TECHNOLOGICAL UNIVERSITY UNIVERSITY OF THE PHILIPPINES - CAVITE

39TH COMMENCEMENT EXERCISE BATCH OF 2023

SCHEDULE:
September 6, 2023
Ingress: 5am-1pm (without aircon) Juliet Escalona
a. List of Names for in charge in ingress?
Actual Event: 1pm-5pm (with aircon) Emily Beltran, Maria Cecilia Reyes, RC Escalona
Egress: 5pm-8pm Beni Reyes, Nikki Vergara, Rolan Dela Cruz, Jasmin
VENUE: Banado
Plenary Hall
Stage Area:
1. Presidential or Head Table (max of 2 rows)
a. Guest No. ? 3,1,1,1, jane separate seats for emcees (2)
b. Guest Speaker/s? Dr. Akiate
c. Do we need a riser for the speaker? Yes
d. How many table for medals, diplomas and certificates? 3
e. How many podiums and flag poles ? (Philippine Flag provided by
PICC) 2 flag poles, 2 podiums
f. Do we need table for MC? no ...seats (2)
g. How many table for tech boot? Location for tech boot? 2 (one on each side )
-lagayan ng projector
Other Information:
1. How many security, marshalls and usher? 6 security, 11 ushers
a. Security and usher are needed in upper bridgeway of entrance - yes
2. Offical Photographer
a. NAPS CEA Enterprises
b. Do they need table? How many and location? floro photo
c. Note: Official photographer or school will settle for the Photography
fee of 22.40 per student
3. Official Flower Arranger
a. List of names
b. PICC can provide stage plants if requested
4. Official Technical Provider
a. List of names
b. Technical Requirements
5. Projector size?
6. Free 6 microphones from PICC
7. Bring extension cords
8. Does the campus will have a Facebook Live?
9. Does the campus have the Entrance of Colors?
a. How many?
b. List of names
10. Does the campus have a choir?
a. 2 microphones with stan provided by PICC
11. Photo wall
a. Size
12. Attendees
a. Number of graduates?
b. Number of Faculty and Admin?
c. Number of Staff?
13. Other information are shown in the ppt.
EVENT REQUIREMENTS:
C/O PICC
1. Basic Lights & Sounds
2. Safety videos for Plenary Hall (already sent to email)
3. Flag pole w/ stand
4. Tables & chairs, signage stands and stanchions
5. Tech Booth
6. Registation (medic? At PH Lobby)
a. How many are in chagre in registration?
b. How many medic?
7. Engineering Services
8. Janitorial Services
9. WIFI and LAN connection at 100MBPS (with or without livestreaming?)
C/O CLIENT
1. Lights & Sounds reinforced (microphones, LED walls, cab;es, extension cords, etc.)
2. Stage decoration
3. Gen set (TBC)
4. Ushering service (c/o client)

INGRESS & EGRESS:

Guest Entrance
1. Gate 2
Ingress Entrance
2. Gate 1
Two (2) accomplished copies of the PICC Pass In/Out Form upon entry and exit
Organization, Tech Team and Production Crew
1. Wearing of face mask (optional)
2. Wear Company ID (to exchange with PICC ID
3. Observe proper decorum
4. Meal Area for Ingress Team at Upper Bridgeway

PICC GUIDELINES:
Already sent to email.

SAFETY PROTOCOLS:
Already sent to email.
Additional
1. Any vehicle or ambulance for emergencies c/o client

OTHER MATTER:
Pasay LGU Special Event Permit
List of VIPs
2 copies of the Program of Activities
Full payment at least 5 business days before the ingress date
Signed letter of proposal and contract
Duty Detail Order (DDO) for additional Security