Name & Logo of the Mine

Ref: no

To

Mr ..

Safety Officer ,

….Mine

Dear sir,

Relevant to your duties as Safety Officer of Mine ……………………. , you are also assigned herewith the following specific safety related Tasks & Deliverables for the coming
180days . In the event of the exigencies of the situation, changes if so desired shall be communicated to you in due course.

You are advised to maintain records of accomplishment for these Tasks & Deliverables and put up to the Mine Manager for appraisal from time to time.

Under Safety Tasks & Assignments to Safety Officer ( in SMART format ) Minimum Minimum Minimum Minimu Minimu
CMR Daily weekly Monthly m m Two
2017 Target Target Target Quarterly Quarters
Target Target
1 44-1a Nos. of VISITs to the Mine parts( surface +UG ) 04 16 48 96
2 Nos. of INTERATIONs with Workers ( by meeting them on their work places/work spots) , 05 25 120 350 600
Talking to them on the matter of safety and Inviting suggestions thereon. Recording these
online in CSIS portal and Apprising to his Mine Manager
3 44-1b Nos. of Staffs & workmen ( Newly recruited / persons joined duties after long leave and 03 15 50 120 200
or absenteeism of more than 30 days , after an from injury/major illness ) who have
been given special safety orientation by showing them around the mine (preferably
relevant to their respective jobs), and explaining them by pointing out SAFE & UNSAFE
ACTs during the course of their work / jobs . Recording these online in CSIS portal and
Apprising to his Mine Manager.
4 44-1c&d Investigating all types of accidents, incidents, Near-misses, Dangerous Occurrences, and 03 10 40 100 150
analyse the same with a view to pinpoint the Nature & causes of these through ICAM /
RCA method. Records all these in CSIS e-Accident portal & MoC portal.
In the same manner the Unsafe Acts, unsafe work-practices , unsafe work-procedures
are also to be analysed by SO in order to formulate corrective measures and to get it
vetted through PSC meetings with appropriate recommendation for implementation in
the Mine. Recording all these online in the CSIS portal. Devise and implement Safety
Campaign based on the recommendations of Safety committee on these matters.
5 44-1e Apprise & Submit the suggestive reports ( in writing) to Mine Manager, by thoroughly 01 05 20 50 90
Studying the possible & probable sources Dangers & Hazards (Principal Hazards, Major
Hazards, Other Operational Hazards, hazards due to unsafe work-processes & work-
procedures, Indiscipline practices towards Safety etc.).
44-1f Nos. of supervisory Staffs & officials ( contractual & departmental ) imparted/educated
Safety guidelines through :
6 A). Safety Classes ( related to Modality of imparting TBST, Quality of inspections, Skills to 15 40 75
identify workplace hazards, Skills identify the unsafe practices, unsafe work-processes ,
unsafe work-procedures, unsafe employees etc., Demonstration of effective safety
supervision skills , Statutory report writing process, Tactics of Charge handover & takeover
for safety aspects , how to deal with the emergencies & dangerous situation etc. )
7 B). Safety Talks ( regarding Safety messages & directives received from time to time 20 50 80
from DGMS officials, Area GMs, Agents, ISO , CIL S&R division; regarding any accidents &
incidents occurring in other mine & industries having similar context to the Mine , Other
Talks relevant for safety aspects etc.)

8 C ). Safety Lectures ( the different safety guidelines issued from DGMS, Safety 20 50 80
Conferences, ISO , CIL S&R divisions ; New type of Safety Gadgets & Best Safety Practices
of other Mines / industries etc. )
9 44-1g Nos. of employees & competent persons (contractual & departmental) covered under 10 40 120 200
the Formal Safety education Program by SO . This education programs may be short & to
the point relevant to their actual assigned Jobs & general Mine Safety ( firefighting , first
aid , Skill to identify Immediate & urgent dangers in mine, other relevant Safety
Oriented Skills, Defensive safety skills , attitude of Perpetual safety Alertness in job,
Occupational Health consciousness , concern about the safety of the fellow employees
etc. )
1 Organising Safety Propaganda, Safety campaign programmes based on the 05 12 20
0 recommendations of Safety Committee and other Safety Events as per the guidelines of
ISO (in Nos.).
1 Safety Quizzes, Safety Competition, Slogan competition, Safety Video competition etc. 01 03 06 12
1 (in Nos)
1 Formulation and implementation of Interrogative Safety Talks , Interactive Safety Talks, 03 15 50 120 200
2 Activity Based Safety Events (in Nos )
1 Arranging for “Voice of Area GM” and “Safety speeches by Agent” ,”Safety Speeches by 03 10 25 45
3 ISO Nodal officers” etc. for departmental & contractual employees ( in Nos. )
1 Organising Safety Weeks and safety Drives ( in Nos ) 01 03 06
4
1 44-1h Nos of Employees , competent persons, officials , Officers (contractual & departmental) 05 20 75 200 360
5 of the Mine educated , made familiarized, made conversant with the relevant Code of
Practices, SOPs , Standing Orders , Emergency Response and evacuation procedures in
case of fire , inundation , other emergencies , provisions of SCAMP & SMP applicable to
the respective persons. Assess & appraise the competency of these persons after such
education. Recording these online in CSIS portal and apprise to Mine Manager
1 Nos. of Personal Safety Counselling done for employees, competent persons & officials 05 25 90 250 500
6 (Contractual & departmental) for making the profiling of their Safety Attitude &
Personality. Recording these online in the CSIS portal and formulating the upskilling
program for each.
1 44-1i Nos. of Training Programme formulated ( in respect of Vocational Trainings to different 03 10 25 50
7 SOPs , Jobs related to Contractual & departmental employees, First Aid , Gas testing,
Firefighting etc.). Recording these online in the CSIS portal and formulating the upskilling
program for each.
1 Nos. of classes taken in the GVTC for Safety Orientation of the employees (departmental & 03 09 18
8 contractual) and final assessment of Safety skills of the employees after completion of
their VT Courses. Recording these online in the CSIS portal and formulating the upskilling
program for each.
1 44-1j Nos. of visits to the various Parts, Zones, installations, infrastructures of the Mine 04 16 48 96
9 (Surface ,UG , Departmental , contractual) in Pre-scheduled intervals. Such inspections
shall be based on Specific CHECKLISTS (consisting of the Safety Climate, safety
Conditions & Safety culture aspects, specific to the Mine-site, installation, infrastructure
etc.). Apprising these to Mine Manager in writing and also recording these online in CSIS
portal for referring during the subsequent inspections for developing a system of
Continual improvement in Safety Standards & Safety culture in the Mine. The salient
points of his observations in respect of Safety Climate & safety Culture shall be compiled
and put up to the Safety committee meetings in each month for obtaining appropriate
recommendations of the committee. SO shall arrange to issue related Implementing
instructions from Mine Managers to the concerned persons, officials & officers of the
Mine for effective implementation.
44-1k Undertaking following Safety Tasks, Promoting Safe Practices, Measures intend to
furthering the cause of Safety, Visible follow-up Measures for compliance to the
recommendations of the Safety Committee, Workmen’s Inspectors, ISO, CIL S&R division
etc.
2 Listing all activities of the mine. 05 20 50 100
0 Prepare and or review the JHA based COP & SOPs related to these activities and get it
vetted through Safety committee ( in Nos )
2 Formation of Suraksha Mitra Mandali (Safety Circles) and arranging “Discussions/ 01 03 06
1 Workshops” with the captains, in different groups. Salient Points shall be drawn and put
up in the Monthly Safety Committee for appropriate recommendations. ( in Nos. of
discussions/workshops )
2 Distribution of Safety videos / Video SOPs to the employees , recording their feedback 50 200 600 1200
2 individually ( In Nos. of employees covered )
2 Arranging the regular Screening of Safety Videos & Video SOPs at conspicuous places 01 05 20 60 120
3 & contractors’ establishments etc. (In Nos. shows/ screening such videos through LCD
Screens, Projectors etc.)
2 Arranging regular Safety Talks through Public Address System 03 18 75 220 440
4
2 Arranging regular identification of “Immediate dangers & Urgent dangers” (in the 04 16 45 90
5 Mine, Installations & infrastructures, work practices etc.) through WIs and prepare the
action plan for the corrective measures in consultation with
2 Arranging Family counselling for the specific Targeted group of unsafe employees . 02 05 10
6
2 Arranging Safety related Workshops for the captains of safety circles , Safety Committee 01 02 04
7 members , officials etc. by inviting subject experts from outside the Mine .
2 Regular updation & Maintenance of Safety related Signage Boards and safety Slogan 04 15 40 80
8 boards in the Mine Premises .
2 Regular Dust Survey 01 03 06
9
3 Regular illumination Survey 01 03 06
0
3 Regular Blast Vibration Analysis and interpretation in Open Cast Mine 04 15 40 80
1
3 Checks and Inspections Magazines , use of Explosives, SMS/SME / ANFO and Blasting 01 03 06
2 Practices ( through a Checklist ) and apprising manager (in writing )regarding the
deficiencies noted
3 Regular assessment & checks of Ventilation , Dust , illumination , ground vibration , 02 07 20 40
3 Breath Analyser , gas monitoring , & safety surveillance , Earth Leakage Relay Testing ,
Earth resistance testing instruments and system
3 Any other Safety related Tasks assigned by the Mine Manager from time to time
4
44-1(L) Assist Mine Manager in following matters related to in Safety matters.
3 Arranging the implementation of regular Audit Cycles for Safety Management Plan 01 02
5 ( Nos of times )
3 Arranging the implementation of Regular Risk review & New Hazard Identification 01 02
6 workshops for SMP ( Nos of times )
3 Arranging the regular Audits for assessing the Contractor Safety Management 02 04 08
7 system ( Nos of times )
3 Arranging for the review for the implementation of the Safety Parameters as in “STAR 01 03 06
8 RATING of Coal Mines” conducted through MoC ( Nos of times )
3 Arranging Regular checks and assessment of Fire Fighting Arrangement & 01 02 05 10
9 Preparedness of the Mine ( Nos of times )
4 Arranging regular review for monitoring of the WORK PLANs related to different Hazard 04 12 24
0 Control Measures of the SMP ( Nos of times )
4 Arranging different surprise checks to identify unsafe work practices, unsafe work 20 50 100
1 procedures /processes, unsafe employees etc . and bring it in the knowledge of Mine
Manager in writing ( Nos of identifications )
4 Preparation /upgradation of Video SOPs specific to the different activities of the 03 10 30 50
2 Mine. ( Nos )
4 PME follow up for specific & critical illness and record keeping. Arranging regular 05 20 50 100
3 Health Counselling for these employees and keeping records. ( Nos of employees
followed up )
4 Arranging regular Safety surveillance of activities (footage analysis of CCTVs and 05 20 60 120
4 Integrated Command Control system, wherever installed) ( nos of footage analysis )
4 Preparation of the Safety related PPT presentations for the Safety Committee Meetings . 01 03 06
5 Conducting Safety Committee Meeting as per Agenda in Mines Rules 1955 Rule 29V-2
(Nos of meetings )
4 Regular updation of the different safety parameters in CSIS portal. ( Nos of updates ) 01 03 06
6
4 Regular updation of the ATR in the e-inspection portal & e-safety Audit Portal and e-SMP 02 06 15 30
7 Monitoring Portal & e-DGMS violation monitoring portal ( Nos of updates )
4 Surprise Checking of the Competency of Officials & Competent persons both contractual 04 16 45 90
8 & departmental ( nos of persons )
4 Surprise checking of Statutory Records , Registers and Reports maintained in Mines 05 15 30
9 ( departmental & contractual )( Nos of Checks )
5 Any other specific & time bound assignments (relevant to Safety of the Mine) given in
0 writing by the Mine Manager
5 44-2 Undertaking Measures to ensure that the relevant Emergency Plan(s) as required under 01 03 06
1 the Coal Mines Regulation is appropriately Framed , Vetted by Safety Committee ,
approved by Mine Manager and ensure from time to time that suitable implanting
instructions are issued to concerned employees , competent persons , officials, officers
 etc. (both departmental & contractual), by the Mine Manager for the effective
implementation. He shall also monitor this personally and submit a monthly report in
writing to Mine Manager and update it online in CSIS Portal.
5 Preparation & showing of the video demonstration films for the different roles of 01 03 05
2 employees relevant to EREP ( in nos. )
5 Arranging regular updation of EREP , DMP & CMP related to the Mine ( Nos of times ) 01 03 05
3
5 Arranging for regular Mock Rehearsal of EREP & DMP in the presence of Independent 01
4 observer(s) ( in Nos )
5 Arranging for the preparation of salient points of the Independent Observers and putting 01
5 up before the safety Committee for appropriate recommendation. (in Nos )
5 Regular updation of the Display boards for EREP , DMP at conspicuous places ( in Nos ) 01 03 06
6
5 44-4 He shall maintain a detailed record of the above mentioned work performed by him in a 01 06 26 75 150
7 bound paged book (as a daily diary in chronological manner). He shall arrange to get it
countersigned by the Mine Manager regularly without fail. ( in Nos )
5 Accompanying all types of Safety Checks , Inspections , Safety Audits, Accident/incident 05 15 30
8 Enquiries by DGMS officials, ISO officers , ASO , CIL S&R Nodal officers etc . Recording
the observations thereof and appraising to Mine Manager ( in writing ) : ( in Nos )
5 Misc. Participating in the Safety meetings at area level , company level 01 03 06
9
6 Participating in the Seminar , workshops , Safety Training Classes /course etc. at area 01 02
0 level , company level and outside the company .

Note : You are advised to confer & discuss with the Mine Manager regularly, to apprise regarding Safety Standards and the Safety culture of the Mine .

Mine Manager

Copy to

Agent of the Mine :

Area GM ….