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Before you start the case study, you can display the transaction codes in the
SAP Easy Access menu. To do this, select menu item: ExtrasSettings,
and press ENTER or click toconfirm.
Change your SAP GUI settings as follows: Choose , and then Options. Go
to the Expert tab. Select the Show Keys in All Dropdown Lists indicator, and
choose ENTER to confirm.
From the SAP Easy Access, choose Logistics Sales & Distribution
Master Data Business Partner Customer Create Complete
(transaction code XD01).
In the Create Customer: General Data screen, fill in all required entry fields
in the Address tab.
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Press button “Company code data” to extend the company code data for the
client. Now click . Fill tab “Sales” as below:
You can use transaction code XD02 to change your customer at anytime.
In the SAP Easy Access menu, choose Logistics Sales and Distribution
Master Data Conditions Create (transaction codeVK31).
Then select the line and click Scales or press F2. Configure your condition
such that the price of 3,999 is valid from a quantity of 1 piece, and is reduced
to 3,499 per piece for a quantity of 51 pieces or more and 3,099 per piece for
a quantity of 501 pieces or more. Before you save (with ), compare your
entries with the screenshot below.
Now that you have maintained all the master data for Sales & Distribution, we
will enter the MM data.
In the next screen, Create Vendor: Address, enter the Name, Search term
1/2, and City. Click ENTER to confirm the address data (or alternatively, click
Next screen or press F8).
The system creates the new vendor master record and assigns an internal
number. Therefore, be sure to write down the number (without leading zeros).
In this case study, in addition to the raw materials (engine block and
camshaft), we will also procure the semifinished product UCC-FRAME-##
((where UCC stands for C2 or L2) externally. Therefore, we will maintain
purchasing info records for these materials that contain the purchasing prices
and the respective quantity discounts provided.
In the SAP Easy Access menu, choose Logistics Materials Management
Purchasing Master Data Info Record Create (transaction code
ME11).
Specify the number of the Vendor you just created, the material number of
the frame (UCC-FRAME-## - where UCC stands for C2 or L2), the
purchasing organization [1000], and the plant [1000].
Enter 3 days as the Pl. deliv. time, and Purch. group [001]. Define a standard
quantity of 10 pieces and a net price of 777,16 per piece. Then click
or press F8. In the next screen, select the row with condition type PB00 .
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and then click Scales . The price of 777.16 is valid for a quantity of 1 piece;
the purchase price should be reduced to 700.00 for a quantity of 100 pieces
or more.
Choose (Save) and write down the number of the new info record.
You should receive a message like:
Repeat this procedure for the cam shaft (UCC-CAMSHAFT-##), with 2 days,
group [001], 10 PC as the standard quantity, and the following scaleprices:
Save with
then press ENTER. In the top line, enter a validity period of January 1 to
December 31 of the current fiscal year, the number of your Vendor (supplier),
and the purchasing organization [1000]. Also set the Fix checkbox and
maintain the MRP [1] column to make the record relevant for MRP.
Repeat the process for the engine block (UCC-BLOCK-##) and the frame
(UCC-FRAME-##), using the same vendor and data as for the camshaft.
You have now maintained all the master data required for the case study.You
will now test the business process, as shown in the diagram. You will enter
the sales order first. After checking the warehouse stocks and starting the
MRP run, you will create two production orders each (for the X-engine and
X-motorcycle) and produce them in the appropriateamounts.
You get a phone call from your customer, CLI-XX-##. She wants to order 50
motorcycles of type UCC-MOTORCYCLE-##.
To do so, from the SAP Easy Access menu, choose Logistics Sales &
Distribution Sales Order Create (transaction code VA01). Choose
[OR] (standard order) as the order type, then the sales area and press
ENTER to confirm.
Because warehouse stocks are not sufficient to cover the order requirements,
the system should display the availability control screen.
After you make the customer aware of your quantity discounts, she decides to
take advantage of them and increase the order quantity to 100 motorcycles.
Therefore, change the order quantity to 100 pieces and press ENTER.
Confirm the proposal for Complete delivery again. Select item 10 in the
overview screen again and check the conditions now. The system should
select the reduced unit price of 3,499, which is valid for order quantities of 51
pieces or more. Choose Back , then save the sales order, and write down
the order number.
IntheSAPEasyAccessmenu,chooseLogisticsProductionMRP
Planning Single Item, Multilevel (transaction codeMD02).
Start planning for your motorcycle (UCC-MOTORCYCLE-##) in plant [1000].
Choose value Purchase requisitions [1] for field Create purchase req. and
then select below that you want to schedule unchanged components as well.
Press ENTER to confirm. The system warns you to check the input
parameters. Press ENTER again to confirm.
Also check the storage quantity of the other four materials. A secondary
requirement should have been created in the amount of the planned order
quantity for the raw materials, and a purchase requisition in the amount of the
difference between stock balance and secondary requirement. The
requirements for the engine and the frame were converted to planned orders
(because they are semifinished products).
Producing Engines
Enter the material, UCC-ENGINE-##, and the plant [1000]. Choose ENTER.
Double-click the line that contains the newly generated planned order. The
Additional Data for MRP Element window appears Click the pushbutton
Convert planned order to production order .
Production order 1:
Enter your engine block, UCC-BLOCK-##, and the plant [1000], and press
ENTER to confirm.
The Additional Data for MRP Element window appears Click the
pushbutton to generate a purchase order from the purchase
requisition.
First the system can show a warning message about language not
maintained…Press Enter on it. The system then tells you that a cheaper
purchase price is available for quantities of 100 pieces and more.
Therefore, overwrite the PO quantity with 100 and press ENTER to confirm.
Save the purchase order and write down the document number.
Press Save
Purchase order 1:
Click to update the stock/requirements list. You should now see your
standard order in place of the purchase requisition.
The Create Purchase Order screen appears. Again, drag the open purchase
requisition to the detail area. When the message indicating the cheaper
purchase price for orders of 100 pieces or more appears, change the PO
quantity again. Then save the purchase order and write down the PO
number.
Purchase order 2:
After you click to update the stock/requirements list, your standard order is
displayed in place of the purchase requisition.
To simplify the scenario for this case study, we assume that the vendor
delivers the components on the same day. Therefore, you will now enter the
goods receipts for the purchase orders you just created.
Choose [A01] Goods Receipt in the first field and [R01] Purchase Order in the
second. Then enter the number of your first purchase order in the third field
and press ENTER to confirm.
The system then proposes the goods receipt quantity from the purchase
order. Check the Item OK checkbox at the bottom of the screen in order to
flag the goods receipt document as verified. Also put in a Delivery Note
number of your choice. Then choose (Save).
The system displays the number of the goods receipt document – please
write it down.
Goods receipt document1:
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Repeat the process for the second purchase order and write down the
document number.
Goods receipt document 2:
Producing Engines
You will now confirm the complete production order, in order to confirm the
successful production of the 100 engines on the same day.
Select Final Confirm. as the confirmation type. Because the last operation in
the routing, 0040, is flagged as a milestone operation, all the previous
operations are also confirmed. The goods issue postings (due to the
component backflushing) and goods receipt postings in the warehouse are
also performed for the engines.
Now that the engine production is complete, you will begin assembly with the
frames.
Release the order with . Save this second production order and write down
its number.
Production order 2:
Enter the material, UCC-FRAME-##, and the plant [1000] again. Choose
ENTER.
Double-click the line with the planned order. The Additional Data for MRP
Element window appears. Because the frame is not produced in-house –
which is the default assumption for semifinished products – but purchased
externally instead, click the button to generate a purchase
requisition from the planned order. Save with .
The Create Purchase Order screen appears. You see the open purchase
requisition for your window in the left half of the screen. Select the number of
the purchase requisition and choose Adopt or drag the purchase requisition
to the shopping cart (upperleft).
Once again, the system tells you that a cheaper purchase price is available
for quantities of 100 pieces and more. Therefore, overwrite the PO quantity
with 100 and press ENTER to confirm. Confirm any warning messages
regarding the delivery date and press ENTER to confirm. Save the purchase
order and write down the document number.
Purchase order 3:
Enter the number of your third purchase order (UCC-FRAME-##) in the third
field from the left and press ENTER. Again, enter a Delivery Note number of
your choice and click Item OK to confirm the item in the goods receipt
document. Save with . Again, write down the document number.
To complete the production of the 100 motorcycles, you will now confirm
completion of the productionorder.
Now check the storage quantities of the engines and frames. All of the
engines should have been used, while 5 frames should still be left instock.
Now that you have produced the engines and assembled them with the
frames to create finished products, you can deliver the motorcycles to the
customer and bill the sales order. The integration between Sales &
Distribution and Financial Accounting will be demonstrated by posting the
payment receipt.
In the SAP Easy Access menu, choose Logistics Sales & Distribution
Shipping and Transportation Outbound Delivery Create Single
Document With Reference to Sales Order (transaction code VL01N).
From there, choose Shipping point [1000], the last working day of the next
month as the selection date, and the number of your sales order (see Page
18).
Delivery:
In the SAP Easy Access menu, choose Logistics Sales and Distribution
Shipping and Transportation Picking Create Transfer Order
Single Document (transaction codeLT03).
In the Create Transfer Order for Delivery Note: Initial Screen, enter
Warehouse number [010] and plant [1000]. The number of your delivery
should appear automatically.
In addition, choose Background [D] as the run type and Include pick.
quantities and post GI [2] in the Adopt pick.quantity field.
Press ENTER to confirm and write down the number of your transfer order.
Transfer order:
In the SAP Easy Access menu, choose Logistics Sales and Distribution
Billing Billing Document Create (transaction code VF01).
Enter the number of your delivery in the Document column (if it does not
appear by default) and press ENTER.
Billing document:
Overview of SD DocumentFlow
Display all the documents of your sales processes in the document flow. To
do so, in the SAP Easy Access menu, choose Logistics Sales &
Distribution Sales Order Display (transaction codeVA03).
Enter the number of your sales order and choose Display document flow .
The display should be similar to the one below.
Enter the number of your sales order and choose Display document flow .