ITEM MEANS
Data description & collection/reuse
(Meta)data documentation & quality
Data storage & back up during & after
Legal & ethical requirements, code of conduct
GUIDELINE
1. What is the purpose of the data?
2. What is the type and format(s) of the data?
3. How was the data gathered?
4. Which processing steps are planned on the raw data?
5. When will the processing be done?
6. What data will be shared?
7. What facilities will be used/required to distribute the data?
8. How will the data be licensed?
9. What access restrictions will be placed on each item of the data?
1. Who is responsible for assembling the data and metadata?
2. How will the (meta)data be documented?
3. Where will the (meta)data be stored?
4. What are the restrictions (license(s))?
5. What formats and standards are being used?
1. Where are (will be) the data stored?
2. Which data are/will be stored?
3. How will the data flows from data the provider to the repository?
4. Do all of the data arrive at once, or do they come in different time frames?
5. How much data and of which types are expected?
6. What metadata will be needed for each data type?
7. What are the processing steps and are these documented?
8. What feedback is to be given to the data providers?
9. Which methods and programs are needed to read and interpret the data?
10. Are the data backed up, and - if yes - where?
11. Will the data be integrated into larger systems and - if yes - which systems?
12. How much time and resources will be required for data storage & archiving?
13. Is there a documented data sharing policy for public access?
10 common ethical principles across disciplines:
1. Researchers and research must contribute to the well-being of society
2. Researchers should have the well-fare of the research participant in mind as a goal, and strive
for the benefits of the research to outweigh the risks.
3. Researchers should minimize financial and other influences on their research and on research
participants that could bias the research results
4. All research participants must voluntarily agree to participate in research, without pressure from
financial pain or other coercion, and their agreement must include an understanding of the
research and its risks
5. Researchers should demonstrate honesty and truthfulness. They should not fabricate data,
falsify results or omit relevant data. They should report findings fully, minimize or eliminate bias
in their methods and disclose underlying assumptions.
6. Researchers should minimize attempts to reduce the benefits of research on specific groups and
to deny benefits from other groups.
7. Researchers should not exploit or take unfair advantage of research participants
8. Research participants should have the right to control access to their personal information and

Guideline:
Data sharing, dissemination & long term preservation
Data management responsibilities & resources
Project & DMP information
to their bodies in the collection of biological specimens. Researchers will protect the private
information provided by participants from release.
9. Researchers should only engage in work that they are qualified to perform, while also
participating in training and betterment programs with the intent of improving their skill set.
10. Researchers should engage in ethical research and help other researchers engage in ethical
research by promulgating ethical behaviors through practice, publishing and communicating,
mentoring and teaching, and other activities.
1. Are there any ethical/GDPR/ABS/NAGOYA/access related issues/permits?
2. If yes, where are these documents stored?
1. Who is responsible for the data distribution and dissemination?
2. Besides an archive, on which platform are the data shared or stored?
3. What are the type(s) and format(s) of the data?
4. What license is given to what data?
5. If (some of) the data is restricted, what are the restrictions or embargo period?
6. Are there clearly defined conditions for the (future) release of the data?
7. What is the minimal necessary metadata to share the data, defined per data type?
8. How much time and resources will be required for archiving?
9. What is the back-up schedule?
10. How will version control of the data be handled, and how will this
1. Who is responsible for the general data management of the data?
2. What happens with data of someone who is no longer involved or at the institute?
3. Who controls the data after the project has ended, or a person has left, and who can give access
to the data?
4. Who is responsible for carrying out each item in the DMP?
5. Who is responsible for reviewing and modifying the DMP?
1. What is the project title and acronym?
2. Who is funding the project?
3. What is the grant agreement number?
4. Who is the project lead(s) and what are his/her/their contact details?
5. What are the general project goals (short project abstract)?
6. What is the DMP title, and which version (date + number)?
7. Who are the authors (name, institute, contact info) of the DMP?
8. Provide a short summary of the DMP
9. Is there a website for the project, and is it well advertised?