Instructions

Using Vena Excel Templates

Capital Expediture Planning
Apply your own colors & branding
• Go to 'Page Layout', then 'Themes' to select from other color formats and fonts.
• Go to 'Home', then 'Cell styles' to reformat the appearance and colors of different included cell types.

Define Data Inputs

• Navigate to the input page; data will be prefilled with values which can be used or modified and additional section to add new data
• To start, specify an asset class from the drop-down
• Continue by inputting required values as defined by the blue input cells
• Select the depreciation method from the drop-down
• Repeat this process as required for each asset section
• Please note; within Vena assets can be added and removed dynamically, for this sample report the number is fixed in each section

Capital Expense Summary

• Proceed to the Summary sheet to view asset values and how these budgeted amounts would apply to various accounts
• Monthly budget will be separated into key section for asset Value, Depreciation, and Changes in Cash
• Please note; for this sample a fixed timeframe was used

Field Legend
Input Cell Modifiable Input

Drop Down▾ Input Selection

Output Fixed Output

Calculation Fixed Calcualtion

ion to add new data

ed in each section
Capital Expense - Requests
All Entities | All Departments
Date Date Unit Unit Total Asset Life Asset Life Depreciation Cash Date Salvage Mgr All
Asset Class Asset Description Asset Brand Purchase In-Service Count Price $ Cost Months Days Method Payable By Termination Value $ Approval Details

New Asset Requests

Asset Class Entity Department Request #

Machinery▾ 220 (New York) D10 (Sales) Request 01 - 90 2,700 Straight-Line▾ 30 Days -
Machinery▾ 220 (New York) D10 (Sales) Request 02 Xerox 1/11/2023 1/21/2023 1 2,500 2,500 84 2,520 Straight-Line▾ 30 Days 1
Furniture & Fixtures▾ 220 (New York) D10 (Sales) Request 03 Uline 3/13/2023 3/28/2023 10 300 3,000 84 2,520 Straight-Line▾ 30 Days 1
Vehicle▾ 220 (New York) D10 (Sales) Request 04 Mazda 6/8/2023 6/10/2023 1 33,000 33,000 60 1,800 Straight-Line▾ 30 Days 1
Vehicle▾ 220 (New York) D10 (Sales) Request 05 Tesla 7/7/2023 7/15/2023 1 75,000 75,000 60 1,800 Straight-Line▾ 30 Days 1

Total Assets: 7 113,500

Existing Assets
Asset Class Entity Department Asset ID
Machinery▾ 220 (New York) D10 (Sales) FA_00672 (TetraPak 1 Ton Storage Unit) TetraPak 3/27/2021 4/12/2021 1 24,000 24,000 84 2,520 Straight-Line▾ 90 Days 2/3/2022 12,000 1
Office Equipment▾ 220 (New York) D10 (Sales) FA_00489 (XPS 13) Dell 12/26/2021 2/13/2022 7 2,100 14,700 60 1,800 Straight-Line▾ 30 Days 1
Office Equipment▾ 220 (New York) D10 (Sales) FA_00503 (UHD LED 4K TV 55") Samsung 3/29/2020 4/18/2020 4 2,100 8,400 60 1,800 Straight-Line▾ 30 Days 1
Office Equipment▾ 220 (New York) D10 (Sales) FA_00636 (Macbook Pro 16" Laptop) Macbook 12/26/2020 2/3/2021 1 3,500 3,500 60 1,800 Straight-Line▾ 30 Days 1
Office Equipment▾ 220 (New York) D10 (Sales) FA_00723 (Apple iPad Air 256 GB) Apple 3/21/2021 4/23/2021 3 1,000 3,000 60 1,800 Straight-Line▾ 30 Days 1
Office Equipment▾ 220 (New York) D10 (Sales) FA_00512 (Polycom RealPresence Conf. Station) Polycom 4/29/2019 5/16/2019 1 2,100 2,100 60 1,800 Straight-Line▾ 30 Days 1
Furniture & Fixtures▾ 220 (New York) D10 (Sales) FA_00499 (Built-In Undercounter Dishwasher) Whirlpool 2/10/2021 2/15/2021 3 3,200 9,600 84 2,520 Straight-Line▾ 30 Days 1
Furniture & Fixtures▾ 220 (New York) D10 (Sales) FA_00502 (Single Workstation, 60 x 30") Uline 2/10/2020 2/20/2020 20 400 8,000 84 2,520 Straight-Line▾ 30 Days 1
Furniture & Fixtures▾ 220 (New York) D10 (Sales) FA_00856 (Whirlpool 36-inch French Door Fridge)Whirlpool 2/10/2019 2/20/2019 2 5,400 10,800 84 2,520 Straight-Line▾ 30 Days 1
Furniture & Fixtures▾ 220 (New York) D10 (Sales) FA_00717 (Article Seno Walnut Dining Table) Article 1/11/2021 1/28/2021 1 1,500 1,500 84 2,520 Straight-Line▾ 30 Days -
Furniture & Fixtures▾ 220 (New York) D10 (Sales) FA_00654 (Chair, Herman Miller Aeron) Herman Miller 9/30/2020 11/6/2020 1 1,200 1,200 84 2,520 Straight-Line▾ 30 Days -
Building▾ 220 (New York) D10 (Sales) FA_00494 (Storage Locker 2200 Sq Ft) 3/9/2022 3/29/2022 1 255,500 255,500 120 3,600 Straight-Line▾ 30 Days 1
Building▾ 220 (New York) D10 (Sales) FA_00648 (Parking Lot, 60 Unit) 6/13/2020 6/23/2020 3 92,200 276,600 120 3,600 Straight-Line▾ 30 Days 1
- 1
- 1

Total Assets: 15 618,900 - 12,000

Transferred In
Asset Class Entity Department Asset ID
Machinery▾ 210 (Los AngelesD30 (Marketing) FA_00610 (TetraPak 1 Ton Storage Unit) TetraPak 12/18/2020 1/18/2021 3 20,800 62,400 84 2,520 Straight-Line▾ 1
Furniture & Fixtures▾ 210 (Los AngelesD30 (Marketing) FA_00533 (Whirlpool 36-inch French Door Fridge)Whirlpool 5/8/2021 5/25/2021 1 6,400 6,400 84 2,520 Straight-Line▾ 1
-
-

Total Rows: 4 68,800

Capital Expense Summary
All Entities | All Departments Actual Forecast Budget
Jan 22 Feb 22 Mar 22 Apr 22 May 22 Jun 22 Jul 22 Aug 22 Sep 22 Oct 22 Nov 22 Dec 22 Jan 23 Feb 23 Mar 23 Apr 23 May 23 Jun 23 Jul 23 Aug 23 Sep 23 Oct 23 Nov 23 Dec 23 Trend

Summary
Asset Value Account
Machinery 1720 (Machinery) 79,200 79,200 62,400 62,400 62,400 62,400 62,400 62,400 62,400 62,400 62,400 62,400 62,400 64,900 64,900 64,900 64,900 64,900 64,900 64,900 64,900 64,900 64,900 64,900
Office Equipment 1710 (Equipment & Software) 6,500 6,500 6,500 6,500 3,000 3,000 3,000 3,000 31,700 31,700 31,700 31,700 31,700 31,700 31,700 31,700 31,700 31,700 31,700 31,700 31,700 31,700
Furniture & Fixtures 1725 (Leasehold Improvements) 9,100 9,100 9,100 9,100 9,100 9,100 9,100 9,100 9,100 9,100 37,500 37,500 37,500 37,500 37,500 40,500 40,500 40,500 40,500 40,500 40,500 40,500 40,500 40,500
Vehicle 1715 (Vehicles) - - - - - - - - 33,000 108,000 108,000 108,000 108,000 108,000
Land 1700 (Land) 348,300 348,300 348,300 348,300 348,300 348,300 348,300 348,300 348,300 348,300 - - - - - - - - - - - - - -
Building 1705 (Building) 1,385,900 1,385,900 1,385,900 1,385,900 1,385,900 1,385,900 1,385,900 1,385,900 1,385,900 1,385,900 532,100 532,100 532,100 532,100 532,100 532,100 532,100 532,100 532,100 532,100 532,100 532,100 532,100 532,100

All Asset Types 1,829,000 1,829,000 1,812,200 1,812,200 1,808,700 1,808,700 1,808,700 1,808,700 1,805,700 1,805,700 663,700 663,700 663,700 666,200 666,200 669,200 669,200 669,200 702,200 777,200 777,200 777,200 777,200 777,200

Accum Depreciation Account

Machinery 1770 (Acc. Depreciation, All Assets) 13,708 14,916 15,861 16,807 17,752 18,698 19,643 20,589 21,534 22,480 18,343 19,086 19,829 20,601 21,374 22,146 22,919 23,692 24,464 25,237 26,010 26,782 27,555 28,327
Office Equipment 1770 (Acc. Depreciation, All Assets) 4,438 4,875 5,313 5,750 5,938 6,125 6,313 6,500 6,500 6,500 10,190 10,718 11,247 11,775 12,303 12,832 13,360 13,888 14,417 14,945 15,473 16,002 16,530 17,058
Furniture & Fixtures 1770 (Acc. Depreciation, All Assets) 3,081 3,407 3,733 4,060 4,386 4,712 5,038 5,365 5,691 6,017 13,436 13,882 14,329 14,775 15,221 15,704 16,186 16,668 17,150 17,632 18,114 18,596 19,079 19,561
Vehicle 1770 (Acc. Depreciation, All Assets) - - - - - - - - 550 2,350 4,150 5,950 7,750 9,550
Land 1770 (Acc. Depreciation, All Assets) - - - - - - - - - - - - - -
Building 1770 (Acc. Depreciation, All Assets) 199,697 210,985 222,273 233,561 244,849 256,137 267,424 278,712 290,000 301,288 83,878 88,313 92,747 97,181 101,615 106,049 110,483 114,918 119,352 123,786 128,220 132,654 137,088 141,523

All Asset Types 220,924 234,183 247,180 260,177 272,924 285,671 298,419 311,166 323,725 336,285 125,847 131,999 138,150 144,332 150,514 156,731 162,948 169,165 175,933 183,950 191,967 199,984 208,002 216,019

Depreciation Account
Machinery 7102 (Depreciation Expense) 1,208 1,208 945 945 945 945 945 945 945 945 743 743 743 773 773 773 773 773 773 773 773 773 773 773
Office Equipment 7102 (Depreciation Expense) 438 438 438 438 188 188 188 188 528 528 528 528 528 528 528 528 528 528 528 528 528 528
Furniture & Fixtures 7102 (Depreciation Expense) 326 326 326 326 326 326 326 326 326 326 446 446 446 446 446 482 482 482 482 482 482 482 482 482
Vehicle 7102 (Depreciation Expense) - - - - - - - - 550 1,800 1,800 1,800 1,800 1,800
Land 7102 (Depreciation Expense) - - - - - - - - - - - - - -
Building 7102 (Depreciation Expense) 11,288 11,288 11,288 11,288 11,288 11,288 11,288 11,288 11,288 11,288 4,434 4,434 4,434 4,434 4,434 4,434 4,434 4,434 4,434 4,434 4,434 4,434 4,434 4,434

All Asset Types 13,260 13,260 12,997 12,997 12,747 12,747 12,747 12,747 12,560 12,560 6,152 6,152 6,152 6,182 6,182 6,217 6,217 6,217 6,767 8,017 8,017 8,017 8,017 8,017

Cash Change Account

Machinery Investments in PP&E - 16,800 - - - - - - - - - - (2,500) - - - - - - - - -
Office Equipment Investments in PP&E - - - 3,500 - - - 3,000 - (31,700) - - - - - - - - - - - -
Furniture & Fixtures Investments in PP&E - - - - - - - - - (28,400) - - - - (3,000) - - - - - - -
Vehicle Investments in PP&E - - - - - - - - - - - - - - - - - (33,000) (75,000) - - -
Land Investments in PP&E - - - - - - - - - 348,300 - - - - - - - - - - - -
Building Investments in PP&E - - - - - - - - - 853,800 - - - - - - - - - - - -

All Asset Types - - 16,800 - 3,500 - - - 3,000 - 1,142,000 - - (2,500) - (3,000) - - (33,000) (75,000) - - - -