Company Policy ISM

ISM Fleet Manual  Version: 2.0

 Status: Active
 Number: 1
 Filing date: 29 Aug
 Owner: FleetQooling @52North
2023
 Type: Procedure

Index
General 2
1. Definitions. 2
1.1 Objectives. 3

1.2 Application. 7

1.3 Functional requirements for a QHSE Management System. 7

2. Enclosures. 7

General

1. Definitions
The following definitions apply to parts A and B of this Code:

"International Safety Management (ISM) Code" means the International Management Code for the Safe Operation
of Ships and for Pollution Prevention as adopted by the Assembly, as may be amended by the Organization.

"Company" means the owner of the ship or any other organization or person such as the manager, or the bareboat
charterer, who has assumed the responsibility for operation of the ship from the ship owner and who, on assuming
such responsibility, has agreed to take over all duties and responsibility imposed by the Code.

"Administration" means the Government of the State whose flag the ship is entitled to fly.

“QHSE Management System" means a structured and documented system enabling Company personnel to
implement effectively the Company safety and environmental protection policy.

"Document of Compliance" means a document issued to a Company which complies with the requirements of this
Code.

"Safety Management Certificate" means a document issued to a ship which signifies that the Company and its
shipboard management operate in accordance with the approved QHSE Management System.

"Objective evidence" means quantitative or qualitative information, records or statements of fact pertaining to
safety or to the existence and implementation of a QHSE Management System element, which is based on
observation, measurement or test and which can be verified.

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 "Observation" means a statement of fact made during a safety management audit and substantiated by objective
evidence.

"Non-conformity" means an observed situation where objective evidence indicates the non-fulfillment of a specified
requirement.

"Major non-conformity" means an identifiable deviation that poses a serious threat to the safety of personnel or the
ship or a serious risk to the environment that requires immediate corrective action or the lack of effective and
systematic implementation of a requirement of this Code.

"Anniversary date" means the day and month of each year that corresponds to the date of expiry of the relevant
document or certificate.

"Convention" means the International Convention for the Safety of Life at Sea, 1974, as amended.

“Verify” means and to investigate and confirm that an activity or operation is in accordance with a specified
requirement. (Examples of verification activities include inspections, tests and operational checks on ships and
their equipment. A system audit is also an example of a verification activity).

1. Objectives

The objectives of the Code are to ensure safety at sea, prevention of human injury or loss of life, and avoidance of
damage to the environment, in particular to the marine environment and to property.

Safety management objectives and commitments of the Company are to:

Provide for safe practice in ship operation and to provide our crew members with our support for working in
a healthy, safe, and appropriate work place.

Assess all identified risks to its ships, personnel and the environment, and establish appropriate safeguards
(SMM8).

52North Management systematically reviews the shipboard and shore-based operations by means of:

1. Analyzing and responding the monthly safety & quality meetings (Fleet Manual part 3A section 2).

Shipboard safety meetings provide a means of communicating with the shore management about
existing safety concern through minutes compiled by a designated person and by the master.

2. Reporting and analyzing of non-conformities, accidents, near misses and hazardous occurrences (SMM 9).

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 Within this SM-Manual is a concept of Continually Improvement the SMS and the general
management of safety on board by learning lessons from non-conformities.

They are opportunities to fine tune our QHSE Management System such that corrective actions can
be implemented to reduce to a minimum the possibility of such an event arising again.

By this process of fine tuning and checking that the corrective action has worked, the QHSE
Management System will lead progressively to a safer and safer ship operation.

3. Analyzing and responding the Master Review (twice a year) SMM section 5

The Master Review enables management to carry out an overall review of the company QHSE
Management System.

Completed reviews (report and checklist with comments) should be then sent, to the appropriate
Internal Auditor or DP at Clearwater Ship Management.

Based on the analysis of this information, the company management will be able to define the areas,
which need attention for the maintenance of its policy.

4. Performing Internal Audits to verify whether safety management activities comply with the requirements
of the QHSE Management System (SMM 13).

Internal audits are carried out to verify that shore-based and ship-based staff is consistently following
the management system.

Audits are made of all ships under management and of all onshore support functions, inclusive the
personnel department.

Internal safety audits have the aim to reveal safety deficiencies and further improve the QHSE
Management System and are carried out by persons with the following qualifications:
knowledge about activities carried out in areas/ships to be audited
knowledge of the QHSE Management System.
knowledge about the structure and the organization of the Company.
objectiveness and discretion.

5. The Annual Management Review (SMM 13)

The Review establishes improvement opportunities as a result of:

Feedback from customers.

Internal audits and the monitoring of both positive and negative trends.
Analyses of results of inspections, including those of charterers.
The operator’s ability to provide services in compliance with the ISM Code.
The status of corrective and preventive actions.
Follow-up actions taken and closed out following previous reviews.

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 Any other changes that could affect the ISM system, including legislative and regulatory changes.

52North Ship Management operators developed and implemented a risk assessment process to provide adequate
controls and safeguards as part of their QHSE Management System.

1. Risk Assessment Process (RAP).

Inventories all possible tasks.
Be specific.
Review all tasks summed up for obvious hazards.
Most of the tasks will remain out of the scope of task analysis, because the risks are apparently low.
A number of tasks however should be decide whether these belong to the target group of “critical “
or “hazardous”.
The critical tasks are to be analyzed with the personnel involved.
Document the risk assessment in Star IPS according FMinfo procedure.

2. Objectives of Risk Assessment.

To improve and maintain a high level of Risk Awareness.
To motivate the participants for safety.
To identify Risks, which has been remained uncover until then
To review in a practical way the existing procedures from time to time.
3. Risk Assessment Procedures and guidelines.

The Risk Assessment process is a team based approach for systematically examining an individual work
assignment (task) to identify all the hazards, evaluate the risk and specify appropriate safeguards (control
measures).

Risk assessment should be conducted on a qualitative level:

Identify what may happen.

Why it will happen.
Estimate the risk class.
Preventive measures.

A risk assessment has to be conducted on any hazard associated with routine, new and non-routine
operations.

Routine by means of checklists, meetings, open discussion.

New and Non-routine by means of documented risk assessment.

A risk assessment has to be conducted on any hazards associated with non-routine repairs, following
equipment breakdown or arising from the potential breakdown.

The risk assessment should include the identification of risks to health and hygiene.

The risk assessment carried out should include response elements to limit the impact of any unplanned
occurrences.

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 The operator collates all on-board risk assessments and verifies that standards are consistent. A
computerized database of all ship-generated and shore-generated risk assessments is maintained by the
operator.

The documented risk assessments will be used to improve the operating procedures in the Environmental
Management System.

Official records of all environmental risk assessments and meetings are reviewed by an appropriate
company representative. A proper evaluation is carried out and the ship-shore personnel are advised
accordingly.

By means of Circular letters the vessels will receive advice on assessing unsafe acts and conditions as well
as on the appropriate corrective action to be taken.

The marine environmental risk-assessment program is regularly reviewed and modified as required.

Risk assessment should be conducted for new or non-routine tasks that may be carried out.

4. Risk Assessment Training.

All relevant shipboard and shore-based personnel have to receive in-house training in hazard
identification and risk assessment.
This training will be carried out by Master on board the vessel and by the DP in the office.
Computer-based training can be used.

Continuously improve safety-management skills of personnel ashore and aboard ships, including preparing for
emergencies related both to safety and environmental protection.

Provide all means to comply with Company’s Policy to ensure zero spills, zero incidents and zero harm to our most
important asset – the people and strive continuously to improve our overall Health & Safety performance.

Provide all means to comply with Company’s Policy to ensure zero spills and aim reduce CO2, Sox and NOx emissions as
part of our effort to minimize the impact of our operations on the Environment.

Act responsibly, effectively and with care, always guided by clearly defined HSE roles and responsibilities.

Promote a strong QHSE culture by motivating all employees, onboard and ashore, setting appropriate goals and

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continuously improving skills and competencies of our peoples.

Nurture a “Just” QHSE culture.

Develop our operating standards by adopting best practices while always meeting or exceeding all applicable legislative
and regulatory requirements.

Share and implement best practices through an integrated and comprehensive management system.

Ensure compliance with our and industrial standards through regular internal audits.

The QHSE Management System ensures:

The appropriate organization of management, ashore and on board, ensures adequate standards of safety and pollution
prevention.

A systematic approach to management by the responsible persons for the management of our ships is done.

It is declared by the Company’s policy to ensure :

Compliance with mandatory rules and regulations related to safe operation of ships and protection of the
environment.
It is the responsibility of the Master and the Ship’s Management Team to ensure that their vessel is operated and
maintained in accordance with all Statutory and Classification Society requirements.

The effective implementation and enforcement.

For this to be effective the Master will need to be fully conversant with the regulations affecting the operation of their
vessel.

The 52North Ship Management QHSE Management System ensures that applicable codes, guidelines and standards
recommended by the Organization, Administration, Classification Societies and other Maritime Organizations are taken
into account.

By monitoring the Planned Maintenance System, Ship safety reports and renewal requirements for Statutory Certificates
the Master must ensure they meet all statutory obligations.

2. Application

The requirement of this code applied to:

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 52North Ship Management located in Rotterdam with.
52North managed ships.

3. Functional requirements for a QHSE Management System

The Company developed, implemented and maintain a QHSE Management System which includes the following
functional requirements:

Safety and environmental-protection policy

Instructions and procedures to ensure safe operation of ships and protection of the environment in compliance
with relevant international and flag State legislation
Defined levels of authority and lines of communication between, and amongst, shore and shipboard personnel
Procedures for reporting accidents and non-conformities with the provisions of this Code.
Procedures to prepare for and respond to emergency situations.
Procedures for internal audits and management reviews.

2. Enclosures

SMMS2-1 List of Holder & review of the SMM

SMMS2-2 Ships covered by the QHSE Management System

SMMS2-3 SMM documentation

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