Drilling-China Integrated Management System

Document Number: Rev.:

L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

Document Owner Party Committee Secretary

Document Responsible Manager of Administration Department
Document Pursuant to Administration Management Manual L3.1-ADM-M/001

Rev Date Description Prepared Reviewed Approved

1.0 1st Aug., 2011 First version Compiling team Xiaosong Chunhua
Yuan Liu
2.0 31st Aug., 2013 Second version Compiling team Xiaosong Chunhua
Yuan Liu
20st Apr., 2014 First Yuanxin Li Chao Liu Xiaosong
2.1
amendment Yuan
10st May., 2015 Second Yuanxin Li Yongjun Xiaosong
2.2
amendment Han Yuan
21st Jan., 2016 Third Yuanxin Li Yongjun Xiaosong
2.3
amendment Han Yuan
1st Aug., 2017 Second revision Compiling team Hailong Xiaosong
3.0
Qu Yuan

Table of Contents

1. INTRODUCTION 3
1.1 Purpose 3
1.2 Application 3
1.3 Laws, Regulations and Relevant Requirements 3
1.4 Definitions and Abbreviations 3
1.5 Feedback 3

2. RESPONSIBILITIES 3
2.1 Party Committee Secretary 3
2.2 Administration Department 3
2.3 Other Functional Departments 4
2.4 Subsidiary 4
2.5 Operating Units 4

3. GENERAL PRINCIPALS 4

4. MANAGEMENT RULES 5
4.1 Official Reception Procedure 5
4.1.1Departments of headquaters 5
4.1.2Domestic Subordinate units: 5
4.1.3Overseas Subordinate units: 6
4.2 Official Reception Standard 7
4.2.1Official Reception Catering Standard 7
4.2.2Giving gifts or souvenirs 7
4.2.3The overseas institutions may formulate the corresponding implementation
rules and standards in reference to the management of business
reception of the business department, in combination with local
consumption level. 8

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 Drilling-China Integrated Management System
Document Number: Rev.:
L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

5. RELEVANT DOCUMETNS 8

6. RECORDS 8

7. ATTACHMENTS 8

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 Drilling-China Integrated Management System
Document Number: Rev.:
L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

1. INTRODUCTION

1.1 Purpose
This procedure is formulated to standardize official reception activities and clarify
corresponding reception objects, scope, standard and procedures.

1.2 Application
This procedure is applicable to all units of COSL Drilling.

1.3 Laws, Regulations and Relevant Requirements

Official Reception Management Rules of COSL, AM-01-12-01, COSL
《中海油田服务股份有限公司业务接待管理细则》（AM-01-12-01，公司）

1.4 Definitions and Abbreviations

CNOOC system: All units in China National Offshore Oil Corporation system
Company: China Oilfield Services Limited
Drilling：COSL Drilling
Subordinate units: Operating Base, Drilling Technology Institute, Equipment
Construction, Branch Office, Tubing Running Service Company, Equipment
Maintenance Center and overseas institutions.

1.5 Feedback
COSL Drilling encourages users of this document to feedback comment to the
document, so that the document can continuously be updated.

Feedback may be given directly to document owner or document responsible.

2. RESPONSIBILITIES

2.1 Party Committee Secretary

Responsible for reviewing, approval and control of annual expense budget for official
reception of COSL Drilling.
Responsible for the approval of the official reception plan over 10,000 yuan

2.2 Administration Department

1) Competent department for official reception of COSL Drilling;
2) Responsible for developing large or important official reception plans and
corresponding implementation;

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 Drilling-China Integrated Management System
Document Number: Rev.:
L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

3) Responsible for annual expense budget and expense control for official reception
of COSL Drilling;
4) Responsible for the approval of the official reception plan below 10,000 yuan of
COSL Drilling headquarters, and the plan from 5000 yuan to. 10,000 yuan of
subordinate units.

2.3 Other Functional Departments

Responsible for developing official reception plans of its own and corresponding
implementation

2.4 Subsidiary
1) Domestic Subordinate units: The amount below 5,000 yuan: Approve the official
reception according to the standard. The amount over 5,000 yuan: Organize and
implement the application after approval.
2) Overseas Subordinate units: Formulate relevant official reception plan for the unit.
The amount below 10,000 yuan: Approve the official reception according to the
standard. The amount over 10,000 yuan: Organize and implement the application
after approval.

2.5 Operating Units

Formulate relevant official reception plan for the unit.. Organize and implement the
application after approval.

3. GENERAL PRINCIPALS
1) The internal units of the oil system, the units of the company and the units of
COSL Drilling units shall not be allowed to entertain the public money; To receive
the personnel in the oil system, the company and the business department leaders
to the basic level investigation, attend the meeting, check the work,and internal
fraternal units exchange and so on, should be provided by the corresponding unit
or department to provide the invitation ticket, in the staff canteen. Special cases
can be arranged outside the canteen.
2) The official reception should be carried out in the internal location of the cnooc
system, which should be arranged at other restaurants. The general banquet and
working meal should be carried out in the three-star hotel and the following hotel.
The reasons are explained in the application;

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 Drilling-China Integrated Management System
Document Number: Rev.:
L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

3) Reception of customers, cooperative units, government departments and other

personnel, those who arrange meals or give gifts outside the canteen shall be
subject to approval according to the principle of prior approval. All units of the
COSL Drilling have the application for the entertainment expenses in the electronic
reimbursement system. Units that don't have online examination and approval
conditions need to fill in the approval for business reception, specify by reception
unit, personnel, number, date, the reception site and budget amount, need to
specify accompanying person and the number of meals by the examination and
approval rear can perform. The dining room has no need for approval. The
unapproved business reception expenses shall not be reimbursed, and the
reception for the work shall be completed within a week after the reception

4. MANAGEMENT RULES

4.1 Official Reception Procedure

4.1.1 Departments of headquaters

1. The amount below 10000 yuan:

1) The business handling personnel shall fill in the application for entertainment
expenses in advance application of the employees self-service reimbursement
platform of COSL;
2) The department manager's review online and approval. Submit to the Administratio
n Director B;
3) Administration Director B review online and approval. Submitted to the manager of
the administrative department for examination and approval;

2. The amount over 10000 yuan:

1) The business handling personnel shall fill in the application for entertainment
expenses in advance application of the employees self-service reimbursement
platform of COSL;
2) The department manager's review online and approval. Submit to the Administratio
n Director B;
3) Administration Director B review online and approval. Submitted to the manager of
the administrative department for examination and approval;
4) The manager of the administrative department shall submit the approval to the lea
der in charge of the COSL Drlling for examination and approval.

4.1.2 Domestic Subordinate units:

1. The amount below 5000 yuan:

1) Reception demand units should fill in the application for entertainment expenses in
advance application of the employees self-service reimbursement platform of
COSL, After the approval of the requirements unit manager, affiliated to the
administrative department of the unit;
2) The manager of the administrative department shall submit the approval to the hea
d of the department for examination and approval.

2. The amount from 5000 yuan to 10000 yuan:

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 Drilling-China Integrated Management System
Document Number: Rev.:
L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

1) Reception demand units should fill in the application for entertainment expenses in
advance application of the employees self-service reimbursement platform of
COSL, After the approval of the requirements unit manager, affiliated to the
administrative department of the unit;
2) The manager of the administrative department shall submit the approval to the hea
d of the department for examination and approval.
3) After the approval of head of the department, submit the approval to Administration
Director B of headquater for examination and approval.
4) Administration Director B review online and approval. Submitted to the manager of
the administrative department for examination and approval.

2. The amount over 10000 yuan:

1) Reception demand units should fill in the application for entertainment expenses in
advance application of the employees self-service reimbursement platform of
COSL, After the approval of the requirements unit manager, affiliated to the
administrative department of the unit;
2) The manager of the administrative department shall submit the approval to the hea
d of the department for examination and approval.
3) After the approval of head of the department, submit the approval to Administration
Director B of headquater for examination and approval.
4) Administration Director B review online and approval. Submitted to the manager of
the administrative department for examination and approval.
5) The manager of the administrative department shall submit the approval to the lea
der in charge of the COSL Drlling for examination and approval.

4.1.3 Overseas Subordinate units:

1. The amount below 10000 yuan:

1) Reception demand units should fill in the application for entertainment expenses in
advance application of the employees self-service reimbursement platform of
COSL, After the approval of the requirements unit manager, affiliated to the
administrative department of the unit;
2) After the examination of the administrative department, affiliated to the manager of
the administrative department;
3) The manager of the administrative department shall submit the approval to the hea
d of the department for examination and approval.

2. The amount over 10000 yuan:

1) Reception demand units should fill in the application for entertainment expenses in
advance application of the employees self-service reimbursement platform of
COSL, After the approval of the requirements unit manager, affiliated to the
administrative department of the unit;
2) The manager of the administrative department shall submit the approval to the hea
d of the department for examination and approval.
3) After the approval of head of the department, submit the approval to Administration
Director B of headquater for examination and approval.
4) Administration Director B review online and approval. Submitted to the manager of
the administrative department for examination and approval.
5) The manager of the administrative department shall submit the approval to the lea
der in charge of the COSL Drlling for examination and approval.

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 Drilling-China Integrated Management System
Document Number: Rev.:
L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

4.2 Official Reception Standard

4.2.1 Official Reception Catering Standard

1) The reception banquet should be treated with the right reception, and strictly
control the number of staff. The number of accompanying staff shall not exceed 3 if
the guests are within 10 people. The number of accompanying staff shall not
exceed one third of the guests if guests are more than 10 people. For the same
group or individual to visit in the short term, usually treat once, in addition to the
special invitation to visit group or VIP;
2) The reception work should be both warm and considerate, courteous to guests,
strict economy, strict control of expenses, not to be ostentatious, not extravagant,
not to be approved, not to break the budget;
3) According to the level of visiting personnel, according to the principle of equal
reception, the leaders of different levels of the company or business department
receive the reception, and the corresponding reception standards are as follows:
a) The official banquet activity of the COSL leader is not more than 500 yuan per
person in principle;
b) The official banquet activity of the COSL Drilling and subordinate units’ leader is
not more than 500 yuan per person in principle;
c) The general banquet attended by other personnel, is not more than 200 yuan
per person in principle;
d) Working meals arranged outside the staff canteen, is not more than 100 yuan
per person in principle;

4.2.2 Giving gifts or souvenirs

1) The present gifts should be beautiful, generous, economical and representative of

the company's characteristics, traditional handicrafts and physical object, not
expensive items. The internal units, companies and units of the cnooc system will
not allow public funds to give gifts.
2) Gift-giving people
a) Market customers and potential users;
b) Local government and management;
c) Brothers and business units in the industry;
d) Interview, inspection, lecturing and special invitation for official business;
e) The reception object entrusted by the superior;
f) Other social activities that promote the company's popularity.
3) Standard of gifts and souvenirs:
a) Gifts or souvenirs given by COSL leaders to guests should be no more than 500
yuan/person/time in principle;
b) Gifts or souvenirs given by COSL Drilling leaders to guests should be no more
than 400 yuan/person/time in principle;
c) Gifts or souvenirs given by others to guests should be no more than 200
yuan/person/time in principle.

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 Drilling-China Integrated Management System
Document Number: Rev.:
L3.2-ADM-P/002 3.0
Document Title: Date:
Official Reception Management 1st Aug., 2017

4.2.3 The overseas institutions may formulate the corresponding implementation rules
and standards in reference to the management of business reception of the
business department, in combination with local consumption level.

5. RELEVANT DOCUMETNS
Management of Publicity Articles and Printed Materials L3.2-ADM-P/009

6. RECORDS
Official Reception Approval Entry L3.2-ADM-P/002-R001

7. ATTACHMENTS
The currency mentioned in the document is RMB

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