fundamentals (such as hardware, his/her tacit knowledge (know-how). Unlike

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IT Competence in Public Managers

explicit knowledge, tacit knowledge is difficult strategies, priorities, and significant threats and
to transfer to a person by means of writing it challenges, so as to maintain perspective while
down or verbalizing it. Tacit knowledge is often developing and framing IT solutions.
acquired through practice or experience. The
practice of explicit and tacit knowledge, over Public managers are expected to be able to man­
time, builds a manager’s IT skills. age IT programs, lead IT-enabled organi­za­tional
changes, formulate IT-related organi­ zational
At the individual performance level, these skills standards and policies, develop IT strategies
are generally technical, including both basic com­ and relocate IT resources, articulate IT vision
puter skills (such as e-mail, word pro­ces­sing, for the organization, and especially important,
spreadsheets, databases, PowerPoint, telecom­ align IT vision to organizational mission (Boyn­
muni­cations, etc.; Kraemer et al., 1986) and ton, Zmud, & Jacobs, 1994; Dawes, 2004; Kim
job-specific computer skills (such as the ability & Layne, 2001; Kraemer et al., 1986; U.S.
to use the financial management system for Gov­ ernment Accountability Office [GAO],
public financial managers, the procurement 1994, 2004a). Dawes (2004) spec­i­fically em­pha­
system for procurement officers, GIS for public ­sizes analytical skills (such as stake­holder analy­
planners, etc.) Equally important skills include sis, user needs analysis, business process analy­
the capacity to acquire additional knowledge sis, information policy analysis, infor­ ma­tion
and skills and the capability to adapt to future and work-flow analysis, modeling techni­ques,
technological changes during a career. risk assessment, etc.) and skills for man­aging
com­plex projects (such as communication and
Through the practice of IT knowledge and pre­sent­ation, negotiation, intra- and intera­gen­cy
skills, public managers are expected to form coordination, inter­govern­mental coordi­nation,
their own worldviews, values, norms, and risk management, etc.). Mean­while, pub­lic man­
beliefs about IT, which are externalized in their agers are supposed to possess the capacity to
attitudes and actions toward IT. Competent acquire IT manage­ment know­ledge and skills
managers should possess personal IT ethics— in the organizational context. Skills at the organ­
for example, respecting proprietary software izational level are largely managerial in nature.
and protecting information privacy (Henderson
& Snyder 1999). These managers would value In practicing such knowledge and skills, public
IT for their jobs, be aware of work-related tech­ managers are also expected to follow ethical
nical needs, recognize personal limits in com­ codes of business conduct—for example,
petence and expertise, be willing to acquire IT providing quality e-services to the citizenry.
knowledge and skills, and be comfortable with They would recognize the role of IT in public
technical changes. organizations (Fountain, 2001) and value IT
competence accordingly (Armstrong & Sam­
At the organizational level, a competent man­ bamurthy, 1996). Such business ethics and
ager “appreciates technology’s capabilities and values are revealed by managers’ sensitivity to
uses technology as a lever to deliver outstanding organizational technical needs, recognition of
business results” (Smith 1996, p. 39). Explicit IT implications to the organization, and
knowledge at this level includes system dev­ willingness to champion/lead technical inno­
elopment methods and practices, management vation (GAO, 1994). Being responsive to their
of IT, and access to knowledge; tacit knowledge constituents and the elected officials overseeing
consists of both experience, especially of IT their organizations, public managers are also
project and management, and cognition, esp­ expected to submit to the worldviews and
ecially of the process view of organizational values of those key stakeholders (even if these
activities and the vision of IT in the organization worldviews and values are different from their
(Bassellier et al., 2001). Such explicit and tacit own) who create (or destroy) the organizational
IT knowledge should be integrated with mana­ culture that defines the use of IT and its ulti­
gers’ working knowledge of agency goals, major mate benefit to constituents. An IT-competent

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A. Y. Ni & Y-C. Chen

public manager should be invested in (or toler­ IT Competence for Public IT Managers
­ant of ) the organizational culture and stake­ Unlike for general public managers, IT know­
holders and work effectively with them to achieve ledge, skills, and attributes are considered public
organizational purposes. IT managers’ core competence. However, this
does not imply fundamental distinctions in IT
At the professional level, an IT-competent man­­ competence between the two types of public
ager is expected to positively affect the IT prac­ service duties. Sometimes, rotation of managers
tices and policies in public service, which goes at the senior level in different functional
beyond the sphere of a specific organization or departments is possible. For example, the Seoul
program. To achieve this goal, such managers city government of South Korea requires that
are expected to know peer organizations’ use of all chief department managers move to a
IT and best IT practices in the field (GAO 1994, different department, including the IT depart­
2004b). Experiences of interorganiza­tional or ment, every two years. Such practices can help
intersectoral IT projects and management are managers think of their organization as a set of
deemed valuable (Dawes 2004). For example, processes rather than as functional silos, enab­
previous experience in private sector IT projects ling them to understand the transforma­tional
may enable a public manager to launch a public power of IT (Bassellier et al., 2001; Layne &
sector IT innovation. In addition, experience of Lee, 2001). Some organizations always select
IT leadership in the field, such as heading a their senior IT managers from the ranks of the
national IT special task force, is an important operational personnel. For example, IT mana­
tacit aspect of professional IT knowledge. gers in the FBI and other law enforcement
agencies are commonly special agents who have
acquired some technology background, which
Through practicing professional knowledge,
demonstrates the preference for legitimization
public managers are expected to be able to
over technical competence. However, for lower-
formulate IT-related professional standards and
rank IT managers, their careers may follow a
policies and to advocate or lead IT-related
different path—they often enter the industry
innovations in the profession. They should also
in technical roles and work up to management
possess the capability to acquire additional IT
positions after several years’ experience or
leadership knowledge and skills. training in system administration, project
management, or team leadership.
As a public sector professional, an IT-competent
manager is expected to recognize and appreciate Researchers have studied the IT competence of
public service values (such as efficiency, trans­ public IT managers, especially that of public
parency, democracy, accountability, equity, etc.) CIOs, since the establishment of federal agency
enabled by IT (Bertot, Jaeger, & Grimes, 2010; CIOs by the Information Technology Man-
Cresswell et al., 2006; Davis, 1999; Dawes, 2010; age­ment Reform Act (Clinger-Cohen Act) of
Dervin, 1994; Hindman, 2008; Jorgensen & 1996. The E-Government Act of 2002
Bozeman 2007; Osborne & Gaebler, 1992; strengthened the role of CIOs. While 20 years
Public CIO, 2009; West, 2004) as well as the ago technical expertise was the critical variable
impact of IT on public service ethics and values for a competent CIO, today’s CIO must possess
(Kernaghan, 2014; Ottensmeyer & Heroux, much broader knowledge and skills to be
1991; Roman, 2013). These managers should effective (General Services Administration
consider IT competence valuable to public [GSA], 2008). For example, Sharon Dawes
service and strive for leadership in IT innovation comments that the position of “CIO is not a
within their profession. In addition, they should single role but a combination of roles. It
advocate for (or be willing to provide expertise demands a set of competencies that cover more
to) IT-related policies. For example, these man­ territory than we demand from most other
agers may push for IT policy reform or be willing leadership positions” (quoted in GSA, 2008, p.
to provide expert opinions on IT policy issues. 9). Subsequently, she developed a list of CIO

202 Journal of Public Affairs Education


IT Competence in Public Managers

TABLE 2.
Components of IT Competence for Public IT Managers

Performance Foci

Components Knowledge Skills Personal Attributes

Individual Explicit knowledge: Professional computer skills Personal computer ethics


Advanced knowledge of (skills to resolve job-related
Sensitivity to emerging tech-
IT; current and emerging technical problems); ability
nical innovation; recogni-
technologies and appli- to use specific technologies
tion of personal limits in
cations in the job area and applications required
competence and expertise;
by the job; adaptiveness
Tacit knowledge: willingness to acquire IT
to work-related technical
Personal use of com- knowledge and skills; will-
changes; ability to com-
puters; experience of ingness to provide technical
municate IT concepts to
information systems consultation and support to
nontechnical colleagues
nontechnical colleagues
Aptitude for IT knowledge
and skills for the job

Organizational Explicit knowledge: Ability to manage IT pro- IT-related business ethi-


Current and emerging grams as a core man- cal codes of conduct
technologies and applica- ager; ability to coordi- Sensitivity to organiza-
tions in the organizational nate/facilitate IT-related tional technical needs;
business area; system de- organizational changes; recognition of IT implication
velopment methods and ability to formulate IT- to organization; willing-
practices; management of related policies; ability to ness to provide technical
IT access to IT knowledge develop IT strategies and consultation and support
relocate IT resources; abil- to other functional units;
Tacit knowledge:
ity to articulate IT vision willingness to champion/
IT project experience;
facilitate technical innova-
management of IT; pro- Aptitude for IT management
tion; submissiveness to
cess view of organizational knowledge and skills in the
elected officials’ or con-
activities; vision of IT in the organizational context
stituents’ worldviews of IT
organization; insights of
organizational IT capacity

Professional Explicit knowledge: Ability to formulate IT- Public service values;


Current and emerging related professional stan- professional ethical codes
technologies and applica- dards and policies; ability of conduct; valuing IT com-
tions in public sector; peer to advocate or lead (as a petence for public service
organizations’ use of IT; best critical player); IT-related
Striving for core leader-
IT practices in the field innovations in the profession
ship of IT innovation in the
Tacit knowledge: Aptitude for IT leadership profession; advocacy of
Experience of interorgani- knowledge and skills in the IT-related public policies
zational/sectoral IT projects; profession
experience of core IT leader-
ship in the public sector
Note. Boldface indicates the different competencies required of public IT managers versus general public managers.

competencies that consists of five components: encompasses 12 areas: policy and organization,
strategic thinking and evaluation, systems orient­ leadership and human capital management,
ation, appreciation for complexity, infor­mation process and change management, information
stewardship, and technical leadership (Dawes, resources strategy and planning, IT performance
2004; GSA, 2008). In 2012, the federal CIO assessment, IT project and program manage­
Council published its Clinger-Cohen Core ment, capital planning and investment control,
Competencies and Learning Objectives, which acquisition, information and knowledge man­

Journal of Public Affairs Education 203


A. Y. Ni & Y-C. Chen

age­ment, cybersecurity/information assurance, enjoy working. Compared to operational man­


enterprise architecture, and technology man­ agers, they are more sensitive to emerging
agement and assessment (CIO Council, 2012). innovations and eager to stay up-to-date on
These competence models indicate that CIOs new developments in technology.
share many core competencies with other
leaders in the public sector. At the organizational level, IT managers in
public sector organizations have traditionally
Although the general framework, as well as the been placed lower in the organizational struc­
primary elements, of IT competence for public ture, assuming supporting roles (Bretschneider,
managers essentially apply to public IT man­ 1990); however, with the rise in the importance
agers, there are substantively higher expectations of IT for public organizations, especially
for the latter regarding IT knowledge, skills, through the advancement of public CIOs,
and personal attributes as defined by their job public IT managers are also expected to play
responsibilities, especially at the individual and strategic roles, although such strategic roles are
organizational performance foci (see Table 2; often underplayed or underappreciated (Press,
boldface indicates the differences). These pub­ 2015). Compared to operational managers,
lic IT managers should have much more in- public IT managers are expected to remain
depth knowledge about technical specifics and knowledgeable about current and emerging
implementation details of strategic information technologies and applications relevant to the
resource use and cybersecurity issues as well as organization’s business. In addition to the IT
other areas identified in the most up-to-date vision of the organization, IT managers should
Clinger-Cohen training document (CIO Coun­ also possess insights into the true capabilities of
cil, 2012). their organization, knowing what is possible or
not possible given the organizational purpose,
Perhaps the most significant variation in com­ culture, and resources. IT managers are
petence between public IT managers and general expected to be able to coordinate and facilitate
public managers is at the individual level. Be­ IT-related organizational changes and play a
cause technology is essential in IT managers’ key role in IT project management. In doing
routine work responsibilities, these managers so, they need to be able to demonstrate their
are expected to go beyond technical funda­men­ understanding of the operational mission,
tals to possess a professional-level know­ledge of strategies, priorities, and cultures. They should
IT (such as IT infrastructure, architecture, be considered an integral part of the
system security, application development, etc.; organizational management team by the
Dawes, 2008) as well as knowledge of current management, workforce, and stakeholders,
and emerging technologies and applications in fully participating and engaging in most issues
their job areas. For example, GIS managers’ that affect the whole organization, not just IT
know­ledge scope may encompass the domains issues. To be competent in doing so, IT
of management sciences, engineering, geo­ managers’ managerial skills must range from
graphy, information systems, cartography, city project management, analytical acumen,
planning, and so on. They are also expected to problem solving, organizational strengths, and
have relevant system administration experience, time management to interpersonal, leadership,
which is often beyond the scope of an and communication skills. IT managers should
operational manager. They need to possess be more sensitive to organizational technical
professional IT skills and be able to resolve job- needs and to IT implications for organizations
related technical problems. More importantly, than operational managers and be willing to
they are also expected to be able to communicate provide technical consultation and support to
technical concepts and be willing to provide other functional units as well as to champion
technical consultation and support to non­tech­ and/or facilitate technical innovations. On one
nical colleagues. They are “likeable,” someone hand, IT managers see the values of innovative
with whom operational managers and staff solutions and are willing to take risks and push

204 Journal of Public Affairs Education


IT Competence in Public Managers

the organization forward; on the other hand, IMPLICATIONS FOR MPA CURRICULA
they are tolerant of more cautious approaches, The proposed IT competence model for
maintaining an acceptable performance level managers in the public sector, while gaining
and accepting slow evolution in response to much credence from practice, has several far-
new products and concepts. Overall, a com­pe­ reaching implications for MPA curricula. First,
tent IT manager is expected to be relevant to, the model underscores IT competence as an
supportive of, and accepting of operational integral element to public managerial com­
agendas and to equate IT success with the petency. Public organizations have been increas­
success of operational managers. ingly relying on managers as co-leaders of IT
projects and as cross-functional partners to
At the professional level, the difference in IT design and implement them (Chan & Reich,
competence between public managers and IT 1999). MPA programs that neglect the im­
managers is less conspicuous. To be competent, portance of IT competence for public managers
IT managers need to go beyond knowledge of may fail to prepare students for the practical
current technologies and applications and cap­ reality of IT as an integral and strategic element
ture the trends of technology development, re­ of public service. Although IT competence has
maining visionary and proactive toward tech­ been previously articulated for private sector
nical innovations. They should be able and managers (e.g., Bassellier & Benbasat, 2001) and
will­ing to assume core responsibilities in lead­ for public sector IT managers (e.g., Dawes,
ing and advocating public sector innova­tions 2008), this research effort calls for (1) re­eval­
and policies. uat­ing the role of IT competence in public

TABLE 3.
An Example of IT Course Learning Objectives and Assessment Tools

Knowledge Skill Value/attitude

Learning Knowledge of informa- Use of computer Articulation/applica-


Individual

objectives tion system concepts applications tion of IT ethics


Assessment Quizzes, case analyses Exercises, hands- Problem analyses,
methods on projects self-reflection essays

Learning Knowledge of Development/ Articulation/application of IT-


Organizational

objectives IT-enabled organi- implementation enabled organization theories


zational change of IT/IS strategies and public service values

Assessment Case analyses, prac- Practice-based Practice-based IT project


methods tice-based projects projects analyses, self-reflection essays

Learning Knowledge of public Development/ Articulation/application


objectives sector innovation implementation of relevant social theories,
Professional

of information worldviews, and public values


and/or technol-
ogy policies
Assessment Case analyses, Service-learning IT policy analyses, self-refection
methods large-scope service- projects essays, program study portfolios
learning projects

Journal of Public Affairs Education 205


A. Y. Ni & Y-C. Chen

affairs education and (2) reexamining MPA and reinforcement of such knowledge in both
curricula to meet the challenges facing public educational and practical settings will eventually
managers today. affect students’ beliefs and behavior systems.

Second, because MPA programs are required to The proposed IT competence model also helps
“engage in ongoing assessment of student learn­ address the gap in tacit knowledge and
ing” (NASPAA, Commission on Peer Review computing aptitude. Most MPA curricula have
and Accreditation, 2014, p. 29), our holistic IT focused on developing explicit IT knowledge
competence framework provides guidance for and computer skills and have tended to neglect
designing learning objectives and assessment developing tacit IT knowledge and aptitude as
tools to equip public managers with IT com­ well as IT values and attitudes. Our proposed
petence (e.g., see Table 3). model is important for MPA curriculum design
and related career training because it points to
Third, the proposed model can be integrated neglected areas.
into an existing MPA curricula in various ways.
Individual MPA programs can use the proposed If tacit knowledge is equally important to
model to evaluate their needs for IT competence explicit knowledge, as the model suggests,
training and choose the relevant emphasis for MPA curricula need to systematically plan for
their respective student populations. The pro­ students’ direct engagement in practical IT
posed emphasizes the importance of IT know­ projects for both experience and cognition. It is
ledge as well as the value of differentiating important for students to acquire and practice
various performance levels in designing IT their knowledge and skills through mechanisms
curri­cula for public managers and public IT such as real case scenarios, community-based
man­agers. Public service values such as equity, projects, service-learning programs, and so on.
transparency, and accountability, as well as con­
cerns about privacy, security, and ethics, should Perhaps even more critical in curriculum design
be integral to any IT curriculum. It is critical is building students’ IT aptitudes—their capa­
that MPA curricula emphasize the de­velopment city to obtain additional abilities in their future
of IT competence attributes, such as values and careers. This requires that MPA curricula help
attitudes. There are ample exam­ples of well- students lay a solid foundation of IT knowledge
trained public managers producing devastating as well as develop their learning capabilities for
results for communities and for society when career-long benefits. For exam­ ple, computer
they are motivated by distorted values and programming knowledge and skills may not be
beliefs (Adams & Balfour, 2009; Keeley, 1983). relevant to a non-IT public manager’s job;
Because values in the practice of public however, public managers, if equipped with such
administration have real consequences for knowledge and skill, will be able to better
individuals and communities, MPA programs understand computer appli­cations and more
should not neglect IT-related ethics, values, easily adapt to IT innovations. In addition,
and attitudes for future public managers. knowledge and training from other courses in
MPA curricula can enhance IT apti­tude. For
A graduate IT curriculum may consider in­clud­ example, research skills from research methods
ing modules that systematically introduce IT classes will enable students to search for
ethics for individuals and businesses, public knowledge of and solutions to IT problems.
service values in relation to IT, and implications MPA programs should design specific curri­
of IT for society. Although such a curriculum culum components (such as research projects,
may not be sufficient to fundamentally establish comprehensive exams, service learning projects,
or transform people’s worldview, values, or etc.) to encourage students to synthesize and
attributes, it can at least improve students’ integrate their knowledge and skills across
knowledge and awareness of professional ethics, different courses. Such components will en­
values, and responsibilities. Constant practice hance students’ experiences through learning

206 Journal of Public Affairs Education


IT Competence in Public Managers

by doing, which will benefit their future careers, technologies. At the same time, the question of
as they will be able to learn continuously in governance and standards should be part of the
their jobs. discussion. A standard management infor­ma­
tion system (MIS) textbook for business school
Moreover, the proposed IT competence model students can cover these skill areas at both
can guide MPA programs’ choice of what to individual and organizational levels. At the
em­phasize, depending on each program’s stu­ professional level, skills to be taught involve
dent population and target audience. If an articulating public service values and developing
MPA program primarily serves students pur­ policies/standards for managing IT in govern­
suing general public management positions, ment. Such policies and standards could be
Table 1’s emphasis for public managers would for online privacy, cybersecurity, online trans­
be more applicable. A more specialized course parency, and e-participation.
or module could be developed for students
pursuing careers in public IT management In addition, this course should build tacit
(see Table 2). knowledge in addition to explicit knowledge.
Explicit IT knowledge concerns both current
The fourth implication of the proposed IT and emerging technologies as well as metho­
competence model for MPA curricula is the dologies for information system develop­ment.
most far-reaching. For most MPA programs A standard MIS text can cover explicit know­
without an IT concentration or specialization, ledge at the individual and organizational levels.
a core required course laying the foundation for An e-government textbook should supplement
IT competence for general public managers the explicit knowledge, focusing on the use of
would be productive. The proposed model can IT for public service and IT leadership in the
guide the development and implementation of public sector. The use of public sector cases and
such a course. More specifically, this course the inclusion of best practices and experiences
should articulate public service values and of government technology are a formal way of
ethics for public managers with regard to introducing some tacit knowledge. In addition,
information management and deployment of engaging students with real projects in the field
IT. Such articulation should be part of the as part of service learning and pairing them
evaluation framework for making IT decisions with mentors are ways to create and share tacit
throughout the entire course. A discussion about knowledge. Moreover, given the rapid develop­
the publicness of public management infor­ma­ ment of information technologies, the course
tion systems would be a requirement. Such focus should be on building the aptitude for
articulation and discussions could propel pub­ lifelong learning of IT knowledge and skills.
lic managers to champion IT-enabled innovation
to improve public service. In addition, the course This course should support the integration of
should teach ethical principles such as pro­ IT competence into other core courses to
tection of privacy and equity, both of which achieve universal competence. One of the crit­
are likely to guide the development and imple­ ical pieces of knowledge for managing 21st
mentation of government IT projects. cen­tury public service organizations is to
under­stand the implications of emerging tech­
In this course, the technical skills should cover nologies and the possible ways of leverag­ -
all three performance foci. At the individual ing these technologies. For instance, a public
level of performance, the course should teach finance and budgeting course can highlight
basic computer, network, and applications skills. the role of information and communication
Students should have opportunities to apply technologies for online financial transparency.
these skills in their course-related assignments An organizational theory core course should
and projects. At the organizational level, the dis­
cuss the implications of communication
course should introduce strategic considerations technologies for decision making and organi­
of the use of information and communication zational structure.

Journal of Public Affairs Education 207


A. Y. Ni & Y-C. Chen

For MPA programs with an IT specialization or possesses several potentially useful attributes
concentration, the IT curriculum should be for management. First, it allows identification
composed of several courses, both required and of the domain of public service duties in IT
elective. There should also be a course that competence, namely duty-universal and duty-
introduces various aspects of an IT competence specific IT competence. For example, based on
model for all MPA students. For those students the model, we can easily construct IT com­
who choose an IT concentration, there should petencies for public financial managers, police
be more in-depth coverage of technical know­ chiefs, human service officials, and so on that
ledge and skills. Such coverage should go beyond are either unique or common across various
the individual level to the organizational and functions. Second, the model helps minimize
professional levels. The specifics, however, will potential misunderstandings likely to arise
be mostly driven by the strengths and emphases when people do not clarify the different
of any one MPA program (these specifics are performance foci in relation to IT competence.
beyond the scope of this research). For example, a highly competent manager at
the individual level (e.g., excellent in using a
One strategy for enabling MPA programs to computer for his/her job) may not be competent
offer an IT concentration with the requisite at the organizational level (e.g., successful in
technical knowledge and scope is to partner leading IT-enabled organizational change).
with other departments, schools, and colleges. Therefore, those of us in the field should not
The top-ranked universities in information and only customize our learning or training pro­
technology management, according to U.S. News grams to address specific needs but also design
and World Report, all partner with other units
valid and reliable performance appraisal systems
(e.g., the Information School, University Tech­
for effective public service. Finally, the model
nology Research Center, College of Business,
indicates that the path to IT competence
and Department of Geography). The proposed
requires a broad and integrated approach.
IT competence model is more concerned with
Traditionally, public sector management, espe­
whether students have the requisite knowledge,
cially in human resources, emphasizes the in­
skills, and attributes on all three performance
levels rather than with what unit provides the dividual level of competence in terms of hiring,
training. The home unit of MPA, however, is in training, evaluating, and retaining; but this has
a critical position to put all technical knowledge been insufficient in developing more systematic,
and skills in the public context, articulating large-scale, outcome-oriented IT-enabled change
public values and advancing public admini­ strategies. Concentrating efforts at the indiv­
stration professional ethics. idual level and neglecting the organizational
and professional ones fails to recognize the inter­
CONCLUSION relationship, interaction, and inter­de­pendence
This research proposes a definition and con­ among the three levels.
ceptual model of IT competence for public
managers. Our definition and model are based We have attempted to create a construct with
on an extensive review of the literature, both high content validity, drawing on both theor­
in the domains of public manager competence etical and empirical literature as well as expert
and IT-specific knowledge, skills, values, and comments. Yet, further empirical investigation
ethics. Our resulting three-dimensional IT com­ of the model’s validity will require more
­petence model contains IT knowledge, skills, extensive data collection in the field and data
and personal attributes of different per­form- analysis. Further refinement of this theoretical
ance levels for public managers with var­ious construct and the operationalization of IT
service duties. competence for public managers are necessary.
Public manager IT competence is a complex
In addition to the implications for MPA construct. We hope our model will lead to a
programs detailed above, the proposed model better understanding of IT in public sector

208 Journal of Public Affairs Education


IT Competence in Public Managers

organizations as well as the development of Bretschneider, S. (1990). Management information


appropriate curricula for public admini­stration sys­
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Boynton, A. C., Zmud, R. W., & Jacobs, G. C. (1994).


ACKNOWLEDGMENTS The influence of IT management practice on IT
use in large organizations. MIS Quarterly, 18(3),
We would like to thank Mark Mosher and 299–318.
Thomas McWeeney, our practitioner review­-
Brown, M. M., & Brudney, J. L. (1998). Public sector
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information technology initiatives: Implications for
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Bussen, W., & Myers, M. D. (1997). Executive infor­


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ABOUT THE AUTHORS

Anna Ya Ni is an associate professor of public


administration at California State University,
San Bernardino. Her research and teaching
interests are digital governance, public manage­
ment information systems, cybersecurity, and
government-business relations.

Yu-Che Chen is an associate professor of digital


governance in the School of Public Admin­
istration at University of Nebraska at Omaha.
His research and teaching interests are digital
governance, e-government, cross-boundary colla­
boration, smart cities, open data, and big data.

212 Journal of Public Affairs Education

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