PROJECT CHARTER

1. General Project Information

Project Name:
Executive Sponsors:
Department Sponsor:
Impact of project:
Mystery World
John Smith, CEO of GameTech Studios
Game Development Division, GameTech Studios
 Impact on the Organization: The "Mystery World"
project is expected to position our game development
studio as a leading innovator in the gaming sector,
creating an engaging and immersive experience for
players and enhancing our brand identity.
 Stakeholder Impact: Key stakeholders, including the
game development team, marketing team, and players,
will be significantly impacted by this project.
 Resource Requirements: The project requires a
dedicated team of 25 developers, artists, sound designers,
and quality assurance testers. High-end gaming PCs, pixel
art software, and a substantial marketing budget are
essential for its success.

2. Project Team
Name Department Telephon E-mail
e
Project Sarah Johnson Project Management (555) 123- sarah.johnson@example
Manager: 4567 .com
Team Mike Davis Game Design (555) 234- Mike.davis@example.co
Members: 5678 m
Dale Smith Programming (555) 345- Dale.smith@example.co
6789 m
Matthew White Art & Graphics (555) 456- Matthew.white@exampl
7890 e.com
Black Frost Sound Design (555) 567- Black.Frost@example.c
8901 om
Queen Lisa Quality Assurance (555) 678- Queen.Lisa@example.c
9012 om
Wattson Johnson Marketing (555) 789- Wattson.johnson@exam
0123 ple.com
Terren Wilson Player Experience (555) 890- Terren.wilson@example
1234 .com

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 Harran Jand Public Relations (555) 901- Harran.jand@example.c
2345 om
3. Stakeholders (e.g., those with a significant interest in or who will be significantly affected by this project)

John Smith - CEO of GameTech Studios

 Significance: As the CEO, John Smith holds the ultimate responsibility for the success of
the project and is deeply interested in its outcome.

M Sarah Johnson - Project Manager

 Significance: Sarah Johnson is responsible for overseeing the project's execution and
delivering it on time and within budget.

Regulatory Authorities - Agencies responsible for gaming industry regulations and ratings.
 Significance: Compliance with their guidelines is essential for the game's distribution and
success.

Competitors in the Gaming Industry

 Significance: The game's reception and success will impact the competitive landscape
within the gaming genre.

Suppliers and Partners - Companies providing resources, technologies, or services to support the
project.
 Significance: Their timely and reliable contributions are crucial to the project's success.

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4. Project Scope Statement

Project Purpose / Business Justification Describe the business need this project addresses

The "Mystery World" project aims to deliver an adventure 2D video game featuring pixelated graphics, set
within a Mystery World replete with diverse stages, challenging quests to conquer, and formidable monsters to
battle. The business justification for this project is as follows:
 Market Innovation: "Mystery World" seeks to elevate the gaming industry through its captivating and
innovative gameplay, providing players with an immersive journey into a mysterious world, enhancing
their gaming experiences.
 Brand Identity: This endeavor is pivotal in the cultivation of a robust brand identity for our game
development studio, reflecting our commitment to excellence and innovation in the gaming sector.

Objectives (in business terms) Describe the measurable outcomes of the project, e.g., reduce cost by xxxx or increase quality to yyyy
 Player Engagement: To create a highly engaging and immersive gaming experience that keeps players
coming back for more.
 Revenue Generation: Achieve a minimum of $5 million in sales revenue within the first year of release,
contributing to the company's financial growth and success.
 Competitive Edge: Establish "Mystery World" as a leading title in the gaming industry, outperforming
competitors and maintaining a strong position in the market.
 Timely Delivery: Complete the project within the 18-month timeline, adhering to milestones and
project schedule, crucial for stakeholder trust and market opportunities.
 Quality Assurance: Ensure a bug-free and polished game with a maximum of 100 bugs reported post-
launch.
 Player Satisfaction: Maintain a player satisfaction rating of at least 85% based on post-launch feedback
and reviews, vital for the game's long-term success and brand reputation.
 Cost Efficiency: Manage the project within the allocated budget of $3 million, demonstrating efficient
resource utilization and financial responsibility.

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Deliverables List the high-level “products” to be created (e.g., improved xxxx process, employee manual on yyyy)

 Game Prototype: A functional prototype showcasing core gameplay mechanics, pixelated graphics, and
sound design.
 Full Game: The complete version of "Mystery World" ready for release on various gaming platforms.
 Marketing Plan: A comprehensive marketing plan, including promotional materials, strategies for
building anticipation, and launch promotions.
 Player Support Portal: An online portal to address player inquiries, bug reports, and feedback.
 Game Trailer and Teasers: High-quality game trailer and teaser videos for marketing and promotional
purposes.
 Pixel Art Assets: All in-game pixel art assets, including character models, textures, and environmental
assets.
 Soundtrack and Sound Effects: High-quality game soundtrack and sound effects to enhance the
immersive experience.
 Quality Assurance and Testing Reports: Detailed QA and testing reports highlighting bug fixes and
improvements.
 Localization: Translations of the game into multiple languages to expand its accessibility to a global
audience.
 Game Manuals and Guides: Comprehensive user manuals and guides to assist players in understanding
the game mechanics and controls.
 Post-Launch Content and Updates: Regular post-launch updates, including new content, bug fixes, and
improvements based on player feedback.
 Metrics and Analytics Reports: Regularly updated analytics reports tracking player engagement,
feedback, and in-game behavior.
 Customer Support Resources: A dedicated customer support team and resources to address player
inquiries and issues.

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Scope List what the project will and will not address (e.g., this project addresses units that report into the Office of Executive Vice President. Units that
report into the Provosts Office are not included)
What the Project Will Address:
 Game Development: Encompasses game design, pixel art, programming, sound design, and quality
assurance.
 Marketing and Promotion: Involves marketing plan, materials, and promotion strategies.
 Player Engagement: Focuses on creating an immersive player experience within the mystery world.
 Post-Launch Support: Includes regular updates, player feedback, bug fixes, and new content.
 Localization: Translates the game into multiple languages for global accessibility.
 Metrics and Analytics: Tracks and analyzes player engagement and feedback post-launch.
What the Project Will Not Address:
 Infrastructure: Excludes physical or IT infrastructure development.
 Organizational Structure: Does not involve changes to organizational structure.
 Legal and Regulatory Compliance: Limited to game content, distribution, and intellectual property
rights.
 Long-Term Strategy: Does not determine long-term business strategy or goals.
 Financial Audits: Excludes financial audits and restructuring.
 Day-to-Day Operations: Routine operations unrelated to game development, marketing, or post-launch
support are not included.

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Project Milestones Propose start and end dates for Project Phases (e.g., Inception, Planning, Construction, Delivery) and other major milestones
Inception Phase
 Start Date: January 15, 2024
 End Date: March 15, 2024
Planning Phase
 Start Date: March 16, 2024
 End Date: June 15, 2024
Game Development Phase
 Start Date: June 16, 2024
 End Date: December 15, 2025
Quality Assurance and Testing Phase
 Start Date: December 16, 2025
 End Date: March 15, 2026
Marketing and Promotion Phase
 Start Date: March 16, 2026
 End Date: July 30, 2026
Player Engagement Phase
 Start Date: August 1, 2026
 End Date: September 15, 2026
Game Launch
 Date: September 16, 2026
Post-Launch Support and Updates
 Start Date: September 17, 2026
 End Date: February 28,

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Major Known Risks (including significant Assumptions) Identify obstacles that may cause the project to fail.
Risk Risk Rating (Hi, Med, Lo)

Technical Challenges in Game Development High

 Complexity of pixel art design and animation
may lead to delays.
 Compatibility issues with different gaming
platforms.

Resource Constraints High

 Availability of skilled pixel artists, sound
designers, and developers.
 Budget limitations impacting the quality of
pixel art and sound design.
Player Feedback and Receptivity Medium
 Negative player reviews impacting the
game's reputation.
 Ensuring player satisfaction and engagement.
Quality Assurance and Bug Fixes Medium
 Identifying and addressing post-launch bugs
and gameplay issues.
 Maintaining game performance and stability
post-launch.
Regulatory Challenges Low
 Content rating and approval for different
regions and platforms.
 Compliance with industry standards and
regulations for pixel art and sound design.
Scope Creep and Feature Requests Medium
 Adding unplanned pixel art and sound design
features during development.
 Impact on project timeline and budget due to
additional pixel art and sound design work.

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Constraints List any conditions that may limit the project team’s options with respect to resources, personnel, or schedule (e.g., predetermined budget
or project end date, limit on number of staff that may be assigned to the project).

Constraint Description
Fixed Budget The project has a predetermined budget of $5
million, limiting financial flexibility.
Strict Project Timeline The project must be completed within the allocated
18-month timeline, leaving limited room for
schedule adjustments.
Resource Availability Availability of skilled pixel artists, sound designers,
and developers may be limited, potentially impacting
project staffing.
Platform Compatibility The game must be compatible with various gaming
platforms, which may impose technical constraints
and challenges.
Regulatory Compliance Compliance with content rating and regional
regulations may limit certain aspects of game content
and marketing.
Intellectual Property Rights Adherence to intellectual property rights and
licensing agreements may affect pixel art, sound
design, and storyline choices.
Marketing Budget The marketing budget is predetermined, limiting the
scale and scope of promotional activities.
Maximum Team Size The project may have a predefined maximum team
size due to office space and resource limitations.
Data Privacy and Security The project must adhere to data privacy and security
regulations, influencing data handling and storage
practices.

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External Dependencies Will project success depend on coordination of efforts between the project team and one or more other individuals or
groups? Has everyone involved agreed to this interaction?

 Pixel Art and Sound Design Contractors: External pixel art and sound design teams are essential for
creating and delivering high-quality pixel art assets and sound effects. Coordination and clear
agreements are necessary to ensure their work aligns with the project's creative vision and technical
requirements.
 Gaming Platform Providers: Collaboration with gaming platform providers, such as Sony, Microsoft,
and Steam, is crucial for technical compliance and facilitating the game's release on multiple gaming
platforms. Agreements with these platform providers are essential to ensure seamless distribution.
 Content Rating and Regulatory Bodies: Compliance with content rating and regional regulations is
vital to ensure the game's accessibility to a global audience. Coordination with content review boards
and regulatory bodies is necessary to meet regulatory requirements and secure necessary approvals.
 Marketing Partners and Agencies: Collaborations with marketing agencies or partners are integral to
effectively promote the game and reach a broader audience. Clear agreements with marketing partners
are essential to coordinate marketing strategies, promotional activities, and campaigns successfully.
 Player Feedback and Support Teams: Timely and effective coordination with players who provide
feedback or require support is essential for addressing player needs and enhancing the gaming
experience. Clear processes for gathering and responding to player feedback are in place to ensure
player satisfaction and engagement.

5. Communication Strategy (specify how the project manager will communicate to the Executive Sponsor, Project Team members and Stakeholders,
e.g., frequency of status reports, frequency of Project Team meetings, etc.

Executive Sponsor Communication:

 Frequency: Regular updates.
 Format: Monthly progress reports and ad-hoc updates.
 Content: Project status, milestones, budget, critical issues.
 Meetings: Quarterly strategic meetings.
Project Team Communication:
 Frequency: Ongoing communication.
 Format: Regular meetings, emails, project management tools.
 Content: Status updates, task assignments, problem-solving.
 Meetings: Weekly progress meetings.
Stakeholder Communication:

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  Frequency: Informed on project developments.
 Format: Periodic updates via email and reports.
 Content: Summarized project status, key milestones.
 Meetings: Periodic stakeholder meetings.
Risk and Issue Reporting:
 Frequency: Prompt risk and issue reports.
 Format: Detailed reports with impact and mitigation plans.
 Meetings: Special meetings for critical risks.
Decision-Making Process:
 Responsibility: Project manager facilitates decisions.
 Approvals: Key decisions need approval.
Feedback Mechanism:
 Frequency: Ongoing feedback and formal sessions.
 Format: Surveys, meetings, direct communication.
 Action: Feedback used for project adjustments.

6. Sign-off
Name Signature Date
(MM/DD/
YYYY)
Executive Sponsor John Smith Simth 04/15/23
Department Sponsor Sarah Johnson Sarah 04/15/23
Project Manager Game Development Division, 04/15/23
GameTech Studios
7. Notes

 Any changes to the project charter must be submitted in writing and approved by the Executive Sponsor
(John Smith) and Project Manager (Sarah Johnson).
 Regular project status reports will be shared with stakeholders and team members as per the established
communication plan. This ensures transparency and keeps everyone informed of the project's progress.
 The project team is committed to adhering to the project's scope and objectives to ensure a successful
outcome. This commitment is essential for achieving project goals.
 Risk mitigation and contingency plans are in place to address potential challenges and uncertainties.
These plans will be regularly reviewed and updated as needed to minimize project risks.
 All project documentation, including meeting minutes, deliverables, and project artifacts, will be stored
in the project's central repository for easy access and reference. This ensures that project information is
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 readily available to team members and stakeholders.
 Any issues or concerns should be promptly communicated to the Project Manager (Sarah Johnson) for
resolution. Open and timely communication is vital to address and resolve any project-related issues
effectively.

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