City of Swan Risk Tables

RISK ASSESSMENT MATRIX

LIKELIHOOD TABLE: LIKELIHOOD OF IMPACT
Consequence

Insignificant Minor Moderate Significant Severe Descriptor Description of Likelihood

Medium High High Very High Very High

Almost Certain Almost Certain The event is expected to occur, more than once a year
(5) (10) (15) (20) (25)

Low Medium High High Very High

Likely Likely The event will probably occur, once a year event
(4) (8) (12) (16) (20)
Likelihood

Low Medium Medium High High

Possible Possible The event should occur, once in 5 year event
(3) (6) (9) (12) (15)

Low Low Medium Medium High

Unlikely Unlikely The event could occur but probably won’t, once in 10 year event
(2) (4) (6) (8) (10)

Low Low Low Low Medium

Rare Rare The event is not expected to occur, once in 20 year event
(1) (2) (3) (4) (5)

CONSEQUENCE OF TABLE:SEVERITY OF IMPACT

Descriptor Description of Consequence

Insignificant No injuries, low financial loss, low reputational damage, insignificant environmental i

First Aid required, medium financial lose, minor impact on event, low profile media attent
Minor
environmental impact

Medical treatment required, high financial lose, external assistance required, public complai
Moderate
environmental impact

Extensive injury, major halt to event, major financial loss, emergency services required, high m
Significant
damage to reputation, significant environmental impact

Death, potential prosecution, catastrophic financial loss, irreversible reputational damage, sever
Severe
impact

file:///conversion/tmp/activity_task_scratch/725066472.xlsx Page 1 of 11
 Risk Management Plan
Activity Name: Activity Location:

Activity Date: Expected Attendance:

Activity Time/s: Register Completed By:

Date Risk
Assessment Signature:
Completed:

RISK ASSESSMENT RESIDUAL RISK ASSESSMENT

(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place - See Risk Matrix tab) place)

Does this

Consequence

Consequence
Risk Tolerance

Likelihood

Likelihood
risk apply to

Risk Level

Risk Level
your RESPONSIBILITY
RISK CONTROLS Yes or No or

Rank

Rank
Un-wanted Activity activity? (Person/s
Source Hazard / Aspect (delete or add to this example list) ALARP (as low
(what could go wrong?) Choose responsible for
as reasonably
Yes or managing control)
practicable)
No
• Noise levels of activty exceeds • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government
• Complaints from business/people received agencies
Administration Excessive Noise • Damage to patrons ears • Noise Management Plan
• Activity closed down • Use of sound barriers and other noise controls including site layout and activity timings/duration
• Communication with residents in the form of a Council approved letterbox drop
• Inadequately organised crowd dispersal methods following • Ensure maximum capacity is known and communicated
activity egress • Crowd Management Plan
• Disruptive and antisocial behaviour • Traffic Management Plan
Administration Ingress/Egress Congestion • Delay in accessing activity • Public Transport available and designated Taxi and Uber Rank
• Crowd Control to monitor gate for crowd congestion
• Crowd Control to be positioned and monitor external perimeter fencing
• Signage directing patrons to entry points
• Insufficient Security Personnel/Crowd Control • Crowd Controllers are licensed and are provided by a licensed crowd control agent
Security Staff and Crowd • Crowd Controllers not licensed • Pre activity briefings leading up to activity
Administration
Controllers • Police and relevant Government Departments consulted for correct security/crowd ratio
• Contingency Plan for no show
• Lost child /Child Abduction • Site perimeter fence and barricading
• Unable to locate participants or patron • Staff/volunteers/parents supervise children's activities
• Lost child/person procedure
Administration Children / Missing Person • Crowd Control provider on site
• High quality security company engaged and briefed in missing persons
• Designated information stand/desk and designated patron/participant meeting points sign posted and
communicated
• Theft or loss of money • Cash handling and security policies and procedures
Administration Cash Handling
• Armed hold up • Safe and discreet storage of cash
• Inadequate number of exits • Site plan includes exits and emergency assembly area
• Exits blocked • Emergency Management Plan
• Emergency vehicles and personnel unable to access site • Sufficient emergency exits/emergency assembly area
• Patrons unaware of where exits are located • Regular site inspections prior to and during activity
Administration Emergency Exits/Evacuation
• Staff briefed on requirement to keep exits clear from items and debris
• All staff and volunteers briefed on items of risk to monitor
• Relevant Emergency Services Providers notified of activity and location of emergency access points and
assembly area
• Appropriate approvals not obtained • Early contact with relevant Local Government Authority and approval application to ensure adequate time
• Activity closed down frames
Administration Lack of Approvals
• Risk Assessment and Risk Management Plan
• All licences, approvals, contracts and certifications have been obtained prior to activity
• Inadequate supervision of activities • Staff resourcing adequate
Insufficient number of • Activities closed down • Staff / Volunteers identified, confirmed and briefed before activity begins
Administration
volunteers/staff • Activity delayed • Utilise reliable sources of personnel
• Utilise only staff in critical roles
• Inadequate or no permits, approvals and licenses • All contractors/suppliers and vendors are inducted onto site on arrival
• Non-compliance with permits, approvals and licenses • Insurance details obtained
Contractor / Suppliers /
Administration • Failure to adequately manage and induct • Information provided to contractor on requirements of the activity
Vendors
• Require Working With Children Check, Police Clearance, adequate insurance policies and relevant permits
• Use reputable providers with experience
• Complaints made to staff and/or local council • Complaint Handling Procedures
Administration Complaints • Reputational damage to organisers/sponsor • Prior notification to nearby residents in the form of a Council approved letterbox drop •
• Activity closed down Advertising
• Delay in activity proceedings • Experienced personnel involved in planning of activity
• Disgruntled patrons • Planned activities are flexible to allow for adjustment
• Anti-social behaviour • Schedule and activity timing actively monitored by staff
Administration Activity delay
• Only professional personnel and organisations are contracted to supply equipment and services
• Performers and acts are given sufficient time to arrive, allowing for extensive delays if travelling long
distances on the same day of activity
• Failure to carry out activities • Experienced personnel involved in planning of activity
• Inadequate communication about cancellation • Careful planning of the activity is undertaken at all levels to minimise the risk of activity cancellation
• Negative Public Relations • Only professional personnel and organisations are contracted to supply equipment and services
• Complaints • Performers and acts are given sufficient time to arrive, allowing for extensive delays if travelling long
Activity cancelled or distances on the same day of activity
Administration
interrupted • Professional documented contracts are in place for all performers, contractors and personnel and checks are
made via research and reference, in addition to regular one-on-one verbal communication
• All permits, licences, approvals, contracts and certifications have been obtained prior to activity
• Manager conforms with all requests from authorities associated with the running of the activity
• Not covered by insurance • Appropriate insurances and WorkCover held by Applicant and contractors/suppliers
• Activity does not have adequate insurance coverage • Prior to engagement ensure contractors/suppliers hold appropriate insurances
Administration Insurance
• Suppliers/Contractors do not have adequate insurance • Adherence to policies and procedures by all staff & volunteers
coverage • All permits, licences, approvals, contracts and certifications have been obtained prior to activity
• Animal bite or attack • Hand washing available or hand sanitation dispenser
• Uncontrolled animal causing injury to handler or patrons • Reputable provider with animals in good health
• Patrons contract illness from animals • Signage stating requirements for children must be accompanied by parent or guardian
Amusement Animal Handling / Display • Roped / Barricaded / Fenced designated showing areas
• Signage advising patrons not to enter show / parade area
• Competent and experienced animal handlers only
• First aid officer onsite

Page 2
 Risk Management Plan
Activity Name: Activity Location:

Activity Date: Expected Attendance:

Activity Time/s: Register Completed By:

Date Risk
Assessment Signature:
Completed:

RISK ASSESSMENT RESIDUAL RISK ASSESSMENT

(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place - See Risk Matrix tab) place)

Does this

Consequence

Consequence
Risk Tolerance

Likelihood

Likelihood
risk apply to

Risk Level

Risk Level
your RESPONSIBILITY
RISK CONTROLS Yes or No or

Rank

Rank
Un-wanted Activity activity? (Person/s
Source Hazard / Aspect (delete or add to this example list) ALARP (as low
(what could go wrong?) Choose responsible for
as reasonably
Yes or managing control)
practicable)
No
• Patrons injured (falls, hit by moving objects, pinch from • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and conditions
parts) issued by Council and other government agencies
• Injury to maintenance person during repair or construction of • Amusement structure meets Australian Standard
ride • Inflatables not in during periods of strong wind/heavy rain
• Amusement ride failure/out of action • inflatables have back up power source
Amusement Amusement Rides • Ride/Activity not adequately supervised • First aid officer on site
• Safety fencing//barriers
• Operator holds current competency to operate equipment and is instructed on Safe Operating and Emergency
Procedures
• Use only professional and reputable amusement ride operators
• Emergency Management Plan
• Vehicle crashes into barriers/fencing/structure/crowd • Separation of crowd/spectators to ensure protected from vehicles and debris
• Aircraft crash into ground/water/buildings/crowd • Manager to engage professional organisation e.g. Confederation of Australian Motor Sports (CAMS) as
appropriate authority if driving displays or motorsports are conducted
Motor Sports or Driving
Amusement • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and conditions
Display/Aircraft
issued by Council and other government agencies
• Crowd Management Plan
• Emergency Management Plan
• No show/late/cancellation • Extensive communications plan developed to ensure all personnel associated with staging the activity are
• Inadequate or no clearances, permits, approvals and licences contactable
• Unable to source contractor/supplier/vendor • Use of reputable contractors & suppliers
Contractor / Suppliers / • Contractor arrangements finalised prior to the activity commencing
Amusement
Vendors • Contractor documentation- confirmations, contact details available, schedule and information
• Information provided to contractor on requirements of the activity
• Require Working With Children Check, police clearance, professional insurances and relevant permits,
approvals and licenses issued by Council and other government agencies
• Damage to turf and grounds due to vehicle movement, • Use field protection/turf matting to protect ground
installation of structures, • Ensure matting and turf covers are removed as soon as possible after activity to minimise turf yellowing or
• Reticulation activates during activity causing damage to browning
Asset Turf and grass
property and spraying patrons • Minimise vehicle and heavy machinery/mobile equipment use around activity site
• Poles erected into ground damage reticulation/below ground • Ensure reticulation turned off prior to activity
services • Access to reticulation or responsible person from site is available to deactivate reticulation
• Damage to equipment within site • Pre-start checks to include condition of equipment
• Damage to surrounding area • Incident/hazard reporting for broken or damaged equipment/resources
Asset Equipment & resources • Crowd Control personnel to monitor equipment and alert supervisor to any damage
• Barriers and fencing installed to identify and restrict patron entry to areas where unsecured equipment/plant
may be kept
• Injury to patron from uneven ground, slippery and wet • Thorough assessment of site is undertaken prior to activity and ditches / uneven ground is filled in to
surfaces, objects, curbs and/or ledges minimise risk of tripping
• Sufficient flood lighting is provided car park, vehicle drop off point, walkways and around facility
Activity Site Slip and Trip Hazards • Manager, Site Manager and Safety Officer to ensure trip hazards are identified and action taken to rectify
problem
• Pathways and thoroughfares kept free of trip hazards
• Cable trays and rubber matting covers will be utilised to cover cable runs
• Injury or disease transmission via needle or sharp • Sharps container and tongs onsite for disposal
• Sharps left on site after activity • Site inspections and incident reporting system to notify of sharps hazards
Sharps/needles/Syringes/
Activity Site • Sharps found on site on arrive • Participants are encouraged to wear enclosed shoes
Glass
• Regular site inspections and hazard reporting
• Security/Crowd Controller/Cleaners will be briefed to be alert to sharps and broken glass
• Drowning or submersion • Installation of approved barrier that complies to Australian Standards
• Submerged objects in water • Signage installed and lifesaving devices available
Activity Site Water Hazard • Supervisors qualified for water activities with knowledge of site and possible hazards
• Supervised water activities will be conducted in appropriate and safe areas
• Safety officer and first aid officer onsite
• Injury to patron by a falling object • Ensure site is maintained and tree pruning conducted
Falling objects - tree limbs • Damage to asset from falling item • Activity held in a safe environment free of dead or hazardous vegetation
Activity Site
or fruit • Contingency plan for windy weather conditions
• Inspections of the site and constant monitoring during site build
• Overhead power lines - electrocution injuries to staff or • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and conditions
participants if machinery or amusement ride contacts overhead issued by Council and other government agencies
power lines • Site Plan includes location of power source
• Exposed electrical cables • Install appropriate signage advising of electrical hazard e.g. overhead power lines
• Safe location of amusement rides away from overhead electrical sources
• Site inspections to include electrical hazards
Activity Site Electrocution
• Cranes, elevated work platforms and lifting equipment Safe Work Method Statements to include overhead
power line check
• Licenced Electrician used for all electrical work at site
• Licenced Electrician available on site during activity for maintenance and addressing hazards
• All generators have inbuilt red safety devices
• All temporary switch boards are protected by approved safety switches
• Inadequate toilet facilities • Adequate number of toilets provided and maintained
• Insufficient number of toilets provided • Engagement of reputable and professional provider
• Non compliance with Council requirements • Ensure disabled toilets available and accessible
Activity Site Toilets
• Maintenance staff available during activity to ensure toilets kept operational and in a clean state
• Any toilet issues must be immediately relayed to cleaners on site and site manager
• Toilet hook up conducted by qualified plumber
• Inefficient cleaning and removal of litter • Waste Management Plan
• Insufficient number of bins on site • Adequate bins around site in appropriate and suitable areas
Activity Site Litter Control • Site left unclean after activity • Reputable waste management contractor
• Staff cleaners are provided during the activity and post the activity
• Bar and Food area to be maintained and monitored

Page 3
 Risk Management Plan
Activity Name: Activity Location:

Activity Date: Expected Attendance:

Activity Time/s: Register Completed By:

Date Risk
Assessment Signature:
Completed:

RISK ASSESSMENT RESIDUAL RISK ASSESSMENT

(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place - See Risk Matrix tab) place)

Does this

Consequence

Consequence
Risk Tolerance

Likelihood

Likelihood
risk apply to

Risk Level

Risk Level
your RESPONSIBILITY
RISK CONTROLS Yes or No or

Rank

Rank
Un-wanted Activity activity? (Person/s
Source Hazard / Aspect (delete or add to this example list) ALARP (as low
(what could go wrong?) Choose responsible for
as reasonably
Yes or managing control)
practicable)
No
• Inadequate location, design and number of emergency • Emergency Management Plan
vehicle/ambulance access points • Site Plan includes location of exits and assembly area
Emergency/Ambulance • Delayed attendance of emergency services • Sufficient emergency exits and emergency assembly area
Activity Site
Access • Site inspections and hazard reporting to ensure that emergency access stays clear of objects during the
activity
• Staff briefed in keeping emergency access gates and areas clear of obstruction
• Failure to evacuate all persons during an emergency • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and conditions
issued by Council and other government agencies
• Emergency Management Plan
Activity Site Evacuation
• Site inspections and hazard reporting to ensure that emergency access stays clear of objects during the
activity
• Staff briefed in keeping emergency access gates and areas clear of obstruction
• Facilities unsuitable or insufficient for disabled access • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and conditions
• Injury or restricted evacuation issued by Council and other government agencies
• Patrons unable to participate in activity • Site is checked and suitable for disabled access
Access to facilities for
Activity Site • Emergency Management Plan
disabled persons
• All ground surfaces across the site for patrons to view the show is suitable for wheelchair use
• Disabled access toilets on site
• Relevant signage advising of disabled amenities
• Fire • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and conditions
• Complaints from surrounding residents issued by Council and other government agencies
• Injury to spectators (sparks, noise) • Evidence of Public Liability Insurance is obtained
• Site damaged (grass burnt, buildings damaged) • Site Plan includes location fire extinguisher and fire hose reels
Hazardous Material Pyrotechnics / Fireworks • Weather conditions cause cancellation or delay • Use of competent, qualified and licenced fireworks contractor
• Letterbox drop to nearby residents
• No fireworks used during Total Fire Ban
• Department Fire and Emergency Services notified of display and on call to respond to any fire situations
• Wind monitored on the day so that site can be adjusted to compensate
• Hazardous material not being maintained in correct manner • Maintain a Hazardous Material register with all materials listed
• Spillage of hazardous material or accident/incident involving • Inform first aid officer of the listed recommendations for first aid treatment associated with these materials
Storage of hazardous material • Ensure all personnel handling these materials are fully trained on the handling of these products
Hazardous Material Hazardous/Dangerous • Check of Gas bottles and oil cookers to be undertaken prior to taking on site
Goods • Knowledge of location of Gas and Sewerage pipes on site if construction, excavation or building works
• Emergency contact details available

• Fire within activity site • Emergency Management/Evacuation Plan

• Comply with necessary permits, approvals and licenses, legislation, standards and conditions issued by
Council and other government agencies
• Site Plan includes location fire extinguisher and fire hose reels
• Fire extinguishers on site in compliance with Australian Standards
• Identification of ignition sources e.g. open flames from cooking, fire performers cigarettes and control of
Hazardous Material Fire
hazards
• Site Manager to conduct site inspection prior to activity to ensure removal of any items that may cause fire
• Security Personnel aware of fire extinguisher locations and briefed in the use of extinguishers
• All structures to be inspected by site safety officer to ensure they comply with fire safety requirements
• Department Fire and Emergency Services to be contacted and made aware of the activity
• Clear and unobstructed Emergency vehicle access to all main areas of site
• Accident involving forklift/EVP • Operator trained and holds current certifications and licences
• Damage to asset by incorrect use of equipment • Implementation of speed limits and stop signs on site
• Safe Work Method Statement for forklift tasks
Forklift/Elevated Work • Check of work area to ensure its safe and clear from obstructions and hazards
Human Behaviour
Platform • Horn is sounded when necessary to alert personnel of forklift in use
• Forks are used in correct manner
• Forklift not to be parked in emergency exits, on slops or near fire appliances
• Keys not to be left in un-manned forklift
• Accident involving rigging, lifting, crane equipment • Safe Work Method Statement for all lifting and rigging tasks
• Damage to asset by rigging, lifting, crane equipment • All riggers and crane operators are trained, competent and hold required licences
Human Behaviour Rigging, Lifting, Cranes
• Rigging and crane operating procedures in place
• First aid officer on site during load in/ load out lifting operations
• Access around site constrained • Crowd Controllers to monitor crowd movement and density
Human Behaviour Crush Injury • Patron crushed by an object/person • First aid officer and ambulance teams on standby
• Safety barriers installed in accordance with requirements
• Exceedance of approved and safe patron numbers, • Maximum capacity known and communicated
overcrowding • Crowd Management Plan
Human Behaviour Crowd Congestion
• Injury to patrons • Security/Crowd Controllers to monitor crowd numbers
• Unable to safety exit if required • Restrictions on number of people from entering the site/area
• Patrons affected by drugs • Crowd Controllers to monitor externally and internally
• Anti social behaviour • Crowd Controllers to move through the crowd and observe
Human Behaviour Drug Affected Patron
• Injury to other patrons • Police in attendance
• Refused entry process documented and cascaded
• Patrons affected by alcohol • Obtain and comply with necessary permits, approvals and licenses, legislation, standards and conditions
• Anti social behaviour issued by Council and other government agencies
• Injury to other patrons • Portable drinking water available and accessible
• Crowd Controller ratio provided
Human Behaviour Alcohol Affected Patron
• Crowd Controllers and Police to deny access to affected patrons
• Personnel will be briefed on Responsible service protocols
• Crowd Controllers to detect patrons who may be deemed drunk under the relevant Act
• Patrons deemed to be drunk to be monitored for behaviour changes
• Persons engaging in a sexually misconducting manner • Security in place to act as a deterrent to any persons presenting in a misconducting manner
• Staff, Volunteers & Suppliers require police clearance & Working With Children Check
Human Behaviour Sexual Misconduct • Staff briefed during induction about vigilance and reporting inappropriate behaviour
• Regular checks by Security and Site Manager of any isolated back areas and toilets
• Constant monitoring of patron behaviour

Page 4
 Risk Management Plan
Activity Name: Activity Location:

Activity Date: Expected Attendance:

Activity Time/s: Register Completed By:

Date Risk
Assessment Signature:
Completed:

RISK ASSESSMENT RESIDUAL RISK ASSESSMENT

(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place - See Risk Matrix tab) place)

Does this

Consequence

Consequence
Risk Tolerance

Likelihood

Likelihood
risk apply to

Risk Level

Risk Level
your RESPONSIBILITY
RISK CONTROLS Yes or No or

Rank

Rank
Un-wanted Activity activity? (Person/s
Source Hazard / Aspect (delete or add to this example list) ALARP (as low
(what could go wrong?) Choose responsible for
as reasonably
Yes or managing control)
practicable)
No
• Trespassing, antisocial behaviour, noise, disruption, crime • Crowd Management Plan
• Complaints from surrounding business/landowners • Traffic Management Plan
Human Behaviour Disorderly Conduct - Offsite
• Damage to assets • Crowd Controllers monitoring/patrolling site boundary as required
• Contact details available for residents to contact with concerns
• Aggressive, violent, threatening or unsociable behaviour • Crowd Controllers on site
• Person or persons on site are armed or acting in a dangerous • Disorderly and violent patrons removed from site
manner • Crowd Management Plan
Human Behaviour Aggressive Behaviour
• Crowd Controllers trained and aware of procedures for dealing with armed and dangerous intruders
• Crowd Controllers to monitor patrons at entry access gates
• Police presence on site
• Patrons acting in dangerous manner within crowd • Relevant Crowd Control presence around stage
Moshing , Stage Diving
Human Behaviour • Injury to patrons • Safety barriers installed in accordance with the requirements, to minimise crowd access to stage
and/or Crowd Surfing
• Patrons advised crowd surfing is not permitted
• Threat of bomb attack within or near site • Activity condensed within site fenced boundaries
• Approved temporary fencing installed to prevent access to unrestricted areas
• Management to monitor and inspect areas prior to activity
• Site locked down during activity day to allow access only to those with relevant passes or accreditation
• Prior to gates opening, security personnel to conduct thorough search of site
Human Behaviour Bomb Threat/Attack
• Security Personnel trained and briefed on what to look out for
• Suspicious items or persons are reported to supervisor
• Bomb Threat checklist to be available for all site staff
• Police, Fire and Rescue and Ambulance teams on standby
• Evacuation Plan
• Non-ticket holders entering site causing disruption, violence • Adequate fencing around external perimeter, supplied and installed by accredited company and personnel
and smuggling contraband • Crowd Control patrolling and monitoring fencing perimeters internally and externally
Human Behaviour Fence Jumping/Trespassing
• Loss of revenue due to persons not paying to access • Crowd Control presence to be increased around perimeter immediately prior to gates open until
commencement of activity
• Fall from height causing injury to person or person/s below • All staff and contractors working at heights and operating equipment to access work at heights must hold
Working/Performing at current certificate/ certifications/licences
Medical
Heights • Safe Work Method Statement for all activities with risk of falling
• First aid officer on site
• Patrons affected from sunburn, heatstroke • Sun cream available on site
• Adequate shade available and marques and tents positioned to consider path of sun
• Communication to patrons and staff via pre-activity bulletins, website, social media to remember to bring sun
Medical Weather protection
• Staff/volunteers given regular breaks
• Adequate drinking water available
• First aid officer on site
• Patrons requiring medical emergency medical attention • First aid officer on site
• Lack of available first aid officers • Emergency vehicle access maintained, pre, during and post activity
Medical Medical Emergency
• First Aid post not adequately sign posted/easy to locate • Crowd Controllers are mobile and briefed to be alter to medical situations
• Department Fire and Emergency Services and Ambulance teams on standby in close proximity
• Incorrect manual handling procedures are used • Industry experienced staff/volunteers
• Injury from incorrect manual handing procedure • All staff/volunteers are inducted and trained into correct lifting procedures
Medical Manual Handling
• First aid officer on site
• Trolleys / trucks / forklifts available for the movement of heavy items
• Staff/Volunteer suffers from fatigue • Responsibilities delegated across staff/volunteers to avoid exhausting personnel
• Staff/volunteers briefed on fatigue management policies
Medical Fatigue Management
• Time management plans are made for any staff that may incur long working hours
• Allocated break periods in compliance with WorkSafe and Occupational Health & Safety Standards
• Contaminated foods consumed by patrons, staff or • Food vendors/catering are to display Food Licences
performers • Appropriate food handling practices in place
• Allergic reaction • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government
Cooking - Food • Unsafe food practices agencies
Other
Vendors/Kitchens • Hand washing stations available
• Food is to be stored, prepared and served in accordance with Health Regulations
• Event Manager, Site Manager and Local Agent to ensure relevant approvals from Council are received prior to
setup
• Building/structure that has been erected for activity collapses • Temporary structure meets Australian Standard
• Structure does not meet Australian Standards • Temporary structures/buildings constructed by a reputable organisation
Technical Structure Collapse • Structure blows away and collides with building/patrons • Additional weights employed if strong winds forecast
• Obtain and comply with necessary permits, approvals and licenses issued by Council and other government
agencies
• Inadequate lighting and night visibility • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government
• No emergency lighting including exit sign lighting agencies
• Site Plan includes location of power source
Technical Site Lighting • Sufficient lighting towers or portable lights
• Marquees fitted with lights and power source
• Engage a licensed electrician
• Alternative power supplies (additional generator)
• Electrical failure or loss of power to activity • Site Plan includes location of power source
• Visibility around site impacted • Mains power is utilised to supply power requirements for site rooms
• Sound, communications systems, refrigeration, artist • Sufficient generators on site to supply further power requirements
performance impacted • Generators will be available in case of power failure
• Portable, self generated light towers available if required
Technical Electrical Failure • Qualified electrician available as needed
• Onsite technicians to provide backup support and maintenance in case of power failure
• Licensed electrician to certify that permanent and temporary electrical installations comply with regulations
• Generators and mains power to be out of reach of unauthorised personnel to minimise chance of accident or
vandalism
• Regular checks of meter readings
• Failure of communication systems - radios, mobile phone • Back up communication system
system • Technicians available on site during activity
Technical Communication Systems
• Unable to warn people if evacuation is required • Ensure radios fully charged before activity and spare batteries available
• Artist performance impacted
Page 5
 Risk Management Plan
Activity Name: Activity Location:

Activity Date: Expected Attendance:

Activity Time/s: Register Completed By:

Date Risk
Assessment Signature:
Completed:

RISK ASSESSMENT RESIDUAL RISK ASSESSMENT

(risk level BEFORE your risk controls are in (risk level AFTER your risk controls are in
place - See Risk Matrix tab) place)

Does this

Consequence

Consequence
Risk Tolerance

Likelihood

Likelihood
risk apply to

Risk Level

Risk Level
your RESPONSIBILITY
RISK CONTROLS Yes or No or

Rank

Rank
Un-wanted Activity activity? (Person/s
Source Hazard / Aspect (delete or add to this example list) ALARP (as low
(what could go wrong?) Choose responsible for
as reasonably
Yes or managing control)
practicable)
No
• Inadequate amount of parking causing vehicle congestion • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government
and overflow parking impacting on local area/residents agencies
• Vehicle/vehicle collisions, pedestrian/vehicle collisions • Traffic Management Plan approved by Council (if required)
• Traffic from activity impacting on local road network causing • Traffic Management Plan to include management of designated parking areas
Traffic and Transport Traffic Management congestion and risk of vehicle collision • Car parking attendants and Traffic Controllers
• Ensure disabled parking available
• Traffic Controllers engaged
• Road Closures and/or modified speed limits
• Crowd Controllers patrolling area as required
• Impact to road users and local road network • Obtain and comply with necessary permits, approvals and licenses issued by Council and other government
agencies
Traffic and Transport Road Closures
• Traffic Management Plan approved by Council
• Minimise road closures based on risk and activity timings whilst ensuring safety of patrons/pedestrians
• Insufficient food and drink outlets for patrons • Event Manager, Site Manager and / or Local Agent to liaise with food contractor during the contractual period
• Run out off food or drink to ensure sufficient outlets will be capable of supplying the demand
• Consumption of alcohol without permits • Portable drinking water available and accessible
• Approval for the selling and consumption of alcohol obtained
• Experienced staff employed to manage the bar service area
Utilities and Services Food and Beverage • Backup option in place in the case of food or alcohol supply running low, suppliers on standby
• Site manager to ensure all power and water requirements are provided to the catering and concessions
contractor
• Liaise with contractor to ensure Insurance requirements obtained
• Alternative supplier on call if required
• Constant monitoring of waiting cues and stock levels
• Plumbing failure or sewage not removed causing overflow or • Site plan includes water location
spill • Reputable portable toilet supplier and qualified and licenced plumber on site during activity
Utilities and Services Plumbing Services
• Regular site inspections to identify and report site plumbing issues
• If toilet cannot be repaired, ‘Out of Order’ notice to be placed on toilet
• Extreme Heat • Site Plan includes location of shelter
• Electrical storm - Patrons exposed to lightning • Adequate shelter provided
• Flooding • Activities able to be relocated to alternative location in event of hot weather
• Wind - Airborne objects, structure collapse • Staff/volunteers given regular breaks during hot work
• Rain/Hail • Adequate drinking water available
Weather Weather Factors
• Monitoring of forecast and weather conditions prior to activity and on activity day
• Cancellation of activity if necessary
• Site inspections to ensure loose equipment tied down
• Emergency Management Plan
• Evacuation Plan
Other
Other
Other
Other
Other
Other
Other
Other
Other
Other

Page 6
 Risk M
CONSEQUENCE OF TABLE:SEVERITY OF IMPACT

Descriptor Description of Consequence

Insignificant No injuries, low financial loss, low reputation damage, insignificant environmental impact

First Aid required, medium financial loss, minor impact on activity, low profile media attention, minor enviro
Minor impact
Medical treatment required, high financial loss, external assistance required, public complaint, moderate en
Moderate impact
Extensive injury, major halt to activity, major financial loss, emergency services required, high media attent
Significant to reputation, significant environmental impact

Severe Death potential, prosecution, catastrophic financial loss, irreversible reputational damage, severe environm

RISK ASSESSMENT MATRIX

Consequence
Descriptor Insignificant Minor Moderate Significant
Medium High High Very High
Almost Certain (5) (10) (15) (20)
Likelihood

Low Medium High High

Likely (4) (8) (12) (16)
Low Medium Medium High
Possible (3) (6) (9) (12)
Low Low Medium Medium
Unlikely (2) (4) (6) (8)
Low Low Low Low
Rare (1) (2) (3) (4)
 Risk Matrix
F IMPACT LIKELIHOOD TABLE:LIKELIHOOD OF IMPA

ence Descriptor Description of Consequenc

ronmental impact Almost Certain The event is expected to occur, more than once a yea

rofile media attention, minor environmental

Likely The event will probably occur, once a year event

uired, public complaint, moderate environmental

Possible The event should occur, once in 5 year event

services required, high media attention, damage

Unlikely The event could occur but probably won't, once in 10

utational damage, severe environmental impact Rare The event is not expected to occur, once in 20 year e

Severe
Very High
(25)
Very High
(20)
High
(15)
High
(10)
Medium
(5)
LE:LIKELIHOOD OF IMPACT

Description of Consequence

d to occur, more than once a year

bly occur, once a year event

cur, once in 5 year event

ur but probably won't, once in 10 year event

ected to occur, once in 20 year event

Risk Process
rocess