DNV PSC GUIDE

DNV Port State Control Guide

- Fire fighting equipment (FFE)

- Life saving appliances (LSA)

- Stability, structure and related equipment

- Load Line

- Propulsion and auxiliary machinery

- Safety of navigation

- MARPOL Annex I

- ISM Code

- ISPS Code - Maritime security

- MARPOL Annex VI

- MARPOL Annex II

- Anti-Fouling System Convention

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0700 Fire fighting equipment (FFE)

- Fire doors

- Fire detection system

- Fire extinguishing system - fire main

- Fire extinguishers – portable

- Personal equipment

- Emergency fire pump

- Main fire pump

- Means of control (opening/closure of skylight, pump and machinery

spaces)

- Fire dampers

- Fire extinguishing system - gas system

0714 Fire doors

The most common detainable items are (i) malfunctioning
doors, (ii) damaged doors or (iii) defective closing devices.

Free from unauthorized hold-back arrangements.

Free from obstructions.

Closing and latching mechanism working properly.

General good condition of structural parts (frames and doors).

Responsible officer is assigned for maintenance and inspection.

Records of inspection and maintenance available.

Checked by............................................

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0715 Fire detection system

The most common detainable items are (i) panel in faulty
condition, (ii) disconnected loops and detectors and (iii)
back up battery/power supply failure under black out
condition.

The main control panel/unit is in good working condition.

The crew is familiar with and able to operate the system.

Local sensors at required positions.

All sensors are clean, unobstructed and in good working condition.

Operating procedures are available in the working language of the crew.

Overriding procedures are defined and there are NO unauthorized

overriding or canceling of alarms.

Responsible officer is assigned for maintenance and inspection.

Checked by............................................

0725 Fire extinguishing system - fire main

The most common detainable items are (i) malfunctioning,
(ii) leaking, (iii) blocked nozzles and (iv) missing servicing
documentation.

The fire main pipe system is intact and properly maintained, free from
leakage or temporary patches.

Fire hydrants and valves are in good condition.

The fire main isolating valves are operable and identified.

Fire hose boxes contain all required equipment (fire hose, nozzle and
spanner).

Fire hose boxes are located as per Fire Control Plan and marked with IMO
symbols.

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Fire hoses are periodically pressure tested with dates recorded.

Hoses are free from leaks.

Length of fire hoses as required.

Responsible officer is assigned for maintenance and inspection.

Records for testing and maintenance are readily available.

Jet and spray changeover mechanism for the nozzles are operating easily and
not seized.

Checked by............................................

0730 Fire extinguishers – portable

Recorded deficiencies include (i) not properly maintained
and (ii) missing service report.

Placed in accordance with the Fire Control Plan, easy to access, free from
obstructions and ready for use.

Extinguishers are in good condition, without corrosion and with sufficient

pressure level.

All markings and labels are clearly visible and readable.

Spare charges/cartridges are available onboard as per requirements.

Crew trained to operate and familiar with their location.

Onboard periodical inspections are carried out within due dates.

Records are readily available for review.

Periodical inspection, as per flag state requirements, by authorized

service technician is carried out.

Responsible officer is assigned for maintenance and inspection.

Records of periodical inspections are readily available.

Checked by............................................

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0735 Personal equipment

Recorded deficiencies include (i) unacceptable condition of
facemasks and (ii) insufficient pressure in the air bottles.

Fireman outfits are in good condition and type approved.

Fire fighting outfits are appropriately sized to fit designated crew.

Breathing apparatus (BA) sets are in good condition.

All air bottles are fully charged (including all spares).

Low pressure alarm on BA operating correctly.

Quantity of outfits and BA as per Fire Control Plan.

Torch and radio fully charged.

Equipment stowed in the appropriate fire station, ready for use.

Easy access without obstruction to the fire stations and equipment.

Crew are familiar and trained in the use of the equipment and required
procedures.

Responsible officer is assigned for maintenance and inspection.

Records available showing periodical inspections and maintenance as per

manufacturer's recommendations.

Fireman outfits are complete as per SOLAS requirements.

Checked by............................................

0739 Emergency fire pump

The most common detainable items are (i) malfunction,
(ii) insufficient pressure and (iii) corrosion of the pump.

Pump in good working condition, tested and ready for immediate use.

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Pump is free from leakage (seawater, hydraulic oil etc.)

Delivery water pressure (outlet) is sufficient to operate 2 fire hoses

simultaneously.

Start/Stop from local and/or remote position clearly marked.

Operating instructions in the working language of the crew are posted at

appropriate locations.

Records showing instructions, drills and training of responsible personnel

are readily available.

Responsible officer is assigned for maintenance and inspection.

Maintained as per manufacturer's recommendations with records readily

available.

Diesel driven emergency fire pumps are provided with sufficient fuel.

Checked by............................................

0740 Main fire pump

The most common detainable items are (i) malfunction,
(ii) insufficient pressure and (iii) corrosion of the pump.

Tested and confirmed to be in good working condition. Number of pumps

as required.

Power supply correct.

Pipe connection flanges are in good condition and free from leaks.

Pressure gauges are in good working condition.

Start/Stop from different locations as per Fire Control Plan (as

applicable).

Delivery water pressure (outlet) is sufficient as per regulations.

Working performance test is carried out.

Maintenance, test and training records are available.

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Records showing drills, training and instructions of responsible

personnel are readily available.

Responsible officer is assigned for maintenance and inspection.

Checked by............................................

0741 Means of control (opening/closure of skylight,

pump and machinery spaces)
The most common detainable item is malfuction of quick
closing valves for fuel system. Below checklist covers
measures to isolate/secure machinery spaces.

Local and remote closing mechanisms are well maintained and

in good working condition.

Operating control points are clearly marked/identified and crew

is familiar with their location.

For manually operated systems, means must be provided for

stopping fuel oil unit and transfer pumps.

Locking and hold-back (as applicable) arrangements are in

good condition.

Responsible officer is assigned for maintenance and inspection.

Periodically inspected and maintained as per planned

maintenance system.

In case of malfunction, repaired or renewed immediately.

Crew is familiar with operating procedures.

Checked by............................................

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0743 Fire dampers

The most common detainable item is malfunctioned or
corroded dampers.
Ventilation flaps and dampers moving freely with all parts in place.

Crew familiar with operation of fire dampers.

Dampers/ducts preferably marked, indicating clearly which space the

damper serves.

Operating handles and stoppers are in good working condition.

Responsible officer is assigned for maintenance and inspection.

Periodic maintenance and required tests of local and remote operation

carried out.

Open/Close positions are properly marked.

Checked by............................................

0725 Fire extinguishing system - gas system

Recorded deficiencies are related mostly to hydrotesting of
cylinders and flexible hoses.
Annual Inspection by competent technician.

All flexible hoses are properly attached.

System is ready for immediate use

Control valves marked.

Cylinders hydro tested according to Flag Administration's requirements.

Responsible officer assigned for inspection.

Records and certificates of inspection readily available.

Handles for manual operation (if applicable) are readily available.

Checked by............................................

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0600 Life saving appliances (LSA)

- Lifeboats

- On-load release gear

- Off-load release gear

- Inflatable liferafts

- Launching arrangements for survival crafts

- Lifebouys

- Lifejackets

- Immersion suits

- Operational readiness of LSA, onboard training and

instruction

0610 Lifeboats
Inoperative lifeboat engine is one of the most common
grounds for detention.

All lifeboats have been inspected, engine tested and are all fully
operational and ready to be launched.

Lifeboat hull is in good condition, free from cracks, holes, or corrosion

damage.

Lifeboat is stowed in the correct position.

Engine is in good operational condition with sufficient fuel, and no

fuel/lube oil leaks.

Starting batteries are fully charged.

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All required equipment in the lifeboats have been inspected and in good
condition.

The bilge is clean from oil and bilge pumps are in good working condition.

Bottom plugs (non return valves) are in good operational condition.

All markings and posted signs and instructions are in good readable
condition.

Rudder and steering gear is tested and in good operational condition.

Painter is attached correctly and painter release has been tested and is
operational.

Outside handrails are in good condition.

Side grab lines are in good condition.

Compressed air system is in good condition and tested (if applicable).

Water spray system is in good operational condition (if applicable).

Periodical inspection carried out by authorized service technicians.

Responsible officer is assigned for maintenance and inspection.

Maintained as per planned maintenance system and manufacturer's

recommendations.

Maintenance records are readily available.

Retroflective tape in good condition.

No excessive corrosion on tie-bands (also in the lower part).

Plexiglass windshields and windows are in good condition, providing

a clear view.
Navigation lights are in good, operating condition.

Air bottles stowed at the keel of lifeboats – contain sufficient air

(at least 150 Bar) and air ways are maintained in good condition
(those containing rubbers that hold a wooden piece). \

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Lifebelts are in good (secured) condition and free of corrotion

due to oxidized agents. (some L/B due to that they are kept closed
and not ventilated and if some sea water is left inside – this leads to
corrosion).

Checked by............................................

On-load release gear

The most common grounds for detention are (i) significant
corrosion on the hooks and (ii) damaged release cable.

On-load release gear (if fitted) in good working condition, tested and
release controls clearly marked.

Responsible officer is assigned for maintenance and inspection.

Operation of on-load release gear to be adequately protected against

unintentional or accidental release.

Visual indication of hydrostatic membrane on internal release handle in

correct position (waterborne).

Internal release handle should move freely without using heavy force.

Safety pin (if fitted) in place and in good condition to prevent accidental
release.

Safety glass intact on manual override lever for hydrostatic release (if
applicable).

Release cables in good condition and not submerged in water in the bilge
keel of the lifeboat.

No significant corrosion on the hooks.

Manufacturer's maintenance guide and recommendations are available

and implemented.

Annual inspection is carried out as per Flag Administration's

requirements.

5 yearly thorough examination and overload testing carried out and

related certificate readily available.

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Clear operating instructions posted and assigned crew familiar with the
operation.

Checked by............................................

Off-load release gear

The most common grounds for detention are (i) hooks are
not moving and (ii) remote release system is not working.

Off load release gear (if fitted) in good operational condition.

Safety pin in place (if fitted).

No significant corrosion of the hooks.

The hooks are well greased and swing freely when opened.

Remote release system is working (if fitted).

Checked by............................................

0620 Inflatable liferafts

The most common detainable items are (i) overdue service
of liferaft and (ii) hydrostatic unit.

Liferafts are in good condition. Container shells are free from cracks and
damage.

Crew is familiar with their use and operation.

If not possible to carry out servicing within due date, have extension
authorization in order.

Hoisting arrangement (if fitted) is maintained and operational.

Painter line is correctly attached with a hydrostatic release unit.

Weak link is correctly attached.

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Hydrostatic release units are within expiry date.

All markings and posted instructions are in good readable condition.

Rafts are periodically inspected at approved servicing facility.

Responsible officer is assigned for maintenance and inspection.

Certificate of inspections and maintenance records are readily available.

Periodically inspected and maintained as per planned maintenance

system and manufacturer's recommendation.

Reflection tapes should put in visible places around life rafts – so

in case of emergency (Black-out) to be easily seen.

Checked by............................................

0630 Launching arrangements for survival crafts

The most common ground for detention is corroded davit,
guide rollers and sheaves.

Davits are in good condition without structural corrosion or damage.

Checked for excessive corrosion under foundations.

Guide rollers and sheaves are in good condition, greased and moving
freely.

Winch brake in good condition.

Wires are maintained and replaced at least every 5 years or as needed.

Lashing and securing arrangements are in good condition and correctly

installed.

Bowsing gear and tracing gear in good condition (as applicable).

Self lowering arrangement (if fitted) is in good working condition. Tested

during lowering.

Launching arrangements including winches and brakes are maintained

and inspected/tested.

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Limit switches are in good working condition.

Annual inspection by competent person as required by Flag

Administration.

5 yearly overload test and maintenance conducted as required, with

related certificates readily available.

Every 3 months all lifeboats (free-fall LB every 6 months) have been

waterborne and tested satisfactory.

Crew familiar with the lowering procedures and drills carried out as
required.

Lifeboat embarkation arrangements/platforms in good condition and ready for

immediate use.

Boarding gates in the railing open freely (if applicable).

Launching procedures posted at the station.

Responsible officer assigned for maintenance and inspection.

Records of inspection and maintenance readily available.

Records of required drills readily available.

Checked by............................................

0650 Lifebouys
The most common defects are (i) smoke signal expired and
(ii) lights are not working.

Lifebuoys are inspected and in good condition, free from cracks or

damage.

Correct amount of lifebuoys are placed as per approved safety

plan/drawing.

Markings are appropriate and clearly visible (ship name, port of registry
and with reflective tapes).

Bridge wings lifebuoys are of sufficient weight with smoke/light signal

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within expiry date, and the line between the lifebuoy and smoke/light
signal is of sufficient length.

Ready for immediate use. Lights are tested periodically and batteries
replaced (within expiry date).

Heaving lines in good condition, not entangled or tied up.

Holding brackets for lifebuoys and light/smoke signals are in good

condition.

Records of inspections and maintenance readily available.

Responsible officer assigned for maintenance and inspection.

Heaving lines must be of sufficient length (30m or as per Solas

req. of paragraph 2.1.4)

Checked by............................................

0660 Lifejackets
The most common defect is expired batteries.
Quantity available as per requirements.

Stowed correctly as per ship safety plan and easily available.

Crew is familiar with the location and the use of the equipment.

SOLAS approved type.

Whistle and light in good condition. Batteries are within expiry date.

Reflective tapes in good condition.

All posted instructions are in good readable condition.

Periodically inspected as per planned maintenance system.

Responsible officer assigned for maintenance.

Records of drills and maintenance are readily available for inspection.

Checked by............................................

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0663 Immersion suits

The most common defect is quantity of immersion suits
does not meet the requirements.

Quantity and sizes available as per requirements and of SOLAS approved

type.

Stowed correctly and easily available.

Crew is familiar with the location and the use of the equipment.

Whistle and light in good condition. Batteries are within expiry date.

Reflective tapes in good condition.

Watertight zippers are in good condition.

All posted (donning) instructions are in good readable condition.

Periodically inspected as per planned maintenance system.

Responsible officer assigned for maintenance.

Records of drills and maintenance are readily available for inspection.

Checked by............................................

0692 Operational readiness of LSA, onboard training

and instruction
The most common ground for detention is that crew are
not familiar with the their emergency duties.

Muster list and emergency plans in place.

Emergency duties assigned for crew. This must be successfully proven

during DRILL that will be conducted as per PSC inspector.

Muster list updated with the latest crew change.

Emergency plan specifies the emergency alarms signals.

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Posted instructions at various locations in good readable condition.

Emergency escape routes are unobstructed and marked with

recommended IMO symbols.

Muster list specifies the individual assigned to ensure that life-saving and
fire fighting equipment are maintained in good condition and ready for
immediate use.
Muster list specifies substitutes for key persons who may become disabled.

Checked by............................................

0900 Stability, structure and related equipment

- Hull damage impairing the seaworthiness

- Emergency lighting, batteries and switches

- Emergency Diesel Generator (EDG)

- Steering gear

0938 Hull damage impairing the

seaworthiness
The most common ground for detention is cracks on deck
and hull frames.

The hull, deck and internal structures (WBT, CT etc) recommended to be

regularly inspected. (WBT and CT to be inspected annually.)

Special attention to welding seams and previous repairs.

Any defects must be reported and permanently repaired.

Class must be notified for verification of repair.

Checked by............................................

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0945 Emergency lighting, batteries and switches -

Emergency Diesel Generator (EDG)
Most common defects are (i) automatic start failure and
(ii) defective battery.

In good working condition.

Crew trained to start manually and know how to connect manually to

switchboard (power).

Two independent means of start to be provided in satisfactory working

order.

Fuel and lube oil quantity sufficient.

Automatic start-up and auto-connection to the switchboard are working

properly (black out).

Start-up procedures (including how to connect to switchboard) posted in

place.

Emergency switchboard mode selector set to automatic.

EDG room is clean and ventilated. Fire protection in good condition.

Protected against unauthorized access.

Emergency switchboard is provided with deck insulation in the front, and

if applicable also in the rear.

The emergency fuel oil shut down is in good operating condition.

Checked by............................................

0936 Steering gear

Common defects are (i) malfunctioning and (ii) rudder
angle indicator not synchronized.

Steering gear and control systems in good operational condition and free
from oil leaks.

Rudder stock/sealing clean with no water or oil leaks. Bearing in good

condition.

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Switchboards in good condition and free from damage.

A means of communication between bridge and steering gear

compartment to be provided and tested in order.

Gyro compass repeater synchronized (if applicable).

Rudder angle indicator operating and synchronized.

Main/emergency steering changeover procedures displayed on the bridge

and steering gear compartment.

Crew trained properly for emergency steering and records of drills are
readily available.

The steering gear emergency reserve fuel tank is fully charged.

Checked by............................................

1200 Load Line

- - Weathertight doors

- - Ventheads, airpipes, goosenecks, etc.

- - Cargo holds hatches and covers

1270 Weathertight doors

Most common grounds of detention are (i) wastage and
(ii) doors not closing properly.

Locking mechanism/clamps are in good working condition, moving freely

and well greased.

Gasket material is in good condition and free from damage. Also, gasket
material to be free of painting and Vaseline applied in order to keep it
soft and capable of sealing.

Door frame is in good condition, free from corrosion and damage.

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Hand grips are intact.

Open/close gear (as applicable) is in good condition.

The doors are free from obstructions.

Responsible crew members are assigned for maintenance, inspection and

emergency duties.

Maintenance and inspection records available.

Checked by............................................

1275 Ventheads, airpipes, goosenecks, etc.

Most common ground of detentions are (i) wastage and
(ii) defective screen nets.

Intact and well maintained; free from corrosion and damage.

All bolts and nuts properly tightened.

Flame arrestors (metal net) are in place and free from damage or
corrosion.

Ball/float/flap (as applicable) is free from damage.

Overflow trays for fuel and lube oil tank air pipes are properly arranged .

The vent head is properly marked to indicate the space it serves.

Open/close flaps are moving freely.

Locking/securing arrangements are in good working condition.

Gasket material for covers is in good condition, free from damage.

Air pipes properly secured.

Crew members assigned to shut down ventilation during emergency are

familiar with duties.

Checked by............................................

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1400 Propulsion and auxiliary machinery

- Propulsion main engine (ME)

- Cleanliness of engine room

- Auxiliary engine (AE)

1410 Propulsion main engine (ME)

Most common defect is leakage. Severe leakage may cause
ship’s detention.

The Main Engine(s) is in good operational condition.

Free from unauthorized arrangements.

Free from fuel leaks/tracings.

Insulation of hot surfaces.

Free from obstructions.

Safe access and protection from moving parts and hazardous objects.

Spare parts are available for safe operation.

Fuel in use as per requirements.

In case the ship is using low sulphur fuel, the fuel system is Class
approved.

Crew complies with safety regulations.

Operating instructions/drawings are available in the working language of

the crew.
Maintenance as per PMS. Records readily available for inspection.

Crew members are duly qualified and certified for ME operation

and maintenance.

The main engine bridge control is in good operational condition.

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Main engine crankcase oil mist detector in good working order.

Checked by............................................

1420 Cleanliness of engine room

Dirty engine room is one of the top grounds for detention.

The engine room is clean with proper lighting.

The floor decks are cleaned, free from oil and dirt tracings.

Escape routes are free from obstruction.

The oily rags are disposed of properly.

The spares, tools and equipment are stowed as per arrangements - no

loose objects.

Heavy objects are stowed and secured properly.

Special attention to cleanliness of bilge wells and purifier room.

All instruments, indicators, signal lights, etc. are clean, free from
damages, in good working condition.

The deck floor, ladders, platforms with antiskid surface (ship specific).

Hazardous materials and chemicals are stowed in a separate locker.

Engine room cleaning routine implemented onboard.

Responsible engineer assigned.

Periodical inspection of cleanliness carried out and records available.

At the incinerator space the ash stored should be put into drums and fully
covered.

Checked by............................................

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1430 Auxiliary engine (AE)

Leaks of oil or water may lead to ship’s detention.

The auxiliary engine is in good operating condition.

Free from leakage.

Free from obstructions and unauthorized objects.

All gauges are in good working order and visible.

Spare parts are available for safe operation.

During the port stay, sufficient power is produced by the AE for

safety and port operations.

Means to sustain or restore operation if one of the essential

auxiliaries becomes inoperative.

Protection from moving parts and hazardous objects is in place.

Shielding and screening of hot surfaces in order.

Crew complies with the safety regulations.

Personnel are duly qualified and certified for AE maintenance

and operation.

Maintainance as per Planned Maintenance System and records

readily available.

Checked by............................................

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1500 Safety of navigation

- - RADAR

- - Gyro compass (GC)

- - Magnetic compass (MC)

- - Charts and nautical publications

- - Voyage Data Recorder (VDR)

- - Electronic charts (ECDIS)

- - Automatic Identification System (AIS)

- - Long Range Identification and Tracking (LRIT)

1530 RADAR
Inoperative radar is one of the common defects.

RADAR type approved by Flag Administration.

In good working condition as per requirements and manufacturer's

manual.

Ready for demonstration.

The RADAR obstruction zone drawings are available.

RADAR log book readily available and records are in order.

If ARPA is installed, speed log data must be used for calculation of

manoeuvring characteristics of targets. Officers must know WHY the
speed through water should be used for anti-collision.

Procedures for periodical testing/maintenance of RADAR.

Records are available and verified by Master.

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Procedure and records for each Radar performance test.

Checked by............................................

154 0 Gyro compass (GC)

Recorded findings are mostly related to desynchronized
compass readings between main unit and repeaters.

Type approved by Flag Administration.

In good working condition as as per requirements and manufacturer's

manual.

The alarms for internal faults are functioning.

Repeaters are in order and synchronized with main unit.

Correction log book is available. Records are in order.

Compare readings with magnetic compass.

Procedures for periodical testing/maintenance of GC. Records are

available and verified by Master.

Checked by............................................

1541 Magnetic compass (MC)

The most common defects are (i) air bubbles in the MC and
(ii) overdue calibration.

Magnetic compass is type approved by Flag Administration.

In good working condition as per requirements and manufacturer's

manual.

No air bubbles.

Deviation table is available with last calibration date.

Records of magnetic deviation corresponds to real condition.

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Clearly readable by helmsman from steering position.

Internal illumination is supplied from the emergency electric power.

Correction log book is available and records are in order.

Procedures for periodical testing/maintenance of MC. Records

are available and verified by Master.

Checked by............................................

1560 Charts and nautical publications

Most common grounds for detention are (i) charts and
publications are not corrected and (ii) missing Notice to
Mariners.

All charts and publications correspond to voyage plan.

Stored at the designated chart room and readily available.

Charts and publications up-to-date and old editions removed.

Chart corrections must be indicated on the chart itself.

Responsible officer is assigned, duly trained and certified.

All voyage charts and publications are corrected up to the latest NTM
received onboard.

The largest scale charts published are in use.

Checked by............................................

1566 Voyage Data Recorder (VDR)

Inoperative VDR/S-VDR is ground for detention.

VDR/S-VDR available as per requirements.

Type approved by Flag Administration.

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Valid Certificate of Compliance (annual testing) of the

VDR/S-VDR. Test reports readily available.

VDR and all associated equipment (e.g. microphones) in good

working condition. No ”FAULT” signal on VDR.

Responsible officer is assigned for maintenance and inspection.

Procedures for activating are in place.

Checked by............................................

1561 Electronic charts (ECDIS)

Recorded deficiencies are mostly related to not updated
electronic charts.

ECDIS is in good working condition.

Official electronic charts correspond to intended voyage.

Electronic charts are updated for the intended voyage.

Passage plan is available for intended voyage, approved by

Master. Bridge officers are familiarized.

Back up arrangements available either as provision of paper

charts or an independent powered ECDIS.

The personnel (bridge officers) working with ECDIS are duly

trained and certified (as per STCW 95).

Checked by............................................

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1565 Automatic Identification System (AIS)

Recorded findings are mostly related to poor transmission
or reception performance. Inoperative AIS is ground for
detention.

Recorded in the Cargo Ship Safety Equipment Certificate, Record of

Equipment.

Type approved by Flag Administration.

AIS is in good working condition.

Annual testing is perfomed as per Flag Administration's requirements and

records available.

Periodically tested as per PMS.

AIS interfaced with ARPA radars and ECDIS, or located in the immediate
vicinity of the radars.

During vessels stay at port the output transmition must always be

switched at low power (1-2 W) or switched off (this to be confirmed with
port authority).

Checked by...........................................

Long Range Identification and Tracking (LRIT)

LRIT to be installed at first Radio survey after 1st of
January 2009.

LRIT to be installed at first Radio survey after 1st of January 2009 (as
applicable).

Recorded in the Cargo Ship Safety Equipment Certificate, Record of

Equipment.

Annual testing performed, and records available.

Approved by ............................................

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1700 MARPOL Annex I

- SOPEP/SMPEP -Shipboard Management Pollution

- Emergency Plan

- Oil record book

- Oil filtering equipment / 15 ppm alarm

1705 SOPEP/SMPEP –Shipboard Management

Pollution Emergency Plan
The most common deficiencies are (i) outdated list of port
contacts and (ii) missing Class approval.

SMPEP/SOPEP onboard and approved by Class or Flag Administration.

Updated list of contacts.

Check that the IOPP supplement is marked correctly for SMPEP or SOPEP
as applicable.

Crew emergency duties posted at bridge, engine control room and public
spaces.

List of equipment available onboard and its location.

Checked by............................................

1710 Oil record book

Incorrect entries are the most common recorded
deficiency by PSC in connection with inspection of the Oil
Record Book.

Correct entries.

Check that tanks recorded in Oil Record Book correspond with IOPP
supplement.

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Check that the recorded volume of tanks correspond to IOPP supplement.

Entries should be signed by officer in charge of operation.

Each completed page must be signed by Master.

Readily available for inspection.

Checked by...........................................

1730 Oil filtering equipment / 15 ppm alarm

Deficiencies related to Oily Water Separator (OWS) and Oil
Content Meter (OCM) are common grounds for detention.
Illegal discharge may have serious legal implications.

System in good operating condition and as per Class approved drawing.

Type Approval Certificate available on board for both OWS and OCM.

No direct overboard discharge connections bypassing OWS and OCM.

Avoid leaving temporary equipment (e.g. flexible hoses) onboard causing

suspicion of illegal discharge.

Automatic stopping device functioning and acting up OCM alarm (e.g. 3-

way valve).

OCM set up correctly to indicate the oil content and give alarm at 15
ppm.

All control panels, lamps, alarms in good working condition.

Personnel involved in the operation of the OWS adequately trained.

User guide and maintenance manual is available onboard and

implemented.

Operating instructions and drawing posted in the vicinity of OWS.

Spare parts available onboard.

System tested regularly and test records readily available for inspection.

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Testing procedure for the equipment is in place.

Filters are inspected and maintained properly and not saturated with oil.

1730 Oil filtering equipment / 15 ppm alarm

Deficiencies related to Oily Water Separator (OWS) and Oil
Content Meter (OCM) are common grounds for detention.
Illegal discharge may have serious legal implications.

Keep equipment and surroundings clean and tidy.

Check that type of equipment is marked correctly in the IOPP

supplement.

Checked by............................................

2500 ISM Code

- - ISM Code

2 5 0 0 ISM Code
Most common ground of detention is insufficient
maintenance of the ship and equipment (ISM Code S/10).

ISM certificates and manuals readily available onboard.

Statutory certificates are in order and valid.

Name and address of the Company and ship type must be the same on
SMC, DOC and ISSC (ISPS).

Crew members are familiar with company’s safety and environmental

protection policy.

SMS written in working language of the crew.

Crew must be able to identify who the Designated Person Ashore (DPA) is
and what the DPA's function is.

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DNV PSC GUIDE

Master’s responsibility and authority is clearly defined and documented.

Emergency procedures, drills and company’s 24/7 availability to be

documented and readily available.

Newly signed crew members have gone through safety familiarization and
required training.

Procedures for reporting non-conformities, accidents and hazardous

situations are implemented.

Any required corrective actions for previously identified non-conformities

are under control.

The maintenance system is well implemented, documented, and

functioning.

Records of maintenance readily available for inspection.

Checked by............................................

2700 ISPS Code - Maritime security

- - ISPS Code - Maritime security

2700ISPS Code – Maritime security

Most common ground of detention is lack of access control.

Valid ISSC certificate on board.

Name and address of the Company and ship type must be the same on
ISSC and SMC/DOC (ISM).

Continuous Synopsis Record (CSR) up-to-date.

Security Level is set according to Contracting Government instructions

and Ship Security Plan (SSP).

Trained and certified Ship Security Officer (SSO).

Access control procedures implemented; crew in charge of access control

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are familiar with duties.

Arrangements for securing and controlling restricted areas are in place as

per SSP.

Restricted areas are clearly identified and marked as per SSP.

SSP must be protected from unauthorized access or disclosure.

Limited access to specific parts of the SSP (ISPS Code, 9.4 & 9.8, Part A).

All security equipment well maintained and tested according to SSP.

Drills are carried out regularly as per ISPS Code and SSP.

Records maintained and available for inspection.

Ship Security Alert System (SSAS) is operational and records for tests
and maintenance available.

Company Security Officer or designated representative is available per

SSP 24/7.

Checked by............................................

3000 MARPOL Annex VI

- - MARPOL Annex VI – Air pollution

3000 MARPOL Annex VI – Air pollution

Deficiencies recorded against any of these items may
cause ship’s detention.

EIAPP Certificates and technical files for diesel engines (as applicable) on
board.

Sulphur content of any fuel oil used on board not exceeding required
level.

Compliance while operating within SOx emission control area

Change over procedures on board (applicable when going into special

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DNV PSC GUIDE

area).

Type Approval Certificate for installed incinerators.

IAPP Supplement is listing ozone-depleting substances in use on board.

Bunker delivery notes and fuel samples to be retained on board.

Volatile Organic Compounds (VOC) Manual available onboard.

Checked by............................................

1900 MARPOL Annex II

- - MARPOL Annex II - NLS Pollution

1900 MARPOL Annex II – NLS Pollution

Deficiencies recorded against any of these items may
cause ship’s detention.
Validity of the Certificate of Fitness (CoF) for the Carriage of Liquid
Chemicals in Bulk.

Valid and approved Procedures and Arrangements (P&A) Manual on

board.

Products on board in accordance with the CoF and as per revised list.

Operational requirements followed and recorded.

STCW requirements regarding the relevant certificates and endorsement

in accordance with Reg. V-1 and 2.

Cargo Record Book completed and up-to-date.

Checked by............................................

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DNV PSC GUIDE

3300 Anti-Fouling System

Convention
- - Anti-Fouling System Convention
3300 Anti-Fouling System Convention
Deficiencies in this checklist will be considered as clear
grounds for a more detailed inspection which may include
sampling and analysis of the ship’s Anti-Fouling System.
Valid International AFS Certificate or Declaration on Anti-Fouling System.

For ships of Non-Parties to AFS 2001 verify that the AFS complies with
the requirements of the Convention.

Ships which will not be certified until 2010, must also comply with
applicable requirements of Convention.

Checked by............................................

UPDATED BY Vetting Dept. 01/12/10

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