SITUATIONAL ANALYSIS

DEPERTMENTS HUMAN STAFFING CHALLENGES INFRUSTRUCTURAL RECOMMENDATIONS OTHER

RESOURCE DEFICIT GAPS GAPS
Director of  Managing teachers of
Studies different caliber
 Teachers missing classes
 Students don’t want some
teachers
 Parents advising against
some teachers
 Managing the huge student
population
 Population affects
management of academic
work as wells as monitoring
and producing exams
 Inadequate budget
 Inadequate office
space(overcrowded staff
room)
 Small library affects the
reading culture of the
school
Quality 2 officers 2 Officers  High number of staff to be
assurance and  Inadequate office space
standard officer  Lack of computer and
printer
 Teachers not meeting
deadlines on records of
work, course outline,
schemes of work majorly
affecting sciences and
mathematics
  High number of intakes
 Lack of storage for
confidential files
 Lack of consistency in
implementation of
recommendations after
quality monitoring is done
 Delayed support from the
management

Examination  Inadequate office space

which affects production,
record keeping and
confidentiality of files
 Renovation of the existing
office
Boarding  High number of students
taking meals outside the
dining hall
 Lack of a modern furnished
dining hall
 Lack of washrooms in
between the dormitory
blocks hence affecting
safety and security
 Inadequate latrines
 Over stretched dormitories

Mathematics  Lack of teamwork and

commitment
 Negative attitude of
students towards
 mathematics
 Delayed support on
financial request by the
management
 Tight schedule for
candidates
 Inadequate office space

Sciences 8 Biology TSC 0 Teachers  Changing the altitude of 5 labs

8 Chem TSC the students towards
3 Physics TSC sciences
21 BOM  Lack of computer and
printer
 Inadequate Labs (only 2 of
x capacity)
 Lack of office space
 Lack of storage for
apparatus
 Inadequate financial
support on 2nd and 3rd term

English 5TSC 6 Teachers  Lack of computers and

9BOM printers
 Understaffing
 Inadequate space
 Inadequate Lockable
lockers
 Very few benchmarking
missions
 Inadequate revision
materials
 Few teachers trained as
KNEC makers
Kiswahili TSC 11 0 Teachers  Inadequate space
 BOM 6  High staff turnover for
BOM teachers
 Lack of computer and
printer
 Inadequate capacity
development
 Inadequate benchmarking
missions
 Inadequate joint exams
 Few teachers trained as
KNEC makers
Games  Inadequate facilities 2 fields
 High Cost of games
equipment’s
 Low budget allocation for
the departments
 Low allocation of time for
games
 Inadequate time given to
candidates to participate in
games

Careers  Shortage of the staff to

support the programs
 Inactive clubs
 Inadequate finances and
facilities

Guidance and  Girls don’t open up Need for a spacious

counseling  Lack of Commitment from office
peer counselors
 Lack of motivation
 Lack of reference materials
 Inadequate capacity
 development for teachers
 Inadequate resources
materials and budgets
 Inadequate office space
Clubs and  Fewer fields
societies
ICT 1 staff 2 staff  Limited laboratory space 40 computers
 Inadequate computers (24
available)
 Inadequate CD drives for the
machines
Infrastructure  Over population has
and coursed shortages on
environment - Classroom facilities
-Laboratory
-Dormitory
-Dining Hall
-Latrines
-Bathrooms
 Shortage of teachers
 Rocky
pathways/pavements that
require cabro for safety of
the students

Director of  Inadequate space to

programs conduct low achievers’
programs
 Delayed production of
materials which aid in
discussions
Technical and 6 teachers  Inadequate office space
Applied  Under staffing
 Lack of computer and
 printer
 Lack of home science
laboratory

Deputy  Rise in indiscipline cases

Principal (Theft, lesbianism,
students and possession of electronics
welfare and sneaking out)
 Overwhelmed by added
responsibility due to the
high population hence
missing classes
 High number of conflict
resolution engagements
amongst the students
 Increased cases of parents
not showing up for
disciplinary action of their
children in school
 Increased number f
students affected by
domestic woes e.g family
separation
Deputy TSC 55  Inadequate laboratories
principal BOM 47  Inadequate classroom
Academics  High ration of teacher:
students i.e 1:70
 Inadequate stationery and
accessory hence affecting
printing of academic
reports
 Low integration of ICT in
the learning processes.
 Limited commitment by
 parents in the payment of
redial and school fees
 Less teacher-student
contact hours due to large
classes
 Inadequate benchmarking
missions
 Young staff who are not
vastly experience nor
exposed
 Few KNEC trained
examiners
 High percentage of
teachers under BOM hence
high staff turnover,
inconsistencies and missed
content delivery.
 Inadequate water
resources that interfere
with the girls’ study time
and academic schedule
 Inadequate kitchen
equipment’s and dining hall
hence more hours are
spent during mealtime
 No clear policies on
student admission
 Inadequate
retooling/digitalization of
records of work, schemes
etc


Deputy  High demand for school

Principal  Support staff are not
Administration prioritized hence this
affects their morale
 Overwhelmed
/Overstretched academic
staff given other
responsibilities
 Overlapping responsibility
between the bursar’s office
and the D/Principal office
 Low commitment by
parents on remedial
payment
 Lack on sensitization on
roles and responsibility in
line with the organogram
 Over stretched facilities
due to high population
 Compromised student
leadership structure as the
right girls are punished at
the ballot
 Missing classes due to
added responsibility

Humanities 16 TSC 3 teachers  Inadequate financial

13 BOM resources and budgets
 Lack of computer and printer
 Low morale and commitment
from some staff
 High enrollment on
humanities has made student
handling in effective
 High class size (above 80)
 affecting remedial classes
 Scheduling of meetings on
worship days
 Teaching the students under
the trees which is not
sustainable during harsh
weather and at night
Accounts/ 2 Accounts 1 Accounts  Limited financial resources
Bursars office Officers Officer have stalled the realization
of plans
 Poor payment of fees by
parents
 Lack of implementation of
proposed salary increment
by the board
 High number of BOM
teachers forcing the school
to charge it on other vote
heads
 Low release of funds by
partners to complete
stalled development
project
 High pending bills totaling
to KES 61 Mio
 Unpaid fees by CDF
 High cost of utility bills

Kitchen/ 20 staff 10 staff  Low number of staff Borehole

Catering  Use of other staff to support
the kitchen staff
 Inadequate equipment’s for
 the kitchen
 Non- sustainable Water
resource
 Lack of clean energy as a
means of cooking hence a
health hazard
 Over 10 years without salary
increment
 Low staff morale
 Lack of PPE’s
 Poor working conditions


Matron 2 Matrons  Congested Dormitories 34 latrines

 Drainage system in bad 12 Bathrooms
condition 150 triple bed
 Lack of water storage facilities
in the dormitory
 Inadequate Latrines (6
available)
 In adequate Bathrooms
 Inadequate Dormitory (240
students sleeping in the dining
hall)
 Capacity for 600 girls required
dormitories
 Lack of dinning with a capacity
of 2000
 Inadequate bed capacity
 High number of broken
furniture
 Leakage of the dormitory roof
 Untiled dormitory floor that
possess a health hazard
  High number of astray dogs
around the dormitory
 Lacks PPE’s and working
materials
Health/Nurse  High student population
 Inadequate bed capacity at the
sick bay
 No refrigeration facility to store
medication and vaccinations
 Extremely high workload
Security  Low staff morale
 Deteriorated staff welfare e.g
housing
 Up to 4 months delayed
Salaries for contracted firm
staff due to late payments by
the school
 Lack of salary increment in the
last 5 years
 Lack of representation of non-
teaching staff in the BOM
 Lack of washroom facilities at
the gate which in-turn affects
surveillance
 Lack of airtime provision

Farm  Huge farm with less
workers
 No elections for welfare
office holders

Laboratory 2 lab 2Lab  Only one laboratory is

assistants assistants functional which also works
as a classroom
  No effective practicals
because of space
 Fewer lessons because of
limited space
Library  Inadequate space
(accommodate 50 at a
time)
 Unresponsive students
 Using of library as a board
room
 Shortage of revision books
 Continuous revision of
syllabus
 Books provided by the
government are 6 years old
and not in good condition
 Out of 40000 books , only
5000 books have been
bound.
 No coordination between
director of studies and
library
 Segregation of local and
nonlocal support staff in
the support staff welfare
 Inadequate financial
support of the department
 No descent staff housing

General Stores  Delayed orders for requestioned

materials
 Inadequate space
 Store is positioned too far from the
kitchen
  Inadequate shelves/ storage space
 No organo-gram hence conflict of
roles
 Lack of a resident school carpenter
and electrician
 In adequate cohesiveness between
teaching and none teaching staff.
 Poor renumeration as compared to
responsibilities
 Lack of a modern gate
 Lack of perimeter wall
Transport  Last salary increment was 5
years ago
 Communication breakdown
between the management
of the school and the
department staff
Grounds  Continues breakdown of
mowers and delayed
repairs
 Poor drainage
 Inadequate fuel for
mowers
 Inadequate staff
 Land scaping required for
some grounds