LEARNING ACTIVITY SHEET

SPECIAL PROGRAM IN ICT 10

COMPUTER SYSTEMS SERVICING 10
Fourth Quarter, Week 4

Name of Learner: ____________________________________________________________

Grade Level /Section: _______________________ Date: __________________________

FILE SHARING

BACKGROUND INFORMATION FOR LEARNERS

File sharing is the practice of sharing or offering access to digital files, including
documents, audios, videos,images, computer programs, e-books and many more.
Distribution of data or resources in a network has different levels of sharing
privileges and could be private or public

It can be done using several methods. The most common techniques for file
storage, distribution and transmission include the following:

 Removable storage devices

 Centralized file hosting server installations on networks
 World Wide Web-oriented hyperlinked documents
 Distributed peer-to-peer networks

How to set up network file sharing on Windows 10

1. Using FILE EXPLORER

There are two ways to share files using File Explorer. You can use the basic settings,
which allows you to share files on the network with minimal configuration quickly, or you can
use the advanced settings to set custom permissions and set other advanced options.
SHARING FILES USING BASIC SETTINGS
To share files on a local network using the express settings, use these steps:
1. Open File Explorer on Windows 10.
2. Navigate to the folder you want to share.
3. Right-click the item, and select the Properties option.
4. Click on the Sharing tab.

5. Click the Share button.

6. Use the drop-down menu to select the user or group to share a file or folder. (For this
guide, select the Everyone group.)
7. Click the Add button.
8. Under the “Permission Level” section, select the sharing permissions you want the folder
to have. For example, you can select Read (default) if you only want users to view and
open files. If you select Read/Write, users can view, open, modify, and delete the
content on the folder you are sharing.
9. Click the Share button.

10. Confirm the folder’s network path that other users will need to access the network’s
content and click the Done button.
11. Click the Close button.
SHARING FILES USING ADVANCED SETTINGS

To share files on a
local network
using the
advanced sharing
settings, use these
steps:
1. Open File
Explorer.

2. Navigate to
the folder
you want to
share.

3. Right-click
the item, and
select the
Properties
option.

4. Click on the Sharing tab.

5. Click the Advanced Sharing button

6. Check the Share this folder option.

7. Windows 10, by default, allows other users read-only access to the content you share,
which means that they can only view files, but they cannot do anything else. If you want
users to edit the files, delete, and create new documents in the location, you will need to
click the Permissions button.

8. On the “Permissions” window, you will notice the “Everyone” group is the default option
highlighted. In the section below, you can customize the permissions for a specific user
or group. If you want users to open, edit, delete, and create files, then make sure to
check the Read and Change permissions under the “Allow” column.
9. Click the Apply button.
10. Click the OK button.
 11. Click the OK button again.

SHARING FILES WITH A SPECIFIC USER

If you only want to share files with only a specific user,

you can follow the same steps, but on step 8, use these
instructions:

1. Select the Everyone group and click the Remove

button.

2. Click the Add button.

3. Type the name of the user you want to share the

files with.
4. Click the Check Name button.
5. Click the OK button.
 6. Select the user account, and you will notice that the “Read” permission is checked by
default. If you want the user to be able to edit, delete, and create new files, make sure
also to check the Change permission option.
7. Click the Apply button.
8. Click the OK button.

Once you complete the steps, the shared content should be available when browsing the
remote computer on File Explorer > Network..

2. How to share files over the network without password

On Windows 10, any file you share is by default secured with a username and password.
This means only people who have an account and password on the computer can access
shared files.
If you’re setting up file sharing on a local network for your family members or people you
know, it is possible to disable the requirement to sign-in with Windows credentials to allow users
to access files on the sharing computer without needing a password.
To disable password protection for file sharing on Windows 10, use these steps:
1. Open Control Panel.
2. Click on Network and Internet.
3. Click on Network and Sharing Center.
4. On the left pane, click the Change advanced sharing settings link.

5. Expand the All Networks tab.

6. Under the “Password protected sharing” section, select the Turn off password protected
sharing option.
7. Click the Save changes button.
 After you complete the steps, users should be able to access the shared folder without
a password
.
3. How to share files using Homegroup (deprecated)
Microsoft created Homegroup to be an easy to use method for non-technical users to
securely share files between computers running Windows 7 and later versions of the operating
system connected to the same local network.
Typically, home users are the ones who will use Homegroup, as it offers a straightforward
and convenient way to share files, but this method has limited options. For example, you can
share your libraries (Pictures, Videos, Music, Documents), folders, printers, and other devices
connected to your computer. However, you cannot share files with versions of Windows older
than Windows 7 or other devices running a different operating system, such as Android and
iOS.
Important: Starting with version 1803 and later, Windows 10 no longer includes support for
Homegroup, but you can still use the feature in older versions of the operating system.

CREATING A HOMEGROUP
To create a Homegroup on a local network, use these steps:
1. Open Control Panel.
2. Click on Network and Internet.
3. Click on Homegroup.
4. Click the Create a homegroup button.

5. Click the Next button.

6. Use the drop-down menu to select which folders and resources (Pictures, Videos, Music,
Documents, Printer & Devices) you want to share. If you don’t want to share an item,
make sure to select the Not Shared option.
7. Click the Next button.
 8. Make sure to note the Homegroup password as you will need it to join other computers,
and click Finish to complete the task.

Once you complete the task, the Homegroup settings page will be updated, displaying
the libraries you are currently sharing and additional options, including the ability to leave
the Homegroup and change the resources you are sharing.

JOINING A HOMEGROUP
 Use these steps to join another computer to the Homegroup to access the files you are
sharing on your device:
1. Open Control Panel.
2. Click on Network and Internet.
3. Click on the Choose homegroup and sharing options link

3. Click the Join now button.

5. Continue with the on-screen directions to complete the setup.

If you do not see the Join now button, click the Start the Homegroup troubleshooter option,
which will force a rescan of the network and make the option available.

SHARING FILES ON A HOMEGROUP

Once you have a Homegroup created, your PC is already sharing those files and folders
within the libraries you shared during the setup process. However, if you want to share files on a
different location with users connected to the Homegroup, do the following.
Use these steps to start sharing files using Homegroup:
1. Open File Explorer.
2. Navigate to the content you want to share.
3. Right-click the folder you want to share and select the Give access to option.
4. You will see several sharing options in the submenu, including Homegroup (view) and
Homegroup (view and edit).

If you only want users to read permissions to your files, select the Homegroup (view) option.

If you want users to have read and write permissions (which also allows them to delete and
create files and folders), select the Homegroup (view and edit) option.
 In the case, you want to stop sharing a folder you previously shared, right-click the
folder, select the Give access to option, and select the Remove access option.
Once you complete the steps, the shared content should be available when browsing
the remote computer from File Explorer > Homegroup.

4. How to share files using OneDrive

You can also share files with other people across a network or around the world using
OneDrive.

To share files using OneDrive on Windows 10, use these steps:

1. Open your OneDrive folder on Windows 10.

2. Navigate to the folder you want to share.

3. Right-click the folder and select the Share option.

 4. Specify the email for the person you want to share the content with. (Or the available
options to copy the link or share files using other apps.)

5. Click the Send button.

Any user who receives your message will be able to click the link and view the folder’s
content on any web browser.
 SHARING ONEDRIVE FILES FROM THE WEB
If you want users to view and edit the content inside of an OneDrive folder, you’ll need to
share the folder using OneDrive on the web.
To share OneDrive files from the web, use these steps:
1. Open OneDrive online.
2. Navigate to the file or folder you want to share.
3. Right-click the item and select the Share option.

4. Specify the email for the person you want to share the content with. (Or the available
options to copy the link.)

5. Click the Send button.

Once you complete the steps, anyone with the link can view and edit the file or the content
inside of the folder.
If you only want to share files with specific users privately, you want to select the option to
share via email.
 LEARNING COMPETENCY

Configure Network Services

ACTIVITIES
ACTIVITY 1

1. What is the practice of sharing or offering access to digital files, including

documents, audios, videos, images, computer programs, e-books and many
more?
a. File Encoding b. File Sharing c. File Property d. File Type
2. Which of the following is not a method that can be done in File sharing?
a. Removable storage devices
b. Centralized file hosting server installations on networks
c. World Wide Web-oriented hyperlinked documents
d. Distributed data networks
3. There are two ways in sharing files using file explorer. What are those settings?
a. Basic and Advance c. Offline and Online
b. Hard and Soft d. Printed and Digital
4. If you want users to modify your file, what sharing permission are you going to
use?
a. Read b. Read/Write c. Read/Edit d. Remove
5. If you only want to share files with specific users privately using OneDrive, what
option are you going to select? you want to select the option to share via email.
a. Share via email c. share via link
b. Share via message d. Share to one

REFERENCES
https://www.techopedia.com/definition/16256/file-sharing
https://pureinfotech.com/setup-network-file-sharing-windows-10/

Prepared by: ROMMEL T. NARCISO

Name of Writers
Noted by: LABERNE A. LADIGNON, JR
Division ICT Coordinator/ OIC EPS