Chaithanya Billava
Administrative Office Assistant
CONTACT
Address
Alquoz 1, Dubai
Phone number
+971 0567913064(UAE)
+91 9741912064 (IND)
Email
chaithanyapb011@gmail.com
SKILLS
 Competent administrative
skills, including IT literacy
 Attention to detail and
Supervisory skills
 Excel and Microsoft office
application skills
 Decision making skills
 Effective verbal and
listening communication
skills
 Effective written
communication skills
 Computer skills including
the ability to operate ERP
system
 Mature, credible, ability to
prioritize and work under
pressure
 Thrives in a fast-paced
environment
 Dedicated, reliable, and
always strive to exceed
expectations.
 Able to get on with others
and be a team-player.
PROFILE
Proficient Administrative Office Assistant with over 8 years of office
experience, specializing in administrative work, problem solving, planning,
and optimal assistance. Bringing forth the ability to manage front desk
settings with poise and grace, in addition to managing a variety of
administrative duties.
EDUCATION
School Leaving Certificate – 70.72 (%) 2009
Mar Ivanios English Medium High School, Kunthoor, Karnataka, India
Plus Two - 81.16 (%) 2011
Sri Durgamba P.U. College, Alankar, Karnataka, India
Bachelor of Commerce – 70.88 (%) 2014
Kukke Sri Subrahmanyeshwara College, Subrahmanya, Karnataka, India
Master of Commerce – 58.3 (%) 2016
Mangalore University, Karnataka, India
WORK HISTORY
GDS BPM/ABPM(STOP GAP), Department of Posts, India
September 2021-January 2023
 Carried out transactions offline and online using smartphone and
handheld device.
 Overall responsibility for the smooth and timely functioning of the Post
Office which includes mail conveyance and mail delivery.
Administrative Office Assiatant, Jnanasagara International
Public School, C.R.Patna, Karnataka, India, Aug 2017 - Sept 2021
 Manage incoming and outgoing communications, including answering
and screening phone calls, taking messages, and responding to emails in
a professional and timely manner. Greet and assist visitors, ensuring a
positive and welcoming experience.
 Following internal procedures for the confidential management of
incoming applications and documentation.
 Monitor and manage office supplies inventory, placing orders when
necessary and ensuring adequate stock levels.
 Assist with preparing and reviewing expense reports, ensuring accuracy
and adherence to company policies.
 Ensured the smooth functioning of daily amounts of cash transactions.
 Assist general administrative tasks, maintain and organize physical and
digital files, records, and documents, ensuring accuracy, confidentiality,
and easy retrieval.
 Inputting personal data on the ERP
SOFTWARE SKILLS Office Clerk, Mar Ivanios College of Education, Kunthoor -
 Diploma in Computer
Puttur, Karnataka, India, June 2014 - July 2017
Application
 Served as an assistant to all administrative personnel and acted as a first
LANGUAGES point of contact for visitors and customers.
 English  Maintains an up-to-date and accurate filing system of all documents.
 Hindi  Managing incoming acceptance forms and responding appropriately.
 Kannada  Perform other clerical and administrative duties such as reports writing,
filing, printing, photocopying, faxing documents, taking notes etc.
 Handle financial transactions for the office, such as collecting rental
payments and deposits, ensuring timely fees collections, issuing receipts.
 In-charge for compensation related activities, statutory compliance EPF,
ESIC
PROFESSIONAL RELEVANT SKILLS
 General administrative tasks aimed at lightening the workload.
 Accountable for the smooth running of the office, with all administrative
responsibilities and tasks.
 Thorough understanding of office management systems, customer
service, payroll distribution, office administration and book-keeping
procedures.
 Proficient with Microsoft Office and Google Suite.
 Good knowledge of ‘back-office’ computer systems (ERP software)
 Time office management and coordinating for the timely salary process.
 Communication and Interpersonal Proficiency.
 Uphold strict confidentiality in handling sensitive information and
documents.
PERSONAL INFORMATION
Date of Birth : 11/06/1993
Nationality : Indian
Religion : Hindu
Sex : Female
Marital Status : Married
Husband Name : Santhosh Amin
Visa Status : Residence (Dependent Visa)
DECLARATION
I consider myself familiar with Master of Commerce aspects. I hereby
declare that information furnished above is true to the best of my knowledge
and I assure you that I will work in the right earnest and satisfy the
expectations of the superiors.
CHAITHANYA BILLAVA