Sihayo High - Stage 1 Inception Report - Rev 3 - Contact Details and Other Docs Removed

SCHOOL NAME: SIHAYO COMPREHENSIVE HIGH SCHOOL
EMIS NO: 500308765

TECHNICAL HIGH SCHOOL CONVERSION PROJECTS
PROJECT DETAILS:
(UPGRADES AND ADDITIONS)
CONTRACT NO: CDC 3/23
REPORT TYPE: STAGE 1: INCEPTION - ASSESSMENT REPORT
REVISION NUMBER: Rev 3
DATE ISSUED: 22 SEPTEMBER 2023

TABLE OF CONTENTS
1.0 PREAMBLE ............................................................................................................................................. 1
2.0 PROJECT DESCRIPTION .......................................................................................................................... 1
3.0 BACKGROUND ........................................................................................................................................ 2
4.0 SITE LOCATION ....................................................................................................................................... 2
5.0 PROJECT BRIEF / SCOPE OF WORK ........................................................................................................ 4
6.0 PROFESSIONAL TEAM MEMBERS .......................................................................................................... 5
7.0 LAND OWNERSHIP AND ZONING ........................................................................................................... 5
7.1. Land Ownership ................................................................................................................................. 5
7.2. Property Information: ........................................................................................................................ 5
7.3. Topographical Survey: ........................................................................................................................ 6
8.0 SERVICES ................................................................................................................................................ 6
8.1. Electricity: .......................................................................................................................................... 6
8.2. Sewer: ................................................................................................................................................ 7
8.3. Water: ................................................................................................................................................ 7
8.4. Stormwater ........................................................................................................................................ 7
8.5. Access Roads ...................................................................................................................................... 7
8.6. Refuse Collection ............................................................................................................................... 7
9.0 HERITAGE MATTERS (AMAFA) ................................................................................................................ 7
10.0 ENVIRONMENTAL MATTERS .................................................................................................................. 7
11.0 SITE CONDITIONS AND TOPOGRAPHY ................................................................................................... 8
12.0 GEOTECHNICAL INVESTIGATION ............................................................................................................ 8
13.0 LAND USE MANAGEMENT ..................................................................................................................... 8
14.0 EXISTING INFRASTRUCTURE .................................................................................................................. 8
15.0 MUNICIPAL SUBMISSION ....................................................................................................................... 8
16.0 CLIMATIC ANALYSIS ................................................................................................................................ 9
17.0 GREEN BUILDING INITIATIVES .............................................................................................................. 11
18.0 PROCUREMENT PLAN AND STRATEGY ................................................................................................. 11
19.0 CONTRACTUAL ARRANGEMENTS ........................................................................................................ 11
20.0 ARCHITECTURAL REPORT / DESIGN OBJECTIVES ................................................................................. 11
21.0 CIVIL ENGINEERING REPORT................................................................................................................ 15
22.0 STRUCTURAL ENGINEERING REPORT .................................................................................................. 15
23.0 ELECTRICAL ENGINEERING REPORT ..................................................................................................... 15
24.0 MECHANICAL ENGINEERING REPORT .................................................................................................. 16
25.0 OCCUPATIONAL HEALTH AND SAFETY REPORT .................................................................................... 18
26.0 ENVIRONMENTAL REPORT................................................................................................................... 19
27.0 TOWNPLANNING REPORT ................................................................................................................... 19
Technical High School Conversion Projects

Sihayo Comprehensive High School – Assessment Report Rev 3
28.0 TRAFFIC IMPACT ASSESSMENT ............................................................................................................ 19

Sihayo Comprehensive High School – Assessment Report Rev 3
1.0 PREAMBLE
Rovert Consulting consortium has been commissioned by the Coega Development Corporation (CDC)
as the Turnkey Professional Service Provider for the conversion and upgrade of the Sihayo
Comprehensive High School into a fully-fledged Technical High School. The professional services
comprise of the condition assessment of the current school, design of new structures, procurement,
construction supervision and commissioning, viz. Project Management, Architecture, Structural and
Civil Engineering, Electrical Engineering, Mechanical Engineering, Quantity Surveying, Health and
Safety, Environmental, Land Surveying and Geotechnical Investigation in accordance with the letter
of appointment referenced “CDC-CD-LET-206-23” and dated 15th August 2023.
2.0 PROJECT DESCRIPTION
The project entails the conversion of the current Sihayo Comprehensive High School into a fully-
fledged technical high school.
2.1. This report has focused on establishing the Brief, Schedule of Accommodation, Theoretical
Design Model and Concept Design Scope of Works.
2.2. The scope is the building of New School Buildings and Additions and Alterations.
2.3. The design is based on the KZNDoE standard drawings, as issued and the scope of work /
accommodation provided by the Department’s Infrastructure Planning Department.
2.4. See DOE Accommodation Scheduling Model (Annexure A)
2.5. The scoping brief is to build for the conversion of the school to a fully - fledged technical high
school.
2.6. In addition, the scope includes minor renovations to the existing school buildings.
2.7. The scope further calls to utilize & furnish the existing Physical Science Lab.
2.8. The project is to be built with no directive of phasing the works.
2.9. School Data

• Name of School : Sihayo High School
• EMIS Number : 500308765
• Education District : Umzinyathi
• Circuit Management : Bambanani
• Municipality : Umzinyathi
• Local Municipality : Nqutu
• Address : Luvisi Area, Nqutu
• School Principal : Kubheka - 079 892 0345
• Grades
a. Senior Phase = Gr. 8 to Gr. 9
b. FET Phase = Gr. 10 to Gr.12
• Enrolment Statistics
Current No. Projected No.

Educators 29 33
Learners 820 900

Mpumelelo High School – Assessment Report Rev 3
Page | 1
3.0 BACKGROUND
The Kwazulu Natal Department of Education (KZNDoE) has identified the need for a fully-fledged
technical school in the Nqutu area located within the Umzinyathi District which is part of the technical
high school conversion project (upgrades and additions) program. As such, the KZNDoE has engaged
the services of the CDC to champion the project which entails the conversion of the Sihayo
Comprehensive High School into a fully-fledged Technical High School. The new facility must conform
to and comply with the standard and norms of the KZNDoE.
4.0 SITE LOCATION
Sihayo Comprehensive High School is located in the Nqutu area within the Umzinyathi District
Municipality.
School Location (GPS Coordinates: (28°12'43.41"S, 30°38'45.21"E)

Page | 2
Distance from KZNDoE offices in Pietermaritzburg
Distance from CDC Offices in Umhlanga, Durban

Page | 3
5.0 PROJECT BRIEF / SCOPE OF WORK
5.1. Scope of Work - Accommodation schedule as per Annexure A

5.2. The school has boarding facilities.
5.3. Refurbishment of existing building infrastructure.
5.4. Safety Glazing is a requirement in terms of SANS 10400 – N: 2010 for Public Facilities.
5.5. Metal elements are rusty and require refurbishment.
5.6. New Scope proposals include:
5.4.1 Electrical Engineering Workshop & Toilets.
5.4.2 Civil Engineering Workshop & Toilets.
5.4.3 Mechanical Engineering Workshop & Toilets.
5.4.4 EGD Studio / Computer Lab
5.4.5 The above 4 new buildings proposed to form a single block with courtyard.
5.4.6 Utilize and furnish existing Physical Science Lab
5.4.7 4 new parking bays are proposed to cater for the 4 new technical teachers.
5.4.8 Note there is no formal parking. We propose a hard surfaced parking area.
5.7. Removal of Asbestos
5.5.1 Non recorded in the school
5.8. Guidelines
5.6.1 User-friendly and accessible (Universal Access) built form that complies with the KZNDoE
and National Building Standards.
5.6.2 Adequate space provision as per the accommodation list requested by (KZNDoE).
5.6.3 Promote a safe and healthy environment for the end-users thus ensuring a built form
where the end-users/learners can proliferate.
5.6.4 To develop and sustain a spatial, natural, and built environment (Green Principle) where
possible.
5.6.5 Use of technology and materials in compliance with the building standards SANS 10400
and to comply with the local bylaws / local authority’s requirements.
5.9. Fixtures, Furniture and Equipment
5.7.1 Fixed joinery to Specialist rooms only.
5.7.2 No loose furniture provided.
5.7.3 No electrical appliances are included.
5.7.4 Whiteboard = 1 per Classroom (replace chalkboards in all Teaching Spaces and Specialist
Classrooms)
5.7.5 EGD Studio/Computer Lab to be include:
a. 1 x Smart Interactive Screen
b. Speakers x 2 / 1 mic
5.10. Fire Protection:
5.8.1 Water Supply is very erratic. Water storage is recommended.
5.8.2 The Engineer is investigating the use of boreholes and pumps.
5.8.3 According to SANS 10400, if water is present, then Fire Hose Reels are required. This can
be expensive with water storage and high-pressure pumps and increased power supply.
The alternative is to appoint a Fire Engineer to provide a Rational Fire Design for unreliable
water supply to avoid FHR’s.
5.8.4 Where no water supply is available, two 9kg or equivalent fire extinguishers that comply
with the requirements of 4.37 shall be provided in place of each required hose reel. Fire
extinguishers (2x9kg) in a plastic container with a seal mounted behind classroom door
must be provided – one per classroom block.
5.8.5 New Regulations SANS 10400-T: TT34.1 & TT4.37.1 & Table 11:
a. Requires 2 x 9kg DCP FE / in place of each Fire Hose Reel (500 m2)
b. Requires 1 x 4.5kg DCP FE / 200 m² (DCP FE) per classroom – Table 11

Page | 4
6.0 PROFESSIONAL TEAM MEMBERS
CONTACT CONTACT
ROLE ORGANIZATION EMAIL
PERSON NUMBER
7.0 LAND OWNERSHIP AND ZONING
7.1. Land Ownership
The land belongs to the school, a copy of the SG Diagram is included under Annexure B.
7.2. Property Information:
NatEmis 500308765
ProvinceCD 5
Province KZ
Institution_Name SIHAYO HIGH SCHOOL
Status OPEN
Sector PUBLIC
Type_DoE ORDINARY SCHOOL
Phase SECONDARY SCHOOL
Specialization ORDINARY SCHOOL
OwnerLand PUBLIC
OwnerBuild PUBLIC
Ownership STATE
ExamNo 5212322
ExamCentre SIHAYO SECONDARY SCHOOL

Page | 5
GIS_Longitude 30.64871
GIS_Latitude -28.21163
GISSource NEIMS 2007
Magisterial_District NQUTU
DMunName UMZINYATHI DISTRICT MUNICIPALITY
LMunName NQUTU LOCAL MUNICIPALITY
Ward_ID 52402011
EIRegion NOT APPLICABLE
EIDistrict UMZINYATHI
EICircuit MKHONJANE
Addressee ST MNCWANGO
Township/Village
Suburb
Town/City NQUTU
StreetAddress LUVISI AREA,NQUTU,
PostalAddress P.O.BOX 2714,NQUTHU,3135

Telephone 0342710269
Quintile 2
NodalArea UMZINYATHI
Urban/Rural RURAL
Access Via R68
Cadastral Discription PORTION 34 OF RESERVE No.18 No15838
Sit Area 16.6ha
7.3. Topographical Survey:
The survey was conducted on Wednesday 30th August 2023. A copy of the survey drawing is
included under Annexure C.
8.0 SERVICES
8.1. Electricity:
8.1.2 The Electrical Supply authority to the Sihayo High School is Eskom and the supply is taken
at 11kV. The Medium Voltage Switch and Metering equipment is housed in a room next
to the Guard House.
8.1.3 The Medium Voltage Supply is reticulated via an underground Medium Voltage cable to
two Miniature Substations. Minisub No.1 feeds the Kitchen and Dining Room, Boiler
House, Dormitories, Gate House, and Area Lighting.
8.1.4 Minisub No.1 feeds to Minisub No.2 via its Ring Main Unit and then via an underground
MV Cable.
8.1.5 Minisub No.2 has been struck by lightning and is no longer operational. A temporary
Low Voltage underground cable feeds from Minisub No.1 to the LV section on Minisub
No.2, which I turn feeds the Administration Block, Staff Houses, and the various School
Blocks.

Page | 6
8.1.6 Eskom has advised the school that they are in the process of upgrading their overhead
lines from 11kV to 22kV. This would entail upgrading the Metering Equipment, MV Cable
and Minisub No.1 and No.2. The only way Eskom can enforce the change is if we require
an upgrade for the proposed Technical Workshop Buildings.
8.2. Sewer:
There is no municipal sewer provided. All sewerage is waterborne and piped into a stilling pond.
The pond is constructed to allow the water to cascade into lower constructed ponds that are
vegetated with reeds. The maintenance and running of the pond are funded by the school.
8.3. Water:
Potable water to the school is provided via a municipal water main. Due to the municipal water
flow being regularly disrupted, the school has had a borehole drilled and water pumped to an
elevated Jojo tank.
The school has requested that an additional borehole be drilled to assist with reducing the
monthly water costs. The borehole position has already been sited and demarcated with red
danger tape.
8.4. Stormwater
8.4.1 No flooding has been experienced by the school, but upon inspection, it has been
determined that aprons are required around buildings to prevent scouring and to ensure
water ingress is kept away from building foundations.
8.4.2 V-Drains are functional for overland flows and channeling, but some of the drains are
showing signs of scour due to age and have broken in some instances.
8.5. Access Roads
The school is accessed by a gravel road which is off the R68. This road requires maintenance.
8.6. Refuse Collection
Refuse is collected by the municipality, but the school prefers to incinerate on site.
9.0 HERITAGE MATTERS (AMAFA)
9.2 Not required. The school is not more than 60 years old.
9.3 There is no architecture of historic merit.
10.0 ENVIRONMENTAL MATTERS
As per the investigation conducted by the environmental consultant, the site would have naturally
comprised of Income Sandy Grassland Vegetation, which is considered an Endangered ecosystem. For
further details, refer to item 26.0 below.

Page | 7
11.0 SITE CONDITIONS AND TOPOGRAPHY
Sihayo High School is located at Luvisi Area, Nqutu, in KwaZulu-Natal Province, South Africa.
The site terrain is fairly flat, making stormwater management critical for the drainage of the site.
There is sufficient space on site for the new buildings.
12.0 GEOTECHNICAL INVESTIGATION
Based on the visual assessment, only a few buildings exhibit signs of structural cracks, which are
fairly minor and do not compromise the integrity of these existing buildings. The soil is therefore
stable for the intended development (a Geotechnical Engineer will be required to advise further in
the form of a report).
13.0 LAND USE MANAGEMENT
13.1. The school is in a rural setting under the traditional authority.

13.2. There is no Town Planning Scheme / Land Use Management Scheme (LUMS)
13.3. The TP/EIA may be required to acquire LUMS approval prior to the submission of plans to the
Local Authority for approval.
13.4. Design/plans to be in accordance with Municipal By-Laws and Regulations.
14.0 EXISTING INFRASTRUCTURE
Refer to Annexure C - Detailed Architectural Assessment Report.
15.0 MUNICIPAL SUBMISSION
15.1. The proposed building has been designed to comply with the National Building Regulations and
SANS 10400.
15.2. Rational designs to be done by the Engineers for the relevant parts were required.
15.3. Room sizes and layouts have been designed to satisfy the guidelines of the KZNDoE.
15.4. No building lines or Zonings are in place (land belongs to the Traditional Authority).
15.5. To be submitted to the Local Authority once Stage 3 approval from the client is acquired.
15.6. In the absence of any information, eThekwini Municipality by -laws will be applied.
15.7. Provincial Environmental Planning
15.7.1. The proposed scheme will need to be presented to the KZN Department of Agriculture,
Environmental Affairs and Rural Development (DAEARD) to verify the applicability of
Listing under Notice 3 (GNR 985).
15.8. Town planning approval
15.8.1. A town planning document may be required to be submitted to the municipality defining
the project in context of the Integrated Development Plan and Spatial Development
Framework.
15.8.2. Once the Town Planning document is approved the project plans will be submitted to the
building Inspectorate for circulation.

Page | 8
16.0 CLIMATIC ANALYSIS
16.1. Ref: https://www.weather-atlas.com/en/south-africa/dundee-climate

16.1.1. The closest area within the vicinity of the school with Climatic Analysis is Dundee.
16.2. Temperature & UV Index

16.2.1. The month with the highest average low temperature is December (14.9°C). The coldest
month (with the lowest average low temperature) is July (5.3°C).
16.2.2. We propose:
a. Roof insulation to regulate temperatures for both heat and the cold.
b. The buildings will comply with SANS 10400 XA
16.3. Wind
16.3.1. The month with the highest average wind speed is September (10.3km/h). The calmest
month (with the lowest average wind speed) is March (7.1km/h).
16.3.2. We propose:
a. Courtyard architecture to control the wind and fend off the cold.
b. Screen walls may be required to control the wind.
16.4. Humidity
16.4.1. The month with the highest relative humidity is February (75%). The month with the
lowest relative humidity is August (44%).
16.4.2. We propose:
a. Passive Roof vents in the technical building clerestory glazing to dispose of the retained
moisture.
b. Allow for maximum ventilation under verandahs and high ceiling voids.
16.5. Rainfall
16.5.1. The wettest month (with the highest rainfall) is December (94mm). The driest month (with
the least rainfall) is July (2mm).
16.5.2. The month with the highest number of rainy days is December (23.7 days). The month
with the least rainy days is July (2.3 days).
16.5.3. We propose:
a. Good stormwater control systems (See Civil Engineers Report)
b. Rainwater harvesting.
16.6. Daylight, UV Index and Cloud Cover

16.6.1. The month with the longest days is December (Average daylight: 13h and 54min). The
month with the shortest days is June (Average daylight: 10h and 24min).
16.6.2. The month with the most sunshine days is July (27.2 days). The month with the least
sunshine days is December (3.4 days).
16.6.3. The months with the highest UV index are January, November & December (UV index 6).
The months with the lowest UV index are May, June & July (UV index 4).
16.6.4. The month with the most cloud cover is January (Cloud cover 40). The months with the
least cloud cover are June and July (Cloud cover 9).

Page | 9
16.6.5. We propose:
a. Clerestory roof lighting and ventilation
b. Courtyard Architecture to create calm temperate environments.
c. Verandahs and large roof overhangs to deal with solar control.
d. Internal LED lighting for cloudy conditions and night use
e. External LED Lighting for night use
16.7. Temperature & UV Index

16.7.1. The month with the highest average low temperature is January (14.7°C). The coldest
months (with the lowest average low temperature) are June/July (5.1°C).
16.7.2. We propose:
a. Roof insulation to regulate temperatures.
b. The buildings will comply with SANS 10400 XA
16.8. Wind
16.8.1. The months with the highest average wind speed are October/November 8.8km/h. The
month with the lowest average wind speed is May (6.3km/h).
16.8.2. We propose:
a. Courtyard architecture with trees to control the wind and fend off the cold.
b. New large trees to control the wind.
16.9. Humidity
16.9.1. The month with the highest relative humidity is February (77%). The months with the
lowest relative humidity are August and September (51%).
16.9.2. We propose:
a. Passive Roof vents in the technical building clerestory glazing to dispose of the
retained moisture.
b. Allow for maximum ventilation under verandahs and high ceiling voids.
16.10. Rainfall
16.10.1. The wettest month (with the highest rainfall) is January (71mm). The driest months
(with the least rainfall) are June and July (4mm).
16.10.2. We propose:
a. Good stormwater control systems (See Civil Engineers Report)
b. Rainwater harvesting.
16.11. Daylight, UV Index and Cloud Cover

16.11.1. The month with the most sunshine is October (Average sunshine: 11h). The month with
the least sunshine is April (Average sunshine: 7h).
16.11.2. The month with the most sunshine days is July (25.8 days). The month with the least
sunshine days is November (9.9 days).
16.11.3. The months with the highest UV index are January and November (UV index 6). The
months with the lowest UV index are April, May, June, and July (UV index 4).
16.11.4. The month with the most cloud cover is January (Cloud cover 40). The months with the
least cloud cover are June and July (Cloud cover 11).
16.11.5. We propose:
a. Clerestory roof lighting and ventilation
b. Courtyard Architecture to create calm temperate environments.
c. Verandahs and large roof overhangs to deal with solar control.
d. Internal LED lighting for cloudy conditions and night use
e. External LED Lighting for night use

Page | 10
17.0 GREEN BUILDING INITIATIVES
17.1. As per client requirement, Low Maintenance is the initiative that drives this design.
17.2. Reduce the need for maintenance and replacement of material, which reduces the carbon
footprint on the Environment.
17.3. Use of face brick to reduce maintenance.
17.4. Use of Zinc/Aluminium roof sheeting to reduce maintenance and improve water quality in the
JoJo tanks.
17.5. Insulation to reduce heat loads.
17.6. Rainwater harvesting to be applied.

17.7. Heat Pump - Hot Water Generation
17.8. Natural Ventilation is considered in the design process with courtyard design.
17.9. LED and Energy Efficient lighting is being allowed for.
17.10. Verandas and awnings offer solar protection.
17.11. Given the erratic power supply in the area, we propose installing a Photo Voltaic Power
generation and Storage system.
18.0 PROCUREMENT PLAN AND STRATEGY
As advised by the CDC, the procurement strategy may be a turnkey design and construct contract.
The contractor will be responsible for designing the works and submitting a tender offer based on the
project scope and design parameters provided by CDC’s Professional Service Provider.
19.0 CONTRACTUAL ARRANGEMENTS
Whilst the CDC has been appointed by KZNDoE as the implementing agent, Rovert Consulting
consortium has been appointed by the CDC to provide professional services for Stages 1 to 6.
However, Stages 3 & 4 will be partial services since the procurement strategy stated above shall be
implemented. CDC and Rovert shall discuss the extent of the partial services to be provided for Stages
3 & 4 in due course.
20.0 ARCHITECTURAL REPORT / DESIGN OBJECTIVES
20.1. Sustainability
20.1.1 Internal temperature control and fresh air with verandah architecture
20.1.2 Environmental Fit. (Courtyard, ventilation, wind screening etc)
20.2. Local Materials & Resources

20.2.1 Local Materials
20.2.2 Use of Local Labour
20.3. Heritage & Identity

20.3.1 Local Culture & Art
20.3.2 Zulu Pattern making
20.3.3 Modern South Africanism (Regionalism)

Page | 11
20.4. Community
20.4.1 Social upliftment (contributes to employment/community/security/sharing of services)
20.4.2 Community engagement. Transfer of ownership.
20.4.3 Inclusionary Processes.
20.5. Innovation
20.5.1 Pattern making to represent the local culture.
20.5.2 Use of local artwork in the masonry work and ground paving
20.6. Site Analysis

20.6.1 See Land Survey
20.6.2 Rural Area surrounded by open land.
20.6.3 Fairly flat site with relatively new infrastructure. See Figure 1
20.6.4 Pleasure land views all around.
Figure 1 – Site Photograph from the East (Entrance)

Page | 12
N
SOCCER
FIELD
PROPOSED
SOCCER NEW
BUILDINGS
FIELD
PROPOSED
NEW
PARKING & ENTRANCE
PROPOSED
DRIVEWAY
NEW
PARKING &
DRIVEWAY
Figure 2 – Site Image
20.7. Figure 2 – Site Image

20.7.1 The site is large with ample space for the new buildings.
20.7.2 The Soccer field on the west of the site. There is another Soccer field to the north of the
site. Both are proposed to remain in place.
20.7.3 New buildings proposed to be constructed on either side of the admin block to form
courtyards.
20.7.4 New buildings proposed to have an integrated courtyard for observation and controlled
environments to fend off the cold.
20.7.5 The new Technical Building precinct is included within the realm of the teaching vicinity
and surrounds.
20.7.6 There are no formal parking or driveways. We propose adding new parking and
driveways.
20.8. Parking
20.8.1 There are 4 new Technical Classrooms being constructed.
20.8.2 4 new parking bays are proposed.
20.8.3 The Existing school does not have any formal parking bays nor driveways.

Page | 13
20.8.4 We propose:
• 18 parking bays for the staff (asphalt).
• 23 new parking bays for the 10 staff and 1 principal’s office (asphalt).
• New asphalt surface driveway.
20.9. Toilets
20.9.1 The 3 New Technical Classrooms (except the EGD Studio/Computer Lab) have
waterborne toilets included within the buildings.
20.9.2 The EGD Studio/Computer Lab is not a separate classroom for additional learners. Hence
no additional toilets are required to suit.
20.9.3 Toilets to be drained into the existing bulk services.
20.10. Annexure D1 – Proposed Site Development Plan
20.11. Annexure D2 – New Building Plans, Sections and Elevations

➢ Electrical Engineering Workshop
➢ Civil Engineering Workshop
➢ Mechanical Engineering Workshop
➢ EGD Studio / Computer Lab
➢ Utilize and furnish existing Physical Science Lab
20.12. Conclusions and Recommendations
20.12.1 We propose the following capital works implementation:

➢ New buildings proposed to have an integrated courtyard for observation and
controlled environments to fend off the cold.
➢ The new Technical Building precinct is included within the realm of the teaching
vicinity and surrounds.
➢ Refurbish and furnish existing Physical Science Lab.
20.12.2 Parking:
➢ 4 new parking bays are proposed to cater for the 4 new technical teachers.
20.12.3 Toilets:
➢ New Toilets are included in the standard Technical Teaching Room plans.
20.12.4 We propose the following interventions:

➢ Roof insulation to regulate temperatures.
➢ The buildings will comply with SANS 10400 XA
➢ Use of planted and shaded courtyard reservoirs of cool air.
➢ New large trees to control the wind.
➢ Passive Roof vents in the technical building clerestory glazing to dispose of the
retained moisture.
➢ Allow for maximum ventilation under verandahs and ceiling voids.
➢ Good stormwater control systems (See Civil Engineers Report)
➢ Rainwater harvesting.
➢ Internal LED lighting for cloudy conditions and night use
➢ External LED Lighting for night use
➢ Circulation to be sized to suit universal access considerations, per part S of the
building regulations.
➢ Safety Glazing in terms of SANS 10400 – N: 2010 for Public Facilities.

Page | 14
20.12.5 Use of face brick to reduce maintenance. Where possible we will make use of local
materials and take influence of local use of decorative colour and textures in designs.
20.12.6 The buildings will be seated very quietly into its context taking full cognisance of:
a. The views and vistas
b. Public access and interface
c. Orientation to suit the elements.
20.12.7 Use of Zinc/Aluminum roof sheeting to reduce maintenance and improve water quality in
the JoJo tanks.
20.12.8 The water supply is very unreliable.

➢ Propose raised water storage tower for drinking and firefighting.
➢ Propose Boreholes as backup water supply.
➢ Propose Rainwater harvesting as backup supply.
20.12.9 Eskom Power Supply is very erratic. We propose at the very least a photo voltaic system
to ensure that the water storage tanks are operational for basic human needs.
21.0 CIVIL ENGINEERING REPORT
21.1 It is recommended that the proposed site is feasible for the proposed conversion of the
Secondary School to a Technical high school with upgrades, additions, and renovations.
21.2 The existing borehole must be tested for capacity and quality of water.
21.3 An additional borehole should be sited.
21.4 All issues related to civil works were investigated. Challenges and recommendations were
provided in the Civil Engineers report.
Refer to the Detailed Civil Engineering Assessment Report – Annexure E)
22.0 STRUCTURAL ENGINEERING REPORT
22.1 The overall investigation yielded a positive outcome.

22.2 The existing structures are fairly stable, with maintenance and remedial work required to ensure
long-term stability/integrity of the existing building, and further recommends that stage 1 be
approved for further exploration on stage 2 of the project.
Refer to Detailed Structural Engineering Assessment Report – Annexure F
23.0 ELECTRICAL ENGINEERING REPORT
23.1 New Electrical Scope proposals include:

23.1.1 Electrical Engineering Workshop & Toilets.
23.1.2 Civil Engineering Workshop & Toilets.
23.1.3 Mechanical Engineering Workshop & Toilets.
23.1.4 EGD Studio / Computer Lab

Page | 15
23.2 Repairs and Renovations to Existing Buildings:
23.2.1 Replace existing DB’s as required where DB’s have been damaged and circuit breakers
stripped out.
23.2.2 Replace existing Fluorescent Luminaires with LED Luminaires in accordance with the
Government Gazette 48653 of 24 May 2023.
23.2.3 Replace existing Compact Fluorescent Bulkhead Luminaires with LED Bulkhead
Luminaires in accordance with the Government Gazette 48653 of 24 May 2023.
23.2.4 Introduce additional/ better lighting into the Dormitories.
23.2.5 Replace existing Light switches with new where required.
23.2.6 Replace existing Plug Sockets with new where required.
23.2.7 Replace damaged and stripped wiring to existing circuits where necessary.
23.2.8 Replace existing 150kVA Standby Generator with new.
Refer to Annexure G - Detailed Electrical Engineering Assessment Report.
24.0 MECHANICAL ENGINEERING REPORT
24.1 Current condition
8.1.1 Refrigeration
• The two (2) cold rooms are in a fair state. Lack of maintenance is causing
issues and minor repairs will have to be undertaken.
• The freezer room is in a fair state. Lack of maintenance is causing issues and
minor repairs will have to be undertaken.
8.1.2 Kitchen equipment

• The two (2) combi oven are in a fair state. Minor repairs will have to be
undertaken.
• The five (5) oil jacketed pots are showing their age, as oil leaks are evident
replacement is advised.
• The three (3) tilting pans are in reasonably good condition. Some repairs
will have to be under taken.
• The potatoe peeler has been well used and it is past it’s life span.
• The doe mixer is in reasonably good condition, however the utensils need
to be replaced.
• The coffee urn is still in good condition. Would suggest replacing the
element and thermostat.
• The electric stove/oven is well used and is suggested to be replaced.
• The two (2) bread slicers need to be replaced.
8.1.3 Extraction canopy
• The extraction fans are still in working order but require maintenance.
• All grease filters need to be cleaned and some replaced.
• Grease traps need to be cleaned out.
• External extraction ducting needs to treated for rust and exterior hood
needs to be replaced due to rust.

Page | 16
•Lighting within the canopy needs to be replaced with energy saving lighting.
•The direct online stop/start switch needs to be replaced.
•There are four (4) wall mounted extraction fans in the dry store in the
kitchen and in the boiler house. These are not working.
8.1.4 Hot water generation
• The existing two (2) boilers do not comply with current legislation, further
they need substantial repairs which is not financially viable due to incorrect
grade coal been used.
• The four (4) hot water calorifiers are rusted internally and it is not
financially viable to repair same.
• Of the four (4) circulation pumps only one (1) was found to be in working
order.
• The lagging and cladding on the piping has deteriorated to such a state that
it will not retain heat.
• The hot water well is rusted and is leaking
8.1.5 HVAC
• The twelve (12) air conditioners have not been maintained. Due to this
some units are not operational and others the indoor units runs but the
compressor does not activate.
Refer to Annexure H - Detailed Mechanical Engineering Assessment Report.
24.2 New Mechanical Scope proposals include:
8.2.1 Refrigeration
• The two (2) cold rooms will be repair where needed and serviced.
• The freezer room will be repair where needed and serviced.
8.2.2 Kitchen equipment

• The two (2) combi oven are in a fair state. Minor repairs will be undertaken
with new trays been supplied.
• The five (5) oil jacketed pots will be replaced with two (2) Capdan pots.
• The three (3) tilting pans will be repaired where needed.
• The potatoe peeler will be replaced with same size.
• The doe mixer new utensils will be supplied.
• The coffee urn is still in good condition. Would suggest replacing the
element and thermostat.
• The electric stove/oven will be replaced.
• The two (2) bread slicers will be replaced.
• Two (2) new gas stove and oven will be installed to alleviate cooking due to
loadsheading.
• A gas installation with four (4) 48Kg cylinders will be installed as per SANS
10087-1.

Page | 17
8.2.3 Extraction canopy
• The extraction fans will be cleaned and bearings replaced.
• All grease filters need to be cleaned and some replaced.
• Grease traps will be cleaned out.
• External extraction ducting needs to treated for rust and exterior hood will
be replaced.
• Lighting within the canopy will be replaced with energy saving lighting.
• The direct online stop/start switch will be replaced.
• There are four (4) wall mounted extraction fans in the dry store in the
kitchen and in the boiler house will be replaced with new.
8.2.4 Hot water generation
• The existing two (2) boilers will be decommissioned and replaced with
electrical heat pumps.
• The four (4) hot water calorifiers will be decommissioned and replaced with
new hot water tanks
• Of the four (4) circulation pumps will be replaced with new pumps as per
manufactures recommendations for heat pumps.
• All lagging and cladding on the piping that will remain will be redone and
new piping will be installed where needed.
• The hot water well will be decommissioned.
8.2.5 HVAC
• The twelve (12) air conditioners will be replaced with more electrically
efficient units.
8.2.6 Fire Protection Equipment
• Existing Fire Hose Reels to be serviced.
• Existing Fire Extinguishers to be serviced/ replaced where required.
25.0 OCCUPATIONAL HEALTH AND SAFETY REPORT
Historically, the Building or Construction Industry has had poor safety, health and environmental
record. Due to the complex and potentially dangerous operations being undertaken, there is a high
risk of incidents, injuries and damages. In many instances poor adherence to the Occupational Health
and Safety Act (OHS ACT) and of the National Environment Management Act (NEMA) has resulted in
severe consequences for Safety, Health and Environmental performance. The Coega Development
Corporation (CDC) together with its client the Provincial Department of Education Kwa-Zulu Natal is
determined that the highest safety, health and environmental standards are implemented and full
commitment from all parties to achieving best practices recognised internationally.
To achieve this goal, a Project-Specific Occupational Health and Safety Specification for the additions
and renovations of Mpumelelo High School Project. This OSHES sets out guidelines and minimum
levels of awareness and guidance for safety, health and environmental requirements for the specific
project. Contractual responsibility for adhering to these requirements rests with the Principal
Contractor. In particular all employees are encouraged to be pro-active in compliance. The CDC is
committed in ensuring the highest safety, health and environmental standards for all work
undertaken on construction sites.
Refer to Annexure I – OHS Specifications.

Page | 18
26.0 ENVIRONMENTAL REPORT
Based on the environmental screening assessment conducted, it appears that the site may be located
within a wetland system. The Department of Forestry, Fisheries, and the Environment (DFFE) National
Environmental Impact Assessment (EIA) Screening Tool also shows that the site displays a very high
sensitivity for the aquatic and terrestrial biodiversity themes, given the presence of the wetland
system.
As such, a specialist will need to be appointed to conduct a site sensitivity verification assessment in
accordance with the ‘Procedures for the assessment and minimum criteria for reporting on identified
environmental themes in terms of Sections 24(5)(a) and (h) and Section 44 of the NEMA, 1998 (GN
320, March 2020)’. Should the sensitivity be disputed, then no activities listed under the EIA
Regulations (2014, as amended) are likely to be triggered. However, if a wetland system is found
within, or within 32m of the site, then the upgrades may trigger Activities 19 and 48 of Listing Notice
1 (GNR 327) for which Environmental Authorization (EA) would be required.
A Water Use License Application (WULA) will then also need to be submitted to the Department of
Water and Sanitation (DWS) in terms of Section 21 (c) and (i) of the National Water Act, 1998 (Act
No. 36 of 1998). Should boreholes be required, then the WULA will need to include Section 21 (a)
water uses.
It is the EAPs opinion that based on the developed nature of the site, that no activities will be
triggered, for which EA will be required, unless a watercourse is delineated within the vicinity of the
site. The upgrades are not anticipated to have a significant impact on the environment. The
Proponent must, submit an EIA Enquiry to the Department of Economic Development, Tourism and
Environmental Affairs (EDTEA) to obtain written confirmation that no EA is required, prior to
commencing with the upgrades (construction of new facilities).
Refer to Annexure J - Environmental Screening Report.
27.0 TOWNPLANNING REPORT
Not Applicable.
28.0 TRAFFIC IMPACT ASSESSMENT
Due to the remote location of the site, a TIA will not be required.

Page | 19
ANNEXURE A:
SCOPE OF WORK (ACCOMMODATION SCHEDULE)

TECHNICAL SCHOOLS464 5484
E-
CONVERSION OF FIVE SECONDARY SCHOOLS TO

FULLY - FLEDGED TECHNICAL HIGH SCHOOLS
(UPGRADES & ADDITIONS)
SCOPE OF WORKS/ ACCOMMODATION SCHEDULE
Prepared by:
Infrastructure Planning Directorate
Revision:
01
Date:
03 August 2023
Technical High Schools Conversion Project Page 1|3

TT
HIGH LEVEL SCOPE OF WORKS AND COST ESTIMATES
No Name of school District Total Total Availability Scope 2 (Renovations of Scope 1 Utilize & Furnish Comments/ Remarks
school Enrolment for of land Existing Buildings) (New Workshop & Laboratory) + (Technical Existing specialist
Enrolment Technical Specilization/Subject) spaces
(2023) subjects
Mpumelelo HS Uthukela 1 648 122 Yes Minor renovations required. Civil Technology (Construction) Physical Science lab Fascia boards and gutters
require replacement.
Mechanical Technology (Welding & Metalworking)
Electrical Technology (Power Systems)
EGD studio/ Computer lab

1
Mvaba HS Pinetown 1631 85 Yes Minor renovations required. Civil Technology (Construction) Electrical Technology Asbestos to be removed from
Mechanical Technology (Welding & Metalworking) (Power Systems) one block. Only furnishing of
EGD studio/ existing EGD classroom is
Computer lab required
2 Physical Science lab
Dingeka Technical SS Harry Gwala 1 116 127 Yes Moderate renovations Civil Technology (Construction) None SNP Kitchen, Ablutions,
required. Standard classrooms and
Mechanical Technology (2No) (Automotive, Fitting & Storeroom are required. School
Turning) has potential to be converted
into a fully-fledged Technical
Electrical Technology (Power Systems) High school.
Physical Science lab

3
Sihayo Umzinyathi 799 124 Yes Moderate renovations Civil Technology (Construction) Physical Science lab School has boarding facilities.
Comprehensive S required. Outdoor lighting is non-
Mechanical Technology (Fitting & Metalworking) functional. Leaking roofs were
noted. Corrosion of all steel
Electrical Technology (Electronics) elements was noted.
4
Nombika HS Ilembe 1 160 89 Yes Moderate renovations Civil Technology (Construction) None Asbestos to be removed from
required. two blocks.
Mechanical Technology (Welding & Metalworking)
Electrical Technology (Electronics)
5 Physical Science lab

NOTE: Where some of the above schools have existing classrooms for Computer Room/ EGD Lab, the scope shall be to furnish of interiors with built-in furniture to meet KZNDOE standards, and to renovate
accordingly. Refer to KZNDoE standard plans for schools spaces that form part of this project scope/ accommodation schedule.
2023-08-03
Technical High Schools Conversion Project Page 2|3

ANNEXURE B:
PROOF OF LAND OWNERSHIP

ANNEXURE C:
TOPOGRAPHICAL SURVEY

SCHOOL ENROLMENT 2023 PLAN SYSTEM:WG29
ENROLMENT
NUMBERS NUMBER OF CURRENT LEARNERS AS PROVIDED BY HEADMASTER LEGEND
Gr R Gr 1 Gr 2 Gr 3 Gr 4 Gr 5 Gr 6 Gr 7 Gr 8 Gr 9 Gr 10 Gr 11 Gr 12 TOTAL VLV
POWERLINE EP EP EP
No. of BOYS 408 CADASTRAL

l e a r n e r s i n GIRLS 415
each gr ade MESH FENCE
TOTAL 823 WALL
EDUCATORS SEWER LINE
MALE WATER PIPELINE
FEMALE INSPECTION EYE/SEWER IE
TOTAL
GATE
PAVED AREA ELECTRIC BOX
Y -161200
Y -162000
KS2 I N V :1291.64m
TREE
T O P :1293.39m
SMH
TOR
NE:12RA93 .76m
GEFL
BENCH MARK
PAVED AREA
T O P :1293.25m
SMH
X 3122800 X 3122800 WATER TAP
PI PE
CU LV
LAMP POST LP
VLV
ERT
VLV
DIA:30
0mm
SMH T O P :1292.96m
B LO CKED
CONCRETE SLAB
PORTION 34 OF HALL
SEWER MANHOLE
I N V :1290.83m
SMH
T O P :1293.03m
IN G .42m
SMH
20m SMH
D INFL:12 93
12 93.
T OP : B LO CKED B LO CKED
FAB
PR E- VMH
VALVE MANHOLE
SMH
RESERVE NO 18 15838 GT VMH
TO
P: 129
KS8
3. 14m
SMH
T O P:
12 93 LP
. 3 1m
I N V :1289.87m
SMH T O P :1291.93m
HIGH MAST
T O P :1291.39m
I N V :1290.57m
SMH LP
BENCH MARKS
NAME Y X Z
T O P :1290.49m
B LO CKED PLM
RES
SMH
ENTS
STUD
KS1 - 161852.899 3122912.355 1287.717
AD
D RO
KS2 - 161797.085 3122786.889 1293.412
PAVE
PLM
FL :12
I N V :1290.74mT O P :1291.62m
KS7 - 161359.172 3123018.211 1291.628
91 .58
SMH
m
RES
ENTS
S
VLV
STUD
LP
P IP E
CUL VER
KS8 - 161436.548 3122829.269 1291.507
TS RE
T DIA:600
mm
EN
T O P :1291.90m
I N V :1290.24m
SMH
STUD
FL :1
29 1
LP
.9 5m
PLM
T O P :1287.71m
I N V :1286.87m SMH LP
LPLP KS1
RES
SOCCER FIELD OOM
S ENTS
RAMP
ASSR .43m STUD

10 CLFL:12 92 RAMP
7 P VC
LP TA NK
(5000
LT)
LP
8 CL
I N V :1288.98mT O P :1291.46m SMH
ASSR
TOILET
OOM
1. Contour interval : 0.50m
I TN OVP:1292.25m
:1292.91m LP T O P :1288.64m
SMH SMH
LP
FL:1293.06m
I N V :1287.57m
RES
S
ASSEBLY
AFF
I N V :1290.60mT O P :1291.64m
SMH
P IP E
SMH
10 ST 89 .23m
(CONCRETE SLAB) CUL VER PLM
I N V :1290.36m T DIA:600
FL :12
T O P :1291.70m
8 CL
mm
2 . Da tu m : me a n se a l e vel
SMH
2 CL
ASSR
I N V :1290.60m
ASSR
T O P :1291.61m
SMH
OOM
RES
20 TO ILETS
OOM
T O P :1288.03m
AFF
SMH
SMH
S
I N V :1285.10m
10 ST:12 89 .54m
I N V :1290.66m
T O P :1291.57m
:1291.56m
S
3. Emis Number : 500308765
SMH
FL LP
TOILET
T O P :1289.26m
I N V :1287.87m SMH
LINE
ING
SMH
I N V :1289.94mT O P :1291.67m
FL:1293.06m I TN OVP:1291.25m
:1292.54m
m WA SH
I N V :1291.42mT O P :1291.86mSMH PLM
91 .83 S
SMH
FL :12 FF RE
LAB ST A
T O P :1291.97m
SMH
I N V :1291.26m
ROAD
SMH
FH
PLM
10 TO ILETS D
.2 5m 6m
PAVE
IMPLIMENTING AGENT :
288 8 9.2
IN V:1 : 12
T OP
VMH
Y -161200
Y -162000
SMH T O P :1288.53m PLM
T O P :1292.17m
I NSMH
V :1290.97m I N V :1287.13m VLV
LP
PIPE
CU LV
AD
T O P :1291.85mSMH
I N V :1291.40m
ER T
RO
DIA
:600m
OMS
D
m
VE
F RO
NE
ST AF .27m
PA
LP
3
TB
92
FL :12
AL
X 3123000 X 3123000
LC
83 .9 E
US
4m
OU
D HO
ADMI :1 28 9. 82
GUAR
SMH
I N V :1287.83m
:12
RT
T O P :1289.46m
LP SE PT
FL
IC TA
FL
LP
NK
N BL m
T O P :1287.39m
SMH
I N V :1285.27m
D
EP EP
OA
OCK
R
ED
RR
TA
PIPE LP
KS7 CU
LVER SMH
T O P :1285.98m
T DIA I N V :1284.08m
:600m
m
S T A IRSRAMP
RT AD
NETBALL COURT RAMP
CAR-
PO D RO
PAVE
LP
FOUDATION
PO RT EPEP
CAR-
LP
RO AD
RETE
CONC
LP
D
OA
PI PE
R
PIP
CU
ED
LP
E CU
CLIENT :
LVER
RR
T DIA
LVE
RT DIA
:600
TA
mm
:600m
m
SMH
T O P :1283.24m
I N V :1281.34m
LP
SMH
T O P :1279.94m
I N V :1278.56m
SURVEYED AND DRAWN BY :

Kgolokwe Surveyors
S U MP
I N V :1276.31m
SMH
LO C KED
T O P :1277.53m
1 6 A B o k Street
Polokwane
0699
Y -161200
Y -162000
Email:k golokwesurveys@gmail.com
C e l l: 076 042 2252
X 3123200 X 3123200
PROPERTY :
REMAINDER OF POND
CONCRETE SLAB
PORTION 34 OF
PORTION 19 OF THE FARM RESERVE NO 18 15838 GT
RESERVE NO 18 15838 GT
PROJECT NAME :
TOPOGRAPHICAL SURVEY OF
SIHAYO HIGH SCHOOL
PORTION 35 OF
RESERVE NO 18 15838 GT
S ca l e : 1 :2 5 00-A3
Reference Number:SIHAYO-HS/REV0
Da te : A u g u st 2023
ANNEXURE D:
DETAILED ARCHITECTURAL REPORT

Architects Report
Revision: 3
PROJECT NO. / NAME: SIHAYO HIGH SCHOOL
BUILDING BLOCK A : Administration
This building has several offices, a waiting area, some store rooms a staff room and a library as well as bathrooms.
The building has been affected by water ingress and insects that are eating through the woodwork. The following are
the general defects that were noted:
• Rusting through the steel burglary bars;
• Leaks and rusting to the windows at the admin;
• Water ingress at reception waiting area affecting the walls ie window reveals on all 4 sides;
• Insects nesting mud residue on the ceiling at reception - possibly termites;
• Hairline spider web type cracking of plaster;
• Counter at the reception - paint is worn out;
• Skirting (quadrant) missing in places;
• Roof leaks aligning with roof valley outside the cashier’s office. Because of this there is water damage to the
wall and beam outside the cashier’s office ie efflorescence, flaking of paint and plaster;
• The timber countertop at the cashier has been eaten away by insects;
• Horizontal cracking outside cashier’s counter, possibly separating ring beam from brickwork;
Ablutions
• Hairline plaster cracks;
• Water damage to timber skirting, it has permanently swollen;
• Some skirting is missing;
• Rusting at the bottom of the cubicle door frame
• Lights not working;
• Same as above;
• WC is leaking;
• Leaking water tap;
• Main females door scrapes the door closer on top;
• There is not paraplegic bathroom for the staff
Staff Room;
• Has curtains instead of blinds;
• Some staff lockers are hanging on 1/2 a pair of hinges, other half pair has come off the;
• Cornices near the kitchen coming off the wall. There is a evidence of water leaks in that area;
• Plaster at hatch lintel coming off and there is a horizontal crack separating the plaster from the lintel;
• Plaster and paint cracks all over the walls;
Page 1 of 5
• Cornices coming off the wall;
• Water streaks on the parapet wall;
Staff Room Kitchenette

• Skirting has come off along the cupboards;
• Cupboard doors have come off the vertical panels;
• Water damage to the counter tops;
• Paint is flaking off walls, there result of constant damp conditions within the space;
• Missing cornices
• Water ingress related cracking;
Various Offices and Storerooms

• Cracking of plaster and paint, both structural and superficial vertical and horizontal;
• Staining of walls;
• Horizontal cracking at door frames, may align to door lugs;
• Insects eating through the skirting;
• Power skirting bottom front is open;
• Horizontal cracks at window reveals possibly aligning with lugs;
• Regular ants also coming through the surface bed-wall junction;
• Horizontal cracking below some windows, running the entire length of the respective window cills with vertical
cracks running from horizontal cracks into the cills;
• Water streaks on walls from water running between walls and cornice at parapet walls where water proofing
has failed;
• Bubbling of paint and flaking of plaster and paint in some cracks of the parapet walls at about 750mm above
floor;
• Some access panels to ceiling voids are out of place and some parts of frames around the openings are
missing;
• Some lights are not working;
• Cornices are separating from walls
• Gaps between vinyl tiles in one of the rooms;
• Skirting quadrants have bulged out, from water absorption;
• Horizontal cracking parallel to and under window cills, becoming vertical at the ends of the window cills;
• Cracks into the windows at the reveals;
• Staining of floor tiles;
• Significant cracking around the water leaks at the roof valley by the cashier’s office;
• Missing skirting
• Cupboard doors have come off their respective panels - the hinges have come off the panels;
• Some drawers and cupboard doors are missing handles;
• Open shelving being used as footrest and scrapped;
• Striker plate and door frame at the reception office have untidy welding;
Page 2 of 5
• Horizontal crack running the entire length of one of the walls in the receptionist’s office which continues into
the principal’s office;
• Rusting window frames;
• Putty coming off windows;
• Striker plates welded to door frames and rusting;
• Doors are chipping at the bottom - likely from kicking and mopping;
• Missing fluorescent tubes;
• A ceiling board by the cashier’s counter is discoloured from water leaks;
• Reception exterior has vertical cracking separating brickwork from plaster;
• Horizontal cracking at reception hatch at reveals;
• Minor chipping and staining from of doors;
• Cracking and mould from water leaks right at the DB in the Deputy Principal’s office;
• Rusting of power skirting;
• Steel threshold paint has come off at the library entrance;
• Floor cracking at the library threshold;
• Water damage on walls, concrete beam and cornice at the roof valley above the library;
• Some cracking from water ingress at the library;
• Some chipping of columns at corners in the library;
• Light fitting hanging from the ceiling on one support in the library;
Exterior
• Retaining wall has cracked and is leaning forward from soil and hydraulic pressure;
• Gutters and rainwater pipes are rusting and some have rusted through;
• Roof nails have rusted and there is potential for, among other defects, leaks if the rusting creates gaps
between roof sheets and nails;
• 50 diameter WHB waster pipe is broken and water runs onto the ground;
• Rusting cast iron waste pipes;
• Rusting gates at duct area;
• Plants between building and v-drain;
• Efflorescence on the wall from water coming from the staff bathrooms;
• RWDPs missing;
• V-drains over grown with grass;
• Window frames are rusting;
• Roof valleys have rusted and one is causing leaks into the building;
• Junction box has exposed wiring;
The building is in a reasonable condition. Work needs to be done to remove termites and prevent further
infestations. It is recommended that a paraplegic staff toilet and ramps be provided for ease of access with wheel
chairs.
Page 3 of 5
CONTRACT STAGE: 1
1.WALLS
1.1 Facebrick wall to be free from weeds, plant material. 1.2 Due to the damaged gutters and RWDP not catching
rainwater properly, water ingress has started to spread up
face brick walls. Water repellent treatment to be put in
place.
2.RAINWATER GOODS
2.1 Rusted gutter to be removed & replaced with new. 2.2 Reinstall damaged RWDP
3.WINDOWS 4.CEILINGS
3.1 Steel window frames to be sanded and stripped of all 4.1 Ceiling boards to be repainted.
flaking paint, primed & repainted.
4.2 Cornice to be removed & replaced.
4.3. Flaking wall paint to be removed, walls to be be made
good & repainted.
Page 4 of 5
5. JOINERY FITTINGS 6. GATES
5.1 Cupboards to receive new hinges and rehung. 6.1 Rusted steel gate to be sanded down and repainted.
5.2 Damage to countertop. To be replaced with new.
7. General
7.1. There are structural cracks. See Engineers report.
7.2. Allow for new acrylic flashing over roof sheets at parapet junction.
7.3. Re-seal leaking WC with polyurethane sealer.
7.4. Staff toilets to receive new drain pipes and P traps to feed into external gulley trap.
7.5. Reception window cills are leaking. Remove all flay paint from cill, prime and apply 2 coats enamel paint. Re-seal window
cills with polyurethane sealer.
Page 5 of 5
Architects Report
Revision: 3
BUILDING BLOCK B & C: SPECIAL CLASSROOMS
This building has several offices, a waiting area, some store rooms a staff room and a library as well as bathrooms.
The building has been affected by water ingress and insects that are eating through the woodwork. The following are
the general defects that were noted:
• Some cracking of the thresholds;
• Rusting of angle iron thresholds
• Chipping of wall corners;
• Counter tops have damage from scratching, cutting as well as water and heat;
• Insect damage to skirting an joinery - entire cupboard base eaten away;
• Some wall tiles at cubicles are broken or missing;
• Hairline crack on walls;
• Loose vinyl tiles;
• Water damage to parapet wall and walls perpendicular and in the immediate;
• Cornices coming off the parapet walls;
• Some cupboard doors missing;
• Staining of paint;
• Stove plates have fallen below the cooking top of one of the stoves;
• Water damage (including staining, flacking of paint and plaster and mould) at parapet wall;
• Missing cornices, some loose and falling off;
• Tap is not working in one of the classrooms;
• Staining of walls;
• Broken door handles;
• Rusting gates;
• Missing cabin hooks;
Exterior
• Some bricks have come off or been broken from the ramp-walkway junction;
• Rusting of rainwater goods;
• Missing rainwater down pipes - water discharges against posts causing rusting;
• Rusting roof support steel columns;
• Birds are nesting on top of the walkway roof rafters directly above support posts and bird droppings contribute
to the rusting of the posts;
• Staining of floors;
Page 1 of 3
• Stormwater v-drains are covered in grass;
• Rusting of angle iron walkway edges;
• Rafter and quadrant is only supported on the lower end, the higher end which should be supported by or
against the wall is hanging loose without support;
• The hanging rafter creates opening where there the ceiling boards should butt up on either side against the
rafter, allowing pigeons to nest in the ceiling void;
The roof sheeting appears to be in a reasonable condition, but needs to be tested for leaks. In addition the barge
boards appear to be made of asbestos and need to be tested and if necessary replaced.
CONTRACT STAGE: 1
1.WALLS 2.FLOORS
1.1 Remove all plant/weeds at floor junction – where 2.1 Timber skirting missing. New timber skirting to be
wall abuts to concrete apron. installed.
3.ROOF 4.CEILINGS
3.1 Fascia board damaged by corroding gutter to be 4.1 New cornice to be installed.
removed and replaced with new seamless Aluminium
gutter.
Page 2 of 3
5.RAIN WATER GOODS 6. JOINERY FITTINGS
5.1 RWDP & corroded gutter to be replaced with new. 6.1 countertops to be replaced.
Page 3 of 3
Architects Report
Revision: 3
BUILDING BLOCK D: TOILETS, STANDARD & SPECIAL CLASSROOMS
Learners Ablutions
The learners school ablutions are located in the main classroom block. Each floor has 2 sets of ablutions on opposite
ends, both catering for male and female learners. The defects noted in the bathrooms are similar and will be listed
collectively. The following general defects were noted:
• Threshold edges has disintegrated - most of the angle iron has rusted through;
• Cracks linking the 2 walls on either side of the doorway;
• Gates are rusting;
• Door frames are rusting;
• Hinge pins are coming out;
• Ironmongery is missing in some doors;
• Varnish at some doors has worn off;
• Brackets under WHBs are rusting;
• One of the traps under the WHBs is leaking
• One tap is missing;
• Plumbing duct covers in the males are missing;
• All steel window frames have a lot of rust;
• Walls have stains on them;
• Cubicle door frames are rusting, and the rusting is pronounced at the base from cleaning products and
continuous exposure to damp;
• Wall ducts are open;
• Flushing mechanisms not working at all cubicles;
• Missing thumb turns and indicators;
• Entire space has been paid with one coat of paint only and previous paint in visible
• Stains on the ceiling;
• All mirrors have been removed;
• Splash back tiles are broken;
• Some of the wash hand basins are rusting;
• Rusting at mortices in main door frames;
• Toilet seats and lids are missing;
• Staining of toilet pans;
• Rusting light switch covers;
Page 1 of 6
• Missing toilet role holders
• Cubicle doors chipped at the base;
• Steel pedestals/stands to wash hand basin have rusted and some are missing;
• There are no paraplegic bathrooms for learners.
• Main doors have lost weather bars;
• Cornices are falling off in first floor ablutions;
• Floor finish is worn off exposing screed;
• Water on the floor;
The ablutions are constantly damp from leaks as shown by the rusting of window and door frames. Efflorescence is
also visible immediately outside the bathrooms behind the ablutions. Because toilets do not flush, janitors
periodically come to pour water down the toilets.
Standard Classrooms at the Double Storey Building
The double storey block houses the majority of the standard classrooms. In addition to the standard classrooms, the
block also has the computer room which is located on the 1st floor of the block. The classrooms have similar defects.
The following defects were noted:
Interiors
• Classrooms are at the same level at the walkway ie no threshold;
• Missing cornices at the first floor;
• Cracking to walls above doors;
• Door frame mortice plates are missing;
• Striker plates at the doors are missing;
• Plug point covers are missing
• Putty is coming off windows;
• Broken/missing windows;
• Chipping of plaster and paint;
• Scratches and rusting to door frames
• Cracking from one window lintel to another in classrooms;
• Vertical cracking below window cills at window reveal corners;
• Missing light fittings;
• Some striker plates are missing, but mortice plates are present;
• Floor vinyl worn out, exposing screed;
• Missing ironmongery at doors;
• Chipping of plaster and paint;
• Some graffiti on the walls;
• Cracking of walls at windows which seems to align with window frame lugs;
Page 2 of 6
Exterior
• Soft board joints are open ie the poly-sulphide has come out, and some of the soft board has been eaten by
insects;
• Bricks and some concrete have been chipped off to gain access to plumbing, the gap has been left open;
• Most of the steel columns/posts supporting the 1st floor have rusted;
• Floor joints at first floor slab have opened up at the balcony edges, allowing water to run through to slab soffit
and stain ceilings;
• No drip joints at slab soffit on balcony allowing water to run on slab soffit;
• Staining, efflorescence, flaking and peeling of plaster and paint from water;
• Steel balcony edge is rusting and staining slab soffit;
• Handrails have tested through;
• Birds are nesting in walkway roof and droppings are contributing to rusting of balustrade;
• Tiles are lifting because of water ingress;
• Some ceiling plaster has totally fallen off from slab soffits;
• A lot of flaking of paint from steel posts;
• Rainwater goods have rusted through and some RWDPs are missing;
• Where RWDPs have partly fallen off there is concentrated water discharge and related defects
• Grass is growing over between v-drain and walls
• Wall joints are open, polysulphide and soft board have come out
• Efflorescence outside one of the toilet ducts and toilets at ground floor because of constant water leaks. The
school has dug a trench for the water from the toilet to run away from the building in a controlled manner;
• Plants are growing in a toilet duct;
The roof sheets need to be tested for leaks. Several upgrades including paraplegic access are recommended to
improve the learning environment and give equal access to all. Overall this building is in a reasonable condition.
Some spaces were not fully accessible, but based on what is visible through the windows, the defects in the blocks
are consistent, with only minor variations.
Page 3 of 6
CONTRACT STAGE: 1
1. RAINWATER GOODS
1.1 Corroded and damaged gutters & fascia boards 1.2 RWDP to be removed and replaced with new.
replaced with new.
2. CEILINGS
2.1 Slab soffit to be plastered and painted. 2.2 Cornices to be replaced throughout.
3. CLASSROOM FLOORS
3.1 Existing vinyl floors and screed to be removed. 3.2 Timber skirting to be installed in all staff and
Surface to be made good and finished with new vinyl teaching areas.
floor on self levelling screed.
Page 4 of 6
4. DOORS
4.1 Steel frames to be sanded down and repainted 4.2 Door handle, lockset and hinges to be replaced and
door panel to be rehung.
5.WINDOWS 6. JOINARY FITTINGS

5.1 Steel window frames to be sanded, primed and 6.1 Countertops to be replaced.
repainted.
5.2 Burglar bars to be sanded, primed and repainted.
7. GATES 8. POSTS
7.1 Steel gate to be removed & replaced with new hot 8.1 Steel posts to be sanded down, primed and
dipped gms gate. repainted.
Page 5 of 6
9. TOILET
9.1 Existing paint to be removed and surface to be 9.2 Steel frames to be sanded down, primed, and
made good. repainted.
10. SANWARE
10.1 Missing toilet seats to be replaced 10.4 Stainless steel WHB to be replaced with new.
10.2 Rusted flushing mechanism to be replaced. 10.5 Traps and plumbing to be replaced with new.
10.3 New toilet roll holders to be installed.
10.6 Broken wall mounted mirrors to be replaced with

new.
Page 6 of 6
Architects Report
Revision: 3

BUILDING BLOCK E: DINING HALL & KITCHEN
CONTRACT STAGE: 1
1. WALLS
1.1 Remove all plants/weeds at floor junction – where 1.2 Missing brick work & splash back to be reinstalled &
wall abuts to concrete apron. made good.
2.ROOF
2.1 Replace damaged fascia boards with new. 2.2 Replace rusted gutters & RWDPs with new.
3.FLOORS
3.1 Movement joints to be repaired with a 3.2 Broken timber skirting to be replaced.
polyurethane sealer.
Page 1 of 4
4.CEILINGS 5.RAINWATER GOODS
4.1 Cornice to be replaced throughout. 5.1 Corroded and damaged gutter & RWDP to be
removed and replaced with new.
6. PLASTER WALLS
6.1 Existing paint to be removed and surface to be 6.2 Existing paint to be removed and surface to be
made good and wall to be repainted. made good and wall to be repainted.
6.3 Existing paint to be removed and surface to be 6.4 Existing paint to be removed and surface to be
made good and wall to be repainted. made good and wall to be repainted.
Page 2 of 4
6.5 Existing paint below WHB to be removed and 6.6 Existing paint to be removed and surface to be
surface to be made good and wall to be repainted. made good and wall to be repainted.
7. TIMBER DOORS
7.1 Steel frames to be sanded down, primed, and 7.4 Steel frames to be sanded down, primed, and
repainted. repainted.
7.2 Ironmongery to be replaced.
7.3 FHR cupboard door to receive new ironmongery and
to be reinstalled.
7.5 Steel frames to be sanded down, primed, and 8. SANWARE

repainted. 8.1 Missing toilet seat & toilet lid to be installed.
8.2 Strip
Page 3 of 4
9.WINDOWS 10. GENERAL
9.1 Missing glass window panel to be replaced. 10.1. Allow for new acrylic flashing over roof sheets at
parapet junction.
10.2 Redo junction between 330 and 440 brick
junction. Remove broken bricks and refix with keyed in
joints.
10.3. Rod kitchen floor drain and make good.
Page 4 of 4
Architects Report
Revision: 3

BUILDING BLOCK F: GIRLS HOSTELS
CONTRACT STAGE: 1
1.WALLS
1.1 Face brick wall to be freed of weeds/plant material. 1.2 Face brick wall & paving to be freed of weeds/plant
material.
2.FLOORS
2.1 Existing vinyl floor tiles to be removed and replaced 2.2 Existing vinyl floor tiles to be removed and replaced
with new in affected areas only. with new in affected areas only.
3.RAINWATER GOODS 4. TIMBER DOORS

3.1 Corroded gutters & fascia boards to be replaced 4.1 Ironmongery to be replaced.
with new. 4.2 Door surround frame is coming apart. To be
replaced with new.
Page 1 of 3
5.CEILINGS
4.3 Rusted steel frames to be sanded down, primed, 5.1 Cornices to be replaced throughout.
and repainted.
6.WINDOWS 7. JOINARY FITTINGS

6.1 Steel window frames to be sanded, primed & 7.1 Damaged cupboard doors to replaced.
repainted.
6.2 Burglar bars rusted due to being not galvanized. To 7.2 Cupboard doors with no hinges to receive new
be sanded and sealed with cold galvanize application. hinges and be rehung.
7.3 Damaged mirrors to be replaced with new. 8. PLASTER WALLS

8.1 Water ingress into walls probably due to not
bismuthine paint at inner skin. Strip and seal brickwork
with polyurethane sealer paint. Internal flaking paint to
be removed and surface to be made good and wall to
be repainted. See Recomdenation for spec.
Page 2 of 3
8.2 Existing paint to be removed and surface to be 8.3 Mold to be cleaned off wall. Existing paint to be
made good. removed and surface to be made good.
9. GATES 10. SANWARE

9.1 Steel gate to be sanded, primed & repainted. See 10.1 Missing toilet seats to be replaced
Recommendations spec.
10.2 Missing drainpipe to be replaced with new.
Page 3 of 3
Architects Report
Revision: 3

BUILDING BLOCK G: BOYS HOSTELS
This building only holds one classroom which was constructed with concrete fencing materials. The building was the
last classroom to be constructed.
The following general defects were noted:
Doors worn out, there seems to be no varnish on one of the exteriors;
Insect damage to all cupboards
Some cupboards have been taken out and the open floor has no vinyl;
Skirting is missing;
Varnish to teacher’s platforms is totally worn out - vinyl finish might be a better solution.
Chipping scratching and water damage to countertops at teacher’s desk;
Cupboard doors and handles are missing, cupboard base edges are worn out from being used as a footrest by
occupants;
All tap handles are missing;
Cracking of walls at door lintels;
Spiderweb cracks on plaster;
Insect damage to woodwork;
Strong room has no indicator;
Door ironmongery is missing in some instances;
Gouging of door around lockset where respective ironmongery has been removed;
Entrance screed is worn out creating depression.
Missing ironmongery and evidence of forced entry at lockset and on striker plate on the door edge of the special
classroom;
Vinyl floor tiles and screed are chipped;
Chipping of corners and cracks running from light switches;
Water damage (cracking, streaking, efflorescence, flacking of plaster and paint) against the back wall where the
parapet wall is;
Cornices hanging from ceiling, and some are missing;
Tap in the special classroom doesn’t have a handle;
Shelving is broken in the storeroom;
Exterior of Block - i.e., next to the mini-sub
Page 1 of 5
Exterior
• Rusting of rainwater goods;
• Missing rainwater down pipes - water discharges against posts causing rusting;
• Rusting roof support steel columns;
• Birds are nesting on top of the walkway roof rafters directly above support posts and bird droppings contribute
to the rusting of the posts;
• Staining of floors;
• Stormwater v-drains are covered in grass;
• Rusting of angle iron walkway edges;
• The hanging rafter creates opening where there the ceiling boards should butt up on either side against the
rafter, allowing pigeons to nest in the ceiling void;
• Waste pipe behind the building has broken;
• Erosion of soil around v-drains;
• Dirt/soil accumulating under ‘bridges’ at walkway ends;
This building needs constant maintenance to keep it fully functioning.
CONTRACT STAGE: 1
1. WALLS
1.1 Face brick to be freed of weed/plant material. 1.2 Remove broken tiles and missing tiles to be
replaced to match and made good.
Page 2 of 5
2.FLOORS
2.1 Existing vinyl floor tiles to be removed and replaced 2.2 Paving to be freed of weeds/plant material.
with new in affected areas only. 2.3 Site to be cleaned.
3.ROOF
2.4 Paving to be freed of weeds/plant material. 3.1 Corroded roof support system to be replaced with
2.5 Site to be cleaned. new.
4.CEILINGS 5. TIMBER DOORS

4.1 Cornices to be replaced throughout. 5.1 FHR door is incorrect size for the frame. To be
replaced with new solid wood door to suit opening.
Allow for S.S. pull handles, dead lock with knob on the
outside, 1 ½ pairs of solid brass hinges.
Page 3 of 5
6.WINDOWS
6.1 Steel window frames to be sanded, primed & 6.3 Broken glass panel to be replaced with new.
repainted.
6.2 Burglar bars to be sanded, primed & repainted/
replaced.
7. PLASTER WALLS
7.1 Water ingress likely from no bismuthine inner skin 7.2 Existing paint to be removed and surface to be
layer. Strip external brick and seal. Internal flaking paint made good and repainted. Water ingress on concrete
to be removed and surface to be made good and to be reviewed by Engineer.
repainted. See Recommendation spec.
8.JOINERY FITTINGS
8.1 Damaged cupboards to be fixed and made good or 8.2 Counter tops showing wear and tear and water
replaced with new. damage - to be replaced with new.
Page 4 of 5
8.3 Pinning board needs to be replaced. 9. GATES
9.1 Steel gates to be removed & replaced with new hot
dipped GMS gate.
9.2 Steel gates to be removed & replaced with new hot 10. SANWARE
dipped GMS gate. 10.1 Broken & missing taps to be replaced with new.
10.2 Missing drainpipes to be replaced with new.
Page 5 of 5
Architects Report
Revision: 3

BUILDING BLOCK H: Staff Housing
CONTRACT STAGE: 1
1. WALLS 2.FLOORS
1.1 Facebrick wall to be free of any weed/plant material 2.1 Existing vinyl floor tiles to be removed and replaced
with new in affected areas only.
3.ROOF 4.CEILINGS
3.1 Corroded and damaged gutters & fascia boards 4.1 Cornice to be removed & replaced.
replaced with new.
Page 1 of 2
5. TIMBER DOORS 6. BATHROOM
5.1 Steel frames to be sanded down, primed and 6.1 Existing paint to be removed and surface to be
painted. made good.
5.2 Timber doors to be sanded down and varnished. 6.2 Ceilings to be repainted with moisture and steam
resistant paint.
6.3 Extractor fan to be installed to reduce black mold
on ceiling.
7. GATES 8. SANWARE
7.1 Steel gates on this wall to be sanded down and 8.1 Missing toilet seat to be replaced.
repainted. 8.2 Taps to be replaced with new.
Page 2 of 2
Architects Report
Revision: 3

BUILDING BLOCK J: PRINCIPAL HOUSE
CONTRACT STAGE: 1
1. RAINWATER GOODS 2. DOORS
1.1. Damaged gutters & fascia boards replaced. 2.1. Timber doors to be sanded and varnished.
3. FLOORS
3.1. Damaged vinyl tiles and removed and replaced
with new.
4. WALLS
4.1. Missing face bricks from exterior wall to be replaced and to match existing.
4.2. Weeds, plant material to be removed from perimeter of building.
Page 2 of 2
KSIA – BID KSIA/608/2015

Architects Report
Revision: 2

BUILDING BLOCK K & L: CHANGE ROOM
CONTRACT STAGE: 1
1. WALLS 2. STEEL BAR
1.1. Face brick walls to be free of weed/plant 2.1. Rusted steel bar to be removed.
material.
3. WINDOWS 4. RAINWATER GOODS

3.1. Missing & broken glass window panels to be 4.1. Damaged gutters & fascia boards to be
replaced. replaced.
Page 1 of 2
5. GATE
5.1. Steel gate to be sanded, primed & repainted.
Page 2 of 2
Architects Report
Revision: 3

BUILDING BLOCK M: BOILER HOUSE
CONTRACT STAGE: 1
1. DOORS
1.1. Rust visible on roller shutter door. Architect 1.2. Steel door & frame to be sanded, primed &
unable to confirm functionality. repainted.
1.3. Steel grill to be replaced.
2. WINDOWS 3. ROOF
2.1. Broken glass window panels to be replaced. 3.1. Roof sheeting to be cleaned.
2.2. Steel window frames to be sanded, primed &
repainted.
Page 1 of 2
4. WALLS 5. GATES
4.1. Facebrick walls to be free of weeds/plant 5.1. Steel gate to be sanded, primed and
material repainted. See Recommendation Spec.
Page 2 of 2
Architects Report
Revision: 3

BUILDING BLOCK N: GUARD HOUSE
CONTRACT STAGE: 1
1. FLOORS
1.1. Vinyl tiles to be removed, surface to be made 1.2. Timber skirtings to be replaced.
good, and replaced with new vinyl tiles – to
affected areas only
2. ROOF 3. RAINWATER GOODS

2.1. Missing & broken barge & fascia boards to be 3.1. Missing & broken gutters & RWDPs to be
replaced. replaced.
Page 1 of 3
4. DOORS
4.1. Steel doors to be sanded, primed and 4.2. Timber doors to be sanded, primed and
repainted. See Recommendations spec. painted.
4.3. Door to be fitted with new ironmongery.
5. CEILINGS
5.1. Access panel missing. New panel to be installed.
6. WINDOWS 7. ELECTRICAL
6.1. Broken glass window panels to be replaced. 7.1. Missing switches to be added.
6.2. Window frames to be sanded, primed and
repainted.
Page 2 of 3
8. WASH HAND BASIN
8.1.Bottle trap to be replaced. 8.2.Water supply & drainage to be fixed.
9. GATES 10. WALLS

9.1. New hot dipped GMS steel gate to be added. 10.1 Walls to be stripped off paint. Primed and
painted. See Recommendations spec.
Page 3 of 3
Architects Site Assessment
SIYAHO HIGH SCHOOL

LEGISLATED REQUIREMENTS
Intervention Applicable Legal Principle Comments
Provide unisex paraplegic SANS 10400 PART S 4.12.1

bathrooms e) Persons with disabilities shall not be required
to travel a distance of more than 45 m on the
same floor, or 25 m where horizontal and
vertical distances are combined, in order to
reach a toilet accessible to them, regardless of
the number of toilets available to persons
without disabilities.
Provide a means for In line with equal access to public buildings to all
wheel chair travel individuals in South Africa in a dignified manner
refer to: E Muller v Department of Justice and
Department of Public Works (EqC) unreported
case number 01/2003, & WH Bosch v Minister of
Safety and Security (EqC) unreported case
number 25/2005 Port Elizabeth (Bosch case), &
OHS ACT: The Occupational Health and Safety
Act, Act 85 of 1993
Install directional fire SANS 10400 Part T 4.29.1 A building that has
signage escape routes shall be clearly marked and
signposted to indicate the direction to be
travelled in the case of any emergency. Such
signage may be of the internally or externally
illuminated, or photoluminescent type and shall
comply with the relevant requirements of SANS
1186-1, SANS 1186-3, SANS 1186-5 and SANS
1464-22.
Fire exit routes to be at SANS 10400 PART T TABLE 10: Width of escape
least 1500mm wide routes
Make good all chipped SANS 10400 PART T 4.19.2 The finish of the floor
stair edges of an escape route shall have a slip-resistant
surface and shall be free from any projections,
indentations, hollows or covering which might
cause a person to trip. Such finish or covering
shall be of a classification not inferior to that
given in table 8.
Provide fire assembly Health and safety requirements for all public
point buildings
Page 1 of 2
Intervention Applicable Legal Principle Comments
Removal of Asbestos Appoint AIA Agent to oversee and approve. See SHE Report
Fire Protection According to SANS 10400, if water is present, Water Supply is very erratic.
then Fire Hose Reels are required. This can be Water storage is recommended.
expensive with water storage and high-pressure The Engineer is investigating the
pumps and increased power supply. The use of boreholes and pumps.
alternative is to appoint a Fire Engineer to
provide a Rational Fire Design for unreliable
water supply to avoid FHR’s.
Where no water supply is available, two 9kg or
equivalent fire extinguishers that comply with
the requirements of 4.37 shall be provided in
place of each required hose reel. Fire
extinguishers (2x9kg) in a plastic container with
a seal mounted behind classroom door must be
provided – one per classroom block.
New Regulations SANS 10400-T: TT34.1 &
TT4.37.1 & Table 11:
Requires 2 x 9kg DCP FE / in place of each Fire
Hose Reel (500 m2)
Requires 1 x 4.5kg DCP FE / 200 m² (DCP FE) per
classroom – Table 11
Page 2 of 2
Architects Site Assessment
SIHAYO HIGH SCHOOL

RECOMMENDATIONS
Defects Solutions Comments

Cracked floor slabs Refer to structural engineer’s specifications
Gaps between walls Refer to structural engineer’s specifications

and slabs
Gaps between walls Refer to structural engineer’s specifications
and slabs
Worn out vinyl floors Remove floor finish, and replace with new - colour Allow for 2.5mm vinyl tiles on
and pattern to architect’s spec adhesive on self levelling screed.
Worn out screed at Repair with non-shrink screed Break out and reconstruct when
thresholds thresholds are broken
Missing tiles Replace missing tiles Porcelain equivalent
Missing skirting Replace missing skirting to match existing with Meranti (90x19)
meranti equivalent.
Loose skirting Secure skirting as per manufacturer’s
recommendations
Loose and missing Resecure loose cornices and replace what is
cornices missing to match existing.
Stained skirting Clean skirting as per manufacturer’s specifications Sand down and re-seal
Cracked plaster Remedy cause of plaster crack, remove loose Use of skim plaster (interior or
plaster and repair. exterior)
Chipped walls Remove loose plaster, make good all chipping and To mitigate chipping at corners,
repaint. provide corner protectors at
corners exposed to passages
Termite damage Remove termites and poison soil, repair all Refer to Engineers Report
affected woodwork and replace to match existing
Drilled holes in walls Remove plugs, fill holes apply finish to match Finish with 1 coat plaster primer
existing and coats paint (exterior or
interior)
Mould and water Remedy water leaks, clean walls, remove all loose Finish with 1 coat plaster primer
streaks on walls material, Ensure the wall is dry before finishing. and coats paint (exterior or
interior)
Paint bubbling & Remedy cause of defect, remove loose paint and Finish with 1 coat plaster primer
flaking off repaint - colour to architect’s spec and coats paint (exterior)
Page 1 of 4
Chipped column edges Make good all the chipping and repaint. Corner 50x50x1.6mm stainless steel
protectors are recommended for all columns
corners that are along passages
Defective soft board Remove remaining silicone, clean joints and close
and construction with polysulphide all to engineer’s spec.
/expansion joints
Concrete & brickwork Repair as per structural engineer’s detail
removed to gain access
to leaking plumbing
Poor workmanship Test surrounding walls for integrity, repair all Allow for new hinges and welding
installing gates defects and paint. on site
Un plastered walls Remove paint, prepare and plaster/skim walls and Finish with 1 coat plaster primer
apply paint and coats paint (exterior or
interior)
Structural cracks on Refer to structural engineer’s specifications
walls, floors, & aprons
Damaged Doors Replace all damaged doors to match existing, Finish with 1 coat plaster primer
apply finish to architect’s specifications. Where and coats paint (exterior)
paint is chipping, sand down and repaint
Doors Install kick plates & full push plates to all 50x50x1.2mm stainless steel.
bathroom and fire exit doors to stairwell.
Provide timber weather bar to bottom of stair
well door
Windows Replace broken panes, service all ironmongery Allow for new stays and welding
and secure loose frames. on site
Window frames Provide deeper frame at window base to protect Allow for welding on site
panes from mops and vacuum cleaners
Loose internal window Re-secure sills with cement render and grout. Allow for quarry tiles. 120x120x22
sills
Water ingress through Service all windows, remove rust and repair Allow for silicone sealant.
windows to the south window frames, install window panes
Ironmongery & Service all ironmongery and furniture, replace Allow for 10% replacement
furniture missing items to match existing, relocate door
stoppers to functional position & adjust door
closers that are scrapping walls, and make good
wall damage.
Water damaged flush Remove ceilings, repair cause and install new Test roof timber for integrity and
plaster ceilings ceilings and bulkheads. replace as necessary. Finish with 1
coat plaster primer and coats
paint (interior)
Missing flush plaster Replace missing boards, plaster and paint Finish with 1 coat plaster primer
ceiling boards and coats paint (interior)
Page 2 of 4
Missing suspended Remove all existing suspended ceilings and install Fiber cement ceiling boards. Finish
ceiling boards new 1200X600 ceilings and lights to suit with 1 coat plaster primer and
coats paint (interior)
Asbestos removal Replace asbestos items and leaking roofs, test Allow for AIA appointment to vet
roof timber in affected areas for integrity, and the removal of Asbestos as per
replace as required the Regulations.
Barge boards & facia Inspect roof timber at affected areas for structural See Engineers Report
missing or broken integrity and replace as necessary. Replace
missing and broken barge boards and facia
Nesting birds Clean all areas of feathers and droppings, close all Steel brush, apply rust retarder. 1
bird access areas, instal bird proofing and repair coat Prime and 2 coats enamel
rust to steel work. Where steel has rusted paint. Allow for welding on site.
through, replace and apply finish
Brick balustrades and Clean surrounding surfaces and replace missing
broken walls - missing masonry, finishes to match existing
some bricks
Rusted steelwork Remove rusting, treat metal and repaint. Replace Steel brush, apply rust retarder. 1
door frames coat Prime and 2 coats enamel
paint. Allow for welding on site.
Defective blinds and Replace fabric blinds and control with vinyl type
curtains blinds
Bird Nesting in ceiling Remove nests and make good with mesh wire
closer
Moss & weeds Remove all plants, clean the spaces, apply dish Allow for pool hydrochloric acid to
between pavers soap and water mix, dry and apply jointing sand treat the ground for future
make sure the space has corrected falls and drains growth.
properly
No drip joint at balcony Revise entire detail to allow for drip joint and Steel brush, apply rust retarder. 1
edge - affecting slab closing of gap between slab and steel beam; coat Prime and 2 coats enamel
soffit; Steel edge beam remove affected plaster to solid substrate, paint. Allow for welding on site.
rusting replaster and paint
Torn Insulation Remove roof and insulation, check roof for Allow for 100mm wool fibre. Laid
defects and trusses for defects, replace all over ceilings.
defective items including insulation as per
manufacturer’s spec.
Paint flaking off steel Remove all paint, treat for rusting and repaint Steel brush, apply rust retarder. 1
posts coat Prime and 2 coats enamel
paint. Allow for welding on site.
Incorrect ceiling tile Replace all suspended ceilings with new 1200X600 Fiber cement ceiling boards. Finish
specifications ceilings with 1 coat plaster primer and
coats paint (interior)
Rainwater goods Replace rainwater goods, repair damaged gutter Allow for seamless OGEE gutters
missing, and defective brackets to match, reinstate rainwater tanks, with 75 PV downpipes.
rainwater collection including new tanks, tanks stands and taps
Page 3 of 4
Joinery Replace all defective joinery, teacher’s platforms
to be painted with an epoxy finish.
Leaners bathrooms Reinstate flatpack urinal and reconnect all
plumbing to waste pipes and septic tank
Sewer Conservancy Empty conservancy tanks. Make allowance to service all
tank that are full sewer tanks.
Leaking plumbing and Replace all damaged plumbing
broken or missing vent
pipes
Broken manhole covers Replace all missing covers. Precast concrete.
Spatial requirements Provide roof over assembly area. New Structure to be reviewed
(open assembly area) with steel portal frames
Holes in screed Clean surrounding areas and replace missing Allow for 2.5mm vinyl tiles on
screed with non-shrink screed, prepare and apply adhesive on self levelling screed.
finish to match existing.
DB at water damaged Refer to electrical engineer’s specifications. See Engineers Report
wall
Flushing in toilets Replace flushing mechanisms with more durable Allow for new mechanism for all
specifications; toilets.
Erosion of soil around Demolish concrete surface drains and replace Refer to Engineer’s specifications
surface drains
Rusting cast iron waste Replace with HDPE pipes See Engineers Report
pipes
Walkways between New Structure to be reviewed with steel posts
building blocks are not and timber rafters with Zincalume roof sheeting.
covered
No back up water Provide 2 day supply segmented tanks as per DoE See Mechanical Engineers Report.
specifications;
Defective transformer Repair transformer and reconnect all items that See Electrical Engineers Report
have been connected to a second transformer on
site
Open water channel to Repair leaks, provide floor drain connected to To be reviewed by EIA.
collect water from the sewer to direct the water to soak pit. Collect
toilets water at source and direct to soak pits at 1m
below GL.
Page 4 of 4
ANNEXURE D1:
PROPOSED SITE DEVELOPMENT PLAN

KS8
RES PORT
VLV
ERV ION
E N 34
O 1 OF
8 1
583
8 GT P
EGD STUDIO
CIVIL ELECTRICAL
WORKSHOP WORKSHOP PAVED A
REA
SOCCE KS2
R FIELD SMH TOP 1293.
INV:1:291. 39m
64m
E VLV VLV
GENERATOR
FL:1293.76m M TOP:1293.
DINING HALL
SMH
25m
MECHANICAL FL:1293.42m
WORKSHOP PAVED A
REA
PIPE CULVERT DIA:3

SMH TOP
BLOCKE:1292.96m
D
00mm
TOP:1293.20m SMH
BLOCKED
K PRE-FAB
SMH
SMH
TOP:1
293.3
TOP:1293.
1m
BLOCKE SMH TOP:1293.
D INV:1290. 03m
14m
VMH 83m
low roof
TOILET
FL:1293.0
6m
SMH TOP:1292.
INV:1292. 91m TOP:1291.
25m
covered walkway TOP 1291.
INV:1:290. INV:1290. 62m TOP:1291.
LP
D
90m 74m INV:1290. 39m
24m 57m
10 CLASSROOMS SMH SMH SMH SMH TOP:1291.
INV:1289. 93m
87m
FL:1292.43m
TOILET
L STUDENTS RES
F STUDENTS RES
G
FL:1293.
06m
FL:1291.58m
FL:1291.95m
SMH
TOP:1292.
INV:1291. 54m
25m
4000
8 CLASSROOMS
8 CLASSROOMS
VLV
LP
SMH TOP
BLOCKE:1290.49m
D
AS
(CONCR SEBLY
ETE SLAB STUDENTS RES
) STUDENTS RES
NETBALL
TOP
INV:1291.:1291.86m
42m SMHITOP
NV:1:1290.291.64m
SMH 60m TOP:1291.
INV:1288. 46m
PAVED ROAD
98m PLM
COURT
TOP:1291. SMH
INV:1291. 97m PLM
26m
NETB SMH TOP:1292.
INV:1290. 17m
SMH INV::1291.
SMHTOP 290.36m
70m
A LL CO
97m
URT 10 TOILET 20 TOILET SMHTOP

INV::1291.
290. 60m
61m
S S
RAMP RAMP
2 CLASSROOMS
TOP
INV:1289.:1291.67m LP
TOP:1291.
INV:1291. 85m 94m LP LP LP LP
40m SMH SMH SMHTOP
INV::1291.
290.57m
66m
56m LP
PIPE CU
LVERT
B C
DI
3 STAFF ROOMS
A:60 m
LAB
m
FL:1292.27m FL:1291.83m
FOUDA TOP:1289.
INV:1287. 26m
87m
TION SMH
H1
10 STAFF RES
FL:1289.54m
10 STAFF RES
FL:1289.23m
H2
7100 5000
TOP
INV:1286.:1287.71m
87m
SMH SMH
.26m
TOP:V:12891288.25m 1 2WASHIN3G LINE 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 SMH
TOP:1288.
INV:1287. 64m KS1 LP
1 2 3 4 5 6 7 8 9 IN 57m
PLM
17500
ADMIN BLOCK
LP
new drivway & parking
FL:1289.82m
SMH
TOP:1289.
INV:1287. 46m
83m
57080
21 22 23
5000
10 11 12 13 14 15 16 17 18
J
PIPE CULVER
A STAFF RES
T DIA:600mm
SMH SMH TOP

TOP:1288.
INV:1287. 53m INV:1285.:1288.03m
13m 10m
STAIRS
RAMP RAMP
LP
TOP 1287.
INV:1:285.
CAR-PORT 39m
SMH
27m
CAR-PORT
PIPE CULVERT DIA:600mm
PIPE CULVERT DI
PIPE CULVE
new drivway & parking
PIPE CU
7 PVC TA
CONCRETE ROAD
LVERT
RT DIA:600m
PAVED ROAD PAVED ROAD
DIA:60
NK(500
A:600mm
0mm
0LT)
m
6000 LP LP LP LP LP LP LP
273852
LP
PLM
N
SMH TOP
INV:1284.:1285.98m
08m
PLM
PLM FH
VLV VMH
PLM
AD
D RO
PAVE
W LP
HOUSE
GUARD
REVISIONS PROJECT ARCHITECT

E By
Rev.
. .
Date Description
. .
SIHAYO HIGH SCHOOL.
S DRAWING DESCRIPTION
SITE PLAN
Scale Date Drawn Project No. Drawing No. Rev.
1:1500 2023.08.23 2306 100 03

ANNEXURE D2:
NEW BUILDING PLANS, SECTIONS AND ELEVATIONS
(STANDARD DRAWINGS)

1 2 3 4 5 6 C B A GENERAL NOTES:
ALL WORK TO COMPLY WITH THE NATIONAL BUILDING

REGULATIONS AND LOCAL BY MUNICIPALITY BY-LAWS
ALL LEVELS AND DIMENSIONS TO BE CHECKED ON SITE
PRIOR TO COMMENCEMENT OF ANY WORK
ALL DRAWINGS MUST BE CHECKED AND ALL DIMENSIONS MUST
BE CONTROLLED ON SITE BEFORE ANY MATERIALS ARE ORDERED
DISREPANCIES MUST BE BROUGHT TO THE IMMEDIATE

ATTENTION OF THE AUTHOR
ALL PLUMBING BY REGISTERED CONTRACTOR
ALL ELECTRICAL BY REGISTERED CONTRACTOR

Opaque IBR or S-pattern metal Sheets
ALL GLAZING TO COMPLY WITH PART "N" OF SANS10400
IF ON EXCAVATION IT IS FOUND TO CONTAIN POOR SOIL

CONDITIONS, THEN ALL FOUNDATIONS ARE TO BE BUILT TO
PROFESSIONAL ENGINEERS DETAILS AND UNDER HIS / HER
SUPERVISION
FFL FFL
FGL FGL FGL FGL Copyright is reserved on all drawings and designs.
DETAIL 01
S C A L E 1 : 100
FRONT ELEVATION SIDE ELEVATION
S C A L E 1 : 100 S C A L E 1 : 100
6 5 4 3 2 1 Opaque IBR or S-pattern metal Sheets

A B C
FFL
FGL FGL DETAIL 02 FGL FGL
S C A L E 1 : 100
REAR ELEVATION SIDE ELEVATION
S C A L E 1 : 100 S C A L E 1 : 100
A B C A B C
REFER TO DETAIL 01 REFER TO DETAIL 01
t/o girder t/o girder
1,100
1,100
u/s girder REFER TO DETAIL 02 u/s girder REFER TO DETAIL 02
3,290
3,290
REFER REFER REFER REFER
TO DETAIL 03 TO DETAIL 03 TO DETAIL 03 TO DETAIL 03
2,190
2,190
u/s beam u/s beam
6,775
6,775
340 1,020
340 1,020
u/s slab u/s slab
3,485
3,485
u/s lintel u/s lintel
2,125
2,125
FFL
DETAIL 03 FFL
FGL FGL S C A L E 1 : 100 FGL FGL
all found. all found. all found. all found. all found. all found.
by eng. by eng. by eng. by eng. by eng. by eng.
SECTION B-B SECTION A-A

S C A L E 1 : 100 S C A L E 1 : 100
Client :
1 2 3 4 5 6
5,250 5,250 5,250 5,250 7,195
GIRLS SIGNATURE: .......................................................

CHANGE GIRLS
10,255 Implementing Agent :
6,159
UP 3,250
01
02
03 STOCK
3,984
04
05 ROOM
ELECTRICAL WORKSHOP 06 DISABLE
07
08
120 Sqm 09
12,088
SIGNATURE: .......................................
10
11
B
12 Project
13
14 DISABLE
10,228 15
16
17
PROPOSED ELECTRICAL WORKSHOP
2,900
OFFICE
3,250
5,934
6,159
CLASSROOM
60 Sqm Site description
BOYS
BOYS
...................................................
CHANGE
C
Drawing description
WALKWAY WALKWAY
FLOOR PLANS , SECTIONS
AND
28,431 ELEVATIONS
Drawn TL Checked SNB DLAMINI 01 OF 01
Date AUG. 2023 Drawing No

GROUND FLOOR PLAN - ELECTRICAL WORKSHOP
S C A L E 1 : 100 Scale As shown D100 - 08 - 23
S C A L E 1 : 100
t/o girder REFER TO DETAIL 01
A B C
West Elevation
1000
u/s girder REFER TO DETAIL 02
3190
1750
u/s beam REFER REFER
TO DETAIL 03 TO DETAIL 03
2400
8075
u/s slab
340
4885
u/s lintel
2400
FFL
FGL FGL
all found. all found. all found. all found.
by eng. by eng. by eng. by eng.
SECTION B-B
S C A L E 1 : 100
1 2 3 4 5 6 C B A GENERAL NOTES:




SUPERVISION
FFL FFL
DETAIL 01
S C A L E 1 : 100
S C A L E 1 : 100 S C A L E 1 : 100
6 5 4 3 2 1 Opaque IBR or S-pattern metal Sheets

A B C
FFL FFL
FGL FGL DETAIL 02 FGL FGL
S C A L E 1 : 100
REAR ELEVATION SIDE ELEVATION
S C A L E 1 : 100 S C A L E 1 : 100
A B C A B C
REFER TO DETAIL 01 REFER TO DETAIL 01
t/o girder t/o girder
1,100
1,100
u/s girder REFER TO DETAIL 02 u/s girder REFER TO DETAIL 02
3,290
3,290
REFER REFER REFER REFER

TO DETAIL 03 TO DETAIL 03 TO DETAIL 03 TO DETAIL 03
2,190
2,190
u/s beam u/s beam
6,775
6,775
340 1,020
340 1,020
u/s slab u/s slab
3,485
3,485
u/s lintel u/s lintel
2,125
2,125
FFL DETAIL 03 FFL
FGL FGL S C A L E 1 : 100 FGL FGL
all found. all found. all found. all found. all found. all found.
by eng. by eng. by eng. by eng. by eng. by eng.
SECTION B-B SECTION A-A
S C A L E 1 : 100 S C A L E 1 : 100
1 2 3 4 5 6
5,250 5,250 5,250 5,250 7,195
Client :
28,431
A
10,242 10,211 GIRLS SIGNATURE: .......................................................
CHANGE GIRLS
3,956
Implementing Agent :
CLASSROOM
5,929
6,159
60 Sqm UP 3,250
01
02
03 STOCK
3,984
04
05 ROOM
1,800
CIVIL WORKSHOP 06 DISABLE

07
08
120 Sqm 09
12,548
12,088
SIGNATURE: .......................................
10
11
B
12 Project
13
1,800
14 DISABLE
15
16
17
PROPOSED CIVIL WORKSHOP
2,900
OFFICE
3,250
6,159
6,159
OPEN BAY
Site description
60 Sqm
3,956
BOYS
BOYS
...................................................
CHANGE
C
Drawing description
WALKWAY WALKWAY FLOOR PLANS , SECTIONS
AND
ELEVATIONS
GROUND FLOOR PLAN - CIVIL WORKSHOP Date AUG. 2023 Drawing No
S C A L E 1 : 100 Scale As shown D101 - 08 - 23

1 2 3 4 5 6 7 8 C B A GENERAL NOTES:



SUPERVISION
FFL FFL

S C A L E 1 : 100 S C A L E 1 : 100
8 7 6 5 4 3 2 1 A B C
FFL FFL
FGL FGL FGL FGL
SIDE ELEVATION
REAR ELEVATION S C A L E 1 : 100
S C A L E 1 : 100
A B C
REFER TO DETAIL 01
t/o girder
1,100
Opaque IBR or S-pattern metal Sheets u/s girder ROOF PITCH = 22° REFER TO DETAIL 02
ROOF PITCH = 16° REFER
3,290
REFER
TO DETAIL 03 TO DETAIL 03
2,190
u/s beam
6,775
340 1,020
u/s slab
3,485
u/s lintel
2,125
FFL
FGL FGL
all found. all found.
by eng. SECTION A-A by eng.
S C A L E 1 : 100
DETAIL 01 DETAIL 02 DETAIL 03
S C A L E 1 : 100 S C A L E 1 : 100 S C A L E 1 : 100
A B C
REFER TO DETAIL 01
t/o girder
1 2 3 4 5 6 7 8 Client :
1,100
5,000 5,000 5,000 5,000 5,000 5,200 7,195 u/s girder PITCH = 22° REFER TO DETAIL 02
ROOF PITCH = 16° REFER
3,290
REFER TO DETAIL 03 TO DETAIL 03
2,190
u/s beam
6,775
A
340 1,020
u/s slab SIGNATURE: .......................................................
3,485
9,773 GIRLS u/s lintel Implementing Agent :
19,911
CHANGE GIRLS
2,125
3,956 FFL
CLASSROOM
5,929
6,159
FGL
60 Sqm 3,250
WELDING SECTION UP
all found. all found. all found. all found.
01
02 by eng. by eng. by eng. by eng.
03 STOCK
SECTION B-B
3,984
04
MECHANICAL WORKSHOP 05 ROOM
1,800
06 DISABLE S C A L E 1 : 100 SIGNATURE: .......................................

240 Sqm 07
08
09 Project
12,088
10
11
B
12
13 PROPOSED MECHANICAL WORKSHOP
1,800
MAINTENANCE SECTION 14 DISABLE

15
16
17
2,900
OFFICE
3,250
MANUFACTURING SECTION Site description
6,159
6,159
OPEN BAY
60 Sqm
3,956
BOYS ...................................................
BOYS
CHANGE
Drawing description
C
FLOOR PLANS , SECTIONS
WALKWAY WALKWAY AND
ELEVATIONS
Date AUG. 2023 Drawing No

GROUND FLOOR PLAN - MECHANICAL WORKSHOP D102 - 08 - 23
Scale As shown
S C A L E 1 : 100
ANNEXURE E:
DETAILED CIVIL ENGINEERING REPORT

MPUMELELO HIGH SCHOOL CIVIL ASSESSMENT FINDINGS AND RECOMMENDATIONS
Condition Rating
Element Element (1 = Very Bad)
Photo Defect/Finding Cause of Defect/Finding Comment/Recommendations
No Name (3 = Fair)
(5 = Very Good)
1 V-Drains Vegetation between v- 3 Lack of maintenance Clean out vegetation
drain and walls
2 V-Drains Silt in v-drains 3 Lack of maintenance Remove silt
3 Assembly area Undulated paving 3 Poor construction Relay paving

Vegetation in joints
4 Walkway Cracks on walkway 3 movement Open out crack and seal with a UV resistant sealant
5 Walkway No walkway available 3 NA Construct concrete walkway

Condition Rating
No Name (3 = Fair)
(5 = Very Good)
6 Paved combi Vegetation in joints 4 Lack of maintenance Remove vegetation
court
7 Vegetation Vegetation in wall 3 Lack of maintenance Remove vegetation
8 Paving Vegetation in joints 3 Lack of maintenance Remove vegetation
9 Separator Grid Rubbish and faeces 3 Incorrect use Remove waste

removed and left along
grid
10 Sewer Stilling NA NA NA NA
dam
11 Sewer Stilling Reeds NA N/A NA

dam
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
12 JoJo Tanks NA NA NA NA
and Pump for
Borehole
13 Combi court cracks 3 Poor maintenance Repair cracks and make good
14 Stormwater Blocked 3 Lack of maintenance Clean out headwalls and pipes

outlet
15 General Civil • Current borehole capacity and quality must be investigated

• Its recommended that an additional borehole be sited
• Will require a Geohydrologist for borehole siting
• Possibility to upgrade ablution blocks based on
geotechnical recommendations
• Additional stormwater management will be required to
prevent uncontrolled run-off
• It is recommended that the access road to the school be
formalized
• It would be beneficial to introduce JoJo tanks for rain water
harvesting
• Jet all sewer and stormwater lines
ANNEXURE F:
DETAILED STRUCTURAL ENGINEERING REPORT

SIHAYO HIGH SCHOOL STRUCTURAL ASSESSMENT FINDINGS AND RECOMMENDATIONS
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
1 Garden Cracked 2 Age of wall Break out portion and reconstruct
Retaining Wall
Behind Admin
Block
2 Block C In General, Block C has the following defects:

• Plaster cracks
• Insect activity (Termites)
• Waterproofing leaking at parapets
• Roof leaks
3 Block C – In general, there are a 3 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
Plaster Cracks number of plaster cracks of maintenance or age of building
4 Block C – There are a number of 3 Lack of maintenance on the old All loose roof without a rubber seal to be replaced.
Leaking Roof buildings with leaking buildings.
roofs Roof trusses will need to be thoroughly inspected once the works
Poor construction on the new begins to determine if they have been compromised due to the
buildings. constant exposure of water.
5 Block C – Visible insect activity 1 Possibility of no soil poisoning All timber trusses will require an entomology report.
Timber during construction.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
6 Block C – Leaking roof 3 Waterproofing is old Waterproofing to be reinstalled.
Parapets
7 Block D In General, Block D has the following defects:

• Plaster cracks
• Minor structural cracks on walls
• Minor cracks on suspended slab
• Spalling in suspended slab where balustrades are fixed
• Delaminating of plaster from underside of suspended slab
(Balcony)
• Worn out floor screed
• Plumbing cast into beams
• Joint sealant is worn out
8 Block D – Delamination 3 Loss of bonding Remove loose plaster and replaster
Plaster
delaminating
on underside
of suspended
slab
9 Block D – Spalling to the underside 3 Insufficient cover to rebar Spall repair required
Spalled of the balcony
balconies at
fixed
balustrades
10 Block D – Cracked wall and 3 Possible settlement Underpin the foundation – geotechnical engineer to advise.
Upper level Delaminating plaster from
classroom suspended slab Loss of bonding Stitch crack with steel staples.
Cracked wall
and Remove loose plaster and replaster
Delaminating
plaster from
suspended
slab
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
11 Block D – Joint sealant is worn 3 Age of the building Install a UV resistant sealant with a backing chord.
Joint sealant
12 Block D – Broken beam 3 Plumbing fixed within the beam Repair using a smaller sized aggregate concrete mix
Plumbing
13 Block D – Worn out screed 3 Age of the building Chip out uniform section of screed and rescreed.
Floor Screed Install new floor tiles to match existing
14 Block D – In general, there are a 3 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
on wall on all buildings
15 Block D – Crack on balcony 4 Balcony requires a movement joint Saw cut crack to create a joint
Balcony
cracks
16 Block B In General, Block C has the following defects:

• Plaster cracks
• Waterproofing leaking at parapets
• Roof leaks
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
17 Block B – In general, there are a 4 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
on all buildings
18 Block B – There are a number of 3 Lack of maintenance on the old All loose roof without a rubber seal to be replaced.
Leaking Roof buildings with leaking buildings.
roofs Roof trusses will need to be thoroughly inspected once the works
Poor construction on the new begins to determine if they have been compromised due to the
buildings. constant exposure of water.
19 Block B – Visible insect activity 1 Possibility of no soil poisoning All timber trusses will require an entomology report.
Timber during construction.
20 Block B – Leaking roof 4 Waterproofing is old Waterproofing to be reinstalled.

Parapets
21 Block K In General, Block K has the following defects:

• Plaster cracks
22 Block K – In general, there are a 4 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
Plaster Cracks few plaster cracks of maintenance or age of building
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
23 Block L In General, Block K has the following defects:
• Plaster cracks
24 Block L – In general, there are a 4 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
25 Block M In General, Block M has the following defects:

• Plaster cracks
• Cracks in floor slab
• Moisture from the steam is causing the paint to peel off
the walls
26 Block M – In general, there are a 3 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
27 Block M – Crack in floor slab 3 Floor requires a movement joint Saw cut crack to create a joint
Cracks in floor
slab
28 Block E In General, Block E has the following defects:

• Plaster delaminating at the lintels
• Plaster cracks
• Structural wall cracks
• Reseal movement joints
• Leaking roof
• Missing external brick
• Roof leaks
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
29 Block E – Delamination 2 Loss of bonding Remove loose plaster and replaster
Delaminating
Plaster
30 Block E – Wall crack 3 Cracks visible due to a lack of Cracks will require a SANS approved crack filler.
Wall cracks maintenance or age of building To be monitored after repairs.
31 Block E – In general, there are a 4 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
Plaster cracks number of plaster cracks of maintenance or age of building
in the store rooms
32 Block E – Movement joint crack 3 Wear and tear Clean out plaster, replaster and form joint
Movement
Joint
33 Block E – Wall crack 3 Cracks visible due possible Underpin foundation and fix steel rods into the mortar joints at the
Crack at settlement cracks.
entrance Geotechnical engineer to advise on ground conditions and
underpinning specifications.
34 Block E – Missing brickwork on 3 Wear and tear as well as age of the Replace bricks to match existing.
Missing parapet walls building
brickwork
35
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
36 Block G and F Blocks G and F have similar defects. In general, the defects are as
follows:
• Minor plaster cracks
• Water leak from roof in corridor, Study Hall and bedrooms
37 Block G and F- Water leaks at lower level 1 Waterproofing on roof slab Remove and replace waterproofing
Water Leaks corridor requires replacement
Water Leaks Study Area requires replacement
and wall
cracks
Movement joint crack 3 Wear and tear Clean out plaster, replaster and form joint
Water Leaks Bedrooms requires replacement
40 Block G and F- Water leaks at upper 1 Waterproofing on roof slab Remove and replace waterproofing
Water Leaks level corridor requires replacement
41 Block G and F- Isolated area where the 1 Lack of maintenance of roof Replace roof sheeting
Roof Sheeting roof sheeting is severely drainage
Leak corroded
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
42 Block G and F- Isolated vertical 4 To be determined upon opening up Stitch crack with steel staples
Structural structural crack the crack
Crack
43 Block H1 and In General, Block H1 and H2 has the following defects:

H2 • Joint sealant is worn out
• Waterproofing at parapets to be replaced
• Geyser leaks on trusses
44 Block H1 and Joint sealant is missing 3 Age of the building Install a UV resistant sealant with a backing chord.
H2 – Joint
Sealant
45 Block H1 and Water leaks at parapets 2 Age of the building Replace waterproofing
H2 –
Waterproofing
46 Block H1 and The buildings were locked NA NA Entomology report required on all timber trusses.
H2 – Trusses so no inspection was
done internal. Timber trusses to be thoroughly inspected while the contractor is
on site
We were advised that the Timber trusses showing insect activity to be removed and replaced.
geysers leaked
Timber trusses not fabricated to SANS specifications to be removed
and replaced with new designed for purpose timber trusses, using
the correct structural grade timber.
47 Block A In General, Block A has the following defects:
• Plaster cracks
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
48 Block A – In general, there are a 3 Plaster cracks visible due to a lack Plaster cracks will require a SANS approved crack filler.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
52 Block A – Soft board in joint has 1 Insect activity Building to be fumigated, and constantly treated for insects
Insect Activity been eaten by insects
53 Block A – Reception table eaten by 1 Insect activity Building to be fumigated, and constantly treated for insects
Insect Activity insects
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
54 Block A – Wooden skirting eaten by 1 Insect activity Building to be fumigated, and constantly treated for insects
Insect Activity insects
55 Block A – Insect activity on ceiling 1 Insect activity Entomology report required on all timber trusses.
Insect Activity
Timber trusses to be thoroughly inspected while the contractor is
on site
Timber trusses showing insect activity to be removed and replaced.
Timber trusses not fabricated to SANS specifications to be removed

and replaced with new designed for purpose timber trusses, using
the correct structural grade timber.
56 Block A – Isolated area of 2 Loss of bonding Remove loose plaster and replaster
Delaminating delamination
plaster
57 Carport Poorly built 3 Poor construction Demolish and rebuild

Poor weld
Steel is rusting members used are
incorrect for this purpose
59 JoJo Tanks NA 3 NA Structure is in a fair condition

and Pump for
Borehole
60 General • General maintenance required

Structural • Cracked walls to be underpinned – awaiting feedback from
the geotechnical engineer
• All timber trusses require a detailed inspection and an
entomology report
• Insect activity is visible
• Certain buildings were not accessible (locked)
ANNEXURE G:
DETAILED ELECTRICAL ENGINEERING ASSESSMENT
REPORT

SIHAYO HIGH SCHOOL ELECTRICAL ASSESSMENT FINDINGS AND RECOMMENDATIONS
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
1 Eskom Supply Existing Eskom Medium 4 N/A Analysis required on Electrical Supply to determine whether the
Voltage Supply at the Power at Sihayo is sufficient for the proposed Technical Workshops
Guard House. Network as well. RMU feeds Minisub No.1.
BKR 33.
2 Minisub No.2 Minisub No.2 was struck 5 Lightning Strike. The Cables between Minisub No.1 MV and Minisub No.2 MV
by lightning and a supply should be tested. Damage to cable can be repaired, but it may be
cable between Minisub the Ring Main Unit in Minisub No.2 that is faulty. Can also be
No.1 LV side and Minisub tested cost effectively to establish where the damage is and if it
No.2 LV Side has been can be repaired.
installed to feed the Staff
Houses, School and
Admin Block.
3 Main LV Board Existing Main LV Board 5 Standby Generator faulty, and Standby Generator needs to be replaced.
at Boiler has existing Essential spares are obsolete.
House Circuits fed from the
Standby Generator that is
non-operational.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
4 Fluorescent Fluorescent Luminaires to 2 Fluorescent lamps are outdated, Remove existing Luminaires and replace with new LED Luminaires.
Luminaires change to LED as required and do not achieve the required
in the Government lumens per watt as per the
Gazette no. No. 48653 on Government Gazette.
24th May 2023.
24th May 2023.
24th May 2023.
24th May 2023.
8 Light Switches Light switch cover 1 Light switch has been damaged. Supply and install a new light switch.
damaged.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
9 Light Switches Light switch missing. 1 Light switch has been stripped. Supply and install a new light switch.
10 Light Switches Light switch damaged. 1 Light switch has been damaged. Supply and install a new light switch.
11 Switched Switched Socket Outlet 1 Does not comply with the SANS Remove the existing switched socket outlet and install a new one.
Socket Outlet cover missing. 10142 Code of practice for
Electrical Installations.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
14 Standby Standby Generator not 1 Old Analogue control equipment. Standby Generator needs to be replaced.
Generator working.
Control Panel
15 Standby Standby Generator was 1 Standby Generator spares are Standby Generator needs to be replaced.
Generator installed in April 1995. obsolete.
Details
ANNEXURE H:
DETAILED MECHANICAL ENGINEERING ASSESSMENT
REPORT

SIHAYO HIGH SCHOOL MECHANICAL ASSESSMENT FINDINGS AND RECOMMENDATIONS
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
1 Cold Room x 2 Cold Room not 3 Lack of maintenance. Repair where needed, re-gas and maintain.
functioning efficiently.
Condenser coils blocked.
Evaporator coils are very
dirty.
Unit is not maintaining
temperature.
Insulation panel need
repairs.
Drip tray leaking
internally.
2 Freezer Room Freezer Room not 3 Lack of maintenance. Repair where needed, re-gas and maintain.
functioning efficiently.
Condenser coils blocked.
Evaporator coils are very
dirty.
Unit is not maintaining
temperature.
Insulation panel need
repairs.
Drain heater tape not
working.
Door heater not working.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
3 Compressor Water dripping on control 2 Bad design of Plant room. Repair drip tray.
DB board for Cold and Lack of maintenance. Re-fix boards.
Freezer rooms. Incorrect contractors been working Trace circuits and re-compile legend cards.
on systems
Boards detached from Re-wire and make safe wiring.
walls. Maintenance needs to be carried out on condenser and evaporator
Legend’s missing. units.
Wiring been tampered
with
4 Freezer Room Rust on Wiring conduit 2 Lack of maintenance. Replace all components that are rusting.
boxes. Incorrect working practices by Re-fix door hinges.
Door hinges are loose. staff. Re-seal trimming and re-fix to panels.
Panel trimming coming Maintenance needs to be carried out on condenser and evaporator
loose. units.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
5 Cold Room Plant Room Door does 1 Lack of maintenance. Repair hinges and replace locking mechanism.
and Freezer not Close properly or De-rust and re-paint doors.
Room lock. Clean out room and repaint.
Compressor Bottom of door are Repair internal electrics.
Plant Room beginning to rust.
Room is extremely dirty.
6 Cooking Island Oil jacketed pots are 2 Oil pots due to age. Replace pots to more hygienic units that work on internal steam.
showing signs of leaks.
Trays missing on Combi More than likely been missed Replace trays.
ovens. placed.
Tilting pans tilting wheel Incorrect operation. Repair where needed.
bent.
Doe mixer utensils More than likely been missed Replace utensils.
missing. placed.
Bread slicers well used. Bread slicer dur to age. Replace bread slicers.
Electric stove well used. Stove due to age. Replace stove.
Potatoe peeler internal Potatoe peeler due to age. Replace potatoe peeler
grit gone, due to been
well used. Install 2 gas stove and oven to take care of cooking during
loadsheading.
7 In- line In-Line secondary Heating 1 More than likely elements have This entire system to be decommissioned and removed. To be
Heating Equipment is not blown. replaced with electric heat pumps that are far more cost effective.
System. working.
Boilers not operational at Boilers date to 1996 and no longer
present as incorrect coal comply. Further no form of COC.
was been used.
Water pumps not Due to lack of maintenance.
working.
Lagging and cladding has Due to age.
deteriorated.
No form of current COC
available.
Condition Rating
No Name (3 = Fair)
(5 = Very Good)
8 Hot Water 3 out of 4 x 10 000L Hot 1 Poor maintenance over the years Replacement of the Hot Water Cylinders must take place to ensure
Cylinders Water Cylinders are not and possible end of workable life. that the Dormitories continue to function.
Operational. The Hot Water Cylinders were New tanks to be internally lined to limit corrosion.
The inside of all the Hot installed in 1996. The new tanks will be heated via the new heat pumps and should
Water cylinders are the ambient temperature be to low internal elements will be used.
corroded.
available.
9 Coal Fired The Coal fired water 2 Poor maintenance over the years, This entire system to be decommissioned and removed. To be
Water Heaters boilers we presume are and possible end of workable life. replaced with electric heat pumps that are far more cost effective.
still function, however The Coal Fired Boilers were
the coal that was installed in 1996. School to purchase the correct grade coal so that the Coal Fired
supplied last was of the Boilers can be utilized until the replacement of the Hot Water
wrong grade for the Cylinders and In-line Heaters can take place.
boilers.
Statutory inspection to be done prior to been re-used.
(statutory inspection)
available.
ANNEXURE I:
HEALTH AND SAFETY SPECIFICATIONS

OCCUPATIONAL HEALTH AND SAFETY
SPECIFICATION
FOREWORD
This Health & Safety Specification have been compiled in terms of the Occupational Health
& Safety Act No. 85 of 1993, in particular the Construction Regulations 2014.
It is to be noted that this Health & Safety Specification is a management tool designed to
guide the Principal Contractor and Contractors to comply with the aforementioned Act and
Regulations.
Should there be any contradiction between this document and the OHS Act 85 of 1993, the
Act will take preference except where it is explicitly stated.
2
DOCUMENT INFORMATION SHEET
DOCUMENT INFORMATION
PROCEDURE Health and Safety Specification

ORIGINATED BY
APPROVED BY
DATE ISSUED 28 August 2023
REVISION NUMBER
0
LAST REVISION
DISTRIBUTION
DOCUMENT CHANGE RECORD
Rev Date Section (s) change (d) Description of Revision
PREPARED BY REVIEWED BY APPROVED BY
Date: 28 August 2023 Date: Date:
Sign: Sign: Sign:
3
CONTENTS
PAGE
1. PREAMBLE 7
2. REFERENCE DOCUMENTS 8
3. SCOPE OF HEALTH & SAFETY DOCUMENT 8
4. PURPOSE 9
5. DEFINITIONS 9
6. OCCUPATIONAL HEALTH & SAFETY MANAGEMENT 11

6.1 Structure & Organization of OH&S Responsibilities 11
6.1.1. Overall Supervision& Responsibility for OHS 11
6.1.2. Supervisor Responsibility of OHS 12
6.2 Communication & Liaison 13
7. INTERPRETATION 13
8. RESPONSIBILITIES 14
8.1 Client 14
8.2 Designer 15
8.2 Principal Contractor 15
9. SCOPE OF WORK 17
10. HEALTH AND SAFETY FILE 17
11. OH&S GOALS & OBJECTIVES & ARRANGEMENTS FOR MONITORING &
REVIEWING OH&S PERFORMANCE 18
12. IDENTIFICATION OF HAZARDS & DEVELOPMENT OF RISK ASSESSMENT,

STANDARD WORKING PROCEDURES & METHOD STATEMENTS 18
13. ARRANGEMENTS FOR MONITORING AND REVIEW 19

13.1 Monthly Audit by Client and/or its Agent 19
13.2 Other Audits & Inspections 20
13.3 Reports 20
13.4 Review 21
13.5 Site Rules and other Restrictions 21
13.6 Training 21
13.7 Accident & Incident Investigation 22
13.8 H&S Representatives (SHE-Reps) & H&S Committees 23
14. PROJECT/SITE SPECIFIC REQUIREMENTS 24

14.1. Policies 24
14.2. Health & Safety Organogram 24
14.3. Emergency Preparedness 24
14.4. Provision of First Aid Boxes 25
4
14.5. Personal Protective Equipment 25
14.6. Permits 25
14.7. Occupational Health & Safety Signage 26
14.8. Sub contractors 26
14.9. Site Establishment 26
14.10. Site Specific Activities 26
14.11. Audit Requirements 28
15. HEALTH & SAFETY PRACTICES 28

15.1. Excavations 28
15.2. Demolition Works 29
15.3. Explosives & Blasting 29
15.4. Stacking & Storage 29
15.5. Housekeeping & General Safeguarding 30
15.6. Speed Restriction & Protection 30
15.7. Hazardous Chemical Substances 30
15.8. Asbestos 31
15.9. Noise Induced Hearing Loss 31
15.10. Scaffolding 31
15.11. Fire Protection 31
15.12. Temporary Works 33
15.13. Ladders 33
15.14. Portable Electrical Tools 33
15.15. Provision of Services 34
15.16. High Voltage Electricity 34
15.17. Public Health & Safety 35
15.18. Night Work 35
15.19. Construction Employees Facilities 35
15.20. Transport of Workers 36
15.21. Occupational Safety 37
15.22. Medical Surveillance 37
15.23. Fire Extinguishers & Equipment 37
15.24. HIV & Aids Awareness 37
15.25. Working near Water Environments 38
16. CONSTRUCTION PLANT & EQUIPMENT 38

16.1. Construction Vehicles & Machinery 38
16.2. Pressure Equipment 39
16.3. Hire Plant & Machinery 39
16.4. Lifting Machinery & Tackle 39
17. OUTLINED DATA, REFERENCES & INFORMATION ON CERTAIN AND/OR

SPECIFIC OBLIGATORY REQUIREMENTS TO ENSURE COMPLIANCE 40
17.1. Administrative & Legal Requirements 40
17.2. Education & Training 45
17.3. Public Safety, Security Measures & Emergency Preparedness 46
5
17.5. Housekeeping 48
17.6. Work at Heights 48
17.7. Scaffolding / Formwork / Support Work 49
17.8. Ladder 50
17.9. Electricity 50
17.10. Emergency & Fire 51
17.11. Excavations 51
17.12. Tools 52
17.13. Cranes 52
17.15. Site Plant and Machinery 53
17.16. Plant & Storage Yards/Site Workshops Specifics 54
17.17. Workplace Environment, Health and Hygiene 55
18. CONTRACTOR’S SAFETY, HEALTH AND ENVIRONMENTAL 56

DECLARATION FOR TENDERS (Annexure A)
19. LIST OF RECORD KEEPING RESPONSIBILITIES 57
20. PROJECT CLOSE OUT REQUIREMENTS 58
6
1. PREAMBLE
In terms of Construction Regulation 5(1) (b) of the Occupational Health and Safety Act,
1993 (Act 85 of 1993), Coega Development Corporation (KZN), as the Client appointed
Rovert Engineering as its Agent on its behalf, whom shall be responsible to prepare Health
& Safety Specifications for any intended construction project and provide any Principal
Contractor who is making a bid or appointed to perform construction work for the Client
and/or its Agent on its behalf with the same.
The Client’s further duties are as described in The Act and the Regulations made there-
under. The Principal Contractor shall be responsible for the Health & Safety Policy for the
site in terms of Section 7 of the Act and in line with Construction Regulation 7 as well as the
Health and Safety Plan for the project.
This ‘Health and Safety Specifications’ document is governed by the “Occupational Health
and Safety Act, 1993 (Act No. 85 of 1993), hereinafter referred to as ‘The Act’.
Notwithstanding this, cognizance should be taken of the fact that no single Act or its set of
Regulations can be read in isolation. This document must be read in conjunction with other
relevant legislation including; SANS 10085-2004 (scaffold code); SANS 10142 (The wiring
of premises); SANS 10400 (Building Code); SANS 1200 all other Regulations and Codes
incorporated into the OHS Act; the geo-science technical report; the civil and structural
engineers’ specifications documents; all architects and engineer’s drawings, specifications,
notes and guidelines; all other relevant guidelines and best practice notes.
Furthermore, although the definition of Health and Safety Specifications stipulates ‘a
documented specification of all health and safety requirements pertaining to associated
works on a construction site, so as to ensure the health and safety of persons’, it is required
that the entire scope of the Labour legislation, including the Basic Conditions of
Employment Act be considered as part of the legal compliance system. With reference to
this specification document this requirement is limited to all health, safety and environmental
issues pertaining to the site of the project as referred to here-in. Despite the foregoing it is
reiterated that environmental management shall receive due attention.
Due to the wide scope and definition of construction work, every construction activity and
site will be different, and circumstances and conditions may change even daily. Therefore,
due caution is to be taken by the Principal Contractor when drafting the Health and Safety
Plan based on these Health and Safety Specifications. Prior to drafting the Health and
Safety Plan, and in consideration of the information contained herein, the contractor shall
set up a Risk Assessment Program to identify and determine the scope and details of any
risk associated with any hazard at the construction site, in order to identify the steps needed
to be taken to remove, reduce or control such hazard. This Risk Assessment and the steps
identified will be the basis or point of departure for the Health and Safety Plan. The Health
and Safety Plan shall include documented ‘safe works procedure’ detailing the key activities
to be performed to reduce as far as practicable, the hazards identified in the Risk
Assessment.
Every effort has been made to ensure that this site-specific health and safety specification
document is accurate and adequate in all respects. Should it however, contain any errors or
omissions they may not be considered as grounds for claims under the contract for
additional reimbursement or extension of time, or relieve the Principal Contractor from his
responsibilities and accountability in respect of the project to which this specification
document pertains. Any such inaccuracies, inconsistencies and/or inadequacies must
immediately be brought to the attention of the Agent and/or Client.
7
Prior to the Principal Contractor preparing their Health & Safety Plan for the project,
the contractor is to familiarize themselves with the geographic location of the project
2. REFERENCE DOCUMENTS
1. Compensation for Occupational Injury and Diseases Act, 130 of 1993

2. Explosives Act, 15 of 2003.
3. Occupational Health and Safety Act, 85 of 1993
4. Asbestos Regulations, 2002 [GN R.155 of 10 Feb 2002]
5. Construction Regulations, 2014 [GN R.84 07/02/2014]
6. Regulations of Hazardous Work by Children in South Africa [GNR of 15 Jan 2010]
7. Driven Machinery Regulations, [GN R539 of 24 June 2015
8. Electrical Installation Regulations, 1992 [GN R.2920 1992]
9. Electrical Machinery Regulations, 1988 [GN R.1593 1988]
10. Environmental Regulations for Workplaces, 1987 [GN R.2281 of 16 Oct 1987]
11. Explosives Regulations, 2003 [GN R.109 of 17 Jan 2003]
12. Facilities Regulations, 2004 [GN R.924 2004]
13. General Administration Regulations, 2003 [GN R.929 2003]
14. General Machinery Regulations, 1988 [GN R.1521 of 5 Aug 1998]
15. General Safety Regulations, 1986 [GN R.1031 of 30 May 1986]
16. Hazardous Biological Agents Regulations, 2001 [GN R.1390 of 27 Dec 2001]
17. Hazardous Chemical Substances Regulations, 1995 [GN R.1179 of 25 Aug 1995]
18. Lead Regulations, 2001 [GN R.236 of 28 Feb 2002]
19. Lift, Escalator and Passenger Conveyor Regulations, 1994 [GN R.828 of 17 Sept
2010]
20. Major Hazard Installation Regulations, 2001 [GN R.692 of 30 July 2001]
21. Noise Induced Hearing Loss Regulations, 2003 [GN R.307 of 7 March 2003]
22. Pressure Equipment Regulations, 2009 [GN R.734 of 15 July 2009]
3. SCOPE OF HEALTH AND SAFETY SPECIFICATION DOCUMENT
The Construction Regulations places the onus on the Client to prepare a baseline risk
profile and health & safety specifications highlighting hazards not successfully eliminated
during design. The Client also has the opportunity to set the tone and standard of
occupational health & safety on the construction site.
The Health and Safety Specifications pertaining to the project, cover the subjects contained
in the index and is intended to outline the normal as well as any special requirements of
Department of Education pertaining to the health and safety matters (including the
environment) applicable to the project in question. These Specifications should be read in
conjunction with the Act, the Construction Regulations 2014 and all other Regulations and
Safety Standards which were or will be promulgated under the Act or incorporated into the
Act and be in force or come into force during the effective duration of the project. The
stipulations in this specification, as well as those contained in all other documentation
pertaining to the project, including contract documentation and technical specifications shall
not be interpreted, in any way whatsoever, to countermand or nullify any stipulation of the
Act, Regulations and Safety Standards which are promulgated under, or incorporated into
the Act.
4. PURPOSE
8
The client is obligated to implement measures to ensure the health and safety of all people
and properties affected under its custodianship or contractual commitments, and is further
obligated to monitor that these measures are structured and applied according to the
requirements of these Health and Safety Specifications. (All references to the singular
shall also be regarded as references to the plural)
The purpose of this specification document is to provide the relevant Principal Contractor
(and his /her contractor) with any information other than the standard conditions pertaining
to construction sites which might affect the health and safety of persons at work and the
health and safety of persons in connection with the use of plant and machinery; and to
protect persons other than persons at work against hazards to health and safety arising out
of or in connection with the activities of persons at work during the carrying out of
construction work for the Coega Development Corporation. The Principal Contractor (and
his /her contractor) is to be briefed on the significant health and safety aspects of the project
and to be provided with information and requirements on inter alia:
a) safety considerations affecting the site of the project and its environment.
b) health and safety aspects of the associated structures and equipment.
c) submissions on health and safety matters required from the Principal Contractor (and his
/her contractor); and
d) The Principal Contractor’s (and his /her contractor/s) site specific health & safety plan.
e) The Principal Contractor’s (and his /her contractor/s) site specific Covid 19 Management
Plan
To ensure that the Principal Contractor (and his /her contractor) is fully aware of what is
expected from him/her with regard to the Occupational Health and Safety Act, (Act No. 85 of
1993) and the Regulations made there-under including the applicable safety standards, and
in particular in terms of Section 8 of the Act.
To inform the Principal Contractor that the Occupational Health and Safety Act, (Act 85 of
1993) in its entirety shall apply to the contract to which this specification document applies.
The Construction Regulations promulgated on 7 February 2014 and incorporated into the
above Act by Government Notice R 84, published in Government Gazette shall apply to any
person involved in construction work pertaining to this project, as will the Act.
5. DEFINITIONS - The most important definitions in the Act and Regulations

pertaining to this specification document are hereby extracted.
“Purpose of the Act” –

To provide for the health and safety of persons at work and the health and safety of persons
in connection with the use of plant and machinery; the protection of persons other than
persons at work against hazards to health and safety arising out of or in connection with the
activities of persons at work; to establish an advisory council for occupational health and
safety; and to provide for matters connected therewith.
“Agent” –
means a competent person who acts as a representative for a client.
“Client” –
means any person for whom construction work is being performed.
9
‘‘Construction Work’’ –
Means any work in connection with –
a) The construction, erection, alteration, renovation, repair, demolition or dismantling
of or an addition to a building or any similar structure.
b) the construction, erection, maintenance, demolition or dismantling of any bridge,
dam, canal, road, railway, runway, sewer or water reticulation system or the
moving of earth, clearing of land, the making of excavation, pilling, or any similar
civil engineering structure or type of work
“Contractor” –
means an employer who performs construction work.
“Construction work permit”

Means a document issued in terms of regulation3.
"Designer" means-
(a) a competent person who-
(i) prepares a design.
(ii) checks and approves a design.
(iii) arranges for a person at work under his or her control to prepare a design,
including an employee of that person where he or she is the employer; or
(iv) designs temporary work, including its components.
(b) an architect or engineer contributing to or having overall responsibility for a
design.
(c) a building services engineer designing details for fixed plant.
(d) a surveyor specifying articles or drawing up specifications.
(e) a contractor carrying out design work as part of a design and building project;
or an interior designer, shopfitter, or landscape architect.
‘Excavation work”
Means the making of any man-made cavity, trench, pit, or depression formed by cutting,
digging, or scooping.
‘Fall risk”
Means any potential exposure to falling either from off or into.
“Health and Safety File” –

means a file, or other record containing the information in writing required by these
Regulations.
“Health and Safety Plan” –

means a site, activity, or project specific documented plan in accordance with the client's
health and safety specification.
“Health and Safety Specification” –

means a site, activity or project specific document prepared by the client pertaining to all
health and safety requirements related to construction work.
“Method Statement” –
means a document detailing the key activities to be performed to reduce as reasonably as
practicable the hazards identified in any risk assessment.
10
“Principal Contractor” –
means an employer appointed by the client to perform construction work.
“Risk Assessment” –
means a program to determine any risk associated with any hazard at a construction site, in
order to identify the steps needed to be taken to remove, reduce or control such hazard.
“COVID 19” -
means the Novel Coronavirus (2019- nCov2) which is an infectious disease caused by a
virus that has previously not been scientifically identified in humans, which emerged during
2019 and was declared a global pandemic by the WHO in 2020.
6. OCCUPATIONAL HEALTH & SAFETY MANAGEMENT
Responsibility and Accountability
It is imperative to understand the process of determining legal accountability as the OHS

Act is the only criminal Act still administered by the Department of Labour. It assumes that
the CEO is overall accountable even though he/she may delegate some of his/her
responsibilities. This principle is entrenched in Section 37(1) of the Act and is set out below
for your benefit. This is generally referred to as the REASONABLE MAN TEST.
SECTION 37: Acts or omissions by Employees or Mandataries
(1) Whenever an employee does or omits to do any act which it would be an offence in
terms of this Act for the employer of such employee or a user to do or omit to do, then,
unless it is proved that -
(a) in doing or omitting to do that act the employee was acting without the connivance
or permission of the employer or any such user.
(b) it was not under any condition or in any circumstance within the scope of the
authority of the employee to do or omit to do an act, whether lawful or unlawful, of
the character of the act or omission charged; and
(c) all reasonable steps were taken by the employer or any such user to prevent any
act or omission of the kind in question, the employer himself shall be presumed to
have done or omitted to do that act, and shall be liable to be convicted and
sentenced in respect thereof; and the fact that he issued instructions forbidding any
act or omission of the kind in question shall not, of itself, be accepted as sufficient
proof that he took all reasonable steps to prevent the act or omission.
6.1 Structure and Organization of OH&S Responsibilities
6.1.1. Overall Supervision and Responsibility for OH&S
• The Client and/or its Agent on its behalf to ensure that the Principal Contractor,
appointed in terms of Construction Regulation 5(1)(k), implements, and maintains
the agreed and approved H&S Plan. Failure on the part of the Client or Agent to
comply with this requirement will not relieve the Principal Contractor from any
one or more of his/her duties under the Act and Regulations.
11
• The Chief Executive Officer of the Principal Contractor in terms of Section 16 (1)
of the Act to ensure that the Employer (as defined in the Act) complies with the
Act.
• All OH&S Act (85 /1993), CR 6(g; h) appointee/s as detailed in his/her/their

respective appointment forms to regularly, in writing, report to their principals on
matters of health and safety per routine and ad hoc inspections and on any
deviations as soon as observed, regardless of whether the observation was
made during any routine or ad hoc inspection and to ensure that the reports are
made available to the principal Contractor to become part of site records (Health
& Safety File).
• The Construction Manager and Assistant Construction Manager/s appointed in

terms of Construction Regulation 8(1) (2) to regularly, in writing, report to the
client on matters of health and safety as soon as observed, regardless of whether
the observation was made during any routine or ad hoc inspection and to ensure
that the reports are made available to the principal Contractor to become part of
site records (Health & Safety File). The appointment of a construction manager
will be full time on site and will include the duty of ensuring occupational health
and safety compliance on site.
• A construction Manager must in writing appoint a full time construction supervisor

and or assistant construction supervisors in terms of Construction Regulations
8(7)(8) that will be responsible for construction activities and ensuring
occupational health and safety compliance on the construction site.
• The Principal Contractor must appoint a full time Construction Safety Officer for
this project. The appointed person must have the relevant experience
qualification, proof of registration and knowledge for the scope of works for the
specific project. The appointed person shall be tasked with the duties and
functions as prescribed in the standard scope of services for construction health
& safety Officer registered with the South African Council for the Projects and
Construction Management Professions (S.A.C.P.C.M.P)
• All Health and Safety Representatives appointed in terms of Section 17shall act
and report as per Section 18 of the Act.
6.1.2. Further (Specific) Responsibilities for OH&S
Several appointments or designations of responsible and /or competent people in

specific areas of construction work are required by the Act and Regulations. The
following competent appointments, where applicable, in terms of the Construction
Regulations and any other regulations, Safety Standards are required to ensure
compliance to the Act, Regulations and Safety Standards.
Required appointments as per the Construction Regulations: -
Item Regulation Appointment Responsible

Person
1. CR 5(1)(k) Principal contractor Client
2. CR 7(c) Contractor Principal Contractor
3. CR 8(1) Construction Manager Principal Contractor
4. CR 8(7) Construction supervisor Principal Contractor
12
5. CR 8(8) Assistant Construction supervisor Principal Contractor
6. CR 8(5) Construction Safety Officer /manager Principal Contractor
7. CR 9 Person to carry out risk assessment Principal Contractor
8. CR 10(1) Fall protection planner Principal Contractor
9. CR 12(2) Temporary works supervisor Principal Contractor
10 CR 12(1) Temporary works designer Principal Contractor
11. CR 13(1)(a) Excavation supervisor Principal Contractor
12. CR 14(1) Demolition supervisor Principal Contractor
13. CR 16 Scaffold Inspector Principal Contractor
14. CR 16 Scaffold supervisor Principal Contractor
15 CR 16 Scaffold Erector Principal Contractor
15. CR 11 Structures supervisor Principal Contractor
16. CR 23(1)(d) Operators of construction vehicles & mobile plant Principal Contractor
17. CR 24(c) Temporary electrical installation inspector Principal Contractor
18. CR 25 Temporary storage of flammable liquids Principal Contractor
19. CR 19 Material hoist inspector Principal Contractor
20. CR 27 Housekeeping supervisor Principal Contractor
21. CR 28(a) Stacking and storage supervisor Principal Contractor
22. EMR 10 Power tool controller Principal Contractor
23. CR 29(h) Fire equipment inspector Principal Contractor
24. CR 30 Construction welfare facilities supervisor Principal Contractor
25. GMR 2 Person responsible for machinery Principal Contractor
26. GSR 5 Confined space supervisor Principal Contractor
27. GSR 9 Welding supervisor Principal Contractor
28. GSR 13A Ladder inspector Principal Contractor
29 Sect 17 SHE Representative Principal Contractor
30 CR 21 Explosive actuated fastening device Principal Contractor
31 DMR 18(11) Lifting machinery operator Principal Contractor
32 DMR18(10) (e) Lifting Tackle Inspector Principal Contractor
Jo
This list may be used as a reference or tool to determine which components of the
Act and Regulations would be applicable to a particular site. This list must not be
assumed to be exclusive or comprehensive.
6.2 Communication & Liaison
6.2.1 OH&S Liaison between the Employer, the Principal Contractor, the other
Contractors, the Designer and other concerned parties shall be through the H&S
Committee as per the procedures determined by the H&S Committee.
6.2.2 In addition to the above, communication may be directly to the Client or his
appointed Agent, verbally or in writing, as and when the need arises.
6.2.3 Consultation with the workforce on OH&S matters will be through their appointed
construction safety officer/Construction manager/supervisors. A community
liaison officer will be appointed, through whom all communication for the local
labour will be done.
6.2.4 The Principal Contractor will be responsible for the dissemination of all relevant
OH&S information to the other Contractors e.g. design changes agreed with the
Client and/or its Agent on its behalf and the Designer, instructions by the Client
and/or his/her agent, exchange of information between Contractors, the reporting
of hazardous/dangerous conditions/situations etc.
13
7. INTERPRETATION
i) The Occupational Health and Safety Act and all its Regulations, with the exception of
the Construction Regulations, distinguish between the roles, responsibilities and
functions of employers and employees, respectively.
ii) The position taken by the Construction Regulations is that the “owner”, in terms of its
instructions, operates (must operate) in the role of client as per relevant definition.
The contractors working for the “client” are seen to be in two categories, i.e. the
Principal Contractor and Contractors.
The Principal Contractor must take full responsibility for the health and safety on the
site of the relevant project / contract. This includes monitoring health and safety
conditions and overseeing administrative measures required by the Construction
Regulations from all contractors on the project site.
Sub-Contractors are required to operate under the scrutiny and control (in terms of all
health and safety measures which are covered in the Construction Regulations) of
the Principal Contractor.
Where, for the work the Principal Contractor will have to execute himself, practical
health and safety measures are applicable, he will also be subject to the relevant
requirements with which Sub Contractors must comply.
The Principal Contractor will, however, not have to fulfill such requirements in respect
of any of the work / functions of any sub-Contractors on the site for which he has
been appointed as Principal Contractor.
However, he has to monitor / oversee such processes, ensuring that the
requirements are complied with and that the required appointments / evaluations /
inspections / assessments and tests are done and that the records are duly
generated and kept as prescribed in the Construction Regulations. This must feature
clearly in the Principal Contractor’s Health and Safety Plan.
8. RESPONSIBILITIES
8.1. Client
8.1.1 The Client or his appointed Principal Agent on his behalf will appoint each
Principal Contractor for this project in writing for assuming the role of Principal
Contractor as intended by the Construction Regulations and determined by the
Bills of Quantities.
8.1.2 The client who intends to have construction work carried out, and which
construction works exceeds 365 days and involves more than 3600 person days
of construction work must at least 30 days before that work is to be carried out
apply to the provincial director in writing for a construction work permit to perform
construction work.
8.1.3 The Client or his appointed Agent on his behalf shall discuss and negotiate with
the Principal Contractor the contents of the health and safety plan for approval.
8.1.4 The Client or his appointed Agent on his behalf, will take reasonable steps to
ensure that the health and safety plan of the Principal Contractor is implemented
and maintained. The steps taken will include periodic audits at intervals of at
least once every month.
14
8.1.5 The Client or his appointed Agent on his behalf, will take reasonable steps to
ensure that the Principal Contractor shall prepare a Covid 19 Management Plan.
The Covid Management Plan will be implemented and maintained during the life
cycle of the project. The steps taken will include periodic audits at intervals of at
least once every month.
8.1.6 The Client or his appointed Agent on his behalf will prevent the Principal
Contractor and/or the Contractor from commencing or continuing with
construction work should the Principal Contractor and/or the Contractor at any
stage in the execution of the works be found to:
• have failed to have complied with any of the administrative measures

required by the Construction Regulations in preparation for the construction
project or any physical preparations necessary in terms of the Act.
• have failed to implement or maintain their health and safety plan.
• have executed construction work which is not in accordance with their health
and safety plan; or
• act in any way which may pose a threat to the health and safety of any
person(s) present on the site of the works or in its vicinity, irrespective of
him/them being employed or legitimately on the site of the works or in its
vicinity.
8.2 Designer
It must be noted that the Designer also has Health and Safety duties assigned in terms
of the Construction Regulations. Where the contractor fulfils a design function in terms
of this project (refer to “definitions” section of this document), these duties will also
apply. Please refer to Regulation 6 of the Construction Regulations 2014.
The designer of temporary works must ensure that:
8.2.1 All temporary works are adequately designed so that it will be capable of
supporting all anticipated vertical and lateral loads that may be applied.
8.2.2. The designs of temporary works are done with close reference to the structural
design drawings issued by the contractor, and in the event of any uncertainty
consult the contractor.
8.2.3. All drawings and calculations pertaining to the design of temporary works are
kept at the office of the temporary works designer and are made available on
request by an inspector.
8.2.4. The loads caused by the temporary works and any imposed loads are clearly
indicated in the design.
8.3. Principal Contractor
8.3.1 The Principal Contractor shall accept the appointment under the terms and
Conditions of Contract. The Principal Contractor shall sign and agree to those
terms and conditions and shall, before commencing work.
8.3.2 The Principal Contractor shall ensure that he is fully conversant with the
requirements of this Health and Safety Specification and all relevant health and
15
safety legislation. This Specification is not intended to supersede the Act nor the
Construction Regulations or any part of either. Those sections of the Act and the
Construction Regulations which apply to the scope of work to be performed by
the Principal Contractor in terms of this contract (entirely or in part) will continue
to be legally required of the Principal Contractor to comply with. The Principal
Contractor will in no manner or means be absolved from the responsibility to
comply with all applicable sections of the Act, the Construction Regulations or
any Regulations or standards proclaimed under the Act or which may perceivable
be applicable to this contract.
8.3.3 The Principal Contractor shall provide and demonstrate to the Client a suitable
and sufficiently documented health and safety plan based on this Health and
Safety Specification, the Act and the Construction Regulations, which shall be
applied from the date of commencement of and for the duration of execution of
the works.
8.3.4 Principal Contractor shall provide proof of his registration and good standing with
the Compensation Fund or with a licensed compensation insurer prior to
commencement with the works.
8.3.5 The Potential Principal Contractor shall, in submitting his tender, demonstrate
that he has made provision for the cost of compliance with the specified health
and safety requirements, the Act and Construction Regulations. (Note: This
shall have to be contained in the conditions of tender upon which a tenderer’s
offer is based.)
8.3.6 The Principal Contractor shall consistently demonstrate his competence and the
adequacy of his resources to perform the duties imposed on the Principal
Contractor in terms of this Specification, the Act, contractual agreement, and the
Construction Regulations.
8.3.7 The Principal Contractor shall ensure that a copy of his health and safety plan is
available on site and is presented upon request to the Client, an Inspector,
Employee or Sub-contractor.
8.3.8 The Principal Contractor shall ensure that a health and safety file, which shall
include all documentation required in terms of the provisions of this Health and
Safety Specification, the Act and the Construction Regulations, is opened and
kept on site and made available to the Client or Inspector upon request. Upon
completion of the works, the Principal Contractor shall hand over a consolidated
health and safety file to the Client. A close out procedure will be provided to the
Principal Contractor
8.3.9 The Principal Contractor shall, throughout execution of the contract, ensure that
all conditions imposed on his Sub-contractors in terms of the Act and the
Construction Regulations are complied with as if they were the Principal
Contractor.
8.3.10 The Principal Contractor shall from time to time evaluate the relevance of the
Health and Safety Plan and revise the same as required, following which revised
plan shall be submitted to the Client and the appointed Agent for review and
approval.
16
9. SCOPE OF WORK
The scope of work shall include but is not limited to the following:
The upgrades and addition to the existing facilities to meet the norms and standards of KZN
DoE for a Technical High school which includes the following:
• Electrical Engineering Workshop & Toilets.

• Civil Engineering Workshop & Toilets.
• Mechanical Engineering Workshop & Toilets.
• EGD Studio / Computer Lab
• Utilize and furnish existing Physical Science Lab
• Refurbishment of existing building infrastructure
[If at any time after commencement of the project changes are brought about to the
design or construction, sufficient health and safety information and appropriate
resources are to be made available to the Principal Contractor to execute the work
safely.]
N.B Construction Regulation 5(1) (g) determines that potential contractors submitting
tenders have made provision for the cost of health and safety measures during the
construction process. The Principal Contractor shall on tendering make provision for the
cost of health and safety measures in terms of his/her documented Health and Safety Plan
and measures based on these Health and Safety Specifications during the period of the
project. The cost shall be duly quantified and clearly identified for such identifiable purpose.
10. HEALTH AND SAFETY FILE
The Principal Contractor must, in terms of Construction Regulation 7(1) (b), keep a Health &
Safety File on site at all times that must include all documentation required in terms of the
Act and Regulations and must also include a list of all Contractors on site that are
accountable to the Principal Contractor and the agreements between the parties and details
of work being done.
IMPORTANT:
The Health and Safety File will remain the property of the Client and/or its Agent on its
behalf throughout the period of the project and shall be consolidated and handed over to the
Client and/or its Agent on its behalf at the time of completion of the project.
11. OH&S GOALS AND OBJECTIVES AND ARRANGEMENTS FOR MONITORING

AND REVIEWING OH&S PERFORMANCE
The Principal Contractor is required to maintain an acceptable disabling incident frequency

rate (DIFR) and report on this to the Client and/or its Agent on its behalf monthly.
The Principal Contractor shall include in the Health and Safety Plan the Principal
Contractors objectives and targets for the project.
The Principal Contractor shall include in the Health and Safety Plan, the Principal
Contractors planning and procedures
17
The Principal Contractor/Contractor shall define in the Health and Safety Plan, the method
of planning to be used on the project and the procedures to be adhered to.
12. IDENTIFICATION OF HAZARDS AND DEVELOPMENT OF RISK ASSESSMENTS,

STANDARD WORKING PROCEDURES (SWP) AND METHOD STATEMENTS
The Principal Contractor/Contractor shall ensure that Hazard Identification Risk Assessment
forms the basis of all work to be conducted on site.
The Principal Contractor is required to develop Risk Assessments, Standard Working
Procedures (SWP) and Method Statements for each activity executed in the contract or
project and they be submitted for review and approval to the appointed SHE Agent prior to
work commencing on site.
The submission of any risk assessments must be done two weeks’ prior before the
identified task can commence. This period will allow for review and to prevent any
contractual delays on site.
An assessment of the risks associated with each hazardous activity must also be conducted
by making use of a recognized risk rating system/programme/matrix. These risk
assessments must include:
A) A list of hazards identified as well as potentially hazardous tasks and situations.
b) The risks (probability of injury / damage) based on the list of hazards and tasks.
c) A set of safe work procedures to be implemented with the aim of eliminating or if this is
not possible, reducing and/or controlling the risks as far as reasonably practicable.
d) A monitoring and review procedure of the risk assessments as they change i.e. how will
the risk assessments be reviewed, when will they be reviewed and by whom.
The Principal Contractor/Contractor must ensure that training forms part of the HIRA
process and proof of training attendance is made available to the SHE Agent or any person
upon request.
The Principal Contractor/Contractor shall ensure a HIRA team is established comprising,

but not limited to, the following members:
• Appointed Construction Safety Officer/Risk Assessor

• Health and Safety Representative(s).
• Health and Safety Committee Member(s).
• Management Representative / Principal Contractor/Contractor.
• Person with skill / knowledge of task to be performed.
The identification of hazards is over and above the hazard’s identification programme and
those hazards identified during the drafting of the Health and Safety Plan.
The Client has included a baseline health & safety risk assessment for the
construction work foreseen. The baseline risk profile must be utilized by the
P/Contractor and Contractors when compiling their own baseline risk assessment
document as part of their H&S Plan submissions.
Contractors must conduct their own hazard identifications and risk assessments specific to
their operations and forward a copy to the Principal Contractor. The Principal Contractor
18
when required must report on the status of its Contractors’ risk assessments to the
Client/H&S Agent at monthly audits.
The implementation of a hazard identification risk assessment (HIRA) look-ahead

programme is required on this project with the aim of identifying hazards and hazardous
activities well before they are undertaken. Such programme should serve to ensure that
safe work procedures are planned and implemented and that workers are properly informed
of the hazards and safe work procedures before they are exposed to the risks.
It is also required that the site health & safety officer carries out regular planned
task/job observations (PTO’s) with the aim of ensuring that activities are being
carried out as per the documented risk assessments and method statements. It is
advised that at least two PTO’s are carried out and documented per week.
It must also be emphasized that Designers as defined in the Construction

Regulations have the duty of identifying design hazards, assessing the risks,
eliminating such risks by means of substitution of similar measures, or clearly
alerting Contractors where design related hazards cannot be eliminated.
Any design hazards perceived by the designer to have an impact on construction

health & safety must be brought to the attention of Principal Contractor with the aim
of ensuring that all necessary health & safety measures can be priced and properly
implemented thus minimizing the chance of injury and property damage.
13. ARRANGEMENTS FOR MONITORING AND REVIEW
13.1 Monthly Audit by Client and/or its Agent on its behalf
The Client and/or its Agent on its behalf will be conducting Periodic Audits at times
agreed with the Principal Contractor Audit to comply with Construction Regulation
5(7) to ensure that the principal Contractor has implemented, is adhering to and is
maintaining the agreed and approved OH&S Plan.
The Client and/or its Agent on its behalf reserves the right to conduct any other ad
hoc audits and inspections as it and/or its Agent on its behalf deem necessary.
A representative of the Principal Contractor and the relevant construction safety

Manager must accompany the Client and/or its Agent on its behalf on all Audits and
Inspections and may conduct their own audit/inspection at the same time. Each party
will, however, take responsibility for the results of his/her own audit/inspection results.
The Client and/or its Agent on its behalf may require to be handed a copy of the
minutes of the previous Health and Safety Committee meeting reflecting possible
recommendations made by that committee to the Employer for reference purposes.
13.2 Audits and Inspections by Principal Contractor
Internal Audits (CR 7(1) (c) (vii)
The Principal Contractor shall conduct monthly health & safety audits of the project
Health and Safety Management System, including the sub-contractor Health & Safety
Management System, to ensure compliance with the OHS Act and OHSS. Records
19
of audits must be kept, and non-conformance reported, investigated and corrective
action must be taken to prevent re-occurrence.
13.3 Reports
13.3.1 The Principal Contractor shall report all incidents where an employee is injured
on duty to the extent that he/she:
• dies
• becomes unconscious
• loses a limb or part of a limb
• is injured or becomes ill to such a degree that he/she is likely either to
die or to suffer a permanent physical defect or likely to be unable for a
period of at least 14 days either to work or continue with the activity for
which he/she was usually employed
OR where:
• a major incident occurred

• the health or safety of any person was endangered
• where a dangerous substance was spilled
• the uncontrolled release of any substance under pressure took place
• machinery or any part of machinery fractured or failed resulting in flying,
falling uncontrolled
• moving objects
• machinery ran out of control,
To the Provincial Director of the Department of Labour within seven days and
at the same time to the Client and/or its Agent on its behalf.
Refer in this regard to Section 24 of the Act & General Administrative

Regulation 8.
13.3.2 The Principal Contractor is required to provide the Client and/or its Agent on
its behalf with copies of all statutory reports required in terms of the Act and
the Regulations.
13.3.3 The Principal Contractor is required to provide the Client and/or its Agent on
its behalf with a monthly “SHE Risk Management Report”.
13.3.4 The Principal Contractor is required to provide a.s.a.p. the Client and/or its
Agent on its behalf with copies of all internal and external accident/incident
investigation reports as soon as the occurrence of any accident/incident of
whatever nature comes to the notice of the Principal Contractor.
The Principal Contractor is to inform the appointed SHE Agent of all incidents
that does occur on site immediately or before the end of the shift.
13.4 Review
The Principal Contractor is to review the Hazard Identification, Risk Assessments and
Standard Work Processes at each Production Planning and Progress Report meeting as the
20
construction work develops and progresses and each time changes are made to the
designs, plans and construction methods and processes.
The Principal Contractor must provide the Client and/or its Agent on its behalf, other
Contractors, and all other concerned parties with copies of any changes, alterations or
amendments as contemplated in the above paragraph.
13.5 Site Rules and other Restrictions
13.5.1 Site OH&S Rules
The Principal Contractor must develop a set of site-specific OH&S rules that will be
applied to regulate the Health and Safety Plan and associated aspects of the
construction.
This will form part of the Principal Contractors Induction training program for all persons
entering the project site.
When required for a site by law, visitors, and non-employees upon entering the site shall
be issued with the proper Personal Protective Equipment (PPE) as and when necessary.
13.5.2 Security Arrangements
The Principal Contractor must establish site access rules and implement and maintain
these throughout the construction period. Access control must include the rule that non-
employees shall always be provided with fulltime supervision while on site.
Site access will be managed by full time security guard/s.
The Principal Contractor must develop a set of Security rules and procedures and
maintain these throughout the construction period.
If not already tasked to the H&S Officer appointed in terms of Construction Regulation
8(5), the Principal Contractor must appoint a competent Emergency Controller who must
develop contingency plans for any emergency that may arise on site as indicated in the
risk assessments.
13.6 Training
The records of all training required by the Act, Regulations, safety standard and /or any
other relevant legislation including any other related or relevant training as required must
be included in the Principal Contractor’s Health and Safety Plan training matrix with the
records in the Health and Safety File.
13.6.1 General Induction Training
All employees of the Principal and other Contractors must be in possession of proof of
General Induction training.
The professional team will be inducted as per the Principal Contractors induction
programme.
Records of all induction is to be maintained in the safety file.
13.6.2 Site Specific Induction Training
21
All employees of the Principal and other Contractors must be in possession of Site-
Specific Occupational Health and Safety Induction or other qualifying training.
13.6.3 Other Training
All operators, drivers and users of construction vehicles, mobile plant and other
equipment must be in possession of valid proof of training as required in Construction
Regulations 23, Driven Machinery Regulations or any other Regulations or legal
requirements.
All legislated appointments, skilled occupation or training that is required in terms of

the Occupational Health& Safety Act 85 of 1993, Safety Standards or any other
legislated requirements must have proof of their competency-based training records in
file.
Any training that is to be required or conducted for this project which is deemed skills
training or compliance training must be done as per the SAQA Act No. 58 OF 1995.
The appointed service provider must be an accredited training provider with the
relevant Sector Education Training Authority (SETA) and the learning material must be
accredited learning material with the required SETA.
13.7 Accident and Incident Investigation
The Principal Contractor is responsible to oversee the investigation of all

accidents/incidents where employees and non-employees were injured to the extent that
he/she/they had to receive first aid or be referred for medical treatment by a doctor,
hospital or clinic. (General Administrative Regulation 9)
The results of the investigation to be entered into the Accident/Incident Register listed
above. (General Administrative Regulation 9)
The Principal Contractor is responsible for the investigation of all incidents as described
in Section 24 (1) (b) & (c) of the Act and keeping a record of the results of such
investigations including the steps taken to prevent similar incidents in future.
The Principal Contractor is responsible for the investigation of all road traffic accidents
relating to the construction site and keeping a record of the results of such investigations
including the steps taken to prevent similar accidents in future.
Notwithstanding the requirements of Section 24 of the Act, all incidents shall be

investigated and reported on in writing, irrespective of whether such incident gave rise to
injury or damage.
13.8 H&S Representatives (SHE-Reps – ‘safety, health & environment’) and H&S
Committees
13.8.1 Designation of H&S Representatives (‘SHE – Reps’)
H&S Representatives must be designated in writing and the designation shall be in

accordance with the Collective Agreement as concluded between the parties as is
required in terms of General Administration Regulation 6.
13.8.2 Duties and Functions of the H&S Representatives
22
The Principal Contractor must ensure that the designated H&S Representatives
conduct at least a weekly inspection of their respective areas of responsibility using a
checklist and report thereon to the Principal Contractor, after which these reports shall
be consolidated for submission to the Health and Safety Committee.
H&S Representatives must be included in and be part of accident/incident

investigations.
H&S Representatives shall be members of at least one H&S Committee and must
attend all meetings of that H&S committee.
13.8.3 Establishment of H&S Committee(s)
The Principal Contractor must establish H&S Committees consisting of designated

H&S Representatives together with a number of Employers Representatives appointed
as per Section 19(3) that are not allowed to exceed the number of H&S
Representatives on the committee. The persons nominated by the employer on an
H&S Committee must be designated in writing for such period as may be determined
by him. The H&S Committee shall co-opt advisory (temporary) members and
determine the procedures of the meetings including the chairmanship.
The Principal Contractor is to ensure that the appointed sub-contractors form part of
his Health & Safety Committee and meetings are held at least once a month.
The Principal Contractor is to ensure that every meeting is provided with an agenda.
The following agenda is provided as a guide for the project.
Agenda:
1) Opening and determining of chairmanship (only when necessary)

2) Minutes of Previous Minutes
3) Observations
4) Program and Safety considerations
5) Hygiene
6) Housekeeping improvement
7) Incidents & Accidents / Injuries
8) Registers
9) Safety performance Evaluations
10) Education & Safety promotion program
11) First Aid Officials and training in First Aid
12) Demarcation of work- /hazardous-/safe areas/walkways
13) Posters and signage
14) Environmental preservation and conservation
15) Specific training programmes
16) General
17) Date of Next Meeting
18) Closing
14. PROJECT/SITE SPECIFIC REQUIREMENTS
14.1. Policies
23
The Principal Contractor shall submit the Occupational Health and Safety Policy (Sect 7)
which will form records in the health and safety file.
The Contractor shall submit the following:
• Health and Safety Policy

• Environmental Policy
• Substance Abuse Policy
• HIV Aids Policy
• Disciplinary Code
14.2. Health and Safety Organogram
The Contractor shall provide a Project Specific organogram in the SHE File, outlining the
health and safety site team as required and as related to the relevant appointments by
the OHS Act. In cases where appointments have not been made, the organogram shall
reflect the position.
The organogram shall be updated when there is a change in the site team.
14.3. Emergency Preparedness
The Contractor shall submit a detailed site-specific Emergency Procedure for approval in
the SHE File.
The procedure shall detail the response plan including the following key personnel:
• List of key personnel,
• Details of emergency services,
• Actions or steps to be taken in the event of the emergency; and
• Information on hazardous material / situation, including each material’s / hazardous
potential impact or risk on the environment or human and measures to be taken in
the event of an accident.
Emergency procedure(s) shall include, but shall not be limited to, fire, spills, accidents to
employees, use of hazardous substances, community violence, and labour strikes etc.
A contact list of all service providers (Fire department, Ambulance, Police, Medical and
Hospital, etc.) must be maintained and available to site personnel.
14.4. First Aid Box and First Aid Equipment (GSR 3)
The Contractor shall appoint a trained Level 2 First Aider(s) on site regardless of number
of labour on site. Additional staff may be trained and appointed for the project.
The appointed First Aider(s) are to be sent for accredited first aid training before starting
on site. Valid certificates are to be kept on site. The Contractors shall provide an onsite
First Aid Box, adequately always stocked, and ensure that the First Aid Box is accessible
and fully controlled by a qualified First Aider.
First aid sign is to indicate the name of the appointed first aider.
All fist aid cases are to be recorded with records in file.
14.5. Personal Protective Equipment (PPE) (GSR 2)
24
A PPE needs analysis is to be conducted in accordance with the HIRA. PPE is to be
issued free of charge to all staff employed on this project.
The contractor is to indicate procedure for lost or stolen and worn out or damaged PPE.
Each staff is to be issued a minimum of two (02) sets of Conti suit, (jacket and trousers)
Specific PPE is to be provided as per risk mitigation measures identified in the risk
assessments.
The Principal Contractor/Contractor must ensure adequate training in the use of PPE is
provided to all employees, and proof of training shall be kept in file for auditing purposes.
Overalls and hardhats must be identifiable and specific to a particular Principal

Contractor and sub-contractor.
Principal contractor is to provide hard hats and reflective vests for visitors to site.
14.6. Permits
The Contractor shall implement a Permit to Work System. The System shall cover the
following works:
• Hot Works / Welding.

• Working in Confined Space
• Demolition works
• Use of Hazardous Chemical Substances
• Isolation Lockout Tagout
• Confined Space Entry
14.7. Occupational Health and Safety Signage
The Contractor shall ascertain and provide adequate onsite Warning, Prohibition,
Mandatory and General Signage.
The Contractor shall be responsible to maintain the quality and replacement of signage.
The required signage/s will be displayed at the main entrance to the construction site,
and along the site perimeter fencing to create the required awareness.
14.8. Sub-contractors CR 7(1) (c)
The Principal contractor shall ensure that all appointments of sub-contractors comply with
the requirements of Construction Regulations 7(1) (c)
The Principal Contractor/Contractor shall act as an Employer in his own right as
envisaged by Section 37(2) of OHSA. The Principal Contractor/Contractor enters into an
Agreement with the client, on the one hand; and with all other Contractors appointed on
the other.
The Principal Contractor shall also be required to appoint competent Contractors, in

writing, in accordance with Construction Regulations 2014.
The Principal Contractor is responsible to ensure all other Contractors are issued with the
clients Health and Safety Specification where reasonably practicable. The Principal
Contractor shall assist and ensure Contractors engaged comply with all these
requirements and adhere to the requirements set out in the OHS Act.
25
Principal Contractor shall stop any construction work, which is not in accordance with the
health and safety plan for the site or which poses a threat to the health and safety of
persons.
Principal Contractor shall ensure that the health and safety plan of each appointed
contractor is implemented and maintained on the site and shall put in place measures to
ensure compliance which measures shall at least include a monthly periodic audit.
The Contractor shall implement a Contractor Management System to ensure compliance
to the OHS Act and OHSS. The Contractor Management System procedures are to be
stipulated in the SHE Plan.
14.9. Site Establishment CR 27(f)
The contractor shall ensure that the construction site is fully fenced off with controlled
access.
The site fencing is to be done with the required 1.8-meter-high fencing with the support
poles concreted into the ground to ensure stability.
Site establishment is to be completed before any construction works begin.
The site establishment is to be approved by the appointed Principal Agent.
A site establishment plan is to be provided for approval by the appointed Principal Agent.
The Principal contractors site establishment should not negatively impact on the
operations of the school.
A separate access and egress route is to be provided for the Principal Contractors site
established area.
14.10. Site Specific Activities
The following is a list of specific activities and considerations that have been identified for
the project and site and for which Risk Assessments, Standard Working Procedures
(SWP), management and control measures and Method Statements (where necessary)
have to be developed by the Principal Contractor:
• Clearing & Grubbing of the Area/Site
• Site Establishment including:
o Office/s
o Secure/Safe Storage and storage areas for materials, plant & equipment
o Ablution facilities
o Sheltered dining area
o Vehicle access to the site
• Dealing with existing Structures.
• Dust suppression
• Location of existing Services
• Installation & Maintenance of Temporary Construction Electrical Supply, Lighting and
Equipment
• Adjacent Land uses/Surrounding property exposures
• Boundary & Access control/Public Liability Exposures (Remember: The Employer is
also responsible for the OH&S of non-employees affected by his/her work activities.)
• Health risks arising from neighboring as well as own activities and from the
environment e.g. threats by dogs, bees, snakes, lightning, allergies etc.
• Exposure to Noise
• Exposure to Vibration
• Protection against dehydration and heat exhaustion
26
• Protection from wet & cold conditions
• Dealing with HIV/Aids and other diseases as per specific programme provided by the
client and/or its Agent on its behalf
• Use of Portable Electrical Equipment including
• Excavations including:
o Ground/soil conditions
o Trenching
o Shoring
o Drainage
o Daily inspections
• Welding including:
o Arc Welding
o Flame Cutting
o Use of LP Gas torches and appliances
• Loading & Offloading of Trucks
• Aggregate/Sand and other Materials Delivery
• Manual and Mechanical Handling
• Lifting and Lowering Operations
• Driving & Operation of Construction Vehicles and Mobile Plant including:
o Trenching machine
o Excavator
o Plate Compactor
o Front End Loader
o Mobile Cranes and the ancillary lifting tackle
o Parking of Vehicles & Mobile Plant
• Use and Storage of Flammable Liquids and other Hazardous Substances – the client
and/or its Agent on its behalf to be informed of this prior to commencing of the project
• Layering and Bedding of trench floor
• Installation of Pipes in trenches
• Backfilling of Trenches
• Protection against storm water runoff
• Protection from Overhead Power Lines
• As discovered by the Principal Contractor’s hazard identification exercise
• As discovered from any inspections and audits conducted by the Client and/or its
Agent on its behalf or by the Principal Contractor or any other Contractor on site
• As discovered from any accident/incident investigation.
14.11. The following requirements pending scope of works will form a basis for
compliance audits.
1. Administrative & Legal Requirements

2. Education, Training & Promotion
3. Public Safety & Emergency Preparedness
4. Personal Protective Equipment
5. Housekeeping
6. Scaffolding, Formwork & Support work
7. Ladders
8. Electrical Safeguarding
9. Emergency/Fire Prevention & Protection
10. Excavations & Demolition
27
11. Tools
12. Cranes
13. Personnel & Material Hoists
14. Transport & Materials Handling
15. Site Plant & Machinery
16. Plant & Storage Yards/Site Workshops Specifics
17. Health & Hygiene
15. HEALTH AND SAFETY IN PRACTICE
15.1. Excavations
All excavation works is to comply with the requirements of Construction Regulations 13.
A spoil site is to be identified for all bulk earth works done on site.
The Principal Contractor/Contractor shall ensure that for all activities involving
excavations, shoring, dewatering or drainage, a risk assessment and safe working
procedure is submitted to the SHE Agent for approval prior to work commencing.
Excavation work exceeding the specified depth of 1.2 meters, must comply with the
following requirements:
• The excavations are inspected before the shift starts, after heavy rain (inclement
weather) and after any major condition which may affect the excavations stability and
the findings are to be recorded and kept.
• All excavations regardless of the depth shall be adequately barricaded to prevent
persons falling into the excavation.
• The safe working procedure shall be communicated to all employees who may be
affected by the work.
• The safe working procedures shall be enforced and maintained by the appointed
excavation supervisor at all times.
• For high-risk activities, all personnel working in the excavation shall be attached by
means of a lifeline.
• Material excavated shall be removed from the point of excavation and a minimum of
1 meter from the edge of the excavation wall. The excavated material shall not
exceed the height of 1.2 meters.
• Ensure stability of adjoining structures.
The Principal Contractor must ensure that a competent person be appointed in writing to
control all excavating activities during construction.
Where the stability of the ground material poses a risk, the decision of a professional
engineer competent in excavations is decisive, and such decision must be noted in
writing by both parties.
All excavations are to be guided by the requirements of the Geotechnical Investigation
report.
15.2. Demolition Works
The existing site does contain existing structures.
If any of the existing structures are to be demolished, then all demolition works is to
comply with the requirements of Construction Regulations 14.
28
The Principal Contractor/Contractor must appoint a competent person in writing to
supervise and control all demolition work on site.
The Principal Contractor/Contractor must ensure that prior to any demolition work being
carried out, and in order also to ascertain the method of demolition to be used, a detailed
structural engineering survey of the structure to be demolished is carried out by a
competent person and that a method statement on the procedure to be followed in
demolishing the structure is developed and provided to the appointed Engineer on
request.
During the demolition, the competent person shall check the structural integrity of the
structure at regular intervals determined in the method statement in order to avoid any
premature collapses.
15.3. Explosives and Blasting
There is no planned use of any explosives or blasting envisaged for this project.
Depending on the existing ground conditions, if any blasting is to be done, then it is to
comply with the Explosives Regulations.
15.4. Stacking and Storage on Site
All stacking and storage on site must be done as per Construction Regulations 28.
The Principal Contractor must ensure that all stacking is supervised by a competent
person appointed in writing.
Clearly defined and allocated storage areas are to be provided and identified.
All materials being stored within these areas are to be stacked in accordance with the
sound stacking principles of sort-by-sort.
Stacking and storage areas are to be level and access through them is to be maintained.
The height to which material is stacked shall not exceed three times the base width.
The stacking and storage area should not negatively impact with the daily functions of the
school.
15.5. Housekeeping and General Safeguarding
The Principal contractor is to ensure he/she complies with the requirements of

Construction Regulations 27.
The Principal Contractor must ensure that all materials required for use, are not placed
on the site as to obstruct means of access to and egress from workplace and
passageways.
All materials that are no longer required for construction use are removed from site at
appropriate intervals.
Adequate waste bins are provided on site for segregation of domestic and building waste.
Nil construction waste or domestic waste is to be burnt on site.
All storm water runoff is to be managed on site.
A concrete wash out facility is to be created on site for washing of all concrete /motar
contaminated equipment.
15.6. Speed Restrictions and Protection
The Contractor shall ensure that all persons in their employ and all those that are visiting
the site are aware and comply with the site speed restriction(s), on site.
29
The speed limit within the construction site will be maximum of 10 kph.
The required road traffic signages are to be erected along the public road leading to the
construction site. All construction vehicles and plant entering and leaving the construction
site is to be managed by a flagman.
15.7. Hazardous Chemical Substances
The Principal Contractor must ensure the necessary training and information regarding
the use and storage of HCS is provided to all personnel, and that the use and storage of
HCS is carried out as prescribed by the HCS Regulations.
Furthermore, the Principal Contractor must ensure that all chemicals brought to site have
a Material Safety Data Sheet (MSDS) and the users are made aware of the Occupational
hazards and precautions that need to be taken when using the chemical.
The First Aider must also be made aware of the MSDS and how to treat HCS incidents
appropriately.
Storage facility to be provided specifically for storage of all HCS.
The correct PPE is being used.
HCS are stored and transported according to SABS 072 and 0228.
The H&S plan should make reference to the disposal of hazardous waste on classified
sites and the location thereof (where applicable).
Access to all HCS records shall always be afforded to the client.
15.7.1 Fuel / Diesel
• Bulk storage areas must be demarcated, secured and sign posted with the
relevant warning pictograms.
• Bulk storage areas must be adequately bunded to ensure containment of 110%
of the stored product.
• Re-fuelling must be conducted in designated re-fuelling areas only.
• Spill-kits must always be available in these designated areas.
• The surface of the bunded areas and walls must be of impermeable material.
• The bunded area must be sloped towards a collection pit.
15.8. Asbestos
There are nil asbestos works involved on this project. Nil asbestos has been identified
on the existing buildings. If any asbestos containing material has been identified on site
or during excavation, then the appointed Principal Contractor is to ensure he complies
with the New asbestos abatement regulations 2020.
15.9. Noise Induced Hearing Loss
Where noise is identified as a hazard the requirements of the NIHL regulations must be
complied with and means of compliance is to be stipulated in the SHE Plan.
Noise induced hearing loss is a highly underrated occupational hazard.
Occupational noise emitted by construction machinery and power tools must be

controlled as far as possible by implementing engineering solutions such as noise
30
dampening, regular maintenance, servicing and inspection, screening off the noise, and
reducing the number of persons exposed.
It is generally accepted that all employees on construction site will be exposed to varying
degrees of noise. In view of this, the Contractor shall ensure full compliance with the
above-mentioned regulations and provide proof of the relative management process.
15.10. Scaffolding Works
The contractor must appoint Scaffolding Inspectors, Scaffolding Supervisors and

Scaffolding Erectors. A single appointee cannot be appointed for two of more
appointments.
The appointed staff must be deemed competent. All scaffolding will be erected and
dismantled as per SANS 10085-1 requirements.
Suitable material needs to be used as per SANS 10085-1.
Each erected scaffold tier on site is to be numbered to ensure effective inspection and
control.
Deviations found on any scaffolding, may result in the activity being stopped by the
appointed Agent or any member of the Professional team, until such time as compliance
is achieved.
All scaffolding is to be erected as per design plan.
The following required documentation is to be provided for all scaffolding erected on site.
• Scaffold Request Form
• Scaffold Inspection Form
• Scaffold Handover Certificate
15.11. Fall Protection
All work at heights is to comply with Construction Regulations 10.

Prior to the Principal Contractor commencing work wherever there is potential for any
person to fall, or to gain access to within 2 metres of an open edge from where there is
the potential to fall, including working from various forms of portable and moveable
elevated work platforms, cages, and where objects could fall and cause injuries, the
Principal Contractor/Contractor must ensure a Fall Protection Plan is prepared (refer
regulation 10 of Construction Regulations, 2014). The plan must follow and include the
following: -
• A risk assessment is undertaken
• The risk assessments must include:
- Consideration for the potential of objects, as well as personnel, to fall.

- Selection of appropriate control measures using the hierarchy of controls.
- The possibility for weather and other environmental conditions to influence the
working conditions (eg. wind, rain, snow, dust, gases, poor lighting, temperature
etc.).
- Selection of appropriate equipment.
- Selection of anchor and tie off points.
- Condition of supporting structures such as roofs; and
- Fall clearances i.e. length of lanyard + tear-out distance + height of user + safety
margin.
31
• Construction personnel are using personal fall restraint equipment, such as a fixed
lanyard and harness as a minimum, which will prevent them from falling over the
edge.
• All equipment used when ‘working at heights’ complies with relevant approved design
standards.
• Where there is potential for his personnel to fall, they wear appropriate personal fall
arrest equipment. In such circumstances a full body harnesses, including dual shock
absorbing lanyard is mandatory.
• All forms of portable and movable elevated work platforms and suspended work
cages conform to relevant approved design standards.
• People working in a platform basket must wear correctly fitted harnesses attached by
lanyards to a suitable anchor points in the basket. This does not apply to people
working from a properly constructed and certificated scaffold with the requisite
handrails and toe boards.
• Personal fall arrest equipment must be used only when all other control measures
have been explored and deemed to be not reasonably practicable.
• The use of body belts for fall arrest is prohibited, except for specialised tasks such as
pole-climbing belts worn by specially trained linesmen.
• All fall arrest equipment must be fit-for-purpose and undergo pre-use checks on and
a monthly basis and documented inspections by a competent person.
• All users will do a daily physical inspection of their equipment before use.
• An equipment registers and tagging system is in place to indicate compliance with
this inspection. This register must be presented prior to commencement of work to
the Engineer.
• Where the work method requires persons to detach and re-attach at height, a dual
shock absorb lanyard system is utilised to ensure that at least one connection point is
always maintained.
• Where the use of personal fall arrest equipment is required, a person must not work
alone. There shall be at least one other person in the vicinity who can immediately
raise the alarm should a fall or incident occur.
• Persons working at height must ensure that their safety helmets are secured by using
a helmet chinstrap.
• A system must be in place to prevent tools and other objects from falling from height.
Barricading and warning signage should be placed on all lower levels where there is
the potential for personnel or objects to fall from above.
• Personnel operating elevated work platforms and cages shall be trained and certified
for the equipment they are using and must be declared medically fit to perform work
at height. Consideration must be given to personnel who suffer medical conditions,
such as vertigo and epilepsy, as well as considering the weight of the person using
the harness.
• A detailed Fall Rescue Plan to be provided where Work at Heights is been carried
out.
15.12. Temporary Works
32
All Temporary works is to comply with Construction Regulations 12
The Contractor must appoint a temporary works designer in writing to design, inspect and
approve the erected temporary works on site before use.
The contractor must ensure that all temporary works operations are carried out under the
supervision of a competent person who has been appointed in writing for that purpose.
The Contractor shall ensure that formwork and support work structures are examined
and checked for suitability by a competent Person, Engineer, before use, during and after
placement of concrete.
Records of such examination’s reports are to be kept on site which will form part of the
quality management system.
15.13. Ladders and Ladder Works
All ladders are to comply with General Safety Regulations 13A.

The Contractor shall ensure that all ladders are numbered and inspected regularly
keeping record of inspections.
It should be noted that Aluminium ladders are preferred to wooden ladders.
The Principal contractor is to note that the lean against ladders/extension ladders are
designed to gain access to a work platform and is not designed to work from them.
Ladders are to be used as per scope of works.
The use of the portable fold away ladders are not to be used on site.
15.14. Portable Electrical Tools / Explosive Power Tools
All portable power tools and explosive power tools is to comply with Electrical Machinery
Regulations 10 and Construction Regulations 21, respectively.
The Principal Contractor shall ensure the following procedure is adhered to regarding
Portable Electrical Tools and Explosive Actuated Fastening Devices:
• Minimum compliance with legislation (i.e. Regulation 21 of Construction regulations,

2014):
• Only competent persons shall be permitted to conduct routine and monthly
inspections on the equipment.
• Persons competent to inspect the equipment must be appointed in writing.
• Persons must be trained to operate such equipment and must be appointed and shall
be the only authorised person to operate the equipment.
• The Principal Contractor/Contractor shall ensure operation of the equipment is in
accordance with an approved Risk Assessment and Safe Working Procedure.
• All users shall undergo regular awareness training to ensure compliance.
• The Principal Contractor/Contractor shall ensure the required PPE and clothing is
provided and maintained.
15.15. Provisions of Services (Electricity, Water, Sewer Connection)
15.15.1. Electrical Installations
The contractor shall comply with Construction Regulations 24

The provision for electrical power supply for all construction work activities and site
establishment shall be the responsibility of the Principal Contractor.
33
The Principal Contractor must keep a copy of the Certificate of Compliance (CoC) for
its temporary electrical power supply and installation. A revised CoC is required
whenever the installation is altered or changed in any way. All temporary electrical
installations must be inspected at least weekly by a competent person appointed in
writing with records kept.
The Principal Contractor shall ensure that:
• Earth leakage system will be tested monthly.

• Malfunctions shall be repaired immediately or replaced.
• Lighting shall be so positioned as not to interfere with construction activities.
• Lighting shall be provided to ensure adequate visibility under all conditions.
• Lighting and electrical installations shall be weatherproof.
15.15.2. Water
The existing site is not provided with portable water.

It is the responsibility of the Principal Contractor to arrange for the supply of water for
all construction activities and staff use. The use of the school water by the Principal
Contractor is not permitted.
15.15.3. Sewer
The existing site is not connected to the Municipal sewer. The current school is on a
septic tank. It is the responsibility of the Principal Contractor to make provisions for
the use of portable toilets.
All portable toilets are to be cleaned twice a week and service records are to be
maintained on site.
15.16. High Voltage Electrical Equipment
The Contractor shall ensure that, where the work is under, on or near high-voltage
electrical equipment that a method statement is drafted and approved by the appointed
Electrical Engineer. Such method statement shall include relevant risk management
procedures (e.g. Lock-out Procedure/risk assessments/safe works procedure).
15.17. Public Health and Safety
Having being aware that the project is taking place in a fully functional Government
school, the Principal Contractor shall ensure that each person working on or visiting the
work areas, shall be made aware of the dangers likely to arise from onsite activities and
the precautions to be observed to avoid or minimise those dangers. Appropriate health
and safety signage shall be posted at all times.
The Principal Contractor shall in terms of the OHS ACT and NEMA do all that is
reasonably practicable to prevent the environment, members of the public and others
from being affected by the construction processes.
The Principal contractor’s site camp shall be established within an identified and
approved section of the school which will not impact of the school’s operation. A separate
site access for deliveries and contractors use is to be created.
.
34
The construction site shall be suitably hoarded at all times with controlled access points.
Where required the site fence is to be lined with shade cloth to minimise the dust which
may affect the school operations
The Principal Contractor shall ensure that there is no part of the school’s perimeter
fencing which will not be adequately closed at the end of each working day and during
weekends. Temporary perimeter fencing must be maintained at all times to prevent
unlawful and uncontrolled access into the school.
The Contractor shall ensure that each person working on or visiting a site, and the
surrounding community, shall be made aware of the dangers likely to arise from site
activities and the precautions to be observed to avoid or minimise those dangers.
Strict working hours will be adhered to on this project as required in the B.C.E.A and the
local Municipal Bylaws.
Both the client and the Contractor have a duty in terms of the OHSA to do all that is
reasonably practicable to prevent members of the public and others being affected by the
construction processes to be aware and put preventative measures in place.
The entry of any visitors shall go through a brief health and safety induction detailing
hazards and risks they may be exposed to and what measures are in place to control
these hazards and risks.
15.18. Night Work
The Contractor shall not undertake any night work on site without prior arrangement and
a written permit from the Principal Agent.
15.19. Construction Employees Facilities
The Principal contractor shall ensure the site complies with Construction Regulations 30.
The Contractor shall provide sheltered clean facilities for safekeeping, e.g. lockers etc.
Waste bins must be provided with plastic liners and must be strategically placed and
cleared regularly
There shall be a temporary structure to serve as a mess room or eating area.

Workers must not be exposed to hazardous materials/substances while eating and must
be provided with adequate, sheltered eating areas complete with benches and tables.
Stores may not double up as change rooms or mess areas.
A contractor must in addition to the construction site provisions in the Facilities

Regulations 2004, provide at or within reasonable access of every construction site the
following clean, hygienic, and maintained facilities:
o Shower facilities after consultation with the employees or employee’s representatives

or a least one shower facility for every 15 persons.
o At least one sanitary facility for each sex and every 15 workers.
o Changing facilities for each sex.
Where the Construction Regulations 2014 require the Contractor to provide reasonable
and suitable living accommodation for the workers at construction sites who are far
35
removed from their homes and where adequate transportation between the site and their
homes, or other suitable living accommodation, is not available, the Contractor is to note
that generally such accommodation cannot be permitted on the construction site as this
school is an operational school.
15.20. Transport of Workers
The Contractor shall refer and comply with the requirements set in the National Road
Transport Regulations, 2000 and the Construction Regulations 23.
The Contractor shall, and not be limited to:
• Not transporting persons together with goods or tools unless there is an appropriate
area or section to store them.
• Not transport persons in a non-enclosed (top) vehicle, e.g. truck, there must be a
proper canopy (properly covering the back and top) with suitable sitting area.
Workers shall not be permitted to stand or sit at the edge of the transporting vehicle.
• Not transporting workers on the back of open bakkies.
• Provision of a serviced portable fire extinguisher in vehicles always.
15.21. Occupational Safety
Exposure of workers to occupational health hazards and risks are very common in any
work environment, especially in construction.
Occupational health hazards and risks exposure is a major problem, and all Contractors
are to ensure that proper health and hygiene measures are put in place to prevent
exposure to these hazards and risks.
The occupational hazards and risks may enter the body in three ways:
• Inhalation through breathing e.g. cement dust; COVID 19 virus.

• Ingestion through swallowing maybe through food intake.
• Absorption through the skin (pores) e.g. painting or use of thinners.
All contractors are to ensure that where employees are exposed to airborne
contaminants, pre-employment medicals should be conducted to ensure fitness to work
under such conditions.
All contractors will be responsible for the full cost of medical treatment that his staff may
require; the contractor is therefore required to ensure that all his personnel are medically
fit prior to being allowed onto the work site.
All persons working at heights and plant operators (TLB, Excavator, Dozer, Construction
Vehicle, etc.) on the project are to undergo a pre-medical and exit medical. Sufficient
time needs to be allocated for these medicals to be done prior to work commencing on
site. The cost of all medical (pre-employment, routine & exit) are to be allowed for by the
Contractor in her / his price irrespective of whether the specific item is scheduled.
All Contractors should ensure that Occupational Hygiene surveys are conducted as per
the Occupational Health and Safety Act, COVID-19 Occupational Health and Safety
Measures in Workplaces Covid-19 (C19 OHS), 2020 to ensure employees is not exposed
to hazards. Risk Assessments should identify areas where surveys are to be conducted.
36
15.22. Medical Surveillance
The contractor must ensure that all his or her employees have a valid medical certificate
of fitness specific to the construction work to be performed and issued by an occupational
health practitioner in the form of Annexure 3.
All records of entry and exit medical records are to be maintained.
15.23. Fire Extinguishers and Fire Fighting Equipment
The Contractor shall provide adequate regularly serviced fire extinguishers located at
strategic points on site.
The Contractor shall keep spare serviced portable fire extinguishers.
Safety signage shall be posted up in all areas where fire extinguishers are located.
The Contractor shall have adequate persons trained or competent to use the Fire
Fighting Equipment.
15.24. HIV/Aids Programme
It is a requirement that the Principal contractor shall provide HIV/Aids awareness training
and roll out an HIV/Aids Programme for all employees within the Construction Project.
The Contractor shall ensure that the HIV/AIDS Coordinator has been trained on the basic
HIV/AIDS information, the support services available and the necessary skill to handle
questions regarding the HIV/AIDS programme in a sensitive and confidential manner.
The Contractor must provide an outline of HIV/Aids Awareness Plan forming part of the
Health and Safety plan for approval prior to commencement on site.
The HIV/Aids Awareness Programme Requirements:
• HIV Programme Coordinator appointed

• Appoint and train Peer Educator/s
• Male condom dispensers, sufficient male condom available on site.
• Female condom dispenser, sufficient female condoms available on site.
• All types of HIV/Aids related posters displayed on site.
• HIV/Aids Awareness workshops/toolbox talk
• HIV/Aids Prevention Measures
• HIV/Aids Care and Support
• Free voluntary HIV testing
No contractor shall require an employee, or an applicant for employment, to undertake an

HIV test in order to ascertain that employee’s HIV status. As provided for in the
Employment Equity Act, employers may approach the Labour Court to obtain
authorisation for testing. All Personnel in our projects must be encouraged to undertake
voluntary testing. Voluntary Testing and Counselling (VCT) must be encouraged by all
contractors.
15.25. Working near a Water Environment
The contractor must ensure that where construction work is done over or in close
proximity to water, adequate provision is made to prevent any person from falling into the
water.
37
The contractor must ensure that where a person is exposed to the risk of drowning by
falling into the water, the person is provided with and wears a lifejacket.
A rescue plan is to be available if a person falls into the water.
16. CONSTRUCTION PLANT EQUIPMENT AND MACHINERY
16.1. Construction Vehicles and Mobile Plant
The Contractor shall ensure that all such plant complies with the requirements of the
OHSA. The Contractor shall inspect and keep records of inspections of the tools and
equipment used on site.
Only authorised persons are to use machinery under proper supervision.
Appropriate PPE and clothing and as specified by the HIRA, shall be provided, and
always maintained in good condition.
• All plant must comply with the OHSA and Regulations requirements in relation to
operation and maintenance thereof.
• Records of service and maintenance of the vehicles must always be of a high
standard.
• All plant shall subject to design be fitted with back-up alarms and audible indicating
devices.
• The Principal Contractor/Contractor shall ensure that all construction plant’s moving
parts are adequately protected.
• Pre-start inspections shall be conducted on all motorised equipment daily; deviations
of such inspections shall be recorded.
• Construction plant identified for use shall be operated by a trained and authorised
operator only.
• All construction plant shall be operated under the direct supervision of a person
competent to identify potential hazards in the work he is conducting.
• Work involving the use of construction plant shall be conducted in accordance with
an approved Risk Assessment.
• The Principal Contractor/Contractor shall ensure all operators are equipped with the
necessary PPE namely, safety shoes, overall, safety glasses, and gloves.
• All Plant shall be fitted with an extinguisher where practicable.
• Washing shall be conducted in the designated washing areas.
16.2. Pressure Equipment or Gas Bottles Including Operations
The Contractor shall comply with Pressure Equipment Regulations, including:
• Providing competency and awareness training to the operators.

• Providing PPE or clothing.
• Providing and maintain signage in areas where Pressure equipment are used.
• Inspect equipment regularly and keep records of inspections.
• Providing appropriate firefighting equipment (Fire Extinguishers).
16.3. Hired Plant and Machinery
The Contractor shall ensure that hired plant and machinery brought to site is safe for use.
38
The necessary requirements as stipulated by the OHSA as well as those that are
stipulated by this Health & Safety Specification, shall apply.
The Contractor shall ensure that operators hired with machinery undergo a site-specific
induction, appropriate toolbox talks and are provided with the necessary PPE.
16.4. Lifting Machinery and Tackle
The Principal Contractor shall comply with the requirements of Driven Machinery
Regulations 18.
The Contractor shall ensure that lifting machinery and tackle is inspected before use
and/or monthly.
The Contractor shall appoint a lifting machinery and tackle inspector who will inspect the
equipment daily or before use, taking into account that:
• All lifting machinery and tackle have a safe working load clearly indicated.
• Records of inspections and load testing certificates are kept on site.
• There is proper supervision in terms of guiding the loads which includes a trained
banksman to direct and check lifting tackle if it is safe for use.
• Lifting machinery and tackle to be used on site shall be marked with the Maximum
Mass Load (MML), which is the safe limit in which the equipment may be used.
• Inspections of lifting machines and lifting tackle shall be undertaken once per month
and recorded in the register provided.
• Daily pre-start checks shall also be conducted on all lifting machinery and Tackle.
• Records shall be kept of all lifting machinery and tackle inspections and load tests.
• Load tests shall be conducted a minimum of once per annum, and a certificate of
compliance shall be kept on record.
• A valid logbook shall be maintained for all lifting machinery, which will comply with a
minimum six-monthly service and maintenance.
• Lifting machinery shall always be operated with the assistance of a trained banks
man who shall inspect all tackle before each lift.
• All lifting equipment operators shall be trained once every two years and a copy of
such training shall be attached to the appointment, which is to be made on site.
• The Operators shall be tested for medical fitness.
The appointed contractor is to indicate on his SHE Plan the type of lifting equipment that
will be used on site.
17. OUTLINED DATA, REFERENCES, AND INFORMATION ON CERTAIN AND/OR

SPECIFIC OBLIGATORY REQUIREMENTS TO ENSURE COMPLIANCE
17.1 Administrative & Legal Requirements
Subject Requirements
OHS Act Section/
Regulation
Construction. Construction Department of Labour
Regulation 3 work permit Copy of permit available on Site
General Admin. *Copy of OH&S Updated copy of Act & Regulations on site.
Regulation 4 Act (Act 85 of Readily available for perusal by employees.
39
1993)
COID Act *Registration with Written proof of registration/Letter of good standing available
Section 80 Compensation on Site
Insurer
Construction. H&S Specification H&S Spec received from Client and/or its Agent on its behalf
Regulation 5(1)(b) & Programme OH&S programme developed & Updated regularly
Section 8(2)(d) *Hazard Hazard Identification carried out/Recorded
Construction. Identification & Risk Assessment and – Plan drawn up/Updated
Regulation 9 Risk Assessment RA Plan available on Site
Employees/Sub-Contractors informed/trained
Construction *Assigned duties Responsibility of complying with the OH&S Act assigned to
Regulations 8(1) (Managers) another person/s by CEO.
Construction. Designation of Competent person appointed in writing as
Regulation 8(7) Responsible Construction Supervisor with job description
Person on Site
Construction. Designation of Competent person appointed in writing as
Regulation 8(8) Assistant for Assistant Construction Supervisor with job description
above
Section 17 & 18 *Designation of Designation in writing, period and area of responsibility
General Health & Safety specified in terms of GAR 6 & 7
Administrative Representatives Meaningful H&S Rep. reports.
Regulations 6 & 7 Reports actioned by Management.
Section 19 & 20 *Health & Safety H&S Committee/s established.
General Committee/s All H&S Reps shall be members of H&S Committees
Administrative Additional members are appointed in writing.
Regulations 5 Meetings held monthly; Minutes kept.
Actioned by Management.
Section 37(1) & (2) *Agreement with Written agreement with (Sub-)Contractors
Mandataries/ List of (Sub-) Contractors displayed.
(Sub-)Contractors Proof of Registration with Compensation Insurer/Letter of
Good Standing
Construction Supervisor designated
Written arrangements re.
H&S Reps & H&S Committee
Written arrangements re. First Aid
Section 24 & *Reporting of Incident Reporting Procedure displayed.

General Admin. Incidents All incidents in terms of Sect. 24 reported to the Provincial
Regulation 8 (Dept. of Labour) Director, Department of Labour, within 3 days. (Annexure
COID Act Sect.38, 1?) (WCL 1 or 2) and to the Client and/or its Agent on its
39 & 41 behalf
Cases of Occupational Disease Reported
Copies of Reports available on Site
Record of First Aid injuries kept
General Admin. *Investigation and All injuries which resulted in the person receiving medical
Regulation 9 Recording of treatment other than first aid, recorded, and investigated by
Incidents investigator designated in writing.
Copies of Reports (Annexure 1) available on Site
Tabled at H&S Committee meeting
Action taken by Site Management.
Construction. Fall Prevention & Competent person appointed to draw up and supervise the
Regulation 10 Protection Fall Protection Plan
Proof of appointee’s competence available on Site
Risk Assessment carried out for work at heights
Fall Protection Plan drawn up/updated
Available on Site
40
Construction. Structures Information re. the structure being erected received from the
Regulation 11 Designer including:
- geo-science technical report where relevant
- the design loading of the structure
- the methods & sequence of construction
- anticipated dangers/hazards/special measures to construct
safely
Risk Assessment carried out
Method statement drawn up
All above available on Site
Structures inspected before each shift. Inspections register
kept
Construction. Temporary Competent person appointed in writing to supervise

Regulation 12 works erection, maintenance, use and dismantling of Support &
Formwork
Design drawings available on site
Support & Formwork inspected:
- before use/inspection
- before pouring of concrete
- weekly whilst in place
- before stripping/dismantling.
- Inspection register kept
Construction. Scaffolding Competent persons appointed in writing to:

Regulation 16 - erect scaffolding (Scaffold Erector/s)
- act as Scaffold Team Leaders
- inspect Scaffolding weekly and after inclement weather
(Scaffold Inspector/s)
Written Proof of Competence of above appointees
available on Site
Copy of SABS 085 available on Site
Inspected weekly/after bad weather. Inspection register/s
kept
Construction. Excavations Competent person/s appointed in writing to supervise and

Regulation 13 inspect excavation work
Written Proof of Competence of above appointee/s available
on Site
Inspected:
- before every shift
- after any blasting
- after an unexpected fall of ground
- after any substantial damage to the shoring
- after rain. Inspections register kept
Method statement developed where explosives will be/ are
used
Construction. Demolition Work Competent person/s appointed in writing to supervise and

Regulation 14 control Demolition work
Written Proof of Competence of above appointee/s available

on Site
41
Engineering survey and Method Statement available on Site
Inspections to prevent premature collapse carried out by
competent person before each shift. Inspection register kept
Construction. Explosive Competent person appointed to control the issue of the

Regulation 21 Powered Tools Explosive Powered Tools & cartridges and the service,
maintenance, and cleaning. Register kept of above
Empty cartridge cases/nails/fixing bolts returns recorded
Cleaned daily after use Work areas are demarcated!
Construction. Cranes & Lifting Competent person appointed in writing to inspect Cranes,
Regulation 22/ Machines Lifting Machines & Equipment
Driven Machinery Equipment Written Proof of Competence of above appointee available
Regulations 18 & 19 on Site.
Cranes & Lifting tackle identified/numbered
Register kept for Lifting Tackle
Logbook kept for each individual Crane
Inspection: - All cranes - daily by operator
- Tower Crane/s - after erection/6monthly
- Other cranes - annually by comp. person
- Lifting tackle (slings/ropes/chain slings etc.) - daily or
before every new application
Construction. *Inspection & Competent person appointed in writing to inspect/test the

Regulation 24/ Maintenance of installation and equipment.
Electrical Machinery Electrical Written Proof of Competence of above appointee available
Regulations 9 & 10/ Installation & on Site.
Electrical Installation Equipment Inspections:
Regulations (including - Electrical Installation & equipment inspected after
portable electrical installation, after alterations and quarterly. Inspection
tools) Registers kept
Portable electric tools, electric lights and extension leads
must be uniquely identified/numbered.
Weekly visual inspection by User/Issuer/Storeman. Register
kept.
Construction. *Designation of Competent Person/s with specific knowledge and

Regulation 28/ Stacking & experience designated to supervise all Stacking & Storage
General Safety Storage Written Proof of Competence of above appointee available
Regulation 8(1)(a) Supervisor. on Site
Construction. *Designation of a Person/s with specific knowledge and experience

Regulation 29/ Person to designated to co-ordinate emergency contingency planning
Environmental Co-ordinate and execution and fire prevention measures
Regulation 9 Emergency Emergency Evacuation Plan developed:
Planning - Drilled/Practiced
And Fire - Plan & Records of Drills/Practices available on Site
Protection Fire Risk Assessment carried out
All Fire Extinguishing Equipment identified and on register.
Inspected weekly. Inspection Register kept
Serviced annually
General Safety *First Aid Every workplace provided with sufficient number of First Aid
Regulation 3 boxes.
First Aid freely available
Equipment as per the list in the OH&S Act.
42
First Aider to be trained at a minimum of level 2.
List of First Aid Officials and Certificates
Name of person/s in charge of First Aid box/es displayed.
Location of First Aid box/es clearly indicated.
Signs instructing employees to report all
Injuries/illness including first aid injuries
General Safety Personal Safety PSE Risk Assessment carried out

Regulation 2 Equipment (PSE) Items of PSE prescribed/use enforced
Records of Issue kept
Undertaking by Employee to use/wear PSE
PSE remain property of Employer, not to be removed from
premises GSR 2(4)
General Safety *Inspection & Use Competent Person/s with specific knowledge and
Regulation 9 of Welding/Flame experience designated to Inspect Electric Arc, Gas Welding
Cutting and Flame Cutting Equipment
Equipment Written Proof of Competence of above appointee available
on Site
All new vessels checked for leaks, leaking vessels NOT
taken into stock but returned to supplier immediately
Equipment identified/numbered and entered into a register
Equipment inspected weekly. Inspection Register kept
Separate, purpose made storage available for full and empty
vessels
Hazardous Chemical *Control of Competent Person/s with specific knowledge and

Substances (HCS) Storage & Usage experience designated to Control the Storage & Usage of
Regulations of HCS and HCS (including Flammables)
Construction Flammables Written Proof of Competence of above appointee available
Regulation 25 on Site
Register of HCS kept/used on Site
Separate, purpose made storage available for full and empty
containers
Pressure Equipment Vessels under Competent Person/s with specific knowledge and
Regulations Pressure (VUP) experience designated to supervise the use, storage,
maintenance, statutory inspections & testing of VUP’s
Written Proof of Competence of above appointee available
on Site
Certificates of Manufacture available on Site
Register of VUP’s on Site
Inspections & Testing by Approved Inspection Authority
(AIA):
- after installation/re-erection or repairs
- every 36 months.
- Register/Log kept of inspections, tests and repair
Construction. Construction Operators/Drivers appointed to:

Regulation 23 Vehicles & Earth - Carry out a daily inspection prior to use
Moving - Drive the vehicle/plant that he/she is competent to
Equipment operate/drive
Written Proof of Competence of above appointee available
on Site. Record of Daily inspections kept
43
General Safety *Inspection of Competent person appointed in writing to inspect Ladders
Regulation 13A Ladders Ladders inspected at arrival on site and weekly thereafter.
Inspections register kept
Application of the types of ladders (wooden, aluminium etc.)
regulated by training and inspections and noted in register
General Safety Ramps Competent person appointed in writing to Supervise the
regulation 13B erection & inspection of Ramps. Inspection register kept.
Daily inspected and noted in register
17.2 Education & Training
Subject Requirement
Company OH&S Policy signed by CEO and published/Circulated to Employees
Policy Section Policy displayed on Employee Notice Boards
7(1) Management and employees committed.
Company/Site Rules published

OH&S Rules Rules displayed on Employee Notice Boards
(Section 13(a) Rules issued and employees effectively informed or trained: written proof
Follow-up to ensure employees understand/adhere to the policy and rules.
Induction & Task All new employees receive OH&S Induction Training.
Safety Training Training includes Task Safety Instructions.
(Section 13(a) Employees acknowledge receipt of training.
Follow-up to ensure employees understand/adhere to instructions.
General OH&S All current employees receive specified OH&S training: written proof
Training (Section Operators of Plant & Equipment receive specified training
13(a) Follow-up to ensure employees understand/adhere to instructions.
Occupational Incident Experience Board indicating e.g.

Health & Safety * No. of hours worked without an Injury
Promotion * No. of days worked without an Injury
Mission, Vision and Goal
Safety Posters displayed & changed regularly
Employee Notice Board for OH&S Notices.
Site OH&S Competition.
Company OH&S Competition.
Participation in Regional OH&S Competition
Suggestion scheme.
17.3 Public Safety, Security Measures & Emergency Preparedness
Subject Requirement
*Notices &Signs Notices & Signs at entrances / along perimeters indicating
“No Unauthorised Entry”.
Notices & Signs at entrance instructing visitors and non - employees what to do, where
to go and where to report on entering the site/yard with directional signs. e.g. “Visitors
to report to Office”
Notices & Signs posted to warn of overhead work and other hazardous activities. e.g.
General Warning Signs
Site Nets, Canopies, Platforms, Fans etc. to protect members of the public passing /
Safeguarding entering the site.
Security Access control measures/register in operation to be maintained by appointed site

44
Measures security personnel.
Security patrols after hours during weekends and holidays
Sufficient lighting after dark
Guard has access to telephone/ mobile/other means of emergency communication
Emergency Emergency contact numbers displayed and made available to Security & Guard
Preparedness Emergency Evacuation instructions posted up on all notice boards (including
employees’ notice boards)
Emergency contingency plan available on site/in yard
Doors open outwards/unobstructed
Emergency alarms audible all over (including in toilets)
Emergency Drill Adequate No. of employees trained to use Fire Fighting Equipment.
& Evacuation Emergency Evacuation Plan available, displayed and practiced.
(See Section 1 for Designation & Register)
17.4 Personal Protective Equipment
Subject Requirement
PPE needs analysis Need for PPE identified and prescribed in writing.
PPE remain property of Employer, not to be removed from premises GSR 2(4)
PPE specific to COVID 19 management.
Head Protection All persons on site wearing Safety Helmets including Sub-contractors and Visitors
(where prescribed)
Foot Protection All employees on site wearing Safety Footwear including Gumboots for concrete /
wet work and non-slip shoes for roof work.
Visitors to wear same upon request or where prescribed
Eye and Face Eye and Face (also Hand and Body) Protection (Goggles, Face Shields, Welding
Protection Helmets etc.) used when operating the following:
* Jack/ Kango Hammers
* Angle / Bench Grinders
* Electric Drills (Overhead work into concrete / cement / bricks
* Explosive Powered tools
* Concrete Vibrators / Pokers
* Hammers & Chisels
* Cutting / Welding Torches
* Cutting Tools and Equipment
* Sanders and Sanding Machines
* CO2 and Arc Welding Equipment
* Skill / Bench Saws
Hearing Protection Hearing Protectors (Muffs, plugs etc.) used when operating the following:
* Jack / Kango Hammers
* Explosive Powered Tools
* Wood/Aluminium Working Machines e.g. saws, planers, routers
Hand Protection Protective Gloves worn by employees handling / using:
* Cement / Bricks / Steel / Chemicals
* Welding Equipment
* Hammers & Chisels
* Jack / Kango Hammers etc.
Respiratory Suitable/efficient prescribed Respirators worn correctly by employees handling /
Protection using:
* Dry cement
* Dusty areas
* Hazardous chemicals
* Angle Grinders
*COVID 19 management
45
Fall Prevention Suitable Fall Arrest Equipment correctly used by persons working on / in
Equipment unguarded, elevated positions e.g.:
* Scaffolding
* Riggers
* Edge work
* Ring beam edges etc.
Other methods of fall prevention applied e.g. catch nets
Protective Clothing All jobs requiring protective clothing (Overalls, Rain Wear, Welding Aprons etc.)
Identified and clothing worn.
PPE Issue & Control Identified Equipment issued free of charge.
All PPE maintained in good condition. (Regular checks).
Workers instructed in the proper use & maintenance of PPE.
Commitment obtained from wearer accepting conditions and to wear the PPE.
Record of PPE issued kept on H&S File.
PPE remain property of Employer, not to be removed from premises GSR 2(4)
17.5 Housekeeping
Subject Requirement
Scrap Removal All items of Scrap/Unusable Off cuts/Rubble and redundant
System material removed from working areas on a regular basis.
(Daily)
Scrap/Waste removal from heights by chute/hoist/crane.
Nothing thrown/swept over sides.
Scrap disposed of in designated containers/areas
Removal from site/yard on a regular basis.
Stacking & Storage Stacking:

* Stable, on firm level surface/base.
* Prevent leaning/collapsing
* Irregular shapes bonded
* Not exceeding 3x the base
(See Section 1 for * Stacks accessible
Designation & * Removal from top only.
Register) Storage:
* Adequate storage areas provided.
* Functional – e.g. demarcated storage
areas/racks/bins etc.
* Special areas identified and demarcated e.g.
flammable gas, cement etc.
* Neat, safe, stable, and square.
* Store/storage areas clear of superfluous material.
* Storage behind sheds etc. neat/under control.
* Storage areas free from weeds, litter etc.
Waste Control/ Re-usable off-cuts and other re-usable material removed daily
Reclamation and kept to a minimum in the work areas.
All re-usable materials neatly stacked/stored in designated
areas. (Nails removed/bent over in re-usable timber).
Issue of hardware/nails/screws/cartridges etc. controlled and
return of unused items monitored.
Sub-contractors Sub-contractors required to comply with Housekeeping

(Housekeeping) requirements.
46
17.6 Working at Heights (including roof work)
Subject Requirement
Openings Unprotected openings adequately guarded/fenced/barricaded/catch nets installed
Roof work discontinued when bad/hazardous weather

Fall protection measures (including warning notices) when working close to edges or
on fragile roofing material
Covers over openings in roof of robust construction/secured against displacement
17.7 Scaffolding / Formwork / Support Work
Subject Requirement
Access/System Foundation firm / stable
Scaffolding Sufficient bracing.
Tied to Structure/prevented from side or cross movement
Platform boards in good condition/sufficient/secured.
Handrails and toe boards provided.
Access ladders / stairs provided.
Area/s under scaffolding tidy.
Safe/unsafe for use signs
Complying with OH&S Act/SABS 085
Free Standing Foundation firm / stable

Scaffolding Sufficient bracing.
Height to base ratio correct
Outriggers used /tied to structure where necessary
*Mobile Scaffolding Foundation firm / stable

Sufficient bracing.
*Mobile Scaffolding Wheels / swivels in good condition

Brakes working and applied.
Height to base ratio correct.
Outriggers used where necessary
Formwork / Support All components in good condition.

Work /Temporary Foundation firm / stable.
works Adequate bracing / stability ensured.
Good workmanship / uprights straight and plumb.
Good cantilever construction.
Safe access provided.
Areas under support work tidy.
47
Same standards as for system scaffolding.
Comply with Construction Regulations 12
Special Scaffolding Special Scaffolding E.g. Cantilever, Jib and Truss-out scaffolds erected to an
acceptable standard and inspected by specialists.
Edges & Openings Edges barricaded to acceptable standards.

Manhole openings covered / barricaded.
Openings in floor / other openings covered, barricaded/fenced.
Stairs provided with handrails.
Lift shafts barricaded / fenced off.
17.8 Ladders
Subject Requirement
Physical Condition / Stepladders - hinges/stays/braces/stiles in order.
Use & Storage Extension ladders - ropes/rungs/stiles/safety latch/hook in order.
Extension / Straight ladders secured or tied at the bottom / top.
No joined ladders used
Wooden ladders are never painted except with varnish
Aluminium ladders NOT to be used with electrical work
All ladders stored on hooks / racks and not on ground.
Ladders protrude 900 mm above landings / platforms / roof.
Fixed ladders higher than 5 m have cages/Fall arrest system
17.9 Electricity (as part of, or additional to the manual “Safety & Switching
Procedures for Electrical Installations”
Subject Requirement
Electrical Colour coded / numbered / symbolic sign displayed.
Distribution Boards Area in front kept clear and unobstructed.
& Earth Leakage Fitted with inside cover plate / openings blanked off / no exposed “live”
conductors / terminals/Door kept close
Switches / circuit breakers identified.
Earth leakage protection unit fitted and operating.
Tested with instrument: Test results within 15 – 30 milliamps
Aperture/Opening/s provided for the plugging in and removal of extension leads
without the need to open the door
Apertures and openings used for extension leads to be protected against the
elements and especially rain
Electrical Temporary wiring / extension leads in good condition / no bare or exposed wires.
Installations & Earthing continuity / polarity correct:
Wiring Looking at the open connectors to connect the wiring, the word “Brown”
has the letter ‘R’ in it, so the brown wire connects to the ‘Right hand
connector. “Blue” has the letter ‘L’ in it, so the blue wire connects to the
‘Left hand connector.
Cables protected from mechanical damage and moisture.
Correct loading observed e.g. no heating appliance used from lighting circuit etc.
Light fittings/lamps protected from mechanical damage/moisture.
Cable arrestors in place and used inside plugs
Physical condition of Electrical Equipment and Tools: (includes all items plugging in to a 16 Amp
48
Electrical supply socket)
Appliances & Tools Insulation / casing in good condition.
Earth wire connected/intact where not of double insulated design
Double insulation mark indicates that no earth wire is to be connected.
Cord in good condition/no bare wires/secured to machine & plug.
Plug in good condition, connected correctly and correct polarity.
17.10 Emergency and Fire Prevention and Protection
Subject Requirement
Fire Extinguishing Fire Risks Identified and on record
Equipment The correct and adequate Fire Extinguishing Equipment available for:
* Offices
* General Stores
* Flammable Store
* Fuel Storage Tank/s and catchment well
* Gas Welding / Cutting operations
* Where flammable substances are being used / applied.
* Equipment Easily Accessible
Maintenance Fire equipment checked minimum monthly, serviced yearly
Location & Signs Fire Extinguishing Equipment:

* Clearly visible
* Unobstructed
* Signs posted including “No Smoking” / “No Naked Lights” where required.
(Flammable store, Gas store, Fuel tanks etc.)
Storage Issue & Storage Area provided for flammables with suitable doors, ventilation, bund etc.
Control of Flammable store neat / tidy and no Class A combustibles. Decanting of
Flammables (incl. flammable substances carried out in ignition free and adequately ventilated area.
Gas cylinders Container bonding principles applied
Only sufficient quantities issued for one task or one day’s usage
Separate, special gas cylinder store/storage area.
Gas Cylinders stored / used / transported upright and secured in
trolley/cradle/structure and ventilated.
Types of Gas Cylinders clearly identified as well as the storage area and stored
separately.
Full cylinders stored separately from empty cylinders.
All valves, gauges, connections, threads of all vessels to be checked regularly
for leaks.
Leaking acetylene vessels to be returned to the supplier IMMEDIATELY.
Storage, Issue & HCS storage principles applied: products segregated

Control of Hazardous Only approved, non-expired HCS to be used
Chemical Only the prescribed PPE shall be used as the minimum protection
Substances (HCS) Provision made for leakage/spillage containment and ventilation
Emergency showers/eye wash facilities provided
HCS under lock & key controlled by designated person
Decanted/issued in containers as prescribed with information/warning labels
Disposal of unwanted HCS by accredited disposal agent
No dumping or disposal of any HCS on or inside the storage area or anywhere
else on the project site
49
17.11 Excavations
Subject Requirement
Excavations deeper Shored / Braced to prevent caving / falling in.
than 1.2 m. Provided with an access ladder.
Excavations guarded/barricaded/lighted after dark in public areas
Soil dumped at least 1 m away from edge of excavation
On sloping ground soil dumped on lower side of excavation
All excavations are subject to daily inspections
Excavations to be guided by the Geotechnical Investigation Report and
Construction Regulations 13
17.12 Tools
Subject Requirement
Hand Tools Shovels / Spades / Picks:
* Handles free from cracks and splinters
* Handles fit securely
* Working end sharp and true
Hammers:
* Good quality handles, no pipe or reinforcing steel handles.
* Handles free from cracks and splinters
Handles fit securely
Chisels:
* No mushroomed heads / heads chamfered
* Not hardened
* Cutting edge sharp and square
Saws:
* Teeth sharp and set correctly
* Correct saw used for the job
Explosive Powered Only used by trained / authorised personnel.

Tools. Prescribed warning signs placed / displayed where tool is in use.
Work area must be properly isolated/demarcated during use of tool.
Inspected at least monthly by competent person and results recorded.
Issue and return recorded including cartridges / nails and unused cartridges /
nails / empty shells recorded.
Cleaned daily after use.
17.13 Cranes
Subject Requirement
Mobile Crane Only operated by trained authorised operator with valid certificate of training
Rear view mirrors
Windscreen visibility good
Windscreen wipers operating effectively
Indicators operational
Hooter working
Tyres safe/sufficient tread/pressure visibly sufficient
No missing Wheel nuts
Headlights, taillights operational
Reverse alarm working and audible and known by all employees
50
*Mobile Crane Grease nipples and grease on all joints
continued No Oil leaks
Hydraulic pipes visibly sound/no leaks
No corrosion on Battery terminals
Boom visibly in good condition/no apparent damage
Cable/sheaves greased/no visible damage/split wires/corrosion and checked
daily
Brakes working properly
Crane hook: Throat pop marked/safety latch fitted/functional
SWL/MML displayed
By-pass valves operational
Deflection chart displayed/visible to operator/driver
Outriggers functional used
17.14 Transport & Materials Handling Equipment
Subject Requirement
Construction All Site Vehicles, Dumpers, Bobcats, Loaders etc.; checked daily before use by
Vehicles driver / operator.
Inventory of vehicles used/operated on site
Inspection by means of a checklist / results recorded.
No persons riding on equipment not designed or designated for passengers.
Site speed limit posted, enforced, and not exceeded.
Drivers / Operators trained / licensed and carrying proof.
No unauthorised persons allowed to drive / operate equipment.
Conveyors Conveyor belt nip points and drive gear guarded.

Emergency stop/lever/brake fitted, clearly marked & accessible and tested to be
functional under full load.
17.15 Site Plant and Machinery
Subject Requirement
Brick Cutting Operator Trained.
Machine Only authorised persons use the machine.
Emergency stop switch clearly marked and accessible.
Area around the machine dry and slip/trip free/clear of off-cuts
All moving drive parts guarded/electrical supply cable protected
Operator using correct PPE - eye/face/hearing/foot/hands/body.
Electric Arc Welder Welder Trained.

Only authorised / trained persons use welder.
Earth cable adequately earthed to work.
Electrode holder in good condition/safe
Cables, clamps & lugs/connectors in good condition.
Area in which welding machine is used is dry/protected from wet.
Welder using correct PPE - eye/ face/foot/body/respirator.
Correct transparent screens & warning signs placed
Woodworking Operators Trained.
Machines Only authorised persons use machines.
Provided with guards.
Guards used.
51
Operators using correct PPE - eye/face/feet/hearing
Circular saws strictly operated according to prescribed methods and settings
Only prescribed saw blades (crosscut, ripping blade, smooth cut, aluminium)
shall be used for various applications
Compressors Relief valves correctly set and locked / sealed.

Maximum Safe Working Pressure (MSWP) indicated on face of pressure gauge:
not on glass cover.
All drives adequately guarded.
Receiver/lines drained daily
Hoses good condition/clamped, not wired
Compressed air NEITHER used to dust off clothing/PPE/ and work areas NOR
on bare skin
Concrete Mixer / Top platform provided with guardrails.

Batch Plant Dust abatement methods in use.
Operators using correct PPE - eye / hands / respirators.
All moving drive parts guarded.
Emergency stops identified / indicated and accessible.
Area kept clean/dry/and free from tripping and slipping hazards.
Operator’s overseer identified and crane signals displayed and used.
Gas Welding / Flame Only authorised/trained persons use the equipment.

Cutting Equipment Torches and gauges in good condition.
Flashback arrestors fitted at cylinders and gauges.
Hoses in good condition/correct type/all connections with clamps
Cylinders stored, used, and transported in upright position, secured in trolley /
cradle / to structure.
All cylinders regularly checked for leaks, leaking cylinders returned immediately
Fire prevention/control methods applied/hot work permits
17.16 Plant & Storage Yards/Site Workshops Specifics
Subject Requirements
Section 8(2)(1) Person/s with specific knowledge and experience designated in writing to
General Machinery Supervise the Use & Maintenance of Machinery
Regulation 2(1): Critical items of Machinery identified/numbered/placed on register/inventory
Supervision of the Inspection/maintenance schedules for abovementioned
Use & Maintenance Inspections/maintenance carried out to above schedules
of Machinery Results recorded
General Machinery Schedule D Notice posted in Work areas

Regulation 9(2):
Notices re.
Operation of
Machinery
Pressure Person/s with specific knowledge and experience designated in writing to
Equipment Supervise the Use & Maintenance of VuP’s
Regulation 13(1)(b): VuP’s identified/numbered/placed on register/Manufacturers plate intact
Supervision of the Inspection/maintenance schedules for abovementioned
Use & Maintenance Inspections/maintenance carried out to above schedules
of Vessels under Results recorded/Test certificates available
Pressure (VuP)
52
Lock-out Procedure Lock-out procedure in operation
Ergonomics Ergonomics survey conducted – results on record

Survey results applied
Demarcation & Color Demarcation principles applied

Coding All services, pipes, electrical installation, stop-start controls, emergency controls
etc. colour coded to own published or SABS standard
Employees trained to identify colour coding
Ancillary Lifting Chain Blocks/Tirfors/jacks/mobile gantries etc. identified/

Equipment numbered on register
Chains in good condition/links no excessive wear/checked daily
Lifting hooks – throat pop marked/safety latch fitted
SWL/MML marked/displayed
17.17 Workplace Environment, Health and Hygiene
Subject Requirement
Lighting Adequate lighting in places where work is being executed e.g. stairwells and
basements.
Light fittings placed / installed causing no irritating/blinding glare.
Stroboscopic effect eliminated (not only reduced) where moving objects or
machinery is used
Ventilation Adequate ventilation / extraction / exhausting in hazardous areas e.g. chemicals /

adhesives / welding / petrol or diesel/ motors running and in confined spaces /
basements.
Noise Tasks identified where noise levels exceed 85 dB at any one time.
All reasonable steps taken to reduce noise levels at the source.
Hearing protection used where noise levels could not be reduced to below 85 dB.
Heat Stress Measures in place to prevent heat exhaustion in heat stress problem areas e.g.
steel decks, when the WBGT index reaches 30. (Environmental Regulation 4)
Cold drinking water readily available at all times.
Ablutions Sufficient hygiene facilities provided - 1 toilet per 15 employees (National

Building Regulations prescribe chemical toilets for Construction sites)
Toilet paper available.
Sufficient showers provided.
Facilities for washing hands provided
Soap/cleaning agent available for washing hands
Means of drying hands available
Lock-up changing facilities / area provided.
Ablution facilities kept hygienic and clean
Eating / Cooking Adequate storage facilities provided.

Facilities Weather protected eating area provided, separate from changing area
Refuse bins with lids provided.
Facilities kept clean and hygienic.
Pollution of Measures in place to minimize dust generation.

Environment Accumulation or littering of empty cement pockets, plastic wrapping / bags,
53
packing materials etc. prevented.
Spillage / discarding of oil, chemicals and dieseline into storm water and other
drains or into existing or newly dug holes/cavities on site expressly prohibited.
Hazardous All substances identified and list available e.g. acids, flammables, poisons etc.
Chemical Material Safety Data Sheets (MSDS) indicating hazardous properties and
Substances emergency procedures in case of incident on file and readily available.
Substances stored safely.
Expiry dates meticulously checked where applicable
Sanitising of A schedule is to be provided for daily sanitising of the workplace including of the
workplace facilities for staff, tools equipment.
COVID 19 Management plan and risk assessment is to be referenced
54
18. Annexure A
CONTRACTOR’S SAFETY, HEALTH AND ENVIRONMENTAL DECLARATION FOR

TENDERS
INTRODUCTION
In terms of Construction Regulation 5(1) (h) of the Construction Regulations of February 2014 a
Contractor may only be appointed to perform construction work if the Client is satisfied that the
Contractor has the necessary competencies and resources to carry out the work safely in
accordance with the Occupational Health and Safety Act, Act 85 of 1993 and the Construction
Regulations of February 2014. In line with this requirement the Contractor is required to read
through this document carefully, sign it and submit it with his/her Tender.
DECLARATION
1. I the undersigned hereby declare and confirm that I am fully conversant with the Occupational
Health and Safety Act, Act 85 of 1993, the Construction Regulations of February 2014 and the
Construction Safety, Health and Environmental Specification attached in the tender document.
2. I hereby declare that my company and its employees has the necessary competency and
resources to safely carry out the construction work under this contract in compliance with the
Occupational Health and Safety Act, Act 85 of 1993, the Construction Regulations of February
2014 and the Construction Safety, Health and Environmental Specification.
3. I hereby confirm that adequate provisions have been made in my tender to cover the cost of all
Safety, Health and Environmental duties and responsibilities imposed on me by the
Occupational Health and Safety Act, Act 85 of 1993, the Construction Regulations of February
2014 and the Construction Safety, Health and Environmental Specification.
4. I confirm that I may not commence with any part of construction work under the contract until
my Construction Safety, Health and Environmental Plan has been approved in writing by
the Client.
5. I hereby confirm that copies of the following documentation will be kept on site for viewing and
inspection purposes for the duration of the construction work:
a) Client’s Construction Safety, Health and Environmental Specification
b) Approved Construction Safety, Health and Environmental Plan
c) Occupational Health and Safety Act, Act 85 of 1993, and
d) Construction Regulations of February 2014.
6. I agree that my failure to complete and execute this declaration to the satisfaction of the Client
will mean that I am unable to comply with the requirements of the Occupational Health and
Safety Act, Act 85 of 1993 and Construction Regulations 2014, and accept that my tender will
be rejected.
Signature: _______________________ Date: _______________________

(Person duly authorised to sign on behalf of Tenderer
55
19. LIST OF RECORD KEEPING RESPONSIBILITIES
ITEM CR RECORD TO BE KEPT RESPONSIBLE

PERSON
1. 3(1) Construction work permit Principal
Contractor /Client
2. 4(3) Copy of Principal Contractor’s Health & Safety Plan Client
Available on request
3. 7(1)9a) Copy of Principal Contractor’s Health & Safety Plan Principal
As well as each Contractor’s Health & Safety Plan Contractor
4. 7(1)(b) Health and Safety File opened and kept on site Every Contractor
(including all documentation required i.t.o. OHSA &
Regulations
5. 7(1)(e) Consolidated Health and Safety File handed to Client Principal
on completion of Construction work. Contractor
To include all documentation required i.t.o. OHSA &
Regulations and records of all drawings, designs,
materials used and similar information on the
structure
6. 7(2) Comprehensive and Updated List of all Contractors Principal
on site, the agreements between the parties and the Contractor
work being done
Included in Health and Safety file and available on
request
7. 8(5) Keep record on the Health and Safety File of the Contractor
input by Construction Safety Officer [CR 6 (7)] at
design stage or on the Health and Safety Plan
8. 9(1) Risk Assessment - Available on site for inspection Contractor
9. 7 (7) Proof of Health and Safety Induction Training Every Employee
on site
10. 10(1) Construction Supervisor has latest updated version of Contractor
Fall Protection Plan
11. 9(1)(b) Inform contractor in writing of dangers and hazards Designer of
relating to construction work Structure
12. 11(1)(c) All drawings pertaining to the design of structure Contractor
On site available for inspection
13. 11(2) Record of inspections of the structure [First 2 years – Owner of
once every 6 months, thereafter yearly] - Available on Structure
request
14. 11(d) Maintenance records - safety of structure - Available Owner of
on request Structure
15. 12(3)(b) Drawings pertaining to the design of Contractor
formwork/support work structure - Kept on site,
available on request
16. 13(2) Record of excavation inspection - On site available Contractor
on request
17. 17(11) Suspended Platform inspection and performance test Contractor
records
Kept on site available, on request
18. 19(8)(c) Material Hoist daily inspection entered and signed in Contractor
record book kept on the premises
19. 19(8)(d) Maintenance records for Material Hoist - Available on Contractor
site
56
20. 20(9) Records of Batch Plant maintenance and repairs Contractor
On site available for inspection
21. 21(2)(g)(ii) Issuing and collection of cartridges and nails or studs Contractor
(Explosive Powered Tools) recorded in register –
recipient signed for receipt as well as return
22. 23(1)(j) Findings of daily inspections (prior to use) of Contractor
Construction Vehicles and Mobile Plant
23. 24(d) Record of temporary electrical installation inspections Contractor
[once a week] and electrical machinery [daily before
use] in a register and kept on site
24. 29(l) Fire Evacuation Plan Contractor
20. PROJECT CLOSE OUT REQUIREMENTS
The Principal Contractor shall hand over a consolidated health, safety, and environmental
file on a disc (CD) to the clients appointed Principal Agent through a SHE Agent. The
Principal Contractor shall submit a report consolidating and confirming the Health Safety
and Environment history of the project.
The following list is an example of what should be included but is not exhaustive. The
appointed OH&S Agent or the Client may require further information at the time of
completion and the Principal Contractor is to ensure that all instructions are met.
Documentation would include all records from the start of the project. Daily or monthly plant
inspection records are not required unless they are related to an accident. Toolbox talks are
also not required. DSTI’s linked to any accident or injury on any day must be inclusive of
closeout documentation. All records to be in electronic format and submitted to the OH&S
Agent for approval in adequately formatted lists and folders. Layout should be logical and in
the same order as in the site files.
Health and Safety close out file requirements include:
a) Client Baseline Risk Assessment and H&S Specification compiled for the project
b) Principal Contractor's OHS Plan(s)
c) Organograms
d) 37(2) Mandatary Agreements
e) Legal Appointments and Competencies
f) Department of Labour Permit or Notification of Construction Work
g) Letters of Good Standing for the Project
h) Incident records
i) Non- Conformance records
j) Agent's Audits and Inspection reports
k) Method statements
l) Risk assessments
m) Safe work procedures
n) Medical certificates of fitness. Medical records are to be kept according to the OH&S
Act as amended
o) Induction training registers of all staff and visitors
p) AIA surveys done, records of all drawings and designs
NB> All the above will be applicable to Subcontractors as well
57
ANNEXURE J:
ENVIRONMENTAL SCREENING REPORT

ENVIRONMENTAL SCREENING REPORT FOR THE PROPOSED
UPGRADES TO THE SIHAYO HIGH SCHOOL IN THE
UMZINYATHI DISTRICT, KWAZULU-NATAL.
CONTRACT NO: CDC 3/23
29 AUGUST 2023
PREPARED FOR:
COEGA DEVELOPMENT CORPORATION AND DEPARTMENT OF EDUCATION

Environmental Screening Report for the Sihayo High School.
Project and Environmental Assessment Practitioner (EAP) Details

Project: Technical High Schools Conversion Projects (upgrades and
additions): Sihayo High School – Environmental Screening
Report
Contract No.: CDC 3/23
Proponent: Coega Development Corporation on behalf of the

Department of Education
EAP:
Author:
Expertise:
Table of Contents:
1. Introduction.................................................................................................... 4
2. Project Locality............................................................................................... 4
3. Project Description.......................................................................................... 5
4. Methodology .................................................................................................. 6
5. Assumptions and Limitations .......................................................................... 6
6. Legislative Framework .................................................................................... 7
6.1 Legislation applicable to the project ................................................................. 7
6.2 Listed Activities applicable to the project.........................................................10
7. Environmental Characteristics of the Site ........................................................11
8. DFFE National EIA Screening Tool Report ....................................................14
9. Potential Approvals Required .........................................................................16
10. Discussion .....................................................................................................16
11. Recommendations .........................................................................................17
List of Figures:
Figure 1: Locality of the proposed Development Site (red), in the Umzinyathi Distirct, KwaZulu-
Natal (Google Earth, 2023)..................................................................................................... 4
Figure 2: Layout of the Sihayo High School. ........................................................................... 5
Figure 3: Boundary within which the screening was conducted. ............................................... 6
Figure 4: Map showing the proximity of the site to environmentally sensitive features (TMEC,
2023). ...................................................................................................................................13
List of Tables:
Table 1: Legislation applicable to the proposed Activity. .......................................................... 7
Table 2: Activities which may be triggered by the proposed upgrades.......................................10
Table 3: DFFE screening tool report sensitivities identified for the site. ....................................14
1. Introduction
The Coega Development Corporation (CDC) has been appointed by the KwaZulu-Natal
Department of Education (DoE) to assist with rolling out infrastructure projects as part of the
KwaZulu-Natal School Building Programme, whereby several schools across KwaZulu-Natal will
be upgraded. The CDC therefore require the services of various professionals to assist in
conducting the various assessments needed to guide the upgrades in an efficient, and sustainable
manner.
Terra Mater Environmental Consulting has been appointed as the independent Environmental
Assessment Practitioner (EAP) to conduct a desktop environmental screening assessment for input
into the Site Inception Report, to identify whether any activities listed under the Environmental
Impact Assessment (EIA) Regulations (2014, as amended) will be triggered, for which
Environmental Authorisation (EA) may be required, and to identify potential sensitive areas which
may need to be avoided during the proposed upgrades.
2. Project Locality
The proposed development will be situated on Portion 34 (of 19) of Reserve No. 18, 15838, GT,
at 28°12'43.41"S, 30°38'45.21"E in the Umzinyathi District of KwaZulu-Natal (Figure 1).
Figure 1: Locality of the proposed Development Site (red), in the Umzinyathi Distirct, KwaZulu-Natal (Google
Earth, 2023).
3. Project Description
The proposed project will comprise of the upgrading and expansion of the existing Sihayo High
Schools’ educational facilities, to enhance the learning experience of students.
The upgrades will be undertaken to the existing infrastructure, whereby the existing facilities will
be fixed/ refurbished. The upgrade will also result in an expansion of the school, through the
construction of four (4) new technical classrooms, including an electrical engineering workshop,
civil engineering workshop, mechanical engineering workshop, and EGD Studio/ computer lab,
in addition to the construction of new asphalt parking bays. The site is 16 ha in extent, and the
upgrades will be limited to the existing property boundary.
The existing school layout, and proposed additional facilities, is shown below (Figure 2).
Figure 2: General layout of the Sihayo High School.
For the purposes of this screening assessment, a larger project area was used (Figure 3), for in the
event the expansions extend beyond the existing school boundary. The assessment site, and
associated sensitive areas that will be further assessed, will be refined once the project scope and
designs have been finalised.
Figure 3: Boundary within which the screening was conducted.
4. Methodology
The EAP undertook a desktop screening of the proposed development site using relevant
Geographic Information System (GIS) software and datasets (i.e., obtained from the South African
National Biodiversity Institute (SANBI), Department of Forestry, Fisheries, and the Environment
(DFFE) websites) to determine the sensitivity of the site, in addition to a site visit by the project
team on 25 August 2023.
5. Assumptions and Limitations
This report was prepared in accordance with the information provided by the client during the
inception phase of the project. The level of assessment is thus limited to the information made
available to the EAP at the time of preparing this report. A more detailed assessment will be
conducted as the project progresses.
6. Legislative Framework
The following section identifies the key environmental legislation applicable to the proposed
Activity (Table 1).
6.1 Legislation applicable to the project
Table 1: Legislation applicable to the proposed Activity.
Legislation Relevance to the Proposed Activity
Constitution of the Section 24 of the Bill of Rights, stipulates that everyone has the right to an
Republic of South environment that is not harmful to their health or well-being; and to have the
Africa (Act No. 108 environment protected, for the benefit of present and future generations, through
of 1996) reasonable legislative and other measures that -
i. prevent pollution and ecological degradation;

ii. promote conservation; and
iii. secure ecologically sustainable development and use of natural resources while
promoting justifiable economic and social development.
All activities must be undertaken in a manner that promotes sustainable

development for the well-being of people and the environment.
National The NEMA is the overarching environmental legislative framework in South

Environmental Africa, governing environmental management to promote sustainable
Management Act development.
(NEMA), 1998 (Act
An Activity listed in terms of Section 24 (2) and 24 (D) of NEMA, may not
No. 107 of 1998)
commence without obtaining environmental authorisation from the Competent
Authority (CA). A Listed Activity may require Environmental Authorisation (EA)
by means of a Basic Assessment (BA) Process, or a full Scoping and
Environmental Impact Reporting (EIR) Process, in which the impacts associated
with an activity are assessed, to inform the CA of the potential significance thereof.
Commencement with a listed activity without EA constitutes an offence in terms
of Section 24G of the Act.
Section 28 of the Act also places on onus on every person who has caused or may
cause pollution of the environment, to prevent such pollution from reoccurring,
and to take reasonable measures to rectify any degradation caused.
Implementation of the EMP will thus promote the objectives of Section 28 of
NEMA.
The site has already been developed with the existing Sihayo High School,
which will now be upgraded. The upgrades will take place within the school
boundary which has already been disturbed. This screening report is aimed at
assisting the Applicant in determining whether the proposed Activity will
require Environmental Authorisation (EA).
National Water Act, The National Water Act (NWA) aims to promote the sustainable use of water
1998 (Act No. 36 of resources, and so to regulate the use of, and impacts on such resources. Section 21
1998) of the Act provides a list of water uses that may require a Water use License
(WUL).
It should be noted that any Activity taking place within 500m of a water resource
may be subject to a Water Use License (WUL) / registration in terms of Section
21 (c) and (i) of the Act, even if there is no direct impact on the watercourse.
As the site appears to be located within 500m of a watercourse, a Water Use

License Application (WULA) will need to be submitted to the Department of
Water and Sanitation (DWS) in terms of Section 21 (c) and (i) of the NWA.
Should boreholes be required, then Section 21 (a) of the Act will also be
triggered.
National The National Environmental Management: Biodiversity Act (NEM:BA) was

Environmental promulgated to manage and conserve the biodiversity of South Africa, by
Management: protecting threatened species and ecosystems, to achieve conservation objectives,
Biodiversity Act, and so, promote sustainable development.
2004 (Act No. 10 of
Based on the transformed nature of the site that has already been developed, it
2004)
is not anticipated that any species of conservation concern will be present on
site. No such species were identified during the site visit. No further assessment
by a specialist is deemed necessary.
National The National Environmental Waste Act (NEM:WA) provides the standards and
Environmental regulations pertaining to the management of Waste, to prevent and minimise
Management: Waste pollution and degradation of the environment, and to promote a healthy
Act, 2008 (Act No. environment. The List of Waste Management Activities published under the Act,
56 of 2008) (GN921 of 2013, as amended) must be consulted to ensure that Activities will not
trigger the need for a Waste Management License (WML).
It is not anticipated that the proposed mast will trigger the need for a WML.
However, the Applicant must ensure that all waste is managed in accordance with
the relevant legislation.
All waste generated during construction must be managed in accordance with

the eThekwini Municipality requirements, and NEM:WA.
National Heritage The Heritage Act provides measures to manage and protect the heritage resources
Resources Act, 1999 of South Africa, for present and future generations. The Proponent must ensure
(Act No. 29 of 1999) that the proposal does not fall under Section 38 of the Act, in which case the
responsible authority must be notified of the proposal to identify whether further
assessment would be required.
Section 38 of the Act stipulates that the Heritage Authority must be consulted
when the following activities are undertaken:
(a) the construction of a road, wall, pipeline or other linear development exceeding
300m in length.
(c) any development that will change the character of a site –
(i) exceeding 5000m2 in extent.
(ii) involving three or more erven or subdivisions thereof.
A specialist may need to be appointed to prepare a site sensitivity verification/

compliance statement to confirm or dispute whether further assessment is
required. As the DFFE Screening Tool Displays a very high Paleontological
Sensitivity, the specialist verification statement must include this theme as
well.
Occupational Health This Act provides the guidelines that must be followed to ensure the health and
and Safety Act, 1993 safety of people in the workplace. The Proponent must ensure that the provisions
(Act No. 85 of 1993) of the Occupational Health and Safety Act are always adhered to on-site
throughout the various phases of the Activity, to prevent risk of injury to
employees and site staff.
National Building Section 7 of the Act requires that Council be satisfied that buildings or structures
Regulations Act, do not pose a risk to life or property. In this Act, a building includes “any other
1977 (Act No. 103 of structure erected or used for or in connection with the rendering of a service”. The
1977) development must adhere to all relevant building standards.
Integration of To ensure that Climate Change Risk & Vulnerability Assessments are integrated
Climate Change into Environmental Impact Assessments, so that adequate consideration is given
Risk & Vulnerability to proposed developments, and how these may contribute to climate change over
Assessment into time, especially from a cumulative perspective.
Environmental
The development is not anticipated to have a significant effect in terms of
Impact Assessment:
greenhouse gas emissions and so, is not expected to influence climate change
Interim Policy
related impacts.
Guideline (2022)
6.2 Listed Activities applicable to the project
The National Environmental Management Act, 1998 (Act No. 107 of 1998) is the overarching
legislation governing activities that may have an impact on the natural environment, for which
Environmental Authorisation (EA) may be required. It must be noted that Activities listed under
Listing Notice 1 (GNR 327) and Listing Notice 3 (GNR 324) of the Environmental Impact
Assessment (EIA) Regulations (2014, as amended) require EA subject to a Basic Assessment (BA)
process, whereas activities listed under Listing Notice 2 (GNR 325), require EA subject to a full
Scoping and Environmental Impact Reporting (S&EIR) process.
The following activities may be applicable to the development, as listed under the EIA Regulations
(2014 as amended). The Listed Activity is first described in accordance with the Regulations, and
the EAP’s response to these with reference to the project description, is provided in bold (Table 2).
Table 2: Activities which may be triggered by the proposed upgrades.
Listing Notice 1 (GNR 327, 2017 as amended)

Activity 45:
The expansion of infrastructure for the bulk transportation of water or stormwater where the existing
infrastructure –
(i) has an internal diameter of 0.36m or more; or
(ii) a peak throughput of 120 l/s or more, and where –
(a) the infrastructure is expanded by 1000m in length, or (b) where the capacity is increased by 10%.
The specifications of the proposed bulk water service infrastructure to be upgraded needs to be finalised
to determine whether this activity will be triggered or not.
Activity 46:
The expansion of infrastructure for the bulk transportation of sewage, effluent or waste water, where the
existing infrastructure –
(i) has an internal diameter of 0.36m or more; or
(ii) a peak throughput of 120 l/s or more, and where –
(a) the infrastructure is expanded by 1000m in length, or (b) where the capacity is increased by 10%.
The specifications of the proposed bulk sewage service infrastructure to be upgraded needs to be
finalised to determine whether this activity will be triggered or not.
Listing Notice 3 (GNR 324, 2017 as amended)
Activity 12:
The clearance of an area of more than 300 square metres or more of indigenous vegetation.
The site has already been developed and transformed from natural conditions. If all upgrades are
undertaken within the existing development boundary, then it is not anticipated that this activity will
be triggered.
Activity 14:
The development of (ii) infrastructure or structures with a physical footprint of 10 square metres or more,
where such a development occurs (a) within a watercourse, or (c) within 32m of a watercourse, in (d)
KwaZulu-Natal in (viii) sensitive areas identified in an environmental management framework as adopted
by the competent authority.
The proposed Activity will comprise of the construction of structures with a footprint greater than 10
square metres, but which will not take place within 32m of a watercourse. The vegetation on site would
have naturally comprised of Income Sandy Grassland vegetation which is a threatened ecosystem. A
specialist must be appointed to conduct a site sensitivity verification assessment, to confirm the
presence of such vegetation on site, so that the potential triggering of this activity can be confirmed.
7. Environmental Characteristics of the Site
The site was first screened at a desktop level using the Geographic Information System (GIS)
software to identify the characteristics of the receiving environment and so, to identify potential
sensitive areas on site, as discussed below (refer to Figure 4).
Vegetation
The site would have naturally comprised of Income Sandy Grassland Vegetation, which is
considered Endangered. However, the site has already been developed with the existing Sihayo
High School, and so, the proposed development will be limited to an area that has already been
transformed from natural conditions.
Critical Biodiversity Areas/ Threatened Ecosystems
The South African National Biodiversity Institute (SANBI) in conjunction with the DFFE,
identifies areas which are considered threatened ecosystems, which must be preserved to meet
biodiversity conservation objectives in line with the Municipality’s Integrated Development Plan,
Spatial Development Framework, and Environmental Management Framework. The proposed
development site does not traverse any Critical Biodiversity Areas (CBAs) but is shown to
naturally comprise of Income Sandy Grassland which is a threatened ecosystem. As the DFFE
Screening Tool Report (Appendix 1) shows that the site exhibits a very high terrestrial biodiversity
sensitivity, a specialist must be appointed to conduct a site sensitivity verification assessment, to
confirm or dispute the presence of such vegetation on site, which might be cleared by the upgrades.
Watercourses
The proposed site appears to be located 120m away from the nearest artificial water resource, and
250m away from the nearest wetland. The DFFE Screening Tool Report (Appendix 1) shows that
the site exhibits a low sensitivity from an aquatic biodiversity perspective. Given the developed
nature of the site and the proximity of the proposed Activity to these watercourses, it is not
anticipated that the upgrades will negatively impact these systems.
Protected Areas
The proposed development is located approximately 15km from the nearest Protected Area, the
Isandlwana Provincial Nature Reserve. The impacts associated with the development will be
limited to the site, and immediate environment.
Figure 4: Map showing the proximity of the site to environmentally sensitive features (TMEC, 2023).
8. DFFE National EIA Screening Tool Report
As per the new site sensitivity verification protocol published by the DFFE (GN 320, March 2020),
prior to commencing with specialist assessments recommended by the National EIA Screening
Tool, a site sensitivity verification must be confirmed. This must be done through the use of:
▪ A desktop analysis, using satellite imagery,

▪ A preliminary on-site inspection, and
▪ Any other relevant information.
The summary of the findings of the DFFE Screening Tool Report are shown below (Table 3).
Refer to Appendix 1 for the full report.
Table 3: DFFE screening tool report sensitivities identified for the site.
Sensitivity Rating
Theme
Very High High Medium Low
Agriculture x
Animal Species x
Aquatic Biodiversity x
Archaeological and Heritage x
Civil Aviation x
Defence x
Palaeontology x
Plant Species x
Terrestrial Biodiversity x
In accordance with the above-mentioned reporting requirements, a specialist must be appointed to

conduct a site sensitivity verification assessment to confirm or dispute the findings of the Screening
Tool in instances where a low or medium sensitivity is displayed, whereas a full assessment is
required for sites that exhibit a high or very high sensitivity, unless the sensitivity is disputed by
the specialist.
Based on the above (Table 3), a specialist will be required to provide input into the sensitivity of
the site from a paleontological and terrestrial biodiversity perspective. As the site exceeds 5ha in
extent and considering that the upgrades may include the development of a wall or pipeline
exceeding 300m in length, a heritage specialist must also be consulted, to confirm whether further
assessment will be required. The specialist can combine the heritage and paleontological themes
in their compliance statement.
It is the EAPs opinion that the activities associated with the proposed school upgrade, will not
require further assessment/ input from specialists for the agricultural, animal species, civil
aviation, defence, plant species, and aquatic biodiversity sensitivity themes, because the site has
already been developed, whereby the additions being proposed will not significantly increase the
risk of impact on either of these aspects. This will, however, need to be confirmed by EDTEA,
through submission of an EIA Enquiry.
Refer to the site photos below showing the developed nature of the site.
9. Potential Approvals Required
The following approvals may be required for the project:
• Environmental Authorisation (EA) in terms of Section 24 of the National Environmental

Management Act, 1998 (Act No. 107 of 1998), for Activities 45 and 46 of Listing Notice
(GNR 327) and Activity 14 of Listing Notice 3 (GNR 324) of the EIA Regulations, 2014
as amended (depending on the findings of the ecological specialist, and finalised design of
the water and sewage infrastructure).
• Water Use License (WUL) in terms of Section 21 (c) and (i) of the National Water Act,
1998 (Act No. 36 of 1998), for construction within 500m of a watercourse (DWS Regulated
Area), and in terms of Section 21 (a) if boreholes are required.
10. Discussion
Based on the findings of the screening assessment conducted, the EAP is of the opinion that the
proposed development does not pose a significant risk of negatively impacting on the receiving
environment. The following potential impacts may be associated with the proposed Activity:
• Clearing of indigenous vegetation: it is important to note that the site has already been
developed and so transformed from natural conditions, whereby it is not anticipated that
the site will comprise of sensitive habitats, or species of conservation concern. As the site
is 16ha in extent, most of which has already been developed, but some of which has not,
there is a risk of clearing Income Sandy Grassland vegetation being present. A specialist
must be appointed to confirm the presence of such vegetation within the project footprint.
• Clearing of vegetation increasing the risk of soil erosion: areas cleared of vegetation may
be prone to soil erosion. This impact can be adequately mitigated through implementation
of erosion control measures (i.e., silt fencing and berms), and through adequate stormwater
control. A stormwater management plan must be prepared and implemented on site.
• Contamination of the receiving environment through pollution and improper waste
management: all waste must be managed in accordance with the NEM:WA (Act No. 59
of 2008), and in terms of Section 28 of the NEMA (Act No. 107 of 1998). Vehicles must
be well-maintained, and any spills must be cleaned up immediately in accordance with the
spill response plan.
The main concern associated with this site, is the potential presence of Income Sandy Grassland
vegetation on site, which is a threatened ecosystem. As the school is existing and considering that
the proposed upgrades will be limited to the school boundary, it is not anticipated that the proposed
activities will have a significant impact on the receiving environment.
11. Recommendations
The EAP recommends the following, prior to commencement of the Activity:
• A registered specialist must be appointed to conduct a site sensitivity verification

assessment to confirm whether the site is sensitive from a terrestrial biodiversity
perspective. The specialist must confirm or dispute the findings of the DFFE Screening
Tool, for the terrestrial biodiversity theme.
• The activities which may be triggered by the Development must be revised once the
development scope and design has been finalised.
• Should it be determined that no listed activities are likely to be triggered (as listed under
Table 2), then an EIA Enquiry must be submitted to EDTEA to obtain written
confirmation of such, prior to commencing with the upgrades.
• A generic Environmental Management Plan must be compiled to minimise impacts on the
receiving environment, to promote Section 28 of NEMA (Act No. 107 of 1998).
• A WULA must be submitted to the DWS in terms of Section 21 (c) and (i) of the NWA
(Act No. 36 of 1998) for construction within 500m of watercourse.
• Should boreholes be required to supply water to the site, the Applicant must submit a
WULA to the DWS in terms of Section 21 (a) of the National Water Act, 1998.
SCREENING REPORT FOR AN ENVIRONMENTAL AUTHORIZATION AS
REQUIRED BY THE 2014 EIA REGULATIONS – PROPOSED SITE
ENVIRONMENTAL SENSITIVITY
EIA Reference number: Screening

Project name: School Upgrade
Project title: Sihayo High School
Date screening report generated: 28/08/2023 21:03:29
Applicant: COEGA and DoE
Compiler: TMEC
Compiler signature:
.....................................................................................................
Application Category: Transformation of land|Indigenous vegetation
Page 1 of 15 Disclaimer applies

28/08/2023
Table of Contents
Proposed Project Location .................................................................................................................... 3
Orientation map 1: General location .................................................................................................. 3
Map of proposed site and relevant area(s) ........................................................................................... 4
Cadastral details of the proposed site ................................................................................................ 4
Wind and Solar developments with an approved Environmental Authorisation or applications
under consideration within 30 km of the proposed area ................................................................... 4
Environmental Management Frameworks relevant to the application ............................................. 5
Environmental screening results and assessment outcomes ............................................................... 5
Relevant development incentives, restrictions, exclusions or prohibitions ....................................... 5
Proposed Development Area Environmental Sensitivity .................................................................... 5
Specialist assessments identified ........................................................................................................ 5
Results of the environmental sensitivity of the proposed area. ........................................................... 7
MAP OF RELATIVE AGRICULTURE THEME SENSITIVITY ...................................................................... 7
MAP OF RELATIVE ANIMAL SPECIES THEME SENSITIVITY................................................................... 8
MAP OF RELATIVE AQUATIC BIODIVERSITY THEME SENSITIVITY ....................................................... 9
MAP OF RELATIVE ARCHAEOLOGICAL AND CULTURAL HERITAGE THEME SENSITIVITY .................. 10
MAP OF RELATIVE CIVIL AVIATION THEME SENSITIVITY .................................................................. 11
MAP OF RELATIVE DEFENCE THEME SENSITIVITY............................................................................. 12
MAP OF RELATIVE PALEONTOLOGY THEME SENSITIVITY ................................................................. 13
MAP OF RELATIVE PLANT SPECIES THEME SENSITIVITY ................................................................... 14
MAP OF RELATIVE TERRESTRIAL BIODIVERSITY THEME SENSITIVITY ............................................... 15

28/08/2023
Proposed Project Location
Orientation map 1: General location
General Orientation: School Upgrade

28/08/2023
Map of proposed site and relevant area(s)
Cadastral details of the proposed site
Property details:
No Farm Name Farm/ Erf No Portion Latitude Longitude Property Type

1 RESERVE NO 18 15838 0 28°13'21.28S 30°39'42.53E Farm
2 RESERVE NO 18 15838 34 28°12'39.23S 30°38'46.95E Farm Portion
3 RESERVE NO 18 15838 19 28°16'0.02S 30°40'24.45E Farm Portion
Development footprint1 vertices:

No development footprint(s) specified.
Wind and Solar developments with an approved Environmental Authorisation

or applications under consideration within 30 km of the proposed area
No EIA Reference Classification Status of Distance from proposed

No application area (km)
1 12/12/20/2475 Solar PV Approved 0
1
“development footprint”, means the area within the site on which the development will take place and
incudes all ancillary developments for example roads, power lines, boundary walls, paving etc. which require
vegetation clearance or which will be disturbed and for which the application has been submitted.

28/08/2023
Environmental Management Frameworks relevant to the application
No intersections with EMF areas found.
Environmental screening results and assessment outcomes

The following sections contain a summary of any development incentives, restrictions, exclusions
or prohibitions that apply to the proposed development site as well as the most environmental
sensitive features on the site based on the site sensitivity screening results for the application
classification that was selected. The application classification selected for this report is:
Transformation of land|Indigenous vegetation.
Relevant development incentives, restrictions, exclusions or prohibitions

The following development incentives, restrictions, exclusions or prohibitions and their
implications that apply to this site are indicated below.
Incentive, restriction Implication

or prohibition
Strategic Gas Pipeline https://screening.environment.gov.za/ScreeningDownloads/Developmen
Corridors-Phase 3: tZones/Combined_GAS.pdf
Richards Bay to Gauteng
Proposed Development Area Environmental Sensitivity

The following summary of the development site environmental sensitivities is identified. Only the
highest environmental sensitivity is indicated. The footprint environmental sensitivities for the
proposed development footprint as identified, are indicative only and must be verified on site by a
suitably qualified person before the specialist assessments identified below can be confirmed.
Theme Very High High Medium Low

sensitivity sensitivity sensitivity sensitivity
Agriculture Theme X
Animal Species Theme X
Aquatic Biodiversity Theme X
Archaeological and Cultural X
Heritage Theme
Civil Aviation Theme X
Defence Theme X
Paleontology Theme X
Plant Species Theme X
Terrestrial Biodiversity Theme X
Specialist assessments identified

Based on the selected classification, and the known impacts associated with the proposed
development, the following list of specialist assessments have been identified for inclusion in the
assessment report. It is the responsibility of the EAP to confirm this list and to motivate in the
assessment report, the reason for not including any of the identified specialist study including the
provision of photographic evidence of the site situation.
28/08/2023
No Specialist Assessment Protocol
assessment
1 Landscape/Visual Impact https://screening.environment.gov.za/ScreeningDownloads/Asse
Assessment ssmentProtocols/Gazetted_General_Requirement_Assessment_P
rotocols.pdf
2 Archaeological and https://screening.environment.gov.za/ScreeningDownloads/Asse
Cultural Heritage Impact ssmentProtocols/Gazetted_General_Requirement_Assessment_P
Assessment
rotocols.pdf
3 Palaeontology Impact https://screening.environment.gov.za/ScreeningDownloads/Asse
rotocols.pdf
4 Terrestrial Biodiversity https://screening.environment.gov.za/ScreeningDownloads/Asse
Impact Assessment ssmentProtocols/Gazetted_Terrestrial_Biodiversity_Assessment_
Protocols.pdf
5 Aquatic Biodiversity https://screening.environment.gov.za/ScreeningDownloads/Asse
Impact Assessment ssmentProtocols/Gazetted_Aquatic_Biodiversity_Assessment_Pr
otocols.pdf
6 Socio-Economic https://screening.environment.gov.za/ScreeningDownloads/Asse
rotocols.pdf
7 Plant Species Assessment https://screening.environment.gov.za/ScreeningDownloads/Asse
ssmentProtocols/Gazetted_Plant_Species_Assessment_Protocols.
pdf
8 Animal Species https://screening.environment.gov.za/ScreeningDownloads/Asse
Assessment ssmentProtocols/Gazetted_Animal_Species_Assessment_Protoco
ls.pdf

28/08/2023
Results of the environmental sensitivity of the proposed area.
The following section represents the results of the screening for environmental sensitivity of the
proposed site for relevant environmental themes associated with the project classification. It is the
duty of the EAP to ensure that the environmental themes provided by the screening tool are
comprehensive and complete for the project. Refer to the disclaimer.
MAP OF RELATIVE AGRICULTURE THEME SENSITIVITY
Very High sensitivity High sensitivity Medium sensitivity Low sensitivity

X
Sensitivity Features:
Sensitivity Feature(s)
Medium Land capability;06. Low-Moderate/07. Low-Moderate/08. Moderate

28/08/2023
MAP OF RELATIVE ANIMAL SPECIES THEME SENSITIVITY
Where only a sensitive plant unique number or sensitive animal unique number is provided in the
screening report and an assessment is required, the environmental assessment practitioner (EAP)
or specialist is required to email SANBI at eiadatarequests@sanbi.org.za listing all sensitive species
with their unique identifiers for which information is required. The name has been withheld as the
species may be prone to illegal harvesting and must be protected. SANBI will release the actual
species name after the details of the EAP or specialist have been documented.

X
Low Subject to confirmation
Medium Mammalia-Ourebia ourebi ourebi

28/08/2023
MAP OF RELATIVE AQUATIC BIODIVERSITY THEME SENSITIVITY

X
Low Low sensitivity

28/08/2023
MAP OF RELATIVE ARCHAEOLOGICAL AND CULTURAL HERITAGE THEME
SENSITIVITY

X
Low Low sensitivity

28/08/2023
MAP OF RELATIVE CIVIL AVIATION THEME SENSITIVITY

X
Low Low sensitivity

28/08/2023
MAP OF RELATIVE DEFENCE THEME SENSITIVITY

X
Low Low Sensitivity

28/08/2023
MAP OF RELATIVE PALEONTOLOGY THEME SENSITIVITY

X
Very High Features with a Very High paleontological sensitivity

28/08/2023
MAP OF RELATIVE PLANT SPECIES THEME SENSITIVITY
Where only a sensitive plant unique number or sensitive animal unique number is provided in the
screening report and an assessment is required, the environmental assessment practitioner (EAP)
or specialist is required to email SANBI at eiadatarequests@sanbi.org.za listing all sensitive species
with their unique identifiers for which information is required. The name has been withheld as the
species may be prone to illegal harvesting and must be protected. SANBI will release the actual
species name after the details of the EAP or specialist have been documented.

X
Low Low Sensitivity

28/08/2023
MAP OF RELATIVE TERRESTRIAL BIODIVERSITY THEME SENSITIVITY

X
Very High EN_Income Sandy Grassland

28/08/2023

Sihayo High - Stage 1 Inception Report - Rev 3 - Contact Details and Other Docs Removed

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Sihayo High - Stage 1 Inception Report - Rev 3 - Contact Details and Other Docs Removed

Uploaded by

Copyright:

Available Formats

SCHOOL NAME: SIHAYO COMPREHENSIVE HIGH SCHOOL

EMIS NO: 500308765

REPORT TYPE: STAGE 1: INCEPTION - ASSESSMENT REPORT

REVISION NUMBER: Rev 3

DATE ISSUED: 22 SEPTEMBER 2023

Technical High School Conversion Projects

Technical High School Conversion Projects

2.0 PROJECT DESCRIPTION

2.9. School Data

Current No. Projected No.

Technical High School Conversion Projects

4.0 SITE LOCATION

School Location (GPS Coordinates: (28°12'43.41"S, 30°38'45.21"E)

Technical High School Conversion Projects

Distance from CDC Offices in Umhlanga, Durban

Technical High School Conversion Projects

5.1. Scope of Work - Accommodation schedule as per Annexure A

Technical High School Conversion Projects

7.0 LAND OWNERSHIP AND ZONING

7.1. Land Ownership

7.2. Property Information:

Technical High School Conversion Projects

PostalAddress P.O.BOX 2714,NQUTHU,3135

7.3. Topographical Survey:

Technical High School Conversion Projects

8.5. Access Roads

8.6. Refuse Collection

9.0 HERITAGE MATTERS (AMAFA)

10.0 ENVIRONMENTAL MATTERS

Technical High School Conversion Projects

There is sufficient space on site for the new buildings.

12.0 GEOTECHNICAL INVESTIGATION

13.0 LAND USE MANAGEMENT

13.1. The school is in a rural setting under the traditional authority.

14.0 EXISTING INFRASTRUCTURE

Refer to Annexure C - Detailed Architectural Assessment Report.

15.0 MUNICIPAL SUBMISSION

Technical High School Conversion Projects

16.1. Ref: https://www.weather-atlas.com/en/south-africa/dundee-climate

16.2. Temperature & UV Index

16.6. Daylight, UV Index and Cloud Cover

Technical High School Conversion Projects

16.7. Temperature & UV Index

16.11. Daylight, UV Index and Cloud Cover

Technical High School Conversion Projects

17.6. Rainwater harvesting to be applied.

18.0 PROCUREMENT PLAN AND STRATEGY

19.0 CONTRACTUAL ARRANGEMENTS

20.0 ARCHITECTURAL REPORT / DESIGN OBJECTIVES

20.2. Local Materials & Resources

20.3. Heritage & Identity

Technical High School Conversion Projects

20.6. Site Analysis

Figure 1 – Site Photograph from the East (Entrance)

Technical High School Conversion Projects

Figure 2 – Site Image

20.7. Figure 2 – Site Image

Technical High School Conversion Projects

20.10. Annexure D1 – Proposed Site Development Plan

20.11. Annexure D2 – New Building Plans, Sections and Elevations

20.12. Conclusions and Recommendations

20.12.1 We propose the following capital works implementation:

20.12.4 We propose the following interventions: