Professional Documents
Culture Documents
Table of Contents
1.0 PURPOSE
2.0 SCOPE
3.0 DEFINITIONS
The EMG shall make sure of the information and instruction from COMPANY
PROJECT MANAGEMENT TEAM and act in cooperation with them.
Assembly Points
Assembly Points are locations for all personnel to assemble after evacuating
a building and / or site area, the assembly area for the office complex is
inside the fenced area in front of the main entrance gate (do not block the
gate/access). Contractor shall designate and appropriately identify an
Assembly Point for each of the construction area.
Emergency
Evacuation
Rescue
Toolbox Meeting
Kit contains tools and equipment primarily used by first aider in responding to
an emergency situation.
Note: First aid kits should be placed in the main offices, site offices, and
camp as well as on the construction site for first aid cases. They must be
checked on a regular basis of its contents.
COMPANY
Means Saudi Arabian Oil Company, Saudi Aramco, and Companies affiliated
there to, including but not limited to Aramco Overseas Company (AOC)
and/or Aramco Services Company (ASC).
4.0 RESPONSIBILITIES
4.1.1 In the event of emergency, SEPCO and its subcontractor’s workers working
in JIGCC shall comply and act accordingly based on Emergency Response
Plan and other applicable references like but not limited to, Saudi Aramco
GIs, standards, manuals and other contract documents that are applicable to
the work, including the COMPANY Safety Handbook. However, any person
can act safely to save life of other person under life-threatening situation.
4.1.2 SEPCO shall conform to schedule “D”, Section I - Safety and Health
Requirements on safety audits performed by an Independent Third Party.
The independent third party to be used shall be approved in advance by in
writing by the COMPANY Representative, who shall be given copies of all
audit reports.
Ensure that an adequate and safe means of access and egress are
maintained in the workplaces.
Maintain and monitor statistics on near miss, hazards, accidents and first
aid cases to properly manage safety.
4.7 Subcontractor(s)
Shall be familiar with the project Emergency Alarm / Evacuation signal and
COMPANY Emergency Response & Evacuation Plan.
Shall know the nearest assembly area and head counting of employees if
an emergency occurs.
4.8 Workers
Shall have authority to stop their own work and the work related to the
contract due to unsafe conditions or acts.
Team members will receive required trainings. Note: Members of the team
should come from different groups like but not limited to, staff, craft personnel
and engineers. They have to conduct regular fire-fighting drill to test
readiness and enhancement of skills and knowledge.
3. Fire Fighting
Note: 1. First aiders must have a certification on first aid training course
conducted under Saudi Government approved training institution like but not
limited to Red Crescent or other internationally approved societies.
2. Approved by COMPANY.
4.11 Nurse
Ensure that all clinic medicines, tools and equipment required by Saudi
Aramco MMSR are provided.
Ensure necessary rescue tools and equipment are available and in good
condition.
4.13.1 The Administration Officer / PRO shall coordinate with the following
organizations.
Hospitals
Fire Station
4.13.2 A report on meetings held with the Local Emergency Services shall be made
periodically to the Site HSE Committee.
5.0 INSTRUCTION
In the event of Emergency such as but not limited to, Major fire, explosion,
gas leak, flood incident, major mechanical failure, chemical spill incident,
environmental release, medical emergency / illness of personnel, severe
weather/ storm, trapped worker, major traffic incidents and civil disturbance,
SEPCO outlined the minimum requirement/procedure to address safely
various scenarios in reference to COMPANY procedures.
All personnel receive a safety induction before being allowed on site. In that
induction they are instructed on raising alarms for fire, spillages and other
emergencies. Exercises will be conducted in order to validate this training
and the effectiveness of the alarm system. In case of emergencies the
section supervisors will coordinate and inform the HSE Section Head, he in
turn informs the Project Manager. Contact will be maintained until the
emergency condition has normalized.
By radio. Radio an operations group that has a telephone and ask them to
dial 110 if you cannot contact the Security Main Gate or emergency response
office directly.
The caller (reporter) shall stay on the line until further instruction is given.
Remain calm.
Stop work.
5.1.3.1 Upon declaration of an emergency, the alarm and evacuation procedure shall
be implemented immediately. An emergency alarm will sound by one of the
following (siren, air horn, alarm bell and by shouting out load or with the aid
of megaphone).
Call 998- Fire/Civil Defence or 999- Local Police immediately and describe
where the fire emergency is located.
Prepare and evacuate the building to the nearest emergency exit. “Walk”;
Do Not Run.
5.1.3.2 In the event that you are unable to exit the building
Place a cloth, wet if possible, over your mouth to serve as a filter if a fire
emergency occurs.
Signal for help from a window. Use a towel, clothing, sign etc.
Upon exiting the building and proceeding to the assembly area, remain at
least 6 meters away from the building walls and overhangs. Do not block any
driveways, as Fire Department personnel shall need access to these areas.
Employees are requested to report to their assigned assembly areas as
defined by your Fire Marshall/Evacuation Plan.
DO NOT try to collect or bring any personal belongings from inside the
building.
DO NOT try to know what the problem is. Save your life first.
5.1.5 Emergency Rescue Group shall respond immediately and facilitate clearing
of all persons out of the hazardous / dangerous area.
5.1.6 Fire Brigade Team shall ensure that put out the fire and report immediately to
Emergency Director /Incident Commander about the status.
5.1.7 Medical Team should assemble and wait for the instruction coming from
Emergency Director.
5.1.9 Telephone lines are restricted only to be used by “only authorized persons” in
the event of any emergency.
5.1.10 At Assembly point, the number of employees shall be counted by using Daily
Manpower Report, Pre-START Attendance and Visitor Log at project, camp
accommodations, and in other facilities to ensure people are 100% counted.
5.1.11 Securing a work area includes but is not limited to the following:
All gas, diesel, electrical, open flame and other powered equipment will be
shut down immediately. All permits to work will become void.
The Emergency Director shall call the emergency situation off only when it
is positively determined that danger no longer exists and employees may
return to their normal duties.
Ensure that unauthorized personnel do not enter the area until all residual
hazardous materials and other materials which involved in the incident are
removed and the site has been returned to the pre-incident status.
The Incident investigation team shall coordinate a critique for all hazardous
material responses within 12 hours of the response. Representatives from all
responding organizations/departments as well as all other organizations
identified by the Incident Commander shall attend and participate in the
critique.
Communications
Operational safety
Response times
Manpower needs
Training needs
Right after the incident and everything were brought back to normal operation,
Emergency Director/Incident Commander (Project Manager) shall call a Post
Incident Meeting and this will be attended by all key personnel namely:
5.1.12.3Objective/Purpose
The underlying reason for reporting incidents is to learn from the experience
and take appropriate action to ensure that the likelihood of a similar incident
happening and the consequence of a similar incident in the future are
reduced.
Other Incidents which occur as a result of the IGCC Power Block (Package
4), its Sub-contractors or 3rd parties as a result of activities carried out on,
the IGCC Power Block (Package 4).
E-mail notification shall contain only known facts, time, date and brief
description. No causation should be included.
The report writer should be the immediate supervisor of the person who
observed the happening or to whom it happened.
The report writer’s supervisor or the team leader should agree the initial
IPM Classification.
The HSE Manager and his designee will return the Part 1 Incident report to
the sender with the Incident Report number added and confirmation of, or
comment on, the IPM ranking and any further report requirement, and will
request a Work Injury Status Report if appropriate.
The HSE Manager will maintain a list of all incidents. An incident with a
further report requirement will be added to the HSE follow-up tracking system.
Area Manager will be the minimum investigation level for an actual LTI.
For an LTI, the investigation team leader must travel to the operating site
to conduct the investigation. If there is no actual LTI or worse, the team
leader may delegate the site visit component of the investigation.
Area Manager and Contractor Manager are responsible for ensuring that
action parties are diligent in progressing agreed Action Items originating from
Incident Reports and any Review Committees.
Ensure that incidents have been thoroughly investigated and that the key
underlying/root causes have been established.
Establish that Action Parties are both aware of their intended tasks and
accept that the actions can be carried out in the specified time frame set by
the review committee.
Provide progress reports to the Line and to HSE Manager on the status of all
Action Items reviewed.
Action Item progress shall be incorporated into the project action time
tracking system and published accordingly.
Stretchers
Ladders
Torch
Helmets
Lights
Siren
Whistle
Fire Blanket
Notebook
Thermometer
Pulse Meter
Stethoscope
Latex Gloves
Maps
Others
Entry points and routes for outside responders (designated and marked)
5.1.15.3 Pre-plan and document response strategies and tactics in coordination with
line management and key response and support personnel.
5.1.15.7 Ensure requirements are in place for incident termination, including those for
debriefing, decontamination, and critiques of the response.
The emergency “Stop Work Alarm” shall be the sound of an air horn. Air
horns shall be located at site offices and security posts. These alarms shall
be manually operated. In the event of an emergency the security guards and
Safety Personnel shall be notified and will sound the alarm within their areas.
All equipment and vehicle engines shall be shut down, ensuring that
access is not blocked.
A roll call is taken, and every man is counted, security has to be notified to
give the man’s details and last known location.
All men are advised to remain at the designated assembly point until
instructed to leave.
The emergency “Stop Work Alarm” shall be the sound of an air horn. Air
horns shall be located near security guard house to ensure that all occupants
could be reached up to the farthest areas. These alarms shall be manually
operated. In the event of an emergency the security guards and Camp
Management shall be notified followed by activating the alarm.
All equipment, appliances, and vehicle engines shut down, ensuring that
access is not blocked.
A roll call is taken, and every man is accounted for, should personnel be
unaccounted for Security is to be notified, giving the men’s details and last
known location.
All men are to remain at the assemble point until instructed to leave.
All equipment and vehicle engines shut down, ensuring that access is not
blocked.
Vehicles shall not be used for evacuating of workers; they must walk
toward the designated assembly point.
A roll call /head count shall be taken, and every person must be counted.
The Supervisor/Manager must report the unaccounted personnel to Fire
Marshall for searching/rescue operation.
All men are to remain at the assemble point until instructed to leave.
When transmitting a message by telephone and radio, ensure that the person
clearly identifies himself by giving:
Exact location
Nature of emergency
5.3.1 Fire
5.3.1.1 Fire brigade team shall use one of the following extinguishing equipment like
but not limited to:
Before attempting to put off the fire, the fire brigade members should know
exactly the source and its classification.
Class B – All flammable fluids (e.g., oil, LPG, diesel, gasoline and grease and
etc.)
Conduct of post incident meeting is very vital to assess and determine the
overall scenario like but not limited to:
2) Reporting of incidents
5.3.1.4 Training
Regular In- house training of Fire Brigade Team will be strictly observed to
increase the level of Skills, Capabilities and Knowledge in responding fire
emergency. Further, training from outside institutions is highly considered.
This is vital for new members of the team.
5.3.2 Medical
In all cases of a medical emergency, medical team (nurse/first aiders) will act
accordingly to provide a fast response to injured person. Listed below some
of the potential medical emergencies but not limited to:
1) Cuts
2) Burn
4) Over fatigue
5) Fracture
3) Nurse/First Aider will stay with the injured person and continue providing
first aid management until the arrival of licensed Physician/Doctor.
Hence, the Nurse/First Aider will endorse the injured person to licensed
Physician/Doctor for further medical assessment.
Conduct of post incident meeting is very vital to assess and determine the
overall scenario like but not limited to:
2) Reporting of incidents
5.3.2.4 Training
Medical team members are properly trained and got approval from
COMPANY prior to be a legitimate member.
Any illness reported to or symptoms observed shall be taken seriously. Only trained
person shall deal with such situation/person, while taking all and the victim shall
shall be allowed to go close to the victim, Medical team shall be immediately informed.
On receiving any report or a person, medic staff shall deal the situation as
5.3.3.1 PPEs:
At minimum a trained person or a medic shall use minimum PPEs, including
Facemask, face shield, Hand Gloves and disposable coverall. PPEs shall be properly
the transporting staff, including driver of ambulance shall be trained to deal with such
After handing over the patent to MOH COVID-19 Medical canter or designated
hospital, the Ambulance shall be disinfected thoroughly, and the PPEs used by all
Area supervisor must know what kind of chemical has been spilled before
containing the spread of it.
Chemical Name
Compositions/Characteristics
Storage requirement
Transport requirement
Containment procedure
Oils
Diesel fuel
Thinner
Paint
Gasoline fuel
5.3.4.2 Containment/Control
Conduct of post incident meeting is very vital to assess and determine the
overall scenario but not limited to:
2) Reporting of incidents
5.3.4.4 Training
5.4 Training
5.4.1 Ensure that emergency response training program includes the following at a
minimum:
1) Alarms/notifications/reporting
2) Communication systems/equipment
7) Fire Fighting
8) Rescue
5.4.4 Ensure Contractors are informed of responsibilities that are required of them
during as emergency, and these responsibilities are highlighted at pre-work
conference, Safety Induction and Toolbox meeting and related activities.
5.4.6 Ensure proper debriefings of all response and support personnel after a drill,
exercise, or actual incident to determine what worked and did not work, and
5.4.7 Ensure proper evaluations (critique meetings) after a drill, exercise, or actual
incident. Provide detailed evaluation reports and to appropriate management.
5.4.10 Maintain training records (e.g., student’s name, type of training, date, and
results of testing).
The office complex is equipped with smoke detectors and fire alarm systems.
Upon the activation of the system, personnel within the facility will be
responsible for calling Civil Defence to identify the location of the emergency
and to take actions pending the arrival of the Civil Defence crews.
5.6.1 SEPCO shall perform a daily housekeeping to maintain a safe, clean and
organize working environment to offices, camp accommodation, laydown
yards and work areas.
3) Pantry–Offices
4) Kitchen/Mess Hall
6) Maintenance area
7) Offices
8) Other utilities
(2) Equipment inspection records shall be maintained (an inspection log book
and equipment inspection tags shall be used at a minimum) and made
available for review upon request by SA.
(3) Any fire protection system component or firefighting equipment that does
not pass inspection shall be immediately replaced or repaired.
(4) Safety red shall be the identification color for all fire protection equipment
per SAES-B-067.
Check the firewater pumps by running the same for at least 15 minutes
and have record of its running time.
Check that block valve is sealed open and check pressures on system of
the automatic sprinkler systems on weekly basis.
Check that block valves are sealed closed. Check pressure on supply
mains of the manual sprinkler systems on weekly basis. Operational test of
the system shall be done on a monthly basis.
Manual testing of automatic fire and combustible gas alarm weekly. The
sensing element shall be tested annually.
Check the necessary breathing apparatus like Scott air packs and the
masks of their accessories and pressure of the air tanks on weekly basis.
Check fire water systems of their flush lines and hydrant flow and test
pressure shall be having a maximum discharge pressure of the firewater
5.6.4 Drills
Note: Previous drill results shall be used on the basis of procedure revision (if
necessary).
Types of drill:
Evacuation “ONLY “
Post drill meeting shall be administered right after to determine what worked
and did not work and, evaluate the effectiveness of the procedure.
SA Safety Handbook
7.0 APPENDIX
Appendix2: ERT Organization Chart for key personnel and contact numbers
SEPCO Arabia
http://lp.aramco.com.sa/site/education/
Appendix2: ERT Organization Chart for key personnel and contact numbers
Emergency Mgt.Group
Project Manager
Xie Zhong Wei 0596053777
SAPMT
David Johannes Petrus
0551587269
HSE Management
Site HSE Manager
Qaisar Mehmood 0591542587
Farfr
(fr
General Affairs Project Control Quality Control Quality Assurance Procurement Contract Dep.
Dept. Dept. Dept. Yu Yong and Asset Dep. Mr.Yan
Zhang Zhaoke Abdul Rehman Li Qunfei Bo Zhijun 0508099123
053 0594877935 0501473698 056555550 0550084846
Civil Team Boiler Commissiong Electrical 0Mechanical Medical Fire Brigade Security Team
Mr.Gao Team Team Team Team Team Abdul Team Ali Aseeri
0536982697 Gao HuaFeng Mr.Su 998
Li Qiang Rehman 0506490143
0532958857 0533001392 0536219295 0594810177