Scptem bcr 14.

2023
OFFICE OF THE UNOEJ
IHI M \ 1\; Rl SOIJIH f AN() Onc;,\~11.,\ To: All Schoola Dlviaton/City Superintendents
Thia Region

MEMORANDUM For information, gu1dancc and strict compliance.

DM-OUHROD -202 3· Lt4. 0

BER'JAMIN D. PARAGAS PhD, CESO m

10 REGIONAL DIRECTORS Dm-"Ctor
.. IV /Rcgtonal Dtrector
SCHOOLS DIVISION SUPERIN
PUBLIC SCHOOL HEADS For and by Aulhont) ol the Rl!gtonal Dm:ctor:
ALL OTHERS CONCERNED

~ ~
~~
Director Ill
FROM GLORIA'J6~i~~i.{L-MERCADO' Officer-in-Charge
Office of the RegtonaJ Dm•ctor
ncli~rs creznry jor Jfwncm J..'t. ~v 1----~-----------------~--

Sl l1JLC'T

)/\1 [·. 12 S··pH:mbc:r 20~3

The Dcpnrttnt'IH of l:..ducauon IDcpEdl I(.'(Ogmzes the unporlctnu.· ol tt'<tC'ht>l s rlS f~cJ!ltcliOrs
of lt.trnmg and schooi-IJ.tsed non lt'a hmg personn£'1 as f•s~cntlal omph m•'IH to tht
lC(IC'hmg nnd lcatnm pro< t so; Thro tgh the Bureau of Human Rcsouru: <tnd Orgarw~atlOnct
De\ clopmcnt tBHI~ODI lilt Dcpf:..d c.ommns to prO\ rdc s hool:> "ltll <ldequ He \\01 klorre ,tncl
to contmuoush qu•e support ro reachers ·o •eaclt lwtrer

A l<·ar process for requrstmg s( h• ol bnsl d persomwl ttt>rns c.; c ru ml t • the rre 1t10n e~nr!
d<.•plo• ment of nems. nnd rnanagt•m£'nt of the st.tflmg requu cmcnts of pul>h school~ To
ensure that the plO\ ISton of lea' hmu and nou ' t'c\chmg p ·rsomv·l ts L onsu!tnll\ e and data
dn\ cn all corH. l"r ned oflic('s ncr oss Dcpf.d goH•rna1 <e It·' cis shall be HC t n t•h ('ngagf'd

I· urther to cnhanc£' th£' efllctcnn· ot school uas,.d '' orkfo: t' mnnngerrwn: q,
O!'trcs S hools Dl\ ISIOII Ofltcc~ . .-11 cl Pul>lt< School:- Ott' cnJ •uwd to olJ"
Process for Requesting School-based Personnel Items {:ef£>r to t\rl'ze•
e(i(('t I \ ; ll nltl otht'l"\\ I 'it' ll'Jlt'El!•·d 01 n:srmded through su os• quent D•·pEc

l·o: C'ianltc<~tton Hgardm~ th1s mtcnru proccs:-,, \Oll ma,:. <.ontac.t tht• Bureau of Humdn
Resource and OrgantZ<ttiOnnl De\ clopment - School Eflectl\ eness D1' .sJOn (BHROD SEDt at
irlcphorH' nurntJ' r (02) 8633-5397 or .tt en1.ul address bhrod.sed t t deP.ed.gov.ph.

r 01 Immcdlatr chssemm.ttiOn and cornpllcuH·e

ORLANDO E. MANUEL PhD., CESO V

 •
,
AnnexA

Inte rim Proc ess for Requesting School-based Personnel Items

llw Dqmrtm«·nt nf l~clucRtHJil (DepEd) shall collaboratl\'c:l~ tdcntif\, detenmne, and prioriuze
on n ~ t•nrly bas1s, the CJ"('HtiOn of teachmg and key non-tcachmg pos1t10llS for :schools, subject
to the clVatlabtht) of funds and m consonance with thP. commitments of the Department.

•\11 "0\t'rnanc•· lt·H:is of the Depa1 trnent etrt• ad\ ised to adht•re to the Implementation of t!us
111tc>nm process. Thus. piecemeal requests for school-based p<:rsonnelltems that are rece1\'t'd
thro.tgh other channels shall bt· referred back to the standard procedure lor the purj)OSC of
~~nl( 1enC'\ in the matldgcnH'nt of school-based workforce

School Schools Division f - - R..;gional Office Central Office

~ Office JS_!)Q) -~ _(RO) _ (C9)
Step 1 Step 3 Step 6 Step 8
Conducts n Consolidates sehool- Cons<,lidatcs Di\. ision- l'rocc·sses, re\1C\\ s, and
SlllldiiOilctl lcvel submissions into levcl submissions 1nto llnah 7..c's all
anah s1s to Dav1saon level data on Rcgionnl level data on con:solidatcd Regional-
det<'lntint· its sdtool-based \\ orkforce school-based work for u: level submiss1ons
">ehooi personnt'i requ1rc·rncnts rcquirenwnts
nt'C'd<>
Step 4 Step 7
Conduc-ts a D1v1sion Fon\ards the results of
h'H'l s1tuat10nal th<' lmahhed situational
anah·s1s to dett-rrnme anal\ s1s to the Offic,. of
shortnges and c.xc-es::.cs the Undt:rs•!f'retary for
in tenchmg and non Human l~csource and
tcclc hmg pt•rsonm:l Orgam7.ataonal
1tems Development
(OUHRUO)
Step 2 Step 5
For"\\.trds the Fon\ards tlw results of
n·sult nf the the finnli:t.ed situational
<;11twttonal I anal~ SIS to 1ts Reg10nal
nnah s1s to Its SDO Olfic-t'
_l .
Necessary templates can be accessed from the following links:
For the Tc·acher l~<'qum·mcnt Analysts (TRA): bit.ly / TRA template
l·ur 'he' l~eport on th<" Stallls of Ke~ l~on teaching Positions: bit.ly/ School NT template

1. School
(Timeline: July - J tt week of September)

" The School Ht•fHI lllllraks, lt:>ads, lind c-onducts the sttuatiunal an.t!ys1s.

I> Tlw Schvol I k¥1, togd ht•r \\ ith school stakl'holders, reiers to nnd ace omplishes :he
Tc·acher Rt·quarcment Anal\ s1s (fRA) tc·mplatc for its tt·aching per sonnd needs The
St hool Head also det<.:rmnws the m•fulalnlit) of prionty :~on tc<:tchmg ncrns.

In the <>atuauonal analys1s. the School llc.•ad shall constdcr the follm\ mg mformauon

c l feac-hmg \\Orklo.ul dastributlon an ihc clcc-tromc School Form 7 (<'SI-'7);

c 2 l~esult of Wurkload l3alancmg Tool (rl'iU'IIl'tler upplrcable):
c .3 L.llt'St mmlablc data on school enrollment, nne:
t' I. Lat<"sl teadwr spenalizatwn mn•nton and p1t'S('nce or absence of non tc·aching itl'ms.

c.~. Other relevant data

 d. Tlw ~:khool ll£>ad/as~a gtwd r L • tt·• hing personnel shall ~ubmit tht' follll'' 111g to its SDO
not later than the first week of September:

d. I Ar(·omphshcd TIV\ template accountmg for the school's tt•acher need~. and
IO:ditftble MS Exrrl file
PDF file bcanng the s1gnature of the !::>chool Head
d 2. kcport on the status of it'5 school-based non-tee~ching rcquncmcnts.
-LO:dttnl>IP :\.tS Excel lilt'
PDF file bearing t he signature of the School llrad

2 . Schools Division Office (SDO)

(Tirneline: August - J rd week of October)

The Oflll'l' uf the DtvtsJon Supcnntt•ndc:nl is mandatl·d to pl.lll and man.tgc the ·effectiu:·
.1nd dficwnt use of nil personnel," wgethcr with other rcsourC{'S "1thu1 1ts Divtsion in the
d1·liv<'I' ol qunlii\ hasw erlucation as <'X pressed in RA 9155. Based on tlw umqtw conditions
.tlld needs of sc:hoo!s wtthin us JUnsdtcuon. the SDO shall cxcrf"ise its authont~ to dectde
on tlw dfect1ve and t:>fficten• reallocation of its school-based human and oth<•r rcsout·ces.

a Tht• Offtce of the Dwtsion SupenntC"ndcnt n•c-eives all school submissions for
1'0nsohdnt1on and offictalh acknowledges them through ema1l cornmumc-ution. All
submtssions from schoob or from stnkcholclcrs be~ond the d(•stgnatcd rlc·acllinc shalllw
r onsJdcn·rl in th<' m·xt cycle of rf'q\JC'Sts for srhool-bas('cl pPrsnnnel Items.

h The Supermtt>ndent mititttt>s leads, and conducts the Di\tston le\t·l stluat1unal anahsts
of It~ O\erall teacher and school based non-teaching pt·rsonnel rcqUtremt'ntS.

r Bnsed on the result of the Dt\1sl0n·len·l situational analysts. the Supt'nntc:>ndcnt decides
\dHch srhool-ievt·l submissions shall be considered for further cndorsenwnt to the RO
rdattve to the status of teach<'r c:xccss<·s and shortag<·s. as well as the a\'ailabiht\' of
school·brt::-l'd no11 tcuchi11g item~

d Thc• Supt•nntendent, together wtth the concerned SDO umts anel personnel. rctcrs to
and nccomplishcs the Teacher Requirement Anah sis rrRr\) template for its consolidated
t1·achmg personnt•l needs The :Supcnntcndcnt <tlso prondes data on tlw overall staius
of fl\'aiJnbtltt\ Of School based llOil-tPaChing items.

t•. In the sttuntional anai\'Sts. the Supt•nntf'ndent shall consider the foliO\\ mg mformation

e I Rt'ports from schools" Ithm the OJ\'JSton:

,. J Data from the Personal Sc:Ytccs ltcmtzatton Plantilla of Pcr::.onnel (PSI-POP);
e.3 Data on <'XCf'SS tt•aclwr items in schools in relation to tC<lCht'r shortage \\ Hhin ttw
01\'iStOll,
t·.4 l>aw on specializauotl nt'eds ol schools\\ ith shortagt• Ill relation to tlw specialization
oi excess teachers from other schools within :lw Dtn~iCin;
e :'I Data on unfillf"d t<.·adung and school based non-teachmg items:
e ,., Dma on the return to school of .til non teaching tkms <:tea ted for the purpost' of school
ass1gnrnent:
e 1 Data on the dtsiance of s<. hoots within the Dt\'iston (rt>lev(mt 111 rite rt.:allocat/Otl of
~·xcess sclwof-IJnseri personnel). and
c.8. Ot hf'r relevant dcdC:t.

The Offtcc or the Davts1on Supcnmendcnt shall submit the following to 1ts 1~0 not later
than the third week of October

f l AC'<"0tnphshed TRA tl'mplate accounung forth(· consohdnted teach('r needs, and

Erlitnhlt' MS Excel file
·PDF fill' hearing the stgnatu re oft he Su pt'nntendcnt
1 2 Report on the Ot\ tston lc\d status of its school-based non teaching rcqutrements.

loum 101 It 1.1 Buud ng Dfop£d Cornple> ~ra~u Av<.' Pa~og Cuy 1600
• "PhO!l('t~O\ (+64l)86J3/l06 (•632)!\b\1849/1(•6~1186366'>49
"'• o\ddrc<~ u'll!< hrod~depea gov ph I Wco~·tr• WWYI cepca gov ;l1
 ..
Edllable MS Excc•l file
I'I>F Ilk bt"aring tlw s1gnaturc (')f the Supenntrnclt·tH

3. Regional Office (RO)

(Timeline: 4 th week of October - J•d week of November)

a The Office of the Rcgwnal Dm·ctor n~ceh·es all submiSSIOns from suo~ for consolidatton
and offic1ally ~cknowlcdgcs the:n through email commumcauon All SDO subm1ss1ons
bc'\ond the dt"signatl·d dt'adltnP shnll he considered 111 the next C)c!C ol requests lor
school lla~cd rwrsonnl'l items.

b 1 he- l~egaonal Director maiates. il.'ads. and conducts tht· ;mal} s1s and IC\'IC\\ of all
Dtvtston !eve! :>ubmtsstons for '·alidatton.

c Thf' l~<'gt011al Din'ctor deddes \\ luch Dt\'J<>Ion-levcl subnusswns sh<lll hC' ··onsi<.krc-d for
furtitc•a endorsement to the OlJIH.(OIJ n•latiH· to exisung planning pnramctt·rs on school-
has{'d p<"l sonrwl Itt·ms

d The Regional Director. togt'thcr "1th concenwd RO umts and personnt·l. refers to .md
aCLomphslws the TRA template for ats consolidated teachmg personnel needs. The
Reg10nal Dtrector also \cnfics the m·prall status of the ~'·mlabilit\' of school based non
teaC'hing llems.

c· Th(' CHiict• of the Rcg10nnl Director· shall submtt the followmg to the Oflicc of tlw
Undr·n;cr·retm~ fo1 Human Rt• ...ourct• Hnd OrgantZHtli'lllal Development (OUIIRO!I) not
later than the third week of November:

e. I t\ctomplishcd TRA tcmplatt> accounting for the consolidated teacher nce<b; and
LdiiHhlc MS C:xc•·l file
I'I>F t!lr bcRring the stgnatun• of th<' l<<'gional Dirt"<'tor
f'.2. Report on the Rcgiona!-k\'el status of 1ts sc:hool based non tc~lchmg reqUirements.
E.ditable MS Excel file
PUr• ftlt· beanng the stgnatu:-e of the RegiOnal Dtrcctor

4 . Central Office (CO)

(Timelinc: November - December)

.t OUIII<OD offinallv rc•ct•tvcs and acknowlrdges the subn11sstons of consolidatt>d

Rcgtonal level situatiOnal anal) ses. All 1~0 suh1nrsstons bt•\ond the designated deadhne
shall be considered an the next n c k of requests for school bast~d personnel Items. On!)
tlw lmnl dssessment reports shall be submitted to OepEd Central Office. All supporting
documf'nts shall be managed by the ficid ofiices.

b. Ot;III~OD endorses HegionalleH·l submissions to the Buteau of !Iuman l~esourcc' and

Org.tnt.zatlonal Dc·,elopnH.:ut- Scllooi EfTcctiw·ness Divist(>n (HHROD SED).

c BIIROD-SED dnah~t·s and c\aluates all endorst>d Rcgtonal-le\'d submtsston::.

<I UIIROD SED p1cpatt·s offictal re~ponses to the requests for school-based personnel
tlt'rns fo1 ilppro\'Hl and stgnmg of the OUHROD

OUIIROD trammuts offictal responses to all Rcgtonal Oflaccs conccrnf'd.

Transitory Provision
I or Ftscnl Year 202.1, the> schools shall ht• allO\\ed to S\Ibmit n•pons to tlwtr SDOs unttl the
first week of October 1 mH•Imcs mel tented in the nltenrn p10ress shall ht• observed .1s
prO\Jc!l-d IJ1 tilt' surct'c•dmg fiscal \t'<lls 11r1til othrrwist• rt•scmded 0\ suhscqu<>nt DcpEcl
ISSU.ll1ct'S

• rr lOi t\ 1~ Bt. i! n(l Ot'pE d (om~ £>• ._,l''.1'CO AYe. I' a~

g C '\' 1600
It <'P ncNo~ t•63l)Sf•H7l05.1•63l)llt3181\9~ 1•63l)66ib{i">4'l
11 Add~c~s .JWC t>•od ;,.)dE.'Ped gO\i ph Wl!b\ I "·"'"' dt'Pl' F. v pt>