ANNEXURE - I

Scope of work FOR PERIODICAL MAINTENANCE

OF HT & LT SWITCHGEAR PANELS AT VARIOUS SUB-STATIONS IN THE FACTORY 2020-21
S.NO DESCRIPTION OF WORK QTY UNIT

1 Prevent ive / Schedule / Breakdow n 214 set s

m aintenance of all HT 11/ 6.6KV HT Sw itchgear
panels as per following w orks t o be carried out
Tot al - 214 Nos
(all BHEL Bhopal m ake)
a) Opening of all doors, side covers, draw l of breaker
from t he unit and cleaning & dusting of t he
equipm ent w it h cora clot h and vaccum cleaner.
Cont ract or shall provide all cleaning agent s and
equipm ent s for t he above act ivit y.
b) Checking and t ight ening of t he cont act s and cont act
assem bly for any pit t ing, hot spot s or any abnorm al
conditions and replacing dam ged cont act s w it h new
spares.
c) Cleaning t he operat ion m echanism including spring
m echanison/ m ot or operat ion, lim it sw itches et c.,
of t he Breaker.
d) Checking and correct ion of t he int ernal w iring of t he
unit , t est ing of t he w iring by sim ulation and
subm ission of t he report basing on t he st at us.
e) Oiling of t he m oving m echanision and check for proper
operat ion.
f) Checking and replacing t he m agnet ic coils used for t he
closing and t ripping operat ions.
g) Checking t he t ot al int erlocking by simulat ion.

h) Checking,cleaning including replacem ent of t he dam aged

bushings/ Insulat ors/ Spout s.
I) Checking t he healt hyness of t he CTs & PTs and also
replacing t he defect ive it em s.
j) Checking t he int ernal w iring of t he unit includes
m et ering, indication lamps, sw it ches and replacing
t he defective item s.
k) Checking t he wiring of t he protective relays,
sim ulat ion of condit ion and t est ing of relays for it s
healt hyness.
l) Checking and cleaning t he vaccum interrupt ors and
replacem ent of defect ive unit s.
m) Checking t he condition of t he insulating oil if required
rem oval of t he old oil and filling of t he filt ered oil.
(Drawl and shifting of new oil and filt ering t he sam e
and shifting t he old/ rem oved oil t o st ores is in t he
scope of t he cont ract or.
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S.NO DESCRIPTION OF WORK QTY UNIT

n) Checking and t ight ening of all busbars of sw itchgear

CTs, PTs t erminal blocks and checking for any hot spot s.
o) Checking of t ot al eart h continuity for non conduct ing
it em s of t he swit chgear panels.
p) Replacem ent of dam aged gasket s for prevention of
dust and ent ry of insect s.Cleaning and closing of any
openings at the bot t om / side for prevention of ent ry
of rat s.
q) Checking t he alignment of panels and if required correct ing
t he same.
r) Checking and connecting t he ext ernal eart h flat t o
m eet safet y and st at ut ory norm s.(concerned eart h
pit values are t o be recorded)
s) Record and subm ission of IR values of each panel
and com binat ion of t he panels.
2 Prevent ive / Schedule / Breakdow n 350 set s
m aintenance of all LT sw itchgear panels as per follow ing
w orks t o be carriedout.
L.T incom ing and out going ACB panels of L& T,
M arine and JG st at t or m akes of various capacities
such as 3200A,2000A,1600A,1250A,1000A and
800Am ps et c.,
Tot al --- 350 set s
Sam e as it em no (1) of (A) t o (S) except (L),(M )
act ivit ies.
3 4 set s
HT Capacit or Banks (out door)
(I) 2016 KVAr --2 set s(each set consist s of 24 Nos
84/ 168 KVAr unit s)
(ii) 1008 KVAr --2 set s(each set consist s of 12 Nos
84/ 168 KVAr unit s)
a) Cleaning & checking of all fixed and m ovable part s including
applying CTC/ Grease.
b) Checking of limit sw it ch operations for ent ry and closing
door.
c) Cleaning and tight ening M S and Brass fast eneres
including st rent hening t he same.
d) Checking and operat ion of out door AB swit ches
and if requires rect ification of sam e.
e) Checking and replacing t he HT fuse w ires where ever
required.

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S.NO DESCRIPTION OF WORK QTY UNIT

f) Checking t he IR values of Residual Volt age

Transform ers and capacitor unit s of 84/ 168 KVAr. and
record.
g) Checking and replacem ent of fault y capacit or unit s for
it em III(i& ii)
h) Checking and t est ing of IR values & eart h continuit y
for the ent ire equipment before and aft er sw itching
ON & OFF and record t he sam e.
i) Periodical cleaning of the floor area and equipment
w it h cora clot h/ vaccum cleaner and w at er.
j) Replacem ent of defect ive RVTs if required for t he
availabe four set s.
k) Lugging and crim ping w it h solderless copper
lugs for int erconnection of capacit or unit s,
RVTs, eart h and neut ral point s w herever required.

4 30 set s
LT Capacit or banks (Indoor): (I) LT
capacit or banks of 50 KVAr
(ii) LTTSC Banks of 200 KVAr
(BHEL, BHOPAL & BANGALORE m ake)
a) Cleaning and checking of t he capacit or unit s for proper
operat ion.
b) Dism antelling and shift ing of 50KVAr capacit or unit s
w hich are fault y from exist ing location t o st ores.
c) Replacem ent of faulty LT control gear w it h dam aged
cont act ors etc, and fixing new cont rol gears for 50
KVAr unit s.
d) Cleaning and checking of 200 Am ps CFS unit s for 50
KVAr unit s.
e) Replacem ent of defect ive 200Am ps CFS unit s for 50
KVAr unit s.
f) Checking and m eggering of LT cables from 50KVAr unit s
t o control gear and LT ACB panels.
g) Replacem ent of dam aged LT cable of 3 1/2 x 95/ 70
sqm m Al. PVC Insulated w it h new cable and m aking it s
end t erm inations at bot h side (Approx lent h
5 m t rs per 50 KVAr unit s)
h) Rout ine checking,cleaning and functioning LTTSC
unit s.
I) Checking of IR values and eart h cont inuit y from ACB
panel t o LTTSC unit.

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S.NO DESCRIPTION OF WORK QTY UNIT

5 DC Tripping unit s and it s chargers 50 set s

i) 30V,40AH M F bat t eries and 30V,4A chargers
ii) 30V,160AH M F bat t eries and 30V,20A
chargers
a) Checking and cleaning of bat t eries and chargers
and apply batt ery t erm inal coat ing w herever
required.
b) Checking t he condit ion of cells and chargers
c) Replacem ent of dam aged M F bat t eries, PCBs and
ot her defect ive it em s wit h new ones.
d) Recording t he charging and discharging current s of
bat t eries and submission of sam e.

6 Dust ing and cleaning of HT& LT Sub-st at ions consist ing of a 350 Operations
t ot al of 100 Nos HT Breaker panels, 150 Nos LT Breaker
Panels, 4 set s HT Capacit or Banks, 36 Nos LT Capacit or Banks,
30 Set s Bat t ery Chargers & Tripping unit s, 30 Nos
Transform ers locat ed at various Sub-st at ions inside the plant
regularly. The scope of t he w ork includes t he follow ing
act ivit ies.
a) Lifting t he rolling shut t ers, opening the collapsable doors and
dust ing t he various equipm ent s in t he sub-st at ion regularly.
The shut t er/ doors shall be closed after cleaning t he Subst at ion.
b) Cleaning t he cobw ebs inside t he cont rol room and transform er
room.

NOTE :
1) The HT& LT breakers are located at various sub-stations inside the factory premises.The contractor has
to arrange to shift all his testing equipment, tools to various locations to repair, check and test the
Breakers as per the instructions of t he site engineer.
2) The plant w ill be operating in all the three shifts and necessary shutdow ns are to be requested by t he
contractor and suitably plan his activities as per the availability of the shutdow n.
3) The contractor shall arrange and organise skilled ITI(Electricians & Elect fitters) manpow er to attend the
activities.
4) No manpow er w ill be supplied by BHEL to handle the equipment.
5) All necessary tools and tackles, necessary equipment t o attend the activites has to be arranged by the
contractor.
6) Removal of the CTs, PTs, relays, meters and other auxiliaries is in the scope of contrator.
7) Cable lugs, Cable end termination kits w ill be supplied by BHEL . Contractor has t o arrange hydraulic
crimping tool for cripping the lugs.

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8) All safety and protective devices are to be arranged by the contractor.
9) The priorities w ill be decided by BHEL. If necessary contractor shall shift his man pow er from place to
place to meet the emergencies. No extra charges w ill be paid for such changes.
10) All jobs required to make the HT & LT sw itchgear functional is deemed and have been included in t he
scope of w ork.
11) Contractor should have valid Grade A 11KV or above Electrical licence issued by CEIG.
12) Skilled technicians are required to have w ork permits of w ireman/ supervisory licence issued by CEIG.
13) Contractor has to depute w orkers specifically for this job inside BHEL factory premises during BHEL's
first shift (0715 hrs to 1545 hrs) and during emergency breakdow ns during rest of the day for im mediate
clearance of breakdow ns. The number of labour can be decided by the contractor keeping in view of the
Breakdow n uptime criteria and penalty clause.
14) Preventive maintenance of the HT/ LT Breakers - as per the schedule given by Engineer Incharge. The
schedule w ill be tentative - depending on the availability of the Breakers. Payment w ill be based on
preventive maintenance of actual number of HT/ LT breakers.

Breakdow n M aintenance

1. Breakdow n M aintenance of HT & LT S/ S w ill be intimated to the contract or same w ill be noted dow n in the
register. Attending to breakdow n maintenance calls in such a w ay that the Substation HT/ LT is put back int o
operation in best possible minimal time.
2. In case of urgent breakdow n, the contractor shall have to retain his staff on w orking days, and call back on
Sundays and holidays as per requirement and as and w hen instructed by the Engineer In-charge, for
completion of urgent breakdow ns. How ever, any com pensation on this account shall not be paid by BHEL
outside the conditions specified in the payment terms.
3. When repair/ maintenance/ modification w ork gets completed, the act ual time (in hours), material
consumed, total dow n time and other information shall be reported to the Engineer Incharge and same
w ill be w ritten in the Register.

Penalty Clause
S No Description Criteria Penalty
1 Contractor needs to attend the preventive At t ending t he 1% in case of delay t o
maintenance/ Breakdown M aintenance activity once it is Breakdow n/ prevent ive at t end t he M aintenance
allocated to him via phone or verbally. Contractor needs M aint enance activity act ivit y for every 1 hour
imm ediat ely from t he time of t he
to satisfactorily perform the Preventive
w ork allocat ion in t he
M aintenance/ Breakdown M aintenance activity.
m ont hly bill. 1% for
Satisfactory performance mean uping the breakdown
every non sat isfact ory
equipment and completing the preventive maintenance
perform ance of t he
activity as per instructions of the Site supervisor. M aint enance activity in
t he m ont hly Bill.