Computer Systems Servicing 12

FIRST QUARTER

Quarter: 1 Week: 7 Day: 1 Activity No. 25

Competency: Configure network services (TLE_IACSS9-12SUCS-IIIf-j-IVa-j-38)
Objectives: 1. Give the functions of a fil server
2. List the advantages of using a file server

Concept Notes:
The functions and options of a file server

The main functions of a file server are to enable multiple users to access the stored
files and free storage space for the file repository. For this reason, these servers are
especially popular as a central storage place for internal company files that are not only
relevant for individual users. In many cases, companies (particularly in the open-source
sector) also use a file server as a download server connected to their own web offering.
This way, they allow their customers or website visitors to download select content such
as programs, drivers, updates, images, or videos with ease.
Note
Central file access via a file server is often also linked to access to the network printers.
The second major application of file servers is data backups. Unlike when saving and
jointly managing relevant files, this specifically refers to the creation and maintenance of
conventional backups – of system or user files (or both) depending on the need. Storing
these backup copies on a file server is both an easy and inexpensive alternative to having to
plan and cover the necessary additional storage requirements on each individual client.
This works much like when file servers are used to host software and provide access for
all authorized users: As the host terminal systems used in the past, computing power and
storage capacity are conveniently outsourced, meaning the client devices only have to take
on data entry and display.
What are the advantages of using a file server?

For many companies, using a file server is worth considering for a range of reasons. First,
there is of course the advantage of centrality which ensures each authorized network
participant can access the stored files. This makes shared working possible on these files.
Conflicts between different versions of a document can be practically ruled out, as certain
actions – such as editing or deleting – are blocked for other users as soon as you open a file.
If users have to share the desired files on their own system instead, or transmit them using
removable media, this would be considerably more time-consuming and cumbersome – and
it would most likely result in different file versions.

Another key advantage of using file servers is that it relieves the strain on client
resources. With the exception of personal documents, essentially all business files and
backups can be stored on the file server, depending on how the company wishes to use the
file repository. And with the right organization (comprising directories, folders, etc.) users
automatically have a much better overview of the entire file inventory.

If the file server is configured for remote access over the internet, the files are
also accessible on the go – much like an online storage service. But unlike a cloud
solution, the company retains control of the files and their security at all times. This
represents a clear advantage over third-party solutions.

Summary of file server advantages:

● Easy organization of the entire file inventory

 Computer Systems Servicing 12
FIRST QUARTER

● High degree of clarity

● Convenient file sharing
● Collaboration without version conflicts
● Relief of client computers (almost unlimited storage possible)
● Remote access via WebDAV, (S)FTP, or SCP possible
● Data protection and security in your own hands

ACTIVITY:

Directions: Write your answers below.

1. What are the functions of a file server?
2. Enumerate the advantages of using a file server.