Assessment

Task 1
Engage in collaborative
alliances
BSBPMG637
Student Declaration
To be filled out and submitted with assessment responses

x I declare that this task and any attached document related to the task is all my own work and I have not
cheated or plagiarised the work or colluded with any other student(s)

x I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me
according to the process explained to me

x I have correctly referenced all resources and reference texts throughout these assessment tasks.

x I have read and understood the assessment requirements for this unit

x I understand the rights to re-assessment

x I understand the right to appeal the decisions made in the assessment

Unit Title
Unit Code
ASHISH CHELUKALA
Student name

Student ID 66275
number
Student ASHISH Date 16/06/2023
signature
1
Task Number

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 ------OFFICE USE ONLY-----
For Trainer and Assessor to complete:

◻ Student requested reasonable adjustment for the assessment

Question Marking Sheet - Assessor to complete.

Did the student satisfactorily address each question as

instructed:
Completed satisfactorily
S NYS DNS Comments
Question 1
Question 2
Question 3
Question 4
Question 5
Question 6
Question 7
Task Outcome: Satisfactory Not Yet Satisfactory

Student Name: ASHISH CHELUKALA

Assessor Name:

Assessor Signature:

Date:

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 Table of Content

Student Declaration................................................................................................................................................2
Task 1 – Knowledge Questionnaire..................................................................................................5
Question 1...................................................................................................................................................................6
Question 2...................................................................................................................................................................7
Question 3...................................................................................................................................................................8
Question 4...................................................................................................................................................................9
Question 5.................................................................................................................................................................10
Question 6.................................................................................................................................................................10
Question 7.................................................................................................................................................................11
References................................................................................................................................................................12

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Task 1 – Knowledge Questionnaire

Task summary and instructions

What is this This assessment is a written questionnaire with a mix of objective and
assessment task subjective questions.
about?
The questionnaire is designed to meet the knowledge required to
meet the unit requirements safely and effectively.

The questions focus on the knowledge evidence required for this unit
of competency:

 methods to identify and evaluate potential collaborators

 features of methods to maintain and sustain alliances
 negotiating strategies
 types of collaboration agreements
 features of relevant organisational policies and procedures
 program and organisational objectives
 strategies to review collaborative agreements in relation to
program objectives.

Your assessor will be looking for demonstrated evidence of your

What do I need to do
to complete this task
satisfactorily?
ability to answer the questions satisfactorily, follow instructions,
conduct online research and review real or simulated business
documentation as instructed.
 submit your answers to the questions within the set timeframe,
 answer all questions as instructed,
 answer all questions using your own words and reference any
sources appropriately,
 all questions must be answered satisfactorily.

It is advisable to:

 review the questions carefully,

 answer the questions using online research and the learning
material provided for the unit and by reviewing real or simulated
relevant business documentation (such as policies and
procedures),
 further research the topics addressed in each question.

Specifications You must submit to GOALS the

 assessment coversheet,

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 Task summary and instructions

 answers to all questions,

 references.

Resources and • computer with Internet access,

equipment • access to Microsoft Office suites or similar software,
• learning material.
Re-submission You will be provided feedback on your performance by the Assessor.
opportunities The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you with written feedback along with guidance on what you must
undertake to demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You have the
right to appeal the outcome of assessment decisions if you feel that
you have been dealt with unfairly or have other appropriate grounds
for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task
or if you have any learning issues or needs that may hinder you when
attempting any part of the task.

Answer all the questions below:

Question 1

Outline two (2) methods to identify and two (2) methods to evaluate potential
collaborators.

(50-100 words/method)

Method Outline
Identification Networking Actively engage in professional networks, conferences,
methods and industry events to meet potential collaborators. This
includes regular meetings, email updates, and
collaborative tools for sharing information and progress
updates. Network with peers, attend seminars or
workshops, and leverage social media platforms to
connect with individuals or organizations with
complementary expertise or goals.
Literature Review Conduct a comprehensive review of published research
articles, white papers, and industry reports to identify
potential collaborators. It is the previous based research

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 Method Outline
completed by the authors, Look for authors or
organizations working on similar topics or with relevant
expertise. This method allows you to assess their
credibility and suitability based on their published work.
Evaluation methods Portfolio/Track Evaluate potential collaborators based on their previous
Record work and portfolio. Review their track record, including
past projects, partnerships, and achievements. This
includes regular meetings, email updates, and
collaborative tools for sharing information and progress
updates. Consider the quality, impact, and relevance of
their work to determine if they align with your goals and
standards.
References and Seek references or recommendations from trusted
Recommendations colleagues, industry experts, or mutual connections who
have worked with the potential collaborators. These can
be part of a citations which explains the declaration of
the submitted part. These insights can provide valuable
information about their professionalism, collaboration
skills, and the outcomes of previous collaborations,
helping you make an informed decision.

Question 2

Describe the key features of two (2) methods to maintain and sustain alliances.

(50-100 words/method)

Method Description of two key features/method

Regular communication Consistent and open communication channels are established
to keep all alliance partners informed and engaged. This
includes regular meetings, email updates, and collaborative
tools for sharing information and progress updates. This
includes regular meetings, email updates, and collaborative
tools for sharing information and progress updates. Maintaining
a strong line of communication fosters trust, aligns
expectations, and enables prompt issue resolution.

Mutual benefits and value The alliance focuses on creating mutual value for all parties
creation involved. This includes identifying and leveraging shared
resources, knowledge, and expertise to generate joint benefits.
Collaborative initiatives, such as joint marketing with the
campaigns, product based development, or research projects,
are pursued to maximize the value created through the
alliance.

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Question 3

Describe the four (4) negotiating strategies listed in the table below and evaluate pro and
cons of each. (One pro and con/strategy)

Negotiating Description Pro Cons

Strategy
Accommodating In this strategy, one party willingly Accommodating The
yields to the demands or interests helps maintain accommodating
of the other party, prioritizing relationships and party may
harmony and maintaining fosters goodwill sacrifice its own
relationships over personal gains. between parties, goals or interests,
which can be leading to a
beneficial for long- potential loss of
term collaboration. leverage or
advantage in the
negotiation.
Compromising Compromising involves finding a Compromising Compromising
middle ground or reaching a allows for a fair and may result in
mutually acceptable solution balanced outcome, neither party fully
through give-and-take. Both parties where both parties achieving their
make concessions to meet each have their needs desired outcomes,
other halfway. partially met, leading to
enabling progress suboptimal
and avoiding a solutions or
deadlock situation. unresolved
underlying issues.
Collaborating Collaborating involves working Collaborating Collaborating can
together to find mutually beneficial promotes creative be time-
solutions that address the interests problem-solving, consuming and
and needs of both parties. It fosters innovation, resource-
focuses on creating value and and can lead to intensive,
fostering a win-win outcome. outcomes that requiring
maximize the significant effort
benefits for both to explore and
parties. integrate multiple
perspectives and
interests.
Competing Competing is a strategy where each Competing can be Competing can
party asserts their own interests effective when quick strain
and aims to maximize their gains decisions are relationships,
without considering the other required or when create hostility,
party's needs or goals. one party has and potentially
significantly more result in a lose-

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 Negotiating Description Pro Cons
Strategy
power and leverage lose situation
over the other. It where both
can also help parties fail to
establish boundaries achieve their
and assert one's desired outcomes.
interests.

Question 4

Outline the key features of the forms of collaboration agreements listed in the table
below. (50-100 words/agreement)

Type and form of Features

collaboration agreement
Cooperative agreement
Joint venture
MOU
Service level agreement
A cooperative agreement is a formal arrangement where two or
more parties collaborate to achieve a common goal or objective. It
outlines the roles, responsibilities, and contributions of each party,
as well as the terms of cooperation, resource sharing, and decision-
making processes. Cooperative agreements are often used in
research collaborations, community development projects, or
cooperative business ventures.
A joint venture is a legal entity created by two or more parties to
carry out a specific business activity or project. It involves the
pooling of resources, capital, expertise, and risks between the
participating entities. Joint ventures have their own governance
structure, profit-sharing arrangements, and defined roles for each
party. They can be established for a specific duration or indefinitely,
depending on the goals and objectives of the collaboration.
An MOU is a non-binding agreement that establishes a framework
for collaboration between two or more parties. It outlines the
general terms and intentions of the collaboration, such as areas of
cooperation, shared objectives, and broad guidelines. MOUs are
commonly used in partnerships, alliances, or collaborations where
the parties intend to explore a potential project or formalize a
future agreement. Although not legally enforceable, an MOU helps
establish a foundation for further negotiations and subsequent
formal agreements.
A service level agreement (SLA) is a formal contract that defines
the level of service or performance expected between a service
provider and a client. SLAs outline the specific services to be
provided, quality standards, response times, responsibilities, and
metrics for measuring performance. SLAs are commonly used in
outsourcing relationships, IT service agreements, or any

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 Type and form of Features
collaboration agreement
collaboration where clear service expectations need to be defined
and monitored.

Question 5

Describe the key content/features of three (3) organisational policies and procedures
that you would consult as a program manager when developing a collaborative
agreement. To help you with your answer, think about the program that you are
developing for your assessment work and the policies and procedures provided for the
sponsoring organisation.

(50-100 words/policy and procedures)

Policies and procedures Outline

Intellectual Property Rights
Conflict Resolution
Performance Measurement and
Reporting
This policy outlines the organization's stance on intellectual
property ownership and rights. It clarifies the ownership of
intellectual property developed during the collaborative program
and establishes procedures for protecting, managing, and
commercializing intellectual property. It ensures that the rights
and interests of all involved parties are appropriately addressed
and protected.
This procedure provides guidelines for resolving conflicts that
may arise during the collaborative program. It outlines the steps
to be taken, the individuals or committees responsible for
resolving conflicts, and the communication channels to be
used. It promotes a fair and transparent process for addressing
and resolving disagreements, ensuring that conflicts do not
hinder the progress or outcomes of the program.
This procedure establishes the framework for measuring and
reporting the performance of the collaborative program. It
defines the key performance indicators (KPIs), data collection
methods, reporting frequency, and responsible parties. It
ensures that the program's progress and outcomes are
consistently monitored and reported, facilitating effective
evaluation, accountability, and continuous improvement.

Question 6

Define two (2) program and three (3) organisational objectives that may be relevant
when developing collaborative alliances. To help you with your answer, think about the
program that you are developing for your assessment work.

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 Program objectives
Organisational objectives
Enhance Research and Development (R&D): The program aims
to foster collaborative alliances to enhance R&D efforts. This
objective could include goals such as leveraging diverse
expertise, sharing resources and knowledge, and driving
innovation through joint research projects and collaborations.
Expand Market Reach and Impact: The program seeks to
develop collaborative alliances to expand market reach and
increase the program's impact. This objective may involve
partnering with complementary organizations to access new
markets, enhance distribution channels, or tap into additional
customer segments. It aims to achieve mutually beneficial
outcomes that result in increased market share, revenue
growth, or broader societal impact.
Strengthen Strategic Partnerships: The organization aims to
establish and strengthen strategic partnerships through
collaborative alliances. This objective focuses on building long-
term relationships with like-minded organizations, industry
leaders, or key stakeholders to leverage shared resources,
expertise, and networks. It aims to enhance the organization's
capabilities, market position, and competitive advantage
through strategic collaborations.
Foster Knowledge Exchange and Learning: The organization
seeks to promote knowledge exchange and learning through
collaborative alliances. This objective may include goals such as
sharing best practices, cross-training staff, and fostering a
culture of continuous learning and improvement. By engaging
in collaborative alliances, the organization aims to broaden its
knowledge base, acquire new skills, and enhance its overall
organizational capacity.
Drive Organizational Innovation: The organization aims to drive
innovation through collaborative alliances. This objective
focuses on fostering a culture of innovation, encouraging
creative problem-solving, and seeking out external expertise
and perspectives. By engaging in collaborative alliances, the
organization aims to access new ideas, technologies, and
approaches that can lead to the development of innovative
products, services, or processes.

Question 7

Outline three (3) strategies to review collaborative agreements in relation to program

objectives.

(30-50 words/strategy)

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 Strategy
Regular Performance Monitoring
Stakeholder Feedback and
Evaluation
Periodic Program Review
Outline
Regularly monitor the performance of the collaborative
agreements against the program objectives. This includes
tracking key performance indicators (KPIs), conducting
progress assessments, and analysing data to ensure alignment
with the intended outcomes.
Seek feedback from stakeholders involved in the collaborative
agreements, such as partners, participants, and beneficiaries.
Evaluate their satisfaction, engagement, and perceived impact
of the collaborations on the program objectives. Incorporate
stakeholder feedback into the evaluation process to gain
insights and identify areas for improvement.
Conduct periodic program reviews to assess the effectiveness
and impact of the collaborative agreements on the program
objectives. This involves analysing data, conducting surveys or
interviews, and reviewing documentation to evaluate the
alignment of the collaborations with the program's strategic
goals. Identify strengths, weaknesses, and areas for
improvement, and make necessary adjustments to optimize
outcomes.

References

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M. F., Evenson, K. R., Davenport, M. H., Barlow, S. A., Budzynski-Seymour, E.,
Comardelle, N. R., Dickey, M., Harrison, C. L., Kebbe, M., Moholdt, T., Moran, L. J.,
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Smolander, K., Rossi, M., & Pekkola, S. (2021). Heroes, contracts, cooperation, and processes:

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 Changes in collaboration in a large enterprise systems project. Information & Management,
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