JOB REPORT

Submitted by: Ameer hamza khan

Degree: BBA (8th Semester)

University: Bahria University Islamabad Campus (BUIC)

Enrollment: 01-111192-224 Email: Ameerhamzakhan330@gmail.com

Contact no: 0312-4346453

Organization: FABS (Financial Accounting and Budgeting System)

Department worked: Finance Department

Address: FABS Directorate Second Floor AGPR, G-8/4 G-8,

Islamabad

Date of Submission: 20 September, 2023

 JOB REPORT – Financial Accounting and Budgeting System

TABLE OF CONTENTS
Contents

I. EXECUTIVE SUMMARY.................................................................................................................2
II. INTRODUCTION.............................................................................................................................3
2.1. Background.....................................................................................................................................3
2.2. Company Overview.......................................................................................................................3
2.2.1. Mission and Vision.......................................................................................................................4
Organizational Structure......................................................................................................................5
Position and Description of Duties.........................................................................................................6
Junior SAP FI CONSULTANT.........................................................................................................6
Overview of Responsibilities and Duties.......................................................................................6
2.Web Master.....................................................................................................................................6
3.FABS Help Desk.............................................................................................................................7
III. COMPANY’S ANALYSIS..............................................................................................................8
3.1. Introduction.................................................................................................................................8
Challenge Identified...........................................................................................................................9
IV. Recommendations /Proposed Solutions.........................................................................................10
Learning Outcomes From Job:.............................................................................................................12
1. Purchase Order Management.......................................................................................................12
2. Financial Accounting...................................................................................................................12
3. Chart of Accounts.........................................................................................................................12
4. Financial Statement Preparation...................................................................................................12
5. Data Retrieval and Reporting.......................................................................................................12
6. Dashboard Creation......................................................................................................................12
Efficient Application of Theoretical Knowledge:............................................................................14
Impact on Career Advancement:......................................................................................................14
References:...........................................................................................................................................14

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 JOB REPORT – Financial Accounting and Budgeting System

I. EXECUTIVE SUMMARY
In the area of SAP-based public sector implementations, the Financial and Budgetary System
(FABS) represents a noteworthy accomplishment. It acts as the key component in the public
sector's integration of Management Information Systems (MIS). A major achievement in
effective governance, FABS manages the budgeting and financial reporting processes
throughout the federal, provincial, and district tiers of government. In the area of SAP-based
public sector implementations, the Financial and Budgetary System (FABS) represents a
noteworthy accomplishment. It acts as the key component in the public sector's integration of
Management Information Systems (MIS). A major achievement in effective governance,
FABS manages the budgeting and financial reporting processes throughout the federal,
provincial, and district tiers of government.

In the area of SAP-based public sector implementations, the Financial and Budgetary System
(FABS) represents a noteworthy accomplishment. It acts as the key component in the public
sector's integration of Management Information Systems (MIS). A major achievement in
effective governance, FABS manages the budgeting and financial reporting processes
throughout the federal, provincial, and district tiers of government.

When it comes to SAP-based public sector implementations globally, the Financial and
Budgetary System (FABS) is a noteworthy accomplishment. It functions as the key
component in integrating Management Information Systems (MIS) in the public sector.
FABS, which represents a significant achievement in effective governance, manages the
budgeting and financial reporting processes across the federal, provincial, and district tiers of
government with ease.

About 3 million public sector workers have their monthly paychecks managed by FABS,
which ensures accurate and prompt payments. This vital duty helps ensure the well-being of
the labor force and general socioeconomic stability.

About 3 million public sector employees' monthly salaries are managed by FABS, assuring
timely and correct payments. The success of the workforce and general socioeconomic
stability are impacted by this vital task.

FABS efficiently handles thousands of daily contingent payments and receipts by

government entities. This function promotes operational efficiency and financial
accountability.

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 JOB REPORT – Financial Accounting and Budgeting System

II. INTRODUCTION
2.1. Background
I quickly realized the value of adding practical skills to my bachelor's degree in the very
competitive employment environment of today. I set out on a voyage of self-discovery with a
desire to learn more and the hope of finding employment during my academic career. My
research helped me identify a true love for accounting, a profession that complemented my
skills and interests. A friend first introduced me to the world of Enterprise Resource Planning
(ERP) systems—specifically, SAP and its Financial Accounting module (SAP FI)—during
this period of exploration. Due to the widespread use of ERPs in contemporary businesses
across numerous industries, my buddy emphasized the wealth of employment options in this
area.

I made the decision to invest in myself because of the prospect of a successful career. I
committed myself to learning SAP FI during my second semester and eventually obtained a
worthwhile certification. With this newfound knowledge at my disposal, I advanced in my
career by becoming a Junior Financial Consultant at FABS.

2.2. Company Overview

Pakistan's Integrated Financial Management Information System (IFMIS) is FABS, which is
supervised by the Office of the Director General MIS/FABS under the Controller General of
Accounts (CGA). The New Accounting Model (NAM) and a SAP-ERP-based IT platform
are combined by FABS, which was initially developed as a component of the Project to
Improve Financial Reporting & Auditing (PIFRA) in collaboration with the World Bank.
Modern accounting techniques were developed by NAM, enabling double-entry
bookkeeping, commitment accounting, and other techniques. This large system supports fund
payments, budgeting administration, and payroll at more than 500 locations at the federal,
provincial, and district levels. FABS is constantly developing, offering real-time financial
data and delivering cutting-edge dashboard reporting for informed government decision-
making.

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 JOB REPORT – Financial Accounting and Budgeting System

2.2.1. Mission and Vision

Our goal at FABS is to use our SAP-based Financial Accounting & Budgeting System
(FABS) to enable Pakistan to have effective and accountable financial governance. We
provide cutting-edge solutions to improve transparency, expedite financial operations, and
offer real-time information, facilitating responsible financial decision-making.

In Pakistan's public sector, we want to lead the way in financial management and reporting
by establishing high standards for speed, accuracy, and reliability. By acting as the
foundation of effective and open government financial operations, encouraging cooperation,
and facilitating data-driven governance, FABS seeks to advance Pakistan toward financial
excellence and sustainable growth.

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 JOB REPORT – Financial Accounting and Budgeting System

2.2.2. Departments

Four key divisions make up the FABS department: Finance, which oversees vendor
transactions, corporate finances, and budget preparation; SAP HR, which manages
government employees and pensions nationwide; SAP Basis, which maintains servers for
various provinces; and the ABAP team, which develops solutions specifically for optimizing
business processes. Together, these divisions guarantee the smooth operation of Pakistan's
financial and HR systems, which supports effective federal and provincial government
operations and sound financial management.

o SAP FI o IS SPECIALIST
o SAP HR
o SAP BASIS
o SAP ABAP
o NETWORKS

Organizational Structure
The broad FABS departmental level structure is provided below, outlining the divisional
level (each department) organizational structure.

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 JOB REPORT – Financial Accounting and Budgeting System

Position and Description of Duties

Junior SAP FI CONSULTANT

Working under the team lead is my role as a junior FI consultant. In order to maintain
corporate code and create the cost center hierarchy and profit center, I configured everything
from the ground up during the course of my employment. Set up the GL accounting.

Overview of Responsibilities and Duties

Throughout my employment, I have taken a proactive role in financial responsibilities,
utilizing my knowledge to significantly advance the team's goals. My job has several
different obligations in addition to finances. These include maintaining the FABS website,
making sure it is accurate and up to date, and responding to questions and concerns via the
FABS help desk. With the ability to combine business savvy, technological expertise, and
customer support to effectively serve the firm and its stakeholders, this versatile role enables
me to have a significant influence.
1.Junior SAP FI CONSULTANT
My primary responsibility in this position is to do SAP finance-related duties, working under
the direction of the Fi department's Team Lead. In this role, I'm in charge of setting up fresh
installations and offering answers to end-user problems, notably those involving vendor bills
and payments. I support the efficient running of the financial processes within the company's
SAP system by closely working with the team lead and swiftly and skillfully responding to
end-user complaints.

2.Web Master
I am given the important responsibility of maintaining FABS's website in addition to my
primary duties. This comprises carrying out important updates and revisions in accordance
with management instructions. I am specifically in charge of managing the FABS website's
upload of procurement-related papers. To enhance the functionality of the dashboard, this
entails the integration of additional fields, such as the citizen data portal. I make sure that
FABS continues to be a dynamic and user-friendly platform for both internal and external
stakeholders by increasing its capabilities and aligning the website with changing
management demands.

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 JOB REPORT – Financial Accounting and Budgeting System

3.FABS Help Desk

The operation of the FABS support desk is a crucial component of my job. I manage and
successfully troubleshoot user-reported issues in this role. This entails thoroughly analyzing
the issue before allocating it to the proper team or source, such as the HR team, FI team, or
ABAP team. I promise to work quickly to resolve these problems, giving them top priority in
order to reduce hiccups and improve the overall effectiveness of FABS operations.

In closing, I would like to say that my journey has been characterized by a useful fusion of ac
ademic learning and practical experience in the field of finance. The real-world dynamics of c
ompany operations have been illuminated by this practical exposure, reaffirming my readines
s to seek exciting employment prospects after earning my degree. I'm convinced that my spec
ial background of education and professional experience will help me land fulfilling jobs in th
e banking industry.

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 JOB REPORT – Financial Accounting and Budgeting System

III. COMPANY’S ANALYSIS

3.1. Introduction

Within Fabs, the finance division plays a crucial and essential element in how the business is
run. Its main duty is to methodically manage the full range of government cash flows, which
includes both inflows and outflows. In short, the Finance department acts as the company's
financial steward, ensuring that money is transferred smoothly and effectively while also
upholding financial accountability and transparency.

The crucial responsibility of protecting and maximizing the government's financial resources
falls to the Finance department, which serves as the foundation of Fabs' financial structure.
This department's many facets include a variety of tasks, all of which contribute to the
overriding objective of sustainability and financial responsibility. Here is a summary of the
main features and duties of the Finance division. Current State of Finance Department

1.Efficient Cash Flow Management

The Fabs Finance Department is exceptional at effectively managing both inflows and outflows
of all types of governmental cash flows. This knowledge makes sure that financial resources are
used as efficiently as possible, that spending plans are followed, and that money is allocated
properly, all of which contribute to the organization's overall financial stability and
sustainability.

2.Seamless Paperless Environment

The department's dedication to upholding a paperless workplace is a major strength. The Finance
Department ensures the availability of a comprehensive and user-friendly database by digitizing
and keeping all financial documents within the system. This not only increases openness but also
makes it easier to trace payments and other financial dealings with vendors, even when the name
of the seller changes.

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 JOB REPORT – Financial Accounting and Budgeting System

Challenge Identified
However, despite these strengths, several challenges were evident:
1. Resource Constraints
The department only has a small staff of five to six FI consultants, which puts a heavy burden on
each team member. The lack of resources not only hinders productivity but also puts more
pressure on the staff already in place, making it difficult for them to handle crucial financial
tasks and successfully manage cash flows.

2. Outdated SAP ECC Version

The use of an outdated SAP ECC version causes several problems and complexities. Older
software frequently causes operational inefficiencies, including challenges with report generation
and adapting to shifting financial requirements. To get around these restrictions, a system
upgrade to something more contemporary is necessary, such SAP S/4HANA.

3. Consultant Attrition

The department consistently struggles with the loss of consultants. Salary discrepancies with
current market rates are mostly to blame for this problem. When compensation packages diverge
from industry norms, it becomes difficult to recruit and keep top people in the SAP FI
profession.

To continue handling government cash flows successfully, enhancing operational effectiveness,

and retaining seasoned employees on the team, the SAP FI department must address these issues.

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 JOB REPORT – Financial Accounting and Budgeting System

IV. Recommendations /Proposed Solutions

Here are potential solutions to address the challenges faced by the SAP FI department at Fabs:
1. Resource Constraints
SAP makes computerized record-keeping possible, drastically lowering the need for paper.
Digital storage of employee information, performance reviews, and other HR papers makes
them easily accessible and environmentally friendly. To lessen the stress on present
workers, think about adding more FI consultants or growing the current workforce. Invest in
training and development initiatives to improve the abilities of current team members and
help them carry out their duties more effectively.

2. Outdated SAP ECC Version

Create a thorough plan for transitioning from the aging SAP ECC system to the cutting-edge
SAP S/4HANA platform. A schedule, budget, and distribution of resources should all be part
of this strategy. Work together with SAP specialists or consultants to ensure a seamless
transition that causes the least amount of disturbance to existing business activities. Before
full-scale implementation, thoroughly test and validate the new system to find and fix any
potential problems.

Consultant Attrition
To compare compensation packages to industry norms, do a market salary survey. Salary
adjustments are necessary to attract and retain the best SAP FI professionals. Implement
retention tactics including career growth possibilities, performance-based bonuses, and a
positive workplace culture to entice consultants to stay with the company. Make Fabs a more
appealing employer by improving the total benefits package, which should include
healthcare, retirement plans, and professional development opportunities.

Operational Efficiency
Reduce manual and unnecessary labor by streamlining departmental procedures and
processes. Invest in automation and digital solutions that can improve reporting capabilities,
 JOB REPORT – Financial Accounting and Budgeting System

automate financial procedures, and lessen the need for manual data entry. Assure team
members' proficiency with the new SAP S/4HANA system and other productivity-enhancing
features by providing continued training and support.

Conclusion:

In conclusion, the suggested solutions provide a thorough strategy to handle the substantial issues the Fabs
SAP FI department has been dealing with. To ensure the department's sustained success in managing
government cash flows successfully, strategic steps are needed to address these issues, which include
limited resources, an antiquated SAP ECC system, consultant attrition, and the need for operational
efficiency.
 JOB REPORT – Financial Accounting and Budgeting System

Learning Outcomes From Job:

I have gained a great deal of experience and competence navigating the complexities of government systems
within SAP over the course of the last two years at my employment. My comprehension of the complete workflow,
which begins with the production of purchase orders and seamlessly progresses through financial accounting
procedures, has been greatly enhanced by this priceless experience.
I have become adept at:

1. Purchase Order Management

I have gained proficiency in the initiation and management of purchase orders, ensuring that
procurement processes align with organizational requirements and regulations.

2. Financial Accounting
My expertise encompasses the entire invoice lifecycle and the complex world of financial
accounting. This covers the generation, examination, and painstaking payment execution of
invoices.

3. Chart of Accounts
In order to accurately classify financial activities into asset, expense, liability, and revenue accounts, I
have actively contributed to the creation of thorough charts of accounts.

4. Financial Statement Preparation

Contributing to the creation of financial statements, a crucial component of financial
accountability and transparency, has been a part of my responsibilities. These financial
accounts provide a comprehensive picture of the organization's state of affairs

5. Data Retrieval and Reporting

I have learned how to accurately and reliably access critical data from servers using SAP,
ensuring accuracy. This information is essential for producing reports that guide internal
government decision-making procedures.

6. Dashboard Creation
I've improved my expertise to design dashboards that are instructive and simple to use and that concentrate on
government spending analysis. These dashboards provide financial data a visual representation, enabling quicker and
more accurate insights.

My time in this position has allowed me to not only sharpen my technical skills but also gain a thorough grasp of the
crucial part SAP systems play in government financial management. My background makes me a useful asset in
helping to manage government finances effectively and transparently.
 JOB REPORT – Financial Accounting and Budgeting System

Efficient Application of Theoretical Knowledge:

I have found that having a background in accounting and finance has been a huge help in
understanding and navigating the complex business processes at Fabs, especially when it
comes to creating financial statements. This accounting background not only gives me the
essential abilities, but it also gives me a strong sense of confidence in my capacity to
succeed in my position.

Impact on Career Advancement:

My future professional prospects are expected to be greatly shaped and improved as a result of my
current job and ongoing study. When combined with my academic endeavors, the practical experience
I am gaining in my current position is paving the way for a successful career in SAP financial
accounting after I earn my degree.
Additional Comments:

Because of my existing position and continued education, it is anticipated that my professional prospects
will significantly change and improve in the future. My current job's practical experience is preparing
me for a successful career in SAP financial accounting after I graduate, especially when combined with
my academic pursuits.

My team lead frequently made arrangements so that I could go to my classes, which helped me to
successfully manage my work and academic goals. Their support to continue my education while
working has been a driving force behind my academic endeavors.

In addition, it has been really helpful when they were eager to offer support. Without a doubt, the
practical experience I've obtained from my job combined with my academic education prepares me for a
lucrative and rewarding future path. My career has been significantly shaped in a positive and helpful
way by the advice from my team lead.

References:

FABS CGA Website:

https://fabs.gov.pk

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