Process Documentation - MAINTENANCE - Amendment 07

Process Documentation Process Plan Maintenance
Process Documentation
Maintenance & Repair
Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 1

List of revisions
Released Revised documents Description of revision Prepared by Checked by Approved by

01 Jan 2019 Initial issue MARORG DPA QHSE
New Form Insert new Form “Deck & Engine Flexible Hose Inventory” MARORG DPA QHSE
15 Jun 2019
MTN-Gen 02
Part 3 X-Band Radar added to list of critical equipment DPA DPA QHSE
31 Jan 2020 Instructions/Circulars
New Form MTN-S03 Insert new Form “Tank Pre-Entry Checklist” DPA DPA QHSE
31 Jan 2021 MTN-S03 Renamed to “Enclosed Space Pre-Entry Checklist” DPA DPA QHSE
Part 4 Added temporary Maintenance instructions for vessels QHSE DPA QHSE
30 Nov 2021
without DNV Shipmanager
Part 4 Added “Technical Forms to be sent by Nordic vessels” QHSE DPA QHSE
Part 4 Removed temporary Maintenance instructions for QHSE DPA QHSE
01 Aug 2022 vessels without DNV Shipmanager
Whole manual Changed name from “DNV Shipmanager” to “DNV QHSE DPA QHSE
Shipmanager”
Part 4 Added instructions for inspection of lifting apppliances QHSE DPA QHSE
11 OCT 2022
by crew
Form MTN-S03 Form updated QHSE DPA QHSE
24 NOV 2022
Form MTN-S04 Form PPE-Matrix established QHSE DPA QHSE
Application
This document applies for:

Office organization Procurement
Technical
Shipboard organization Master

Deck Department
Engine Department

Location of document /filing
Office organization kept in electronic format on server / document management system

Shipboard organization kept in electronic format on server / document management system
Gender clause
Wherever used herein, a pronoun or any other word in the masculine gender shall be considered as including the feminine gender unless the context
clearly indicates otherwise, i.e. words in the masculine include words in the feminine; the masculine form has solely been used to make the document
easier to read.

Contents
Part 1: Process Plan .........................................................................................................................................................................................................................................6

Part 2: Process Sequence – Procedures & Workflows ................................................................................................................................................................................1
A) Set-up & maintain PMS Database ........................................................................................................................................................................................................1
B) Planning Maintenance ...........................................................................................................................................................................................................................2
C) Conducting Maintenance.......................................................................................................................................................................................................................7
D) Verification Maintenance ......................................................................................................................................................................................................................9
E) Evaluation Maintenance...................................................................................................................................................................................................................... 11
Part 3: Instructions / Circulars........................................................................................................................................................................................................................1
Part 4: Other documented information........................................................................................................................................................................................................1

Related forms for all vessels:
Form No. Title To be completed Release date

MTN-Gen01a Drydocking Works Before drydocking – as requested by Superintendent 01 JAN 2019
MTN-Gen01b Drydocking Checklist - Superintendent End of drydocking – as requested by Fleet Director 01 JAN 2019
MTN-Gen01c Drydocking Checklist – Ship’s Crew End of drydocking – as requested by Fleet Director 01 JAN 2019
MTN-Gen02 Deck & Engine Flexible Hose Inventory At least every six months or when a change in use/status of an 15 DEC 2020
existing hose occurs or upon purchase of a new hose
MTN-D01 Inspection Report – Holds & Hatch Covers Every 3 months by CO 01 JAN 2019
MTN-S01 Safety Equipment Checklist and Maintenance Monthly 01 JAN 2019
Record - Deck Department
MTN-S02a Inspection Protocol – Immersion Suits As per SOLAS 01 JAN 2019
MTN-S02b Training & Familiarization – Immersion Suits As per SOLAS 01 JAN 2019
MTN-S03 Enclosed Space Entry Pre-Entry Checklist Before any entry to enclosed space 24 NOV 2022

Part 1: Process Plan
Definitions:
General definitions:
Requirement Rules & Regulations, Laws, Standards, Codes, Contracts or Specifications
Input Data, Services, Energy, Materials required for the specific process
Resources People, Infrastructure (office, vessels, equipment, hard & software, information & communication technology,
tools, etc.), monitoring & measurement systems, knowledge
Risks effect of uncertainty on objectives
Process Sequence Steps of the process, procedures, workflows
Support Processes Activities supporting the day by day operations and necessary for functioning of the core processes but not
creating added value to the customer.
Management Processes Process of setting goals, planning and/or controlling the organizing and leading the execution of any type of
activity (as per Wikipedia)
Documents Written or printed paper furnishing information or evidence, as certificate, logbook, bill, legal or official paper,
Computer or data file
Objectives Result to be achieved
Output Result of a process: Data, Services, Energy, Materials delivered by the specific process
Measuring Process performance Value that demonstrate the effectiveness of a process

Specific definitions:
Scheduled (planned) Maintenance Scheduled maintenance is a proactive approach in which maintenance jobs are scheduled to take place on a
regular basis defined by time intervals (time based) and/or running hours (counter based).
The requirements of planned maintenance are defined by Manufacturers, Rules & Regulations (e.g. SOLAS),
Class and Industry, etc.
Unscheduled (unplanned) Unplanned maintenance is any maintenance deviating from the scheduled maintenance and usually known
Maintenance as reactive maintenance, corrective maintenance, or breakdown maintenance. This includes any maintenance
activities initiated by:
- New Rules & Regulations
- Request of Owner / Charterer
- Operational situation of the vessel
- Evaluation from incidents / audits & inspections
- Experience from the fleet / industry as part of continual improvement
- Extraordinary request
For any unplanned maintenance a “SINGLE JOB” is to be created in the DNV ShipManager
Repair Repair is restoration of any malfunction or damaged, broken or failed machinery / system /device to return it
to its original intent.
For any unplanned maintenance a “SINGLE JOB” is to be created in the DNV ShipManager
Critical equipment (as per ISM-Code Critical equipment is any machinery / system / equipment whose sudden operational failure will lead to a
Element 10.3) potential hazardous situation or an accident.
CRITICAL EQUIPMENT is to be marked in the DNV ShipManager.
Maintenance & repair jobs are to be planned and executed with priority to CRITICAL EQUIPMENT!
DNV ShipManager Group “Fleet Equipment Register” - includes all Machinery parts and spare parts of the specific vessel as per Planned
EQUIPMENT (Vessel) Maintenance system

Process Description
Process Ownership Shoreside: Fleet Manager I Shipboard: Chief Officer (Deck & Safety) I Chief Engineer (Engine)
MAINTENANCE Applicable for standards of Q H S E REMARKS
Requirements ISM Code – Element 10 X X
ISPS Code X
MLC 2006 X X
ISO 9001 - Clause 7.1.3 / 8.4 X
SOLAS X
MARPOL X
Flag State X X X
Class X X X
Manufacturer X X X X
Owner X
Input: Technical Management contract X X X X
Contracts with Suppliers X X X X
Resources Budget X X
Technical Team X X
PMS Software – DNV ShipManager X
Risks: Reliability of technical systems X X X X
Availability of appropriate suppliers and spare parts X X X X
Performance of suppliers X X X X
Price fluctuations X
Operational deviations affecting vessel’s planned maintenance X X
Changing of Laws, Rules & Regulations X X X X
Process sequence A) Set-up and maintain PMS Database X X X X
(Process steps & B) Planning Maintenance X X X X
Procedures) C) Conducting Maintenance X X X X
D) Verification Maintenance X X X X
E) Evaluation Maintenance X X X X
F) Drydocking X X X X
Support Processes ICT X X
Process Ownership Shoreside: Fleet Manager I Shipboard: Chief Officer (Deck & Safety) I Chief Engineer (Engine)
MAINTENANCE Applicable for standards of Q H S E REMARKS
CSS X X
Management QHSE-Reporting X X X X
Processes QHSE-Auditing X X X X
Controlling X
Documents Maintenance Records (PMS) X X X X
Documented communication X X X X
Objectives • Adherence of all maintenance intervals X X X X
• Zero external deficiencies related to maintenance X X X X
• Minimum delays due to technical defects X
• Budget Keeping X
Output: Fulfilment of Technical Management contract X
Fulfillment of all compliance obligations X X X X
Measuring process Targets per period are defined in Worksheet “QHSE Targets”
performance: • Maintenance jobs done / overdue X X X X
• Offhire caused by equipment failure X X X X
• No. of breakdowns of critical equipment caused by X X
equipment failure
• No. of external deficiencies related to Maintenance X X X X
• Deviation due to equipment / machinery failure X
• Deviation from Budget X

Process Documentation Process Sequence Maintenance
Procedures & Workflows
Part 2: Process Sequence – Procedures & Workflows

A) Set-up & maintain PMS Database
Procedure: SET-UP & MAINTENANPMS DATABASE
Step Topic Responsibility Measure Time frame Record Linked documents Remarks
1 Set-up PMS Setting-up and maintenance A) During PMS DNV DNV
FLEET Administrator “Fleet Equipment Register” in DNV set-up ShipManager ShipManager
EQUIPMENT ShipManager incl. data of all vessels B) When taking- “Fleet User manual
REGISTER over vessel in Equipment
Important: “Critical Equipment” is service Register”
to be marked in “Fleet Equipment C) In case of
Register” changing any
equipment on
board
2 Assigning PMS Distribution “Fleet Equipment A) During PMS DNV DNV
FLEET Administrator Register” to each vessel set-up ShipManager ShipManager
EQUIPMENT B) When taking- “Fleet User manual
REGISTER over vessel in Equipment
service Register”
C) In case of
changing any
equipment on
board
3 Verifying Superintendent Verifying “Fleet Equipment Register” Continuously DNV DNV
FLEET of each vessel for discrepancies ShipManager ShipManager
EQUIPMENT Initiating changes if necessary Without undue “Fleet User manual
REGISTER AS PER STEP 1 delay Equipment
Register”
Color code of responsibilities ISM Company Technical Ship

B) Planning Maintenance
Procedure: PLANNING MAINTENANCE

Important: Maintenance & repair jobs are to be planned and executed with priority to CRITICAL EQUIPMENT!
1A Scheduled CE (Engine) & Check due date and plan Monthly DNV DNV
Planning CO (Deck & Safety) maintenance jobs according to ShipManager ShipManager
Time based operational situation, Module User manual
(Intervals) ❒ Select Module Technical Maintenance
❒ Select Planned Maintenance
❒ Select Department
❒ Filter Interval – Date /
Qualification
❒ Check if jobs can be performed
❒ If postponing necessary,
propose Maintenance Job
Rescheduling (see step 5)
❒ Print Schedule
1B Scheduled CE (Engine) & Check counter, calculate estimated Weekly DNV DNV
Planning CO (Deck & Safety) due date and plan maintenance job ShipManager ShipManager
Counter according to operational situation, Module User manual
based ❒ Select Module Technical Maintenance
❒ Select Planned Maintenance
❒ Select Department
❒ Filter Interval – Date /
Qualification
❒ Check if jobs can be performed
❒ If postponing necessary,
propose Maintenance Job
Rescheduling (see step 5)
❒ Print Schedule


2A Unscheduled Fleet Director Defining of unscheduled maintenance Continuously DNV DNV
planning jobs & intervals and repairs based on: ShipManager ShipManager
- New Rules & Regulations Category User manual
- Request of Owner / Charterer Maintenance
- Operational situation of the vessel (update schedule +
- Evaluation from incidents / audits & assign additional
inspections PM jobs)
- Experience from the fleet / industry Category
as part of continual improvement Elements
- Requested by Superintendent (in case spare
parts / shore
service required)
2B Unscheduled Superintendent A) Case: Updating PM schedule and Continuously and DNV DNV
planning assigning additional jobs: without undue ShipManager ShipManager
❒ Select Module Maintenance delay Category User manual
❒ Open Planned Maintenance Maintenance
❒ Select Vessel (update schedule +
❒ Go To the respective assign additional
Component (machinery / PM jobs)
equipment) Category
❒ Create “New Maintenance for Elements
(in case spare
element…”
parts / shore
❒ Chose “recurring job” or “single” service required)
job
❒ Define and describe unscheduled
maintenance jobs and repairs
B) Case: Repair or shore service
required
❒ Select Module Maintenance
❒ Open Planned Maintenance
❒ Select Vessel


❒ Go To the respective
Component (machinery /
equipment)
❒ Create Service or Repair
Request
C) Case: Defect report
❒ Select Vessel
❒ Select Category Element
equipment)
❒ Create “Defect report”
❒ Create “Single Job”
2C Unscheduled CE (Engine) & A) Case: Updating PM schedule and Continuously and DNV DNV
planning CO (Deck & Safety) assigning additional jobs: without undue ShipManager ShipManager
❒ Select Module Maintenance delay Category User manual
❒ Open Planned Maintenance Maintenance
❒ Go To the respective (update schedule +
Component (machinery / assign additional
equipment) PM jobs)
❒ Create “New Maintenance for Category

element…” Elements
(in case spare
❒ Chose “recurring job” or “single”
parts / shore
job service required)


B) Case: Repair or shore service required
equipment)
❒ Create Service or Repair
Request
C) Case: Defect report
❒ Select Vessel
❒ Select Category Element
equipment)
❒ Create “Defect report”
❒ Create “Single Job”
3 Additional CE (Engine) & Follow Step 2C / C as above and Immediately DNV DNV
repair jobs in CO (Deck & Safety) ❒ Create, define and describe ShipManager ShipManager
case of “Single Job” Elements User manual
malfunction ❒ Mark
❒ Safety relevant
❒ Critical equipment
❒ Class relevant
❒ Environmental relevant


4 Checking of Superintendent Checking of rescheduled jobs Daily check of DNV DNV
Maintenance If necessary clarification with vessel rescheduled ShipManager ShipManager
Plan Approval of rescheduled jobs jobs in see User manual
Dashboard Dashboard
5 Postponing of Superintendent Approval of any postponing of PM When DNV DNV
jobs jobs requested and ShipManager ShipManager
Approval without undue see User manual
delay Dashboard

C) Conducting Maintenance
Procedure: CONDUCTING MAINTENANCE

1 Final decision Deck/Eng. Officer Decide if maintenance or repair job Before execution DNV DNV
before (assigned as can be executed as planned and in of planned job ShipManager ShipManager
QUALIFICATION
execution safe manner considering: Module User manual
in DNV
ShipManager) ❒ Operational situation Maintenance
responsible for ❒ Availability of spare parts & tools Maintenance
machinery / Weather and sea conditions instructions
system ❒ Capability of crew
❒ Work & rest hours
1A Final decision Deck/Eng. Officer If job can be performed: Before execution DNV DNV
before (assigned as a) Instruct personnel about job details of planned job ShipManager ShipManager
QUALIFICATION
execution b) Perform last minute risk Module User manual
in DNV
POSITIVE ShipManager) assessment, if necessary QHSE
responsible for c) Execute job / work approval Maintenance
machinery / d) Release work order (written or oral) instructions
system
1B Final decision Deck/Eng. Officer If job cannot be performed: Before execution DNV DNV
before (assigned as a) Inform CE/CO of planned job ShipManager ShipManager
QUALIFICATION
execution Module User manual
in DNV
NEGATIVE ShipManager) Maintenance
responsible for see “Planning Maintenance
machinery / Maintenance” instructions
system
CE (Engine) & b) If postponing necessary, propose

CO (Deck & Safety maintenance job rescheduling

Procedure: CONDUCTING MAINTENANCE

2 Execution of Deck/Eng. Carrying out job as planned As per PMS Worksheets Maintenance
job Officers In case of any deviation inform Immediately instructions
responsible for CE/CO
machinery / Control of done jobs by Supervisor
system
3 Recording job Deck/Eng. Recording job carried out in PMS: Immediately after DNV DNV
Officers ❒ Select Menue Maintenance Done execution of job ShipManager ShipManager
responsible ❒ Enter jobs done Latest until due Module User manual
for machinery / ❒ Upload attachment (if applicable) date Maintenance
system ❒ Fill in measure sheet (if applicable)
❒ Document spare part
consumption
4A Reset job Deck/Eng. Create next job as per defined Immediately after DNV DNV
Time based Officers interval execution of job ShipManager ShipManager
responsible for ❒ Select Menu Maintenance Done Latest until due Module User manual
machinery / ❒ Enter next interval date Maintenance
system
4B Reset job Deck/Eng. Reset counter running hours Immediately after DNV DNV
Counter Officers ❒ Select Menu Maintenance Done execution of job ShipManager ShipManager
based responsible for ❒ Enter next interval Latest until due Module User manual
machinery / date Maintenance
system
5 Update Deck/Eng. Update counter List by Weekly DNV DNV
Counter List Officers ❒ Select Counter List ShipManager ShipManager
responsible for ❒ Update Current Date Module User manual
machinery / ❒ Update Current Value Maintenance
system

D) Verification Maintenance
Procedure: VERIFICATION MAINTENANCE

1 Checking jobs CE (Engine) & Checking performance of When job is Work sheets
CO (Deck & Safety) maintenance jobs reported to be
done
In case of unproperly done job
initiate rework
2 Checking CE (Engine) & Checking if all entries in PMS are When job is DNV DNV
entries CO (Deck & Safety) correct reported to be ShipManager ShipManager
done Module User manual
In case of unproperly done entries Immediately Elements or
correct data entered Maintenance
3 Data CE (Engine) & Transfer jobs to office Automatic DNV DNV
Transfer CO (Deck & Safety) process or ShipManager ShipManager
Usually automatic process but Manually on Module User manual
can be manually initiated request Elements or
Maintenance
4 Verification Superintendent Verification and approval (if Daily check and DNV DNV
Scheduled jobs requested, e.g. Class Items) of verification and ShipManager ShipManager
scheduled jobs approval (if see User manual
requested) Done History
Check Running hours
View Machinery reports
Check Overdues
5 Verification and Superintendent Verification and approval of Daily check and DNV DNV
Approval unscheduled & defect jobs verification and ShipManager ShipManager
Unscheduled approval (if see User manual
jobs In case of any doubt immediate requested) Dashboard
clarification with vessel

Procedure: VERIFICATION MAINTENANCE

6 Correction Superintendent Initiate Corrective actions if Daily DNV DNV
requirements are not fulfilled ShipManager ShipManager
→ See “unscheduled planning” DNV User manual
(above) ShipManager
Module
Maintenance
7 Transfer / Superintendent Check if approved jobs are Daily DNV DNV
Move into transferred to the vessel and moved ShipManager ShipManager
history into the history automatically Dashboard User manual
(automatically) Data
If not contact ICT and if necessary Transfer
request support from DNV Module

E) Evaluation Maintenance
Procedure: EVALUATION MAINTENANCE

1 Evaluation QHSE / Process Evaluation of Process performance Quarterly Worksheets
Manager by analyzing achievements of “QHSE “QHSE
Targets” Targets”
2 Assessment DPA Assessment of In case of incident DNV DNV
❒ Incidents and and audit / ShipManager ShipManager
❒ Audit/inspection results inspection QHSE User manual
related to maintenance Module
Evaluating maintenance performance
of
❒ Critical equipment
❒ Safety equipment
Define Preventive Actions
To be used as input for “Management At least within Form
Review” 12 months “Company
management
Review”

Process Documentation Instructions / Circulars Maintenance
Part 3: Instructions / Circulars
LIST OF CRITICAL EQUIPMENT

RESPONSIBILITY:
No. CRITICAL EQUIPMENT / SYSTEM
OWNERSHIP / MAINTENANCE
1 Emergency bilge suction system Chief Engineer / Second Engineer
Emergency Steering gear (referring to hydraulic
2 Chief Engineer / Second Engineer
unit)
3 Fire dampers, Fire flaps, quick closing valves Chief Engineer / Second Engineer
4 Fire detection system Chief Engineer / Electrical Engineer
Fixed fire extinguishing system (CO2, water mist
5 Chief Engineer / Second Engineer
system)
6 Emergency Fire Pump Chief Engineer / Second Engineer
7 Lifeboat / Rescue boat Engine Chief Engineer / Second Engineer
8 Lifeboat / Rescue Boat release gear Chief Engineer / Second Engineer
Emergency Generator + Emergency Power
9 Chief Engineer / Electrical Engineer
System / Emergency Switchboard
10 Emergency stop and override systems AE/ME Chief Engineer / Electrical Engineer
11 ECDIS Master / OOW – Assigned Navigation Officer
12 GMDSS communication Master / OOW – Assigned Navigation Officer
13 X-Band Radar Master / OOW – Assigned Navigation Officer

Process Documentation Other documented information Maintenance
Part 4: Other documented information
Technical Forms to be sent by “Nordic” vessels
Until further notice vessels with registered owner “Nordic MPP Shipowning 1 AS” are still required to sent following Techical Forms which were existent
under the previous instructions from Auerbach MARINE. Not all contents can yet be reflected in the DNV Shipmanager. Until this has been rectified this
listed forms remain in force. Forms should be sent by the 5th of the month.
Number Content Interval

T-03 MONTHLY CONDITION REPORT ENGINE M
T-04 MONTHLY CONDITION REPORT DECK M
T-08 ME TBN AND WATER IN OIL ANALYSIS M
T-09 ME CRANK WEB DEFLECTION Q
T-10 HANDOVER OF DOCUMENTS WA
T-13 MAIN ENGINE MEASUREMENT PROTOCOL - 4 STROKE ENGINE BW
T-13.1 MAIN ENGINE MEASUREMENT PROTOCOL - 2 STROKE ENGINE W
T-14 MEGGER TEST REPORT B
T-15 LIFT LASH MATERIAL INVENTORY M
T-16 CHEMICALS AND GASES STOCK AND CONSUMPTION M
T-17 PAINT INVENTORY M
T-18 LUBRICANTS INVENTORY M
T-19 CATHELCO ICCP LOGSHEET M
T-20 ME COMPONENT RUNNING HOURS - 4 STROKE ENGINE M
T-20.1 ME COMPONENT RUNNING HOURS - 2 STROKE ENGINE M
T-21 AE COMPONENT RUNNING HOURS M
T-22 GREASING PLAN M
T-25 LO SAMPLING WA
T-26 REGISTER FOR TESTING OF NON CARGO LIFTING APPLIANCES WA
T-27 REPLACEMENT LOG OF NOX RELEVANT COMPONENTS WA
T-31 CARGO HOLDS CONDITION REPORT M

T-43 BEARING CONDITION - 2 STROKE ENGINE ONLY M

T-44 PISTON UNDERSIDE DRAIN OIL ANALYSIS M
T-45 CYLINDER CONDITION - 2 STROKE ENGINE ONLY M
T-46 EXHAUST VALVE CONDITION - 2 STROKE ENGINE ONLY WA
T-47 INSPECTION THROUGH SCAVENGE PORTS - 2 STROKE ENGINE ONLY M
T-48 SPARE PARTS INVENTORY M
T-49 AE MEASUREMENT PROTOCOL - 2 STROKE ENGINE ONLY M
T-50 HATCH COVER HOSE TEST Q
T-51 AE CRANK WEB DEFLECTION - 2 STROKE ENGINE ONLY Q
T-53 SEAL-CONDITION MONITORING M
T-54 CONDITION SURVEY REPORT WA
*M = monthly Q = quarterly B = bi-annually BW = bi-weekly WA = when applicable

Inspection of Lifting Appliances by Crew:
In cases where a class surveyor is not able to perform the annual inspection of lifting appliances same can be conducted by a competent crewmember.
Therefore it has to be ensured that
a) The Class has confirmed in written that they are not able to board the vessel before the due date
b) The Class has confirmed in written that a competent crewmember can conduct the inspection on their behalf
c) A guideline from Class how to conduct the annual inspection of lifting appliances is available on board
d) The crewmember conducting the inspection has sufficient experience with the relevant equipment.
e) Vessel has informed the office who has been appointed. The appointment of the qualified person should be acknowledged by the
Technical Superintendent.
f) The inspection is properly documented.
g) If inspection was conducted by C/E the documentation should be countersigned by 2/E. Otherwise the C/E has to countersign.
h) The relevant entries need to be made in deck log book, cargo gear record book and vessel’s PMS
i) During next annual inspection the class surveyor should be requested to complete another inspection of the lifting appliances
j) It should be avoided to conduct annual inspection of lifting appliances by competent crewmembers for two or more consecutive
year. If it cannot be avoided any consecutive inspection by competent crewmember must be pre-acknowledged by the Fleet
Director or his deputy.

Process Documentation - MAINTENANCE - Amendment 07

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Process Documentation Process Plan Maintenance

Maintenance & Repair

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 1

Released Revised documents Description of revision Prepared by Checked by Approved by

This document applies for:

Shipboard organization Master

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 2

Location of document /filing

Office organization kept in electronic format on server / document management system

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 3

Part 1: Process Plan .........................................................................................................................................................................................................................................6

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 4

Related forms for all vessels:

Form No. Title To be completed Release date

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 5

Part 1: Process Plan

Requirement Rules & Regulations, Laws, Standards, Codes, Contracts or Specifications

Risks effect of uncertainty on objectives

Process Sequence Steps of the process, procedures, workflows

Objectives Result to be achieved

Measuring Process performance Value that demonstrate the effectiveness of a process

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 6

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 7

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 1 - page 9

Part 2: Process Sequence – Procedures & Workflows

Color code of responsibilities ISM Company Technical Ship

Procedure: PLANNING MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Procedure: PLANNING MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Procedure: PLANNING MAINTENANCE

❒ Create “New Maintenance for Category

Color code of responsibilities ISM Company Technical Ship

Procedure: PLANNING MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Procedure: PLANNING MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Procedure: CONDUCTING MAINTENANCE

CE (Engine) & b) If postponing necessary, propose

Color code of responsibilities ISM Company Technical Ship

Procedure: CONDUCTING MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Procedure: VERIFICATION MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Procedure: VERIFICATION MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Procedure: EVALUATION MAINTENANCE

Color code of responsibilities ISM Company Technical Ship

Part 3: Instructions / Circulars

LIST OF CRITICAL EQUIPMENT

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 3 - page 1

Part 4: Other documented information

Technical Forms to be sent by “Nordic” vessels

Number Content Interval

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 4 - page 1

T-43 BEARING CONDITION - 2 STROKE ENGINE ONLY M

*M = monthly Q = quarterly B = bi-annually BW = bi-weekly WA = when applicable

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 4 - page 2

Inspection of Lifting Appliances by Crew:

Uncontrolled copy if printed ! Released: 24 NOV 2022 Part 4 - page 3

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