ACCOMMODATION APPLICATION PROCESS

1. VIEW AND CHOOSE A ROOM.

2. TAKE NOTE OF THE ROOM NUMBER (ABOVE

DOOR).

3. FILL AND SIGN THE TENANT INFO & TERMS

FORM ATTACHED BELOW (3 PAGES).

4. SUBMIT THE FOLLOWING DOCUMENTS FOR

BOTH TENANT AND BENEFACTOR AS
APPLICABLE:

i. ID/ PASSPORT COPY.

ii. LATEST 3 MONTHS BANK STATEMENT.

iii. PAYSLIP (NOT REQUIRED FOR

UNEMPLOYED STUDENTS).

iv. PROOF OF ADDRESS.

▪ DOCUMENTS WILL THEN BE VETTED AND RESULTS RETURNED AFTER ONE

WORKING DAY. MONDAY – FRIDAY DURING OFFICE HOURS, VETTING IS USUALLY
DONE WITHIN 1 HOUR.

▪ THE BANK STATEMENT MAY BE USED AS PROOF OF ADDRESS. ADDITIONAL

DOCUMENTATION/ REFERRAL LETTERS MAY BE REQUESTED BY MANAGEMENT.

▪ PLEASE FOLLOW STEPS ABOVE. PAYMENT AND COLLECTION OF KEYS IS ONLY

PERMITTED AFTER THE PROCESS ABOVE IS COMPLETE.
 TENANT INFORMATION FORM

Building (please tick): 111 Botanic 115 Botanic 116 Botanic 122 Botanic 18 Currie Rd Bell Grove

Room Number: Intended date of occupation: DD/MM/YYYY

TENANT DETAILS

First Name(s):

Surname:

ID/ Passport Number:

Cellphone Number:

Email Address:

Home or Current Address:

(Should match proof of address
submitted)

EMERGENCY CONTACT DETAILS

Parent/ Next of Kin Name & Surname:

Relation to you (Parent/ Sibling etc):

Parent/ Next of Kin Contact number:

Parent/ Next of Kin Email Address:

OCCUPATION / STUDENT DETAILS (Fill out as applicable)

Occupation:

Net Salary:

Employer/ Name of Company:

Employer/ Company Contact Number:

Employer/ Company Email Address:

Student Number:

Field of Study: Year of Study:

I, _______________________________________________, declare the above information to be true and correct.

SIGNED: DATE: DD/MM/YYYY

TERMS AND CONDITIONS – SINGLE ROOMS

STUDENT LODGING ACCOMMODATION 2023-2024

A. GENERAL TERMS AND CONDITIONS

1. Room Deposit, Key Deposit and Rent is required before keys are handed over. The Room Deposit will be
used as your final month’s rent before vacating the room. If you pay rent for what becomes your final
month of occupying the room, the room deposit will be used to cover the following month’s rent whether
you move out or occupy the room.
IMPORTANT: Do not pay rent for your final month of accommodation, because there will be NO
REFUNDS on RENT or ROOM DEPOSIT. ONLY THE KEY DEPOSIT IS REFUNDABLE.
SIGN HERE

2. Rent includes: a single furnished room for one (1) person only as well as water and electricity (where
applicable). Internet is provided as a FREE service and is not included in the rent amount.
3. Parking is not included in the rent amount; gated parking is offered per request & availability at R200 per
month per vehicle + R250 once-off refundable deposit for the gate remote. If the gate remote is damaged or not
returned after vacating the premises/ the agreed date, the remote deposit will not be refunded.
SIGN HERE

4. Rent is due by latest the 1st day of each month. If no rent is received by this date the room will be locked as
this is a furnished student lodging establishment (monthly lodging; minimum 2 months stay).
SIGN HERE

5. The room is for one (1) person only: No Visitors after 22:00 & No Overnight Visitors Allowed.
Initial rent/ Monthly rent paid is for term 1st to 30th/ 31st of the month, regardless of date of occupation. We offer
monthly accommodation, and payment is monthly (1st to 30th / 31st of the month). There are no payments or
discounts for days or weeks allowed unless otherwise permitted by management. SIGN HERE

6. No Noise Allowed – Music to be heard in your room only.

7. Please note that we are a student lodging establishment, however employed persons are also welcome.
8. Bursary/ Sponsor students must pay the room deposit before any Private Accommodation (PA) form is signed.
9. Management may require access to your room from 30 days prior to you vacating the room in order to inspect the
room for damages, as well as to show the room to prospective tenants. SIGN HERE
10. Management will require access to your room for spot checks if any illegal or unethical activity is suspected.
The dates and times of these checks will be at the discretion of management. SIGN HERE
11. Rent is subject to a possible price increase once every year. This increase will not be more than a maximum of
10% of the current rent amount.
12. Management reserves the right to sublet the room if rent payments are not honoured by the current tenant.
13. All Applicants are subject to a credit check via TPN Credit Bureau.
14. STRICTLY NO REFUNDS – only key deposit is refundable. RIGHT OF ADMISSION RESERVED.
 DEPOSIT RULE

15. KEY DEPOSIT IS REFUNDABLE VIA EFT ONLY IF THE FOLLOWING CONDITIONS ARE MET:
a. You give minimum 30 days written notice of intention to vacate the premises (WhatsApp message to
0658770438 or email to kamilkooblal@gmail.com).
b. Your rent payments are up to date.
c. The room is in fair condition / no damages. any damages will be charged to you and/or deducted from the
room & key deposit.
d. All your keys have been returned to the supervisor (083 281 4482 - alex) or as otherwise agreed by
management. Should keys be returned or retained in any other way, the key deposit will not be refunded.
e. If the above conditions are adhered to, your key deposit will be processed within 48 hours and thereafter
be refunded via EFT into your bank account. If you want an immediate payment, R60 will be deducted
from your key deposit for bank charges.
f. Failure to adhere to the above conditions will result in your key deposit being forfeited. Should you leave
with the keys, your key deposit will be forfeited. SIGN HERE

16. Room Deposit must be paid to reserve a room (reservation fee).

17. Any reservation fees are non-refundable if you decide that you do not want to occupy the premises after Deposit
has been paid.
18. Hence, please view the unit and be sure you want to take it for the period in question.
19. Your key deposit will not be refunded if you vacate the premises and then give 30 days request for deposit refund.
You must inform us 30 days before you intend to vacate the premises.

B. PAYMENT DISCOUNTS DURING HOLIDAYS (for students only)

1. If you wish to retain your room during the holidays while you are away, you may request to pay a
discounted rental which may range from 60% - 99% of the rent amount. If approved, this discount
amount will depend on your specific risk profile as determined by management as well as the length of
your holiday period.
2. You must inform us if you are leaving and wish to retain your room at the discounted rate so that we may
facilitate administration. Should you not inform us prior to you leaving for holiday, no discount will
apply.
3. If you are away for only one (1) month, the discount applies for only one (1) month.
4. The holiday discount is only allowed for a maximum of two (2) consecutive months. So if you leave
end of November you can pay the discounted price for December and January; By 1st February the rent
will return to the full price even if you are still away. SIGN HERE
5. Alternatively, you can submit your 30 days written notice and return your keys when leaving. We will
then refund your key deposit and when you return you can pay room deposit, key deposit and rent for a
new room and start afresh.

I fully understand the above and agree to the forementioned terms:

Applicant Name and Surname: ___________________________________ SIGN HERE:

Witness Name and Surname: ___________________________________ SIGN HERE: