Configuration of Business Partner

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CONFIGURATION
OF BUSINESS
PARTNER
IN SAP
Phone/Whatsapp: +1 (515) 309-7846 (USA)

Email: info@zarantech.com
Website: www.zarantech.com
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• Business Partner- A Business Partner can be a person, organization, group of

people, or a group of organizations, in which a company has a business interest.
It is the single point of entry to create, edit, and display the master data for business
partners, customers and vendors. A Business Partner consists of general data like name,
address, bank information, etc. as well as role specific information i.e.
customer/vendor/employee data.
• Why Business Partner?
1. Data Redundancy: A person can be a Vendor as well as customer, in traditional
ERP we have to create two objects. With business partner single object is only
required.
2. Multiple Transactions: To create vendor or customer we have to go to different
transactions. With Business Partner single transaction “BP” is required both
objects.
3. Note: Centrally managing master data for business partners, customers, and
vendors.
• Customer and Vendor Integration to Business Partner:

In Traditional ERP, we have Customer and Vendor as different object.
For Customer, we have following views:

o General
o Finance
o Sale
For Vendor, we have following views:

o General
o Finance
o Purchasing
For creating their objects, we need different Transaction code:

Customer: XD01, FD01, VD01
Vendor: XK01, FK01, MK01
In S4 HANA both customer and vendor get created with Transaction BP.
Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

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1.Vendor Master Data Configuration

1.1- Define Vendor Account Group
Vendor account Group- When creating a vendor master record, you must decide the
account group to which you are assigning this vendor. The account group has the functions to
control the screens and fields relevant to your business partner that are displayed and are
enabled for input.
Among other tasks, the account group performs the following functions:
● Determines the type of number assignment, such as internal or external
● Determines the number range. The system identifies the account number from this number
range to be assigned to the vendor
● Determines the field selection, such as which fields are ready for input, which fields must
be maintained, and which fields are hidden
● Determines the valid partner schema
● Determines the vendor’s status, for example, if the vendor is a one-time vendor or a
permanent vendor
T-Code OBD3
Menu Path SPRO > SAP REF IMG > FINANCIAL ACCOUNTING >
ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE >
SUPPLIER ACCOUNTS > MASTER DATA > PREPARATIONS
FOR CREATING SUPPLIER MASTER DATA > DEFINE
ACCOUNT GROUP WITH SCREEN LAYOUT (VENDORS)

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• Click on Define Account groups with screen layout(vendors) and click on New
Entries
• After clicking on new entries enter your Local (domestic)vendor account

group (ZDSL) and meaning and click on Save button

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• After Saving vendor account group, System show Message data was saved
• So, here Defined Local (Domestic) vendor account group. Now, Define vendor account
group for Foreign vendor and one-time Vendor

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• Now define Vendor account group for Foreign Vendor
• Click on New entries

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• Now Enter here Foreign Vendor account group (ZDSF) and click on save
• Click on Save

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• After saving, Data Saved

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• Now, Define one-time vendor account group

One-Time Vendor: One-time vendor can be used for vendor that is only used once or very
rarely.
For example, you may need a material in an emergency, and perhaps your normal vendor for
that material can’t supply the item in the requested time. In this instance a local vendor or an
unapproved vendor may be used for this one-off purchase.
A one-time vendor record can be created in the same way as any normal vendor by using
Transaction BP. The difference is that a one-time vendor uses a special account group. One-
time vendor records don’t usually contain any significant data or any bank and financial
information. Many companies have policies in place to ensure that vendor master records
aren’t created for one-time or limited-use vendors. Some of these policies may include
establishing a limit on the number of transactions per year and restricting the yearly spend on
these vendors. For example, if a vendor has more than four transactions a year, or if the total
annual spending with a vendor is more than $4,000, then company policy could require that a
vendor master record be maintained for that vendor instead of that vendor being treated as a
one-time vendor only
• Click on New Entries

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• Enter here ZDSO as One-Time Vendor Account Group and mark checkbox of one-time
account and Save

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Save transport request
• After Saving, One -time vendor account group data saved.
With this feature, you can skip the checks of address fields
such as Country and Language while creating a One-Time
Account.

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1.2 Define Number Range for Vendor account groups

When defining vendor number ranges, remember that vendor numbers, like Materials
numbers, can be externally or internally assigned
• Internal Number Range-system will assign the numbers based on the number interval
you have assigned
• External Number range-the user has to manually assign the numbers based on the
number interval you assign
T-CODE XKN1
MENU PATH SPRO > SAP REF IMG > FINANCIAL ACCOUNTING > ACCOUNTS
RECEIVABLE AND ACCOUNTS PAYABLE > SUPPLIER ACCOUNTS >
MASTER DATA > PREPARATIONS FOR CREATING SUPPLIER MASTER
DATA > CREATE NUMBER RANGES FOR VENDOR ACCOUNTS

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After clicking on create number range, click on the intervals
• Now, edit intervals for vendor screen is open, click on the icon insert line and Maintain
number range as per business requirement and Save the data.
If we mark this check box then we need to

enter vendor number manually. So our
requirement is internal so we not mark this
checkbox

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The NR Status field in edit mode allows you to

define the current number

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• Same way define number range for foreign vendor and one-time vendor account group
and save the number ranges
• After saving click on ok tick mark and Number range data saved.

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• One-Time Vendor account group number range (external number range).
• After saving click on ok tick mark and Number range data saved.

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1.3 Assigning Number range to Vendor Grouping
T-Code OBAS
Menu Path SPRO > SAP REF IMG > FINANCIAL ACCOUNTING > ACCOUNTS
RECEIVABLE AND ACCOUNTS PAYABLE > SUPPLIER ACCOUNTS >
PREPARATIONS FOR CREATING SUPPLIER MASTER DATA > CLICK ON
ASSIGN NUMBER RANGES TO VENDOR ACCOUNT GROUPS

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• Click on Position enter your vendor account group

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• So, for local vendor account group defined number range is SL-500000-509999. Assign
number range no SL to ZDSL and save.
• Save Transport Request

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• Here, completed assignment between number range and local vendor account group

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• Same way For Foreign vendor account group and one-time account group and save

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• Here we check all assignment of number range to vendor account group completed

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2.Business Partner Master Data Configuration

2.1 Define Number Range for Business Partner
T-Code BUCF
Menu Path SPRO > SAP REF IMG > CROSS APPLICATION COMPONENT > SAP
BUSINESS PARTNER > BUSINESS PARTNER > BASIC SETTING >
NUMBER RANGES >CLICK ON DEFINE NUMBER RANGE

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• After clicking on number range, click on intervals to maintain number range
• Click on insert icon and enter number range number and number range
• And click on save. Number range data saved

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• For same procedure for foreign BP account Group and one-time bp account group to
create Number range
• Number range for Foreign business account group.
• Click on insert icon and enter number range number and number range and save
Click on ok and data saved
After Saving Data, system shows message

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• Number range for One-Time business account group.

• Click on insert icon and enter number range number and number range, mark external
number range checkbox and save
• After click on save button all data related to number range saved

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2.2 Now Define grouping and assign number range to business partner grouping.
Menu Path SPRO > SAP REF IMG > CROSS-APPLICATION COMPONENTS > SAP
BUSINESS PARTNER > BUSINESS PARTNER > BASIC SETTING >
NUMBER RANGE AND GROUPINGS > DEFINE GROUPINGS AND
ASSIGN NUMBER RANGES
• After clicking on define grouping and assign number ranges, click on new entries and
enter business partner grouping for local, foreign and one-time business partner
grouping and assign defined number ranges for grouping and click on save.

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• Save Transport request

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• After saving defining of BP grouping and assignment of business account grouping and
number range data saved

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2.3 Now define Number Assignment Direction BP to Vendor
Menu Path SPRO > SAP REF IMG > CROSS APPLICATION COMPONENETS > MASTER
DATA SYNCHRONIZATION > CUSTOMER/VENDOR INTEGRATION >
BUSINESS PARTNER SETTING > SETTING FOR VENDOR INTEGRATION >
FIELD ASSIGNMENT FOR VENDOR INTEGRATION > ASSIGN KEYS >
DEFINE NUMBER ASSIGNMENT FOR DIRECTION BP TO VENDOR

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• Enter Business account grouping and vendor account grouping and save
• After saving, Data saved

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3.Customer account group master Data

3.1 Define customer account group
Menu Path SPRO > SAP REF IMG > FINANCIAL ACCOUNTING >
ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE >
CUSTOMER ACCOUNTS > MASTER DATA > PREPARATIONS
FOR CREATING CUSTOMER MASTER DATA > DEFINE
ACCOUNT GROUP WITH SCREEN LAYOUT (CUSTOMERS)
• Click on New entries

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• After clicking enter customer account group for local customer and click on save.
• After saving, transport request generated, click on ok and save transport request and data saved

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• Same way define customer account group for foreign customer
• Click on new entries

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• Enter account group and meaning for foreign customer account group and click on save
• After saving, Data saved

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• Now define customer account group for one-time customer.
Click on new entries

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• Enter one-time customer and meaning and mark check box of one-time customer and
save data.
• After saving, data saved.

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• See, here all customer account groups saved.

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3.2 define number range customer account group
MENU PATH SPRO > SAP REF IMG > FINANCIAL ACCOUNTING > ACCOUNTS
RECEIVABLE AND ACCOUNTS PAYABLE > CUSTOMER ACCOUNTS >
MASTER DATA > PREPARATIONS FOR CREATING CUSTOMER
MASTER DATA > CREATE NUMBER RANGES FOR CUSTOMER
ACCOUNTS
• Click on Intervals

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• Now click on inert icon for maintain number range.
• Now maintain Number range No. and Number range and click on save.
• Click on save

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And number range saved
• Same way define number range for foreign customer account group and one-time
customer account group and save and system show message data was saved.

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3.3 Assign Number ranges to customer account grouping.
Menu Path SPRO > SAP REF IMG > FINANCIAL ACCOUNTING > ACCOUNTS
RECEIVABLE AND ACCOUNTS PAYABLE > CUSTOMER ACCOUNTS >
PREPARATIONS FOR CREATING CUSTOMER MASTER DATA > CLICK
ON ASSIGN NUMBER RANGES TO CUSTOMER ACCOUNT GROUPS
• Click on position and enter customer account group

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• Enter all account groups and assign number range for groups and click on save.

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• Transport request generated and click on save and assignment of number ranges to
grouping saved.

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3.4 Now Define Number Assignment for Direction BP to Customer.
Menu Path SPRO > SAP REF IMG > CROSS APPLICATION COMPONENETS > MASTER
DATA SYNCHRONIZATION > CUSTOMER/VENDOR INTEGRATION >
BUSINESS PARTNER SETTING > SETTING FOR CUSTOMER INTEGRATION
> FIELD ASSIGNMENT FOR CUSTOMER INTEGRATION > ASSIGN KEYS >
DEFINE NUMBER ASSIGNMENT FOR DIRECTION BP TO CUSTOMER

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• Now Click new entries.
• Enter Business Partner account grouping and customer account grouping and save all
data.
• Now transport request generated click and save transport request

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• Define Number Assignment for Direction BP to Customer.
4.Vendor Partner Determination

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4.1 Define Partner Roles
Menu Path SPRO > SAP REF IMG > MATERIAL MANAGEMENT > PURCHASING >
PARTNER DETERMINATION > PARTNER ROLES > CLICK ON DEFINE
PARTNER ROLES
You can use standard partner roles or you can define as per your business need. Here we
use standard partner roles
VN-Vendor
DP-Delivering Plant
PI-Invoicing Party
FS-Freight supplier
4.2 Define permissible partner roles per account group

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PARTNER DETERMINATION > PARTNER ROLES > DEFINE PERMISSIBLE
PARTNER ROLES PER ACCOUNT GROUP
• Enter partner roles and vendor account group and save the data
4.3 Define Partner Schema in supplier Master record

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PARTNER DETERMINATIONS > PARTNER SETTING IN SUPPLIER
MASTER RECORD > DEFINE PARTNER SCHEMAS IN SUPPLIER MASTER
RECORD
4.4 Now assign Partner schemas to account groups

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PARTNER DETERMINATIONS > PARTNER SETTING IN SUPPLIER
MASTER RECORD > ASSIGN PARTNER SCHEMAS TO ACCOUNT
GROUPS
Click on Position and enter vendor account group
• Enter Vendor account group and assign partner schemas and click on save.

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• Transport request generated and save transport request.
Important Terms:

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1. Flexible Grouping:
• If we mark this checkbox then you can change your vendor
account group.
• If we not mark this checkbox then you can’t change your vendor
account group which is assigned to business partner account
grouping.
• Now here we check, we not marked the checkbox of flexible grouping
Now we check TCODE BP, in BP role FLVN00 -vendor general data we

can check we can’t change vendor account group

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If we Marked flexible group checkbox, we able to change vendor

account group. We check on system
So, we can see here we can able change vendor account group we take
ZMUT vendor account group

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• Here, checked on system it allows to take flexible grouping and

According to vendor account group (ZMUT), supplier number also
triggered.
• You can check in number range and vendor account grouping also.

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2.Internal Standard grouping.

• If we click on Internal standard grouping for Business Partner account
group and vendor account group then we need not select the bp
grouping while creating business partner
• Here we not selected any grouping. Enter all details and save.
According to BP grouping and number range business partner
generated.

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Here you can check business partner is created and number range
assigned according to business partner account group.

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THANK YOU
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1

Phone/Whatsapp: +1 (515) 309-7846 (USA)

• Business Partner- A Business Partner can be a person, organization, group of

• Customer and Vendor Integration to Business Partner:

For Customer, we have following views:

For Vendor, we have following views:

For creating their objects, we need different Transaction code:

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

1.Vendor Master Data Configuration

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• After clicking on new entries enter your Local (domestic)vendor account

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• Now define Vendor account group for Foreign Vendor

• Click on New entries

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• After saving, Data Saved

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• Now, Define one-time vendor account group

• Click on New Entries

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Save transport request

• After Saving, One -time vendor account group data saved.

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

1.2 Define Number Range for Vendor account groups

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

After clicking on create number range, click on the intervals

If we mark this check box then we need to

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

The NR Status field in edit mode allows you to

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• One-Time Vendor account group number range (external number range).

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

1.3 Assigning Number range to Vendor Grouping

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• Click on Position enter your vendor account group

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• Save Transport Request

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

2.Business Partner Master Data Configuration

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• After clicking on number range, click on intervals to maintain number range

• And click on save. Number range data saved

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Click on ok and data saved

After Saving Data, system shows message

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• Number range for One-Time business account group.

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• Save Transport request

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

2.3 Now define Number Assignment Direction BP to Vendor

• Click on New Entries

Phone/Whatsapp: +1 (515) 309-7846 (USA) Email: info@zarantech.com

• After saving, Data saved